Performance_Work_Statement.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

National Mall and Memorial Parks

900 Ohio Drive SW, Washington, D.C. 20024

NATIONAL MALL AND MEMORIAL PARKS

WASHINGTON DC

PERFROMANCE WORK STATEMENT (PWS)

Vac and Jet Truck Services to Clean the Lincoln Memorial Reflecting Pool

1.0 Background:

The National Park Service, National Mall and Memorial Parks located in Washington DC requires a contract for vac and jet truck services to facilitate the cleaning of the Lincoln Memorial Reflecting Pool.

Over periods of time the pool will grow algae and bacteria from different types of wildlife and other human and natural causes. Dirt, debris from the landscape, litter, bird droppings, and leaves are the majority of matter that enters the pool and decays, which needs to be removed during cleanings. There are even numerous coins that park visitors throw into the pool that will be removed during the cleaning process as well. National Park Service Employees will assist and direct the contractor while work is being performed “INSIDE” the pool.

NPS Employees will remove all of the Trench drain grates and the 60 plastic grate covers, allowing access to both the Trench and supply lines for cleaning. It is estimated from past cleanings there will be water and sludge at the level of the trench grates that the pump house pumps cannot remove.

This material will need vacuumed out for removal.

2.0 Minimum Requirements:

Requires a contract for the procurement of vac and jet truck services to clean the Lincoln Memorial Reflecting Pool.

2.1 You will be submitting a quote for Vac and Jet Truck Services and Safety and Prevention for the following.

Minimum Requirements

VAC TRUCK SERVICE

Materials to be removed is estimated between 50 and 70 thousand Gallons. (Estimated)

Vac Truck Service to Vac and Pressure Wash (10), 18-inch wide by 190-foot-long Trench Drains that are Estimated to be 1-foot deep on each end sloping inward to 2-foot deep in the center to where the 4-inch main drain line is located. Total 1,900 feet of trench.

Vac Truck Service to Vac and Pressure Wash the lowest portion of the pool. Its Estimated size is 167x40 sloping down to a flat bottom of 167x32. The Material estimated to be remaining is 18 inches deep over that entire area. (2) of the 4-inch main drain lines are located in this portion of the pool.

Vac Truck Service to Vac and clean the inside of the (12) 4-inch main drain lines for a total of 1200 feet. Removing all possible material from inside line.

Vac Truck Service to Vac and clean the inside of the (60) 3-inch supply lines to for a total 6000 feet. Removing all possible material from inside line.

Vac Truck Service to Vac and clean (4) 3-inch additional outer rim lines on the WWII side of the pool, These lines are on the left and right side of the pool. These lines are estimated to be 100’ in length. They are not currently used but they are part of the old system and they still hold water and sludge that needs removed.

Vac Truck Service to Vac and clean 2 chambers on the WWII side of the pool, Chambers are estimated to be 18”x18”x75’ in length. This is part of the old system and are no longer in use, but they do hold water and sludge needs removed.

Vac Truck Service to Vac and clean a 18” steel pipe, this pipe is located on the WWII side of the pool next to the center trough, this pipe is estimated to be 50’ in length. This is part of the old system and is no longer in use, but it still holds water and sludge and will need removed.

Contractor is responsible for the transportation, removal and disposal of waste removed from the Reflecting Pool. Material must be transported and disposed of in accordance with all local, state and federal laws.

Contractor will be required to fill out a Waste Management Tracking Sheet and submit a copy to the COR.

2.2 Safety and Prevention

Contractor Must show a daily Truck Inspection Report before being allowed to enter the

Reflecting Pool area.

Contractors Trucks will be inspected by a Representative of the NPS Daily, No excessively oily Trucks will be Permitted into the Reflecting Pool Area.

Contractor shall have on hand an emergency Oil (AND) Fuel Spill containment kit.

Any and All coins that are Vac’d up shall be disposed of. No contract employee will keep any coins while on NPS property.

Contractor will be required to have a Superintendent on site while work is being performed. (AT ALL TIMES)

The only Contractor Trucks Permitted inside the Reflecting Pool will be The Vac Trucks, In-case of an emergency other types of vehicles may be permitted.

Contractor shall provide a spotter for Vac Trucks coming into and Exiting the Reflecting Pool.

Contractor will provide the NPS a written Safety Plan.

2.3 Waste Management Reporting Requirements

Using the Waste Management Tracking Sheet, or a sheet agreed upon by the Contracting

Officer’s Representative and the contractor, provide the location of waste disposal site that materials are delivered to, date of delivery, name of person receiving waste, volume/weight of materials. This document must be attached with invoice in order to receive payment.

3.0 Period of Performance:

Base Year – Contract Award Date – 6/30/2024 Option Year 1 – 07/01/2024 – 6/30/2025 Option Year 2 – 07/01/2025 – 06/30/2026 Option Year 3 – 07/01/2026 – 06/30/2027 Option Year 4 – 07/01/2027 – 06/30/2028

3.1 Place of Performance:

Lincoln Memorial Reflecting Pool National Mall and Memorial Parks 1000 Ohio Drive, SW Washington DC, 20024

3.2 Times of Performance:

The work is normally performed once a year towards the end of winter when the weather starts to stay above freezing, between February and March. However, the work can be requested once at any time during the year. The contractor will be notified at a minimum by email and phone a week prior to needing services. The COR will attempt to give the contractor more than a weeks’ notice if possible.

4.0 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR):

A. The Contracting Officer will designate a certified FAC-COR as the Contracting Officer's Representative (COR) at time of award. The COR will receive a designated COR Appointment Letter.

B. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual document executed by the Contracting Officer prior to completion of the contract.

C. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly.

(This does not apply to individual assignments which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the Contracting Officer’s Representative requests effort outside the scope of the contract, the Contractor should so advise the Contracting Officer’s Representative. If the Contracting Officer’s Representative persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

E. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

(1) Approve Change Orders and Modifications

(2) Take action to terminate the contract for default or Government convenience.

(3) Make contract adjustments under the Differing Site Conditions clause.

(4) Grant extensions of contract time.

(5) Approve assignment of claims.

(6) Make final decisions under the Disputes clause.

(7) Make final acceptance under the contract.

(8) Make final decisions under the Suspension of Work clause.

(9) Make equitable adjustments.

(10) Authorize change in amount of Payment Retention.

(11) Approve subcontractors.

(12) Approve payments with deductions or final payment.

(13) Approve use and possession prior to completion.

(14) Enforce the warranty provisions.

(15) Issue any direction that would result in a possible change to contract requirements.

5.0 Invoice Requirements

Invoices shall be submitted in arrears and no advance payments shall be authorized. The contractor shall submit invoices for payment as follows:

Invoices must be submitted to the Department of Treasury's Invoice Processing Platform (IPP).

All invoices are to be submitted online through IPP. See: https://www.ipp.gov/index.htm

All vendors must register at: https://www.ipp.gov/vendors/enrollment-vendors to establish an account in order to submit an invoice on this project. The benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as email notification when invoice(s) are paid, online payment history and email notification when you are awarded a new contract.

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

The contractor shall submit a final invoice within thirty (30) calendar days after the end of the Performance Period. After the final invoice has been paid the contractor shall furnish a completed and signed Release of Claims to the CO/CS. This release of claims is due within fifteen (15) calendar days of final payment.

In accordance with Prompt Payment Act (Public Law 97-177), contractors are to submit proper invoices for payment.

A proper invoice includes:

Name and address of the Contractor Invoice date and invoice number Contract/order number Taxpayer Identification Number (TIN) Description, quantity, unit of measure, unit price, and extended price Location of work performed Description of the work performed Shipping and payment terms (unless mutually agreed that this information is only required in the contract) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice Waste Management Tracking Sheet must also be submitted.

The invoice must contain specific information as listed above or the invoice shall be returned to the contractor within seven days after receipt, noting reasons why it is not a proper invoice. The agency payment office will no longer “hold” or “pen and ink” the invoice in an attempt to correct

it. The contractor must correct and resubmit the invoice through the Invoice Processing Platform

(IPP).

The Contractor shall submit all invoices through www.ipp.gov within 30 days of work performed. All invoices will have the information requested on them in the above bullet list as well as a copy of the waste management sheet. Failure of the contractor to attach a copy of the invoice through IPP.gov and required documents/information will result in the invoice being rejected.