Performance Work Statement 20R0013 Electrical Support Services 26 March 2020.pdf

Section C - PERFORMANCE WORK STATEMENT (PWS)

ELECTRICAL SERVICE SUPPORT CONTRACT

USAG FORT JACKSON

RICHLAND COUNTY, SOUTH CAROLINA

Part C.1

General Information

C.1. GENERAL: This is a non-personal services contract to provide support to the United States Army Garrison (USAG) Fort Jackson, Directorate of Public Works (DPW) Operations and Maintenance Division (OMD). The services include construction, maintenance, repairs and upgrades of electrical systems, facilities or circuits under Government control. This contract is to be used to obtain specialized electrical technical services and/or products not available under DPW to support temporary increments of Electric Shop work requirements. This contract will also provide mechanisms for quick rental of specialized vehicles and equipment for electrical functions not available in the Government inventory.

C.1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items, and non-personal services necessary to perform electrical construction, maintenance and repairs within buildings and other areas under Government control as defined in this Performance Work Statement (PWS), Part C.5 except for those items specified as Government furnished property and services (GFP&S). The Contractor shall perform to the standards in this contract. Also includes rental of specialized vehicles and equipment required occasionally for the services to be rendered.

C.1.2 Background: On many occasions during the year, Fort Jackson requires the need to contract specialized personnel or augment its resources, in per call basis, to perform certain electrical work tasks which are not part of everyday operations and maintenance (O&M) work. Some of these activities are, but not limited to: provide electrical construction in minor projects; specialized electrical technical support; quick rental of specialized vehicles and equipment for electrical functions not available in Government inventory; and major maintenance and repairs to the Installation’s electrical systems and circuits. Although there is a utilities privatization contractor to take care of high voltage outside buildings, O&M Division needs to take care of all electrical work inside buildings, including high voltage

& transformers, and some exterior lighting related work, to include underground services.

C.1.3 Objectives:

Minimize response time required to provide electrical construction, maintenance and repair services to our customers.

Obtain specialized services for electrical systems not available within Government in-house equipment inventory.

Expedite rental of electrical support equipment not available on Post.

Quickly obtain additional support on contingencies.

C.1.4 Scope: Contractor services under this Contract include construction, maintenance, repairs, and upgrades of electrical systems/circuits, both exterior and interior, overhead, and underground. Also, rental of electrical equipment, such as mobile backup power generators, cranes, and other equipment necessary for continuity of operations of the Installation during contingencies. It does not include services provided under other contracts, such as: electrical utilities privatization (UP), utility energy service contract (UESC), energy savings performance contract (ESPC), min-JOC, JOC, MATOC, etc. For the services to be provided, the Contractor is in charge of obtaining all necessary permits for its operation. Contractor will also provide all necessary labor, materials, vehicles, equipment and personal protection devices. Contractor will be in charge of any subcontractors used to perform its duties under this contract.

The Contractor shall accomplish all required tasks under this contract in a timely manner and at the best quality and value to the

Government.

C.1.5 Period of Performance: Consists of a maximum of 5 years, structured as one (1) Base Year and four (4) Option Years. Exercise of each Option Year will be decided by Government annually, based on Government needs and Contractor’s quality of performance.

The Period of Performance reads as follows:

C.1.6 General Information

C.1.6.1 Federal Observed Holidays: Contractor shall provide emergency services on contingencies 24/7/365, no exceptions, including the following Federal Observed Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

C.1.6.2 Hours of Operation: The Contractor is responsible for conducting urgent and routine services, during normal business hours, between the hours of 7:00 AM to 4:00 PM Monday through Friday except Federal holidays or when the Government facility is closed due to Government directed facility closings not allowing access to the point of service. The Contractor must at all times maintain an adequately trained and certified workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

C.1.6.3 Place of Performance: The work to be performed under this contract will be performed at all buildings and facilities on USAG

Fort Jackson, located at Richland County, South Carolina.

C.1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the Contracting Officer (KO). The

Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s

QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. This QCP shall be submitted to the Contracting Officer Representative (COR) and the KO not later than (NLT) 30 calendar days after contract award date.

The KO will review it, propose any clarifications, and accept the final version of the QCP in writing. After initial acceptance of the

QCP, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

C.1.6.5 Quality Assurance: The Government shall evaluate the contractor's performance under this contract IAW the Quality

Assurance Surveillance Plan (QASP), prepared by the COR and approved by the KO. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

C.1.6.6 Type of Contract: The Government will award a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (FFP-IDIQ) contract.

C.1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a background check completed and passed at time of the contract start date and must maintain the level of security required for the life of the contract. Contractor must provide notification of all foreign nationals working under this contract. Foreign nationals have to comply with all applicable immigration laws and regulations to work under this contract.

C.1.6.7.1 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for

Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, Government facilities, equipment, and materials shall be secured.

C.1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer.

C.1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the

Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

C.1.6.7.2.2. Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The

Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer

(KO).

C.1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

C.1.6.8 Special Qualifications: The Contractor is responsible of ensuring that all journeymen/linemen, electricians and their assistants possess and maintain all occupational, health and safety training requirements and certifications of the State of South Carolina during the execution of this contract. Contractor will also comply with similar requirements from Federal agencies and Fort Jackson, as applicable. Evidence, such as copies of certificates of completion, diplomas, transcripts or similar, shall be submitted per KO request.

C.1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference(s) convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

C.1.6.10 Contracting Officer’s Representative (COR): The COR is subject-matter expert (SME) from the Requesting Activity (RA) and serving as the eyes and ears for both the Procurement Contracting Officer (PCO) and the Administrative Contracting Officer (ACO, or simply KO). He has been part of the procurement/solicitation process from the beginning, representing DPW (the RA). During the procurement process of this contract, the COR used the management virtual tool known as Virtual Contracting Enterprise (VCE)-

Acquisition Resource Center (ARC) for nomination, tracking, documentation, and management of CORs will be used.

After award of contract, the COR management system tool known as Procurement Integrated Enterprise Environment (PIEE) will be used for all contract documentation. The Joint Appointment Module (JAM) is used for nomination and tracking of the contract task orders (TO). And its Surveillance and Performance Monitoring (SPM) module is used by the COR for surveillance, documentation, and management.

The COR will be identified by the KO on separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including

Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

C.1.6.11 Key Personnel: The Government consider the following positions key Contractor: 1) Contract Manager (CCM), 2) Alternate

Contract Manager (ACM), 3) Superintendent, Foreman or Field Supervisor, 4) Safety Officer (SO), 5) Crew Leader and 6) Quality

Control Manager (QCM). The Contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the KO and COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily field operations of this contract. The contract manager or alternate shall be available between 7:00 AM and 4:00 PM, Monday through Friday, not including Federal holidays or when the Government facility is closed for administrative, life/health/safety or security reasons. One person can occupy more than one of the positions listed above, except as follows: 1) ACM cannot be CCM, and 2)

Superintendent, Foreman or Field Supervisor and Crew Leaders cannot also be a QCM at the same time.

Contractor shall include in the attachments to technical proposal narrative certified evidence/documentation validating compliance with the minimum requirements for each of its key personnel under contract. Those include all applicable Federal, State, Local or Military regulations for the job, in top of those listed below.

C.1.6.11.1 Contract Manager (CCM) and Alternative Contract Manager (ACM): These persons shall have:

Minimum of 5 years of experience in electrical works

Minimum of 3 years working for the company

Minimum of 2 years as either CCM or ACM

State of South Carolina license, certification or permit to perform electrical works, valid at time of submitting the proposal and at time of contract award

Technical school certification or diploma in at least 2 of the technical areas covered by this contract

C.1.6.11.2 Superintendent, Foreman or Field Supervisor: These persons shall have:

Minimum of 4 years of experience in electrical works

Minimum of 2 years working for the company

First aid certification or equivalent

State of South Carolina license, certification or permit to perform electrical works, valid at time of submitting the proposal and

Technical school certification or diploma in the technical area to supervise

C.1.6.11.3 Safety Officer (SO): This person shall have:

Minimum of 4 years of experience in electrical works

Minimum of 2 years working for the company

O.S.H.A. Certificate of completion of at least 30 hours in industrial safety and/or occupational safety and health courses

First aid certification or equivalent

Technical school certification or diploma in at least 2 technical areas covered by this contract

C.1.6.11.4 Crew Leader: This person shall have:

Minimum of 3 years of experience in electrical works

Minimum of 1 years working for the company

First aid certification or equivalent

State of South Carolina license, certification or permit to perform electrical works, valid at time of submitting the proposal and

Technical school certification or diploma in the technical area to lead

C.1.6.11.5 Quality Control Manager (QCM): This person shall have:

Minimum of 5 years of experience in electrical works

Minimum of 3 years working for the company

Minimum of 2 years preparing Quality Control Plans (QCPs)

At least 2 samples of QCPs prepared by him/her

State of South Carolina license, certification or permit to perform electrical works, valid at time of submitting the proposal and

Technical school certification or diploma in at least 2 technical areas covered by this contract, but in particular in the technical area in which is conducting QC (no exception)

A list of Government key personnel will be provided to Contractor after award.

C.1.6.12 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations, where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All contractor employees and subcontractor shall wear company identification badges while in the Installation premises. Any employee provided with any Installation badge shall wear it at all times, since the badges are provided to personnel who have been approved to be on the Installation all year round, either daily or required to respond frequently at any moment’s notice. KO endorsement is required. For employees to be within Fort Jackson premises for short periods of time, temporary passes can be obtained at the Visitor Control Center (VCC), near the Access Control Point (ACP) used by contractors at Boyden Arbor Road (Gate #4). Escort by the COR is required.

C.1.6.13 Contractor Travel: RESERVED

C.1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The

Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics

Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employees conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events in or on US Army Facilities and Installation.

C.1.6.15 Other Direct Costs: RESERVED

C.1.6.16 Data Rights: All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

C.1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.1.6.18 Phase In/Phase Out: RESERVED

C.1.6.19 Antiterrorism (AT) and Operations Security (OPSEC) – Contractor personnel shall train on these matters AT LEAST every 12 months. Shall notify KO and COR within 10 calendar days of successful completion. Contractor employees passes, badges and/or access cards of any person which have not successfully completed this training can be withdraw by the KO, COR or Installation security personnel

C.1.6.19.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within thirty (30) calendar days, after completion of training by all employees and subcontractor personnel.

C.1.6.19.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency

Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by

DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the

Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.6.19.3 AT Awareness Training for Contractor Personnel Traveling Overseas: RESERVED

C.1.6.19.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR NLT 40 calendar days after contract award.

C.1.6.19.5 Contractor Employees Who Require Access to Government Information Systems (IS): RESERVED

C.1.6.19.6 For Contracts that Require an OPSEC Standing Operating Procedure (SOP)/Plan: The contractor shall develop an

OPSEC SOP/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

C.1.6.19.7 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual

OPSEC awareness training.

C.1.6.19.8 For Information Assurance (IA)/Information Technology (IT) Training: RESERVED

C.1.6.19.9 For Information Assurance (IA)/Information Technology (IT) Certification: RESERVED

C.1.6.19.10 For Contractors Authorized to Accompany the Force: RESERVED

C.1.6.19.11 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: RESERVED

C.1.6.19.12 For Contracts That Require Handling or Access to Classified Information: RESERVED

C.1.6.20 Emergency Services

C.1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

C.1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Part C.2

Definitions, Acronyms, and Abbreviations

C.2. DEFINITIONS AND ACRONYMS:

C.2.1 Definitions:

C.2.1.1 Acceptance. Government certification issued by KO, COR or Quality Assurance Representative (QAR)/Inspector of completion of contractor product or service in compliance with Government required standards of performance associated with the

Performance Work Statement.

C.2.1.2 Administrative Contracting Officer (ACO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Lead person in contract administration. Note: The only individual who can legally bind the Government.

C.2.1.3 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

C.2.1.4 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

C.2.1.5 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

C.2.1.6 Contractor Procurement Assessment Reporting System (CPARS). This online program is used every year to evaluate

Contractor’s general performance. The information uploaded in CPARS is available to all US Government PCO’s at time of proposal evaluations. Past performance in other contracts is part of the source selection process (hiring the contractor)

C.2.1.7 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. The acronyms “KO” is mostly use in reference to the “ACO”. Note: The only individual who can legally bind the Government.

C.2.1.8 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

C.2.1.9 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work

Statement.

C.2.1.10 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

C.2.1.11 Emergency Service Calls. Are defined as follows: a) life, health and/or safety threats (example: removal of broken live wires hanging over furniture or other equipment), or b) unscheduled/unexpected power interruptions impacting Mission or Government productivity. Contractor is required to have the first responders on site within 1 hour of receiving the call during normal operation hours indicated in Section C.1.6.2 above. Outside those hours, Contractor’s first responders shall arrive within 90 minutes of the call. All necessary personnel shall continue work until the problem is fixed or downgraded to routine work to be completed later.

C.2.1.12 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

C.2.1.13 Full Time Equivalent (FTE) Represent which fraction of the work period is dedicated to a task or function. It is also an indication of which portion of the workers’ pay correspond to certain worker’s obligation. Example: A bus driver operate the bus 30 hours/week. In that case, driving the bus represent 0.75 FTEs. The same driver does O&M to the bus 10 hours/week. Therefore, he is also 0.25 FTEs of mechanic. In the payroll analysis of that company each driver is 0.75 FTEs operator and 0.25 FTEs mechanic. If the company has 12 drivers, then it has the equivalent of 9 operators and 3 mechanics (but all 12 get paid as drivers).

C.2.1.14 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

C.2.1.15 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

C.2.1.16 Inspector. See “Quality Assurance Representative (QAR)”.

C.2.1.17 Joint Appointment Module (JAM). This module is part of PIE environment and it is mostly used by the KO to appoint the

COR and track his/her documentation and training certificates.

C.2.1.18 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

C.2.1.19 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

C.2.1.20 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

C.2.1.20 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

C.2.1.21 Physical Security. Actions that prevent the loss or damage of Government property.

C.2.1.22 Procurement Contracting Officer (PCO). Contracting officer in charge of the procurement process, until contract is signed and transfer to the ACO.

C.2.1.23 Procurement Integrated Enterprise Environment (PIEE). Online software package which integrates many modules used by Government and its contractor for contract management at all levels. It includes among others: JAM, SPM and WAWF.

C.2.1.24 Property. All tangible property, both real and personal.

C.2.1.25 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

C.2.1.26 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

C.2.1.27 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

C.2.1.28 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

C.2.1.29 Quality Assurance Representative (QAR). Person designated by the Government to verify that services being performed by the Contractor are performed according to acceptable standards, following the surveillance methodology described in the QASP.

C.2.1.30 Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of contractor performance.

C.2.1.31 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

C.2.1.32 Quality Control Manager (QCM). Person designated by the Contractor to verify that the quality of products or services being performed by the Contractor meet contract requirements, following the validation and/or testing methodology described in the

QCP.

C.2.1.33 Quality Control Plan (QCP). An organized document written by the Contractor specifying the validation and/or testing methodology used for verification of the quality of products or services being performed by the Contractor to meet contract requirements.

C.2.1.34 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

C.2.1.35 Routine Service Calls. This is defined as any work not classified by the Government as either EMERGENCY or URGENT.

Response time and completion time will be in mutual agreement between the Government and the Contractor, per call basis.

C.2.1.37 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

C.2.1.38 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

C.2.1.39 Surveillance and Performance Monitoring (SPM). It is the program within the PIE environment used by CORs to keep in order electronic copies of the contract files, in particular surveillance documentation, such as: monthly reports, inspections, correspondence with contractor, etc.

C.2.1.40 Unit Acquisition Cost means:

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied, generally accepted accounting principles.

C.2.1.41 Urgent Service Calls. Are defined as follows: a) work required immediately to avoid an emergency, or b) work required to prepare for an anticipated emergency (example: prepositioning prior to an anticipated hurricane), or c) work required within a week necessary to avoid life/health/safety issues or damage to real property. Contractor shall have their personnel on-site NLT 24 hours after the call and shall continue work until the problem is fixed or downgraded to routine work to be completed later.

C.2.1.42 Wide Area Workflow (WAWF). A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows

Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment. It is part of PIEE environment.

C.2.1.43 Workday. The normal number of hours per day, also called normal business hours, that the Contractor provides services IAW the contract.

C.2.1.44 Work Week. Monday through Friday, unless specified otherwise.

C.2.2 Acronyms:

24/7/365 24 hours/day, 7 days/week, all year, no exceptions

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

ACM Alternate Contract Manager

ACP Access Control Point

AR Army Regulation

ARC Acquisition Resource Center

AT Antiterrorism

ATO Antiterrorism officer

CAP Contractor Acquired Property

CCA Contractor Contract Manager

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CMR Contractor Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CS Contract Specialist

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DPW Directorate of Public Works

FAR Federal Acquisition Regulation

FFP Firm-fixed price

FPCON Force protection condition

FTE Full Time Equivalent

G&A General and Administrative

GFP Government-Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance (agreement) with

IDIQ Indefinite delivery, indefinite quantity

IOT In order to

KO Contracting Officer

NLT Not Later Than

NMT Not More Than

NTE Not to Exceed

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OMD Operations and Maintenance Division

OPSEC Operations Security

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

POP Period of Performance

PPE Personal Protection Equipment

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QAR Quality Assurance Representative

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCM Quality Control Manager

QCP Quality Control Plan

RA Requesting activity

SME Subject matter expert

SO Safety Officer

TE Technical Exhibit

TO Task Order

UoM Unit of Measurement

USAG United States army Garrison

VCC Visitor Control Center

VCE Virtual Contracting Enterprise

WAWF Wide Area Workflow

Part C.3

Government Furnished Property, Equipment, and Services

C.3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES: No GFP&S is included in this Contract. Government, from time to time, may give in loan (temporary supply provision) for a short time, some parts for the works at hand. This could be done for

Government direct benefit, in order to expedite works completion. All applicable Government regulations applies to this temporary supply provision process. Contractor will return like-to-like parts within 30 calendar days of receiving the ones provided by the

Government. KO may reduce the time allowed for return of replacements. Any deviation from this rule has to be approved by the KO in writing.

Part C.4

Contractor Furnished Items and Services

C.4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

C.4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

C.4.2 Secret Facility Clearance: No SECRET facility clearance required.

C.4.3 Materials: The Contractor shall furnish, at least, the following list of materials (all sizes and types included) and any other not listed but needed to complete the works:

Bolts & nuts

Circuit breakers

Connectors

Fuses

Grounding rods and related hardware

Insulators

Lighting fixtures

Light bulbs

Load distribution panels

Outlets

Switches

Transformers

Wire

And any other Specialized Materials required for the job.

The above list is only general in nature and shall not be interpreted as the only materials required for the works. It is subject to vary with each TO.

Complete prices for list of materials on Part B.4 of your Contract Price Proposal. See Technical Exhibit TE-4, Contract Price Proposal

Calculator, for corresponding worksheets. This information will be use as reference in future task orders negotiations.

C.4.4 Vehicles and Equipment: The Contractor shall furnish, at least, the following list of vehicles and equipment (either owned or rented, all sizes and types included) and any other not listed but needed to complete the works:

All necessary tools for the works

Bucket or lift trucks

Cranes

Finger Lifts

Ladders

Mobile pumps and other dewatering devices

Personal protection equipment (PPE) required by law and regulations

Pick-up trucks

Scissor Lifts

Toolboxes

And any other Specialized Vehicles and Equipment required for the job.

The above list is only general in nature and shall not be interpreted as the only vehicles and equipment required for the works, and it is subject to vary with each TO.

Complete prices for list of materials on Part B.5 of your Contract Price Proposal. See Technical Exhibit TE-4, Contract Price Proposal

Calculator, for corresponding worksheets. This information will be use as reference in future task orders negotiations.

PART C.5

SPECIFIC TASKS

C.5. SPECIFIC TASKS:

C.5.1 Basic Services: The Contractor shall provide services for construction, maintenance, repairs and upgrades of electrical systems, facilities or circuits under Government control. Also, will provide mechanisms for quick rental of specialized vehicles and equipment for electrical functions not available in the Government inventory.

C.5.2 Contract Line Items and Modifiers:

Contract line item numbers (CLIN) are 4-digit numbers grouping the tasks to be executed under the contract into execution groups called line items. The leftmost digit corresponds to the contract performance year (“0” for Base Year, “1” for Option Year 1, up to “4” for the

Option Year 4). The other 3 digits remain the same year after year for line items repeated each year.

This is a firm-fixed price (FFP) contract. Unit prices showed in Contract Part B are fixed for the life of the contract. But quantities can be adjusted, using modifiers. COR should accept those adjustments and be approved by the KO prior beginning of the works.

For cost/price calculations, Government assumes 1 hour for mobilization (for emergencies, mobilization time starts at time of service request call), and 1 hour for site clean-up and demobilization.

The Contract Line Items are defined as follows:

C.5.2.1 Contract Line Item Numbers (CLINs) 0001, 1001, 2001, 3001 and 4001: Emergency and Urgent Calls Response

C.5.2.1.1 Requirement: Contractor shall provide to KO, COR, Ordering Officer and any other personnel required by the KO a telephone number to call them 24/7/365 for emergencies and urgent calls. The Government is responsible for classifying the call either as emergency, urgent or routine. Government will pay a fixed fee for each call, which is limited to include the call and expenses just up to the instant of arrival of the first responder to the site.

Contractor shall have on the incident site a crew consisting of 2 people in one vehicle, with PPE, tools and equipment ready to start work within the following specified times:

Table C.5.2.1.1

Service Call

Classification

Response Monday through Friday

(except Federally Recognized Holidays) from 7:00 AM to 4:00 PM

Response at

Other Times Repairs Time

Emergency On site within 60 minutes of service request call.

Within 90 minutes Within 24 hours

Urgent On site within 1 full workday Within 1 Work Week

Routine On site within 1 full work week Within 30 Days

It is contractor responsibility to determine the extent of the damages, how many and what types of personnel, vehicles and equipment will need to perform the works. KO and COR should be notified immediately of the contractor preliminary assessment and expected time to complete works. COR may request explanation/justification of Contractor’s assessment and decisions. Any changes to the preliminary assessment will be notified immediately to the COR.

C.5.2.1.2 Metrics: The response time is the time between the call and the arrival of the first responders to the site. It will be measured in MINUTES (MIN).

C.5.2.1.3 Acceptable Quality Level (AQL): The acceptable quality level is to arrive to the site, with all tools and items required to start works, within the times specified in Table C.5.2.1.1, at least 93% of the calls. The following standards will be used to evaluate

Contractor’s performance on these CLINs:

Excellent: Arrives ready and on-time at least 99.0% of the calls.

Very Good Arrives ready and on-time at least 96.0%, but less than 99.0% of the calls.

Satisfactory Arrives ready and on-time at least 93.0%, but less than 96.0% of the calls.

Marginal Arrives ready and on-time at least 90.0%, but less than 93.0% of the calls.

Unsatisfactory Fails to reach the goal of compliance with 90.0% or more of the TOs.

Marginal performance requires immediate corrective action to the satisfaction of the KO.

Continuous unsatisfactory performance, and/or little or no performance improvement after corrective actions have been taken, will be basis for KO terminating contract by default. These last 2 paragraphs apply TO ALL CLINs below, too.

C.5.2.1.4 Incentives and Penalties: Quick response to EMERGENCY service calls is paid at higher price than URGENT service calls under this contract. Arriving on-time will increase ratings in evaluations, including CPARS.

Late arrival to an EMERGENCY call will automatically reduce payment for that call under these CLINs to the corresponding payment for an URGENT call. Late arrival to an URGENT call will automatically reduce 50% to the payment under these CLINs for that call.

C.5.2.2 Interior Electrical Wiring, Power and Lighting Testing, Troubleshooting and Repairs

C.5.2.2.1 Requirement: Contractor shall provide for the works under these CLINs all necessary labor, tools, vehicles, equipment, insurances, mobilization/demobilization and any other related costs necessary for construction, maintenance, repairs and upgrades of electrical systems, facilities or circuits under Government control INSIDE buildings/facilities. Also includes labor, tools, vehicles, equipment, insurances, mobilization/demobilization and other costs necessary for testing, installation, maintenance, repairs and upgrades of electrical industrial components, including but not limited to: transformers, electric circuit protection devices, switchgear of all kind, and surveillance systems under Government control INSIDE buildings or over the exterior walls but connected to devices in the interior.

Excludes any cost covered in other CLINs of this contract.

Incomplete work is not acceptable by Government. Works should be 100% complete, useful and operational after final inspection and during guarantee period.

To calculate unit price per hour, Government and Contractor agree to make the standard crew team out of the following items:

1 pickup truck

1 certified electrician

1 assistant electrician or 1 electrician apprentice or 1 labor worker (total crew team will be 2 people)

All necessary tools and construction equipment for the work

All necessary personal protection equipment (PPE) as required by O.S.H.A. and electrical construction industry

Mobilization, set-up, area clean-up and demobilization (total time: 2 hours, fixed)

Insurances

Other payroll costs

General and Administrative (G&A) fees

Profit

Payment under these CLINs will be calculated based on combining the number of hours each crew work. Example: 2 crew teams work for 2 hours. Then another 3 crew teams arrive to work with the first 2 for 4 hours. At such time, 4 teams demobilize, leaving behind only 1 team for clean-up. The total of crew-hours is: (2 X 2) + (5 X 4) + (1 X 1) = 4 + 20 + 1 = 21 hours.

The items listed above are subject to adjustment using the modifiers of Section C.5.2.9.

C.5.2.2.2 Metrics: The time for the actual execution of works will be measured in HOURS (HR).