RFQ__SOW__PC-17-Q-056.pdf

RFQ PC-17-Q-056 (Cover Page)

Peace Corps Disclaimer:

Issuance of this solicitation does not obligate the Peace Corps to award a contract, nor will Peace Corps pay any cost associ ated with the preparation or submission of Quotes. Moreover, Peace Corps reserves the right to cancel this solicitation at any time. Awarded contracts will be subject to periodic reporting and evaluation requirements.

Request for Quote (RFQ) No. PC-17-Q-056

Professional Campus Recruitment Services

Date of issuance: May 30th, 2017

RFQ Introduction:

The Peace Corps intends to award one or more contracts to promote overseas volunteerism on university campuses and provide recruitment services for the Peace Corps’ Regional Recruitment Offices. This procurement is open to all United States Four-year higher education institutions with at least 6,500 undergraduate students.

Background:

Peace Corps’ office of Volunteer Recruitment and Selection (VRS) recruits the most qualified applicants from college campuses and communities through targeted marketing and local events. One integral part of the recruitment plan is to contract with colleges and universities for recruitment services. These contracts, which last from 1 to 5 years, have proven to be a powerful way to extend VRS’s ability to promote overseas volunteerism and reach diverse prospective volunteers.

Instructional Overview to Offerors (See Section L for Complete instructions):

To submit a complete quote, an offeror must submit two documents: 1. A Technical proposal, using template (Attachment A) and 2. A Price Quote, using template (Attachment D). Both of these documents shall be evaluated together as a part of a Best Value determination for awarding the contract(s).

Quotes will be accepted up until Noon June 28th 2017, (Washington DC local time).

Questions on this RFQ, will be answered up until Noon June 16th 2017, (Washington DC local time).

Quotes and questions must be submitted by email to the following three (3) email points of contact:

Michael Olsen at molsen2@peacecorps.gov , Tracey Crockett at Tcrockett@peacecorps.gov. and Edward Trevor at tedwards@peacecorps.gov.Quotes that are late or incomplete will not be considered.

Regulatory Authority:

This acquisition is using the Simplified Acquisition Procedures set forth in the Federal Acquisitions Regulations (FAR) Part 13.

mailto:molsen2@peacecorps.gov mailto:Tcrockett@peacecorps.gov mailto:tedwards@peacecorps.gov

RFQ # PC-17-Q-056 (Pages 2-20)

RFQ Main Document--Continued From Cover Page

SECTION B - SUPPLIES OR SERVICES AND ESTIMATED PRICES

B.1 CONTRACT TYPE

The Peace Corps contemplates awarding one (potentially multiple) firm-fixed price contracts for one (1) base year (POP start date will be one calendar week before classes start through 12 months) and up to four (4), one-year options. This acquisition is using the Simplified Acquisition Procedures set forth in the Federal Acquisitions Regulations (FAR) Part 13.

B.2 PRICE

(Upon award, the offeror’s price schedule—Attachment D-- will be inserted here)

SECTION C - STATEMENT OF WORK/SPECIFICATIONS

C.1 INTRODUCTION

Colleges and universities are key strategic recruitment partners for the Peace Corps. The Agency relies on higher education institutions to increase public awareness about Peace Corps volunteer service opportunities within campus communities and, where appropriate, surrounding cities and communities.

C.2 CONTRACTOR RESPONSIBILITIES

C.2.1 Peace Corps Campus Recruitment Office

The Contractor shall establish a Peace Corps Campus Recruiting Office on campus and provide access to the following campus resources:

Office space with Peace Corps signage located in an area that is accessible and highly visible to students. Convenient private space must be provided, or easily accessible, to the Campus Recruiter to conduct confidential meetings. The Contractor will furnish a bulletin board or some other form of highly visible posting area, a designated telephone (with some form of voice -messaging service), a computer with MS Office Suite software and access to the Internet, office supplies, business cards, a tablet or similar portable device, and access to copier and fax machines with a paper use allotment. The Campus Recruiter is forbidden to use a personally owned computer for Peace Corps business.

Access to the university’s room scheduling system so that the Campus Recruiter can reserve larger conference rooms for periodic General Information Meetings and other events, as necessary.

Online listing for the Peace Corps Campus Recruitment Office in the appropriate category within the institution's Internet webpages. The listing is approved by the Regional Recruitment Office and includes the Campus Recruiter's name as well as office location, email address, phone number, and recruiter office hours. The listing will also include links to the Peace Corps’ website and online resources (i.e., Peace Corps social media sites).

Direct access or liaison access (via sponsoring university organizations) to email or postal addresses and/or boxes for all faculty, students, and campus associations for the purpose of transmitting special recruitment announcements from the Peace Corps.

Direct or liaison access to lists of graduating students when requested by the Peace Corps for the purpose of providing recruitment information about the Peace Corps.

Postage costs for communication with the Peace Corps Regional Office (mass mailings are not included).

University parking permit for Campus Recruiter and/or guests

Free access to, or reduced fees for, university-sponsored career fairs and campus media outlets.

C.2.2 Hiring and Supervision of Peace Corps Campus Recruiter

The Contractor shall interview and hire a part-time (20 hours per week) Campus Recruiter to staff the Campus Recruitment Office and coordinate campus recruitment activities. The Campus Recruiter must be a Returned Peace Corps Volunteer (RPCV), who is approved by the Peace Corps’ Office of Volunteer Recruitment and Selection (VRS) and is to be paid a fair and reasonable hourly rate plus the fringe benefits the Contractor typically offers its part-time employees or graduate students, as the case may

be. A recruitment strategy and hiring timeline to select the Campus Recruiter should be provided to the Peace Corps.

The Contractor shall assign an institutional employee to work as the supervisor for the Campus Recruiter. Supervisory responsibilities include ensuring the Campus Recruiter is aware of, and working in, a responsible and professional manner to fulfill his or her recruitment strategies and activities. A Peace Corps staff member (Recruiter Liaison) will work closely with the Campus Recruiter and Supervisor to help ensure they meet the contract objectives.

C.2.3 Campus Recruitment Strategy Plan

The Contractor shall develop a campus-wide Recruitment Strategy Plan as part of their Quote submission—please see Attachment A Technical Proposal Template for a draft of the plan. If the Quote is accepted, the plan will need to be approved by VRS and shared with the Campus Recruiter.

C.2.4 Monthly Progress, Mid-year and Final Reports

Monthly Report: The Contractor shall ensure the Campus Recruiter submits monthly progress reports to the designated VRS representative by the 5th of each month. VRS will review these reports and communicate with the university on the progress for accomplishing the tasks and expected results and discuss strategies in the plan. If the 5th is a weekend, the report is due on the next business day.

Please see Attachment B for a sample monthly reporting template. The actual monthly report format to be used throughout the performance period will be provided to the Campus Recruiter at the beginning of every academic year.

Mid-Year Report: Prior to the end of first half of the academic year, the Contractor shall submit a mid-year report to the designated VRS contact. The mid-year report format and required information will be provided to the Campus Recruiter at the beginning of every academic year.

Final Report: Prior to the end of the period of performance, the Contractor shall submit a final report to the designated VRS contact. The final report format and required information will be provided to the Campus Recruiter at the beginning of every academic year.

C.2.5 Tasks, Indicators and Expected Results

The manner and method of performance under the resultant contract are the sole responsibility of the Contractor. However, the Contractor shall address the following tasks, indicators and expected results:

Office hours

The Campus Recruiter will establish hours of operation for the campus recruitment office, with 2 hours per week set and posted as public office hours to meet with potential and current applicants.

Communication The Campus Recruiter is expected to respond to Peace Corps and campus staff in a timely manner, as well as attend regularly scheduled meetings initiated by the Regional Recruitment Office. The Campus Recruiter is expected to work during the non-break times of the academic year and to request the time off from both the campus supervisor and recruiter liaison should there need to be a deviation.

1. Recruitment Activities (complete 70% each of the following) Each contract year, the Campus Recruiter will plan and execute the following recruitment activities.

Distribute agency approved brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations.

Complete 40 class talks or presentations, 10 of which target diverse populations on campus.

Diverse populations include race/ethnic groups, SOGI community, First Generation Americans, Older Americans (50+), Veterans and Pell-Grant eligible students.

Complete 4 application workshops, which coincide with Peace Corps’ application deadlines in October, January and April.

Staff a recruitment table (e.g. university career fairs, other events with similar goals and/or tabling public, high-traffic areas on campus) 6 times.

Organize and facilitate 4 retention events (e.g. send-off/welcome back volunteer parties, friends and family events, Peace Corps Week celebrations, and/or RPCV panels).

Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as guided by Peace Corps.

2. Partnership building Each contract year, the Campus Recruiter will develop partnerships and col laborations with university department heads, student organizations, RPCV groups, and formal Peace Corps partnership programs, such Peace Corps Prep, Coverdell Fellows, and Campus Ambassadors. To cultivate these relationships, the Campus Recruiter will complete the following:

Hold 15 relationship-building meetings (weighted toward early in the fall semester) with 15 different key on-campus and community stakeholders that align with Peace Corps’ six sectors, (e.g. RPCVs , career services, study abroad/service learning offices, department heads and student groups) with the intention of gaining access to students

Hold 10 relationship-building meetings with 10 different key on-campus diversity departments and leaders (multicultural/diversity offices, student transfer offices, student life offices, scholarship program offices, club leaders, Greek leaders, etc.) with the intention of gaining access to students.

With each of these new contacts, the Campus Recruiter will share information regarding Peace Corps service and request that contacts promote Peace Corps volunteer opportunities to their stakeholders by sending event information, inviting the Campus Recruiter to present to an office/group leader or to group members, and referring interested students to the Peace Corps campus office.

3. Lead and application generation At the beginning of each academic year, the Campus Recruiter and the Peace Corp Recruiter Liaison will develop a process with specified goals to engage, manage, and report potential applicants (“leads”). This process is not limited to but will include the following activities and goals:

Capture contact information—including name, email, and telephone number—from all leads generated from all recruitment activities and events, including office hours, social media, career fairs, meetings, information session, and all other events and activities.

Digitally collect leads at events through a web-based link provided by Peace Corps Recruiter Liaison, or manually collect leads through sign-up sheets and send those sign-up sheets to Peace Corps Recruiter Liaison within five business days.

Generate 1 application per 350 eligible undergraduate students for Peace Corps Service annually. For example, if a school had an undergraduate population of 15,000, its goal would be to generate 50 applications per year.

Generate an average of 10 leads per event, workshop or presentation.

Expected results It is expected that the Campus Recruiter to complete at least 70% of each of the recruitment activities and goals specified above.

C2.6

WITHHOLDING OF CONTRACT PAYMENTS

Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due, or failure to perform or deliver required services/supplies may result in the withholding of payments under this contract, e.g. not having an active Strat on the job for part of the invoice period. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided for the relevant contract clauses. The Peace Corps shall promptly notify the Contractor of its intention to withhold payment of any voucher or invoice in full; however, if only a portion(s) of the invoice are be ing withheld, then the voucher may be processed without notification to the Contractor to prevent delay in payment.

C.3 PEACE CORPS RESPONSIBILITIES

The Peace Corps will:

Review and approve the Contractor’s Recruitment Plan.

Provide Peace Corps recruitment materials to the Peace Corps Campus Recruiter, including printed material, visual aids, and digital resources.

Provide training for the Peace Corps Campus Recruiter to accurately inform the student population about Peace Corps program skill needs, length of service, benefits, and legal and medical guidelines. In addition, Campus Recruiters will learn how to assist Peace Corps applicants with the application process - including how to select a position based on their interests and skill sets - as well as provide resume critiques and interview prep assistance.

Provide transport and per diem funds for Peace Corps Campus Recruiter's authorized travel to Peace Corps offices for trainings and/or meetings.

Assign a Peace Corps staff member (Recruiter Liaison) to work closely with the Campus Recruiter and Supervisor to ensure objectives of the contract are met.

Ensure that the assigned Peace Corps staff member will establish and facilitate regular performance and planning meetings with the Campus Recruiter.

Provide reporting templates to the contractor.

Provide programming information and performance data regarding trends in program openings and the application pipeline so that the contractor has the necessary information to execute terms of contract.

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, packing and marking for shipment or mailing of all work delivered hereunder shall be in accordance with good commercial practice and adequate to ensure acceptance by common carrier and safe transportation to the destinations at the most economical rate(s). The Contractor shall have the necessary insurance needed to cover damages and loss due to shipping.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

The Contractor shall only tender for acceptance those items that conform to the requirements of this procurement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—(1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

E.2 WITHHOLDING OF CONTRACT PAYMENTS (C.2.6 repeated for emphasis) Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due, or failure to perform or deliver required services/supplies may result in the withholding of payments under this contract, e.g. not having an active Strat on the job for part of the invoice period. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided for the relevant contract clauses. The Peace Corps shall promptly notify the Contractor of its intention to withhold payment of any voucher or invoice in full; however, if only a portion(s) of the invoice are being withheld, then the voucher may be processed without notification to the Contractor to prevent delay in payment

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance (POP) for this requirement is one (1) base year (POP start date will be one calendar week before classes start through 12 months) and up to four one-year options.

F.2 DELIVERABLES

See Section C for full information and listing. All written deliverables shall also be submitted electronically to the appropriate Peace Corps Regional Recruitment Office.

F.3 PLACE OF PERFORMANCE

The place of performance for this requirement is the United States, or U.S. Territories and Outlying Areas.

SECTION G – CONTRACT ADMINISTRATION

G.1. CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirement and notwithstanding any provisions contained elsewhere in this requirement, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms and conditions, including price.

G.2 INTERPRETATION OF MODIFICATION

No oral or written statement of any person and no written statement of anyone other than the Contracting Officer shall modify or otherwise affect the terms or meaning of this requirement. Requests for interpretations, modifications or changes must be made in writing to the Contracting Officer. The Contracting Officer’s Representative (COR) can only respond (verbally or in writing) to technical matters.

G.3. TECHNICAL DIRECTION

(a) Performance of the work under this requirement shall be subject to the technical direction of the Peace Corps Contracting Officer's Representative (COR) as delegated by the Contracting Officer. The term "technical direction" is defined to include, without limitation:

(1) Providing direction to the contractor that redirects contract efforts, shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details, or otherwise serves to accomplish the contractual objectives.

(2) Providing written information to the contractor that assists in interpreting drawings, specifications, or technical portions of the work description.

(3) Reviewing and, where required by the contract, approving technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government.

(b) The contractor will receive a copy of the written COR designation from the contracting officer. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The contractor shall follow only the technical direction from the COR or the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. The COR does not have the authority to, and may not, issue any technical direction that:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the FAR 52.243-1;

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the contractor's right to perform the terms and conditions of the contract.

(d) All technical direction from the COR shall be issued in writing or, if issued orally, he/she will confirm such direction in writing within five calendar days after oral issuance. The COR may issue such guidance via telephone, facsimile, or electronic mail. Electronic mail shall serve as a method of written guidance.

(e) The contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction. Upon receiving the notification from the contractor, the Contracting Officer must:

(1) Advise the contractor in writing within thirty (30) days after receipt of the contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under FAR 52.243-1;

(2) Advise the contractor in writing within a reasonable time that the Government will issue a written change order; or

(3) Advise the contractor in writing within a reasonable time not to proceed with the instruction o r direction of the COR.

(f) A failure of the contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 INVOICES

Electronic invoices shall be sent to GAPdomesticinvoice@peacecorps.gov and copied to strats@peacecorps.gov on a quarterly basis: October 15, January 15, April 15 and July 15, or the next business day. Additional guidance will be provided by the Contracting Officer during the contract awarding process.

H.2 KEY PERSONNEL

The Contractor will hire and supervise a part-time Campus Recruiter to staff the Recruitment Office and coordinate campus recruitment activities. The hired Campus Recruiter will be supervised by an institutional employee assigned by the Contractor. Supervisory responsibilities include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill his or her recruitment strategies and activities.

H.3 USE OF PEACE CORPS NAME AND LOGO (November 2008)

The Contractor shall make no publicity announcements or issue other public relations or promotional materials mentioning the Contractor’s connection with Peace Corps without first consulting with the Contracting Officer. Furthermore, the Contractor shall not use the Peace Corps name and/or logo in conjunction with, or proximity to, the Contractor’s logo, trademark, trade name or facsimile thereof (co -branding) without the advance written concurrence of the Contracting Off icer.

H.4 PERSONNEL SECURITY REQUIREMENTS (November 2005)

It is the policy of Peace Corps to exclude from engagement via contractual relationship, including subcontracts, any individuals who have engaged in intelligence activity or related work or who have been employed by or connected with an intelligence agency either directly or by way of contract.

H.5 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (August 2002)

(a) Holidays

(1) Peace Corps observes the following days as holidays-- New Year's Day Martin Luther King Jr. Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Any other day designated by Federal law, Executive Order or Presidential Proclamation.

(2) When any holiday specified in (a)(1) falls on a Saturday, the preceding Friday shall be observed. When any such holiday falls on a Sunday, the following Monday shall be observed.

Observances of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

mailto:GAPdomesticinvoice@peacecorps.gov mailto:strats@peacecorps.gov

(b) Closures

(1) Peace Corps may close a Peace Corps facility for all or a portion of a business day as a result of -

(A) Granting administrative leave to non-essential Peace Corps employees (e.g., unanticipated holiday);

(B) Inclement weather;

(C) Failure of Congress to appropriate operational funds;

(D) Or any other reason.

(2) In such cases, contractor personnel not classified as essential, i.e., not performing critical round -the-clock services or tasks, who are not already on duty at the facility, shall not report to the facility. Such contractor personnel already present shall be dismissed and shall leave the facility.

(3) The contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled for performance during the period in which Peace Corps employees are dismissed, and shall be guided by any specific instructions of the Contracting Officer or his/her duly authorized representative.

(c) When contractor personnel services are not required or provided due to closure of a Peace Corps facility as described in this clause, the contractor shall be compensated as follows--

(1) For fixed-price contracts, deductions in the contractor’s price will be computed as follows--

(A) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(B) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the contractor is compensated for services provided.

(2) For cost-reimbursement, time-and-materials and labor-hour type contracts, Peace Corps shall not reimburse as direct costs, the costs of salaries or wages of contractor personnel for the period during which such personnel are dismissed from, or do not have access to, the facility.

(d) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any "Excusable Delays" clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

(End of clause)

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.202-1 Definitions NOV 2013 52.204-7 System for Award Management OCT 2016 52.212-4 Contract T&C Commercial Items JAN 2017 52.223-18 Encouraging Contractor Policies to Ban AUG 2011 Text Messaging While Driving 52.225-25 Prohibition on Contracting with Entities DEC 2012 Engaging in Sanctioned Activities Relating To Iran—Representation and Certification 52.242-15 Stop-Work Order AUG 1989 52.243-1 Changes—Fixed Price (Alternate 1) APR 1984

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period of performance of the contract.

FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000).

(a) The Government may extend the term of this contract [unilaterally] by written notice to the Contractor within the contract’s period of performance, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ____5 years (60 Months).

SECTION J – LIST OF ATTACHMENTS

Attachment A Technical Proposal Template

Attachment B

Sample quantitative spreadsheet for monthly report

Attachment C

Sample Mid-Year and Final Report

Attachment D Price Proposal Template

SECTION K - System for Award Management

52.204-7 - System for Award Management (Jul 2013)

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting

Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local

Dun and Bradstreet office.

http://fedgov.dnb.com/webform

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity i s commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the

Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov .

https://www.acquisition.gov/

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERS

L.1. OVERALL QUOTE INSTRUCTIONS

The Peace Corps is issuing a Request for Quote (RFQ) to Offerors to promote overseas volunteerism and provide recruitment services on university campuses. It is the Offeror’s responsibility to propose their best solution to meet the requirements as listed in this solicitation.

The Peace Corps intends to award multiple Firm Fixed Price contracts to responsible Offerors whose Quote, conforming to the solicitation, shall be most advantageous to the Peace Corps with regard to technical and price factors specified elsewhere in this solicitation, considered. The Government reserves the right to conduct discussions if later determined by the Contracting Officer as necessary.

If an Offeror does not follow the instructions set forth herein, the Offeror’s Quote will be considered non-responsive and may be eliminated from further consideration. The Peace Corps will not pay for any Quote preparation costs

L.2 QUOTE SUBMISSISON

Instructions:

To submit a complete quote, an offeror must submit two documents: 1. A Technical proposal, using template (Attachment A) and 2. A Price Quote, using template (Attachment D). Both of these documents shall be evaluated together as a part of a Best Value determination for awarding contracts.

Quotes must be submitted by email to the following three (3) email points of contact: Michael Olsen at molsen2@peacecorps.gov , Tracey Crockett at Tcrockett@peacecorps.gov. and Edward Trevor at tedwards@peacecorps.gov.Quotes that are late or incomplete will not be considered.

Quotes will be accepted up until Noon June 28th 2017. ; However the government, at its discretion, may allow submissions to be received at the 2nd or 3rd deadlines (as seen below).

1st deadline: Noon EST, June 28th 2017 2nd deadline: If needed, Noon EST, July 7th 2017 3rd deadline: If needed, Noon EST, July 14th, 2017

Note: Deadlines are set at Washington DC local time.

QUESTIONS: All questions related to this posting shall be in submitted to the Contract Officer via email to Michael Olsen: molsen2@peacecorps.gov with a copy to the CO, Tracey Crockett:

Tcrockett@peacecorps.gov no later than June 16, 2017, at Noon Washington DC Local Time. The subject line of the e-mail should read: Request for Quote (RFQ) No. PC-17-Q-056. Responses to questions received will be publicly posted as an amendment on www.fbo.gov .

L.3 PREPARATION OF QUOTES

The technical proposal shall me created using Template (Attachment B) and can be no longer than 10-pages (maximum including executive summary, tables, and figures) with text in 12 Times New Roman point font, on 8 ½” by 11” paper with one inch margins. Additional documentation beyond the 10 page mailto:molsen2@peacecorps.gov mailto:Tcrockett@peacecorps.gov mailto:tedwards@peacecorps.gov mailto:molsen2@peacecorps.gov mailto:Tcrockett@peacecorps.gov http://www.fbo.gov/ limit will neither be read nor evaluated by the Peace Corps. The proposal must use the template (Attachment D) to create their Price Proposal.

(a) TECHNICAL PROPOSAL

Offerors must propose a plan to carry out the specific tasks outlined in the Statement of Work.

Proposals must demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. Offerors must describe a clear and comprehensive plan and rationale on the technical approaches and activities to complete the tasks outlined under the Statement of Work.

In addition to technical capability, prior relevant experience will be evaluated as part of the proposal.

Please include at least 3 references which can be contacted for past performances. This reference information should include:

1) Contract Number(s) and type of contract;

2) Procuring agency name and point of contact and phone number;

3) Dollar value of the contract;

4) Period of Performance;

5) Description of services rendered.

Offerors must either provide the above information or affirmatively state that it possesses no relevant directly related or similar past performance.

(b) PRICE PROPOSAL

Price proposal shall be submitted separate from the technical proposal. There is no page limitation for the price proposal; however offerors should not provide more information than is necessary to respond to the solicitation. Offerors shall submit one (1) electronic copy of the price proposal. The price proposal shall be submitted in MS Word or Excel format. Excel spreadsheet cells must be submitted “unprotected” to allow Peace Corps to view all formulas and calculations. Please see Attachment D for a sample Price Proposal template.

SECTION M – EVALUATION FACTORS FOR AWARD

The Government will award one or more contracts resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will offer the best value to the Government, including price and other factors.

M.1 TECHNICAL PROPOSAL EVALUATION CRITERIA

The following factors shall be used to evaluate Quotes with non-price factors when combined, being significantly more important than price:

1. Technical Capability

The Offeror must demonstrate its ability to perform the specific tasks outlined in Section C:

STATEMENT OF WORK/SPECIFICATIONS. The offeror will be evaluated based on the technical proposal provided which demonstrates ability to perform the required services including establishing a Peace Corps Recruiting Office, implementing a campus-wide Recruitment Strategy Plan and reporting back to the Peace Corps Regional Recruitment Office.

2. Management Approach

The Offeror must clearly explain how the potential Campus Recruiter will be recruited, hired and supervised to manage the Peace Corps Recruitment Office and carry out recruitment strategies and activities on campus. The hiring timeline for the Campus Recruiter position is also required.

The Offeror must also explain how an institutional employee will be selected and assigned to work as the supervisor for the Campus Recruiter. Supervisory responsibilities include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill his or her recruitment strategies and activities.

3. Past Performance

Offeror’s past performance will be assessed on the extent to which the offeror demonstrates successful experience in the areas described in the Statement of Work. In evaluating past performance, the Government may contact the references provided by the offeror and other sources of information, including past work done for Peace Corps.

M.2 PRICE EVALUATION

1. Price

Price proposals shall be evaluated separately. Price elements will be compared to estimates based on market research. Where the technical capabilities of two Contractors’ quotes are considered essentially equal, price may be the determining factor in selecting a Contractor for award.

M.3 EVALUATION RATINGS

Quotes will be evaluated on a best value continuum. The following ratings will be used to evaluate the technical capability, management approach and past performance of each submission.

Rating Scale - Technical & Management Approach

Adjectival

Ratings

Definitions

Exceptional

The Vendor’s proposed technical & management approach is exceptionally clear, logical and feasible and will result in effective and efficient work performance. The Vendor thoroughly addresses this factor, and in fact, proposes innovative approaches that have had proven, successful results.

The risk of unsuccessful performance is extremely low.

Very Good

The Vendor’s proposed technical & management approach is very clear, logical and feasible and will result in effective and efficient work performance. The Vendor addresses this factor and proposes innovative approaches, but with limited proven results. The quote includes a mix of major and minor strengths that indicate the approach will benefit the program. Weaknesses, if any, are minor and are more than offset by strengths. The risk of unsuccessful performance is low.

Good

The Vendor’s proposed technical & management approach is generally clear, logical and feasible and is likely to result in effective and efficient work performance. The Vendor adequately addresses this factor, but does not propose innovative approaches that will benefit the program. The quote includes an equal mix of strengths and weaknesses. Weaknesses are generally offset by strengths. The risk of unsuccessful performance is acceptable.

Marginal

The Vendor’s proposed technical & management approach lacks clarity, logic, and feasibility and may result in ineffective and inefficient work performance. The Vendor does not adequately address this factor. The quote has weaknesses that are not offset by strengths. The risk of unsuccessful performance is moderate.

Poor

The Vendor’s proposed technical & management approach is vague, illogical, and not feasible and is likely to result in ineffective, inefficient, and even unsuccessful work performance. The Vendor either inadequately addresses the factor or does not address it at all. Numerous weaknesses and/or deficiencies exist. The risk of unsuccessful performance is high.

Rating Scale – Past Performance

Adjectival

Ratings

Definitions

Exceptional

The Contractor performed extremely well. The Contractor’s performance exceeded contractual requirements and customer expectations.

Very Good

The Contractor performed very well; however, some problem areas affected performance. The Contractor’s performance exceeded some contract requirements and customer expectations while meeting the remaining contract requirements and customer expectations.

Good

The Contractor performed well, but only under close customer supervision. The Contractor’s performance generally met contract requirements and customer expectations.

Marginal

The Contractor performed at minimum level of quality and required close customer supervision. The Contractor’s performance met some of the contract requirements and customer expectations, but did not meet other contract requirements or customer expectations.

Poor

The Contractor consistently failed to perform.

Neutral No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.