Solicitation_PC-16-Q-031.pdf

PC-16-Q-031

Request for Quote (RFQ) PC-16-Q-031

Medical Evacuation Hotel Accommodation Services

Date of issuance: March 8, 2016

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). This synopsis/solicitation is issued for commercial services in accordance with FAR Part 13—Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86-2 effective February 1, 2016. The applicable NAICS to this requirement is 721110. This acquisition is UNRESTRICTED.

The Peace Corps Office of Health Services (OHS) provides quality medical and mental health services and support to the Peace Corps community through the Office of Medical Services (OMS) and the Counseling and Outreach Unit (COU). Medically evacuated volunteers, with illnesses that cannot be treated abroad, are either sent to their home of record or to Peace Corps Headquarters in Washington, DC. The Peace Corps’ Office of Acquisition and Contract Management (OACM) intends to award a single firm-fixed price purchase order for hotel facilities to accommodate medically evacuated volunteers during their stay in Washington, DC.

You are invited to submit a response in accordance with the requirements of this RFQ. This procurement is being conducted through full and open competition.

Quotes Submission deadline:

March 14, 2016, 10:00 am EST

Quotes must be submitted to Michael Olsen at molsen2@peacecorps.gov and to Claudia Mejia at cmejiasalamanca@peacecorps.gov in writing, oral quotations will not be accepted. Please see section

10.2 of this RFQ for complete instructions including the questions due date.

Issuance of this solicitation does not obligate the Peace Corps to award a contract, nor will Peace Corps pay any cost associated with the preparation or submission of Quotes.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 mailto:molsen2@peacecorps.gov mailto:cmejiasalamanca@peacecorps.gov

SECTION 2 - SUPPLIES OR SERVICES AND ESTIMATED PRICES

2.1 CONTRACT TYPE

The Peace Corps contemplates awarding a single firm-fixed price Purchase Order for one (1) 12-month base and four (4) 12-month options.

2.2 PRICE

Contract Year Period of

Performance Rooms Per Night

Cost Per Room Per Night

Total cost of 6 rooms per month

Total Cost per year

Base Year 4/1/16 - 3/31/17 6 $ $ $

Option Year 1 4/1/17 - 3/31/18 6 $ $ $

Option Year 2 4/1/18 - 3/31/19 6 $ $ $

Option Year 3 4/1/19 - 3/31/20 6 $ $ $

Option Year 4 4/1/20 - 3/31/21 6 $ $ $

Please note that in accordance with DC District of Columbia Sales Tax Exemption Payment Policy, we are tax exempt.

SECTION 3 - STATEMENT OF WORK/SPECIFICATIONS

I. Background As the preeminent international service organization of the United States, the Peace Corps sends Americans abroad to tackle the most pressing needs of people around the world. Peace Corps Volunteers (PCVs) work at the grassroots level toward sustainable change that lives on long after their service- at the same time becoming global citizens and serving their country. When they return home, Volunteers bring their knowledge, experiences and a global outlook that enriches the lives of those around them. The agency traces its roots to 1960, when then Sen. John F. Kennedy challenged students at the University of Michigan to service their country by living and working in some of the most remote corners of the world. He ignited a movement among young Americans that inspired the nation and led to the founding of the Peace Corps. In an ever-changing world, the agency has become a dynamic, forward-leaning champion for international service defined by its innovation and compassion-yet, its original mission remains the same:

1. To help the people of interested countries in meeting their need for trained men and women.

2. To help promote a better understanding of Americans on the part of the peoples served.

3. To help promote a better understanding of other people on the part of Americans.

The Peace Corps provides technical assistance to countries that request it, while strategically targeting resources and country presence to achieve the greatest impact. Nearly 220,000 Americans have served as Peace Corps Volunteers and currently there are 6,818 active volunteers. Today, Peace Corps Volunteers serve in 64 countries. 45% of volunteers serve in Africa, 23% in Latin America, 10% in Eastern Europe/Central Asia, 12% in Asia, 4% in the Caribbean, 3% in North Africa/Middle East and 3% in the Pacific Islands. More information about Peace Corps can be found on www.peacecorps.gov.

http://smartpay.gsa.gov/sites/default/files/DC%20District%20of%20Columbia%20Sales%20Tax%20Exemption%20Payment%20Policy.pdf http://www.peacecorps.gov/

PCVs live and work alongside the people they serve. They collaborate with local governments, schools, communities, small businesses, and entrepreneurs to create sustainable, community-based projects that address changing and complex needs across Peace Corps Response and six sectors:

Education, Health, Environment, Community Economic Development, Youth in Development, Agriculture, and

PCVs’ health, safety, and security are the Peace Corps’ highest priorities. The agency is committed to providing Volunteers with the training, guidance, and support they need to stay healthy, safe, and productive throughout their service. The Office of Health Services (OHS) provides quality medical and mental health services and support to the Peace Corps community through the Office of Medical Services (OMS) and the Counseling and Outreach Unit (COU). The Office of Medical Services (OMS) is comprised of eight units: Clinical Programs, Epidemiology, Pre-Service, In-Service/Field Support, Post- Service, Medical Records, Quality Improvement and PCMO Support Unit.

Medically evacuated volunteers, with illnesses that cannot be treated abroad, are either sent to their home of record or to Washington, DC, where the Peace Corps Headquarters is located. Volunteers that are without family support or whose illness is best closely monitored by Peace Corps’ International Health Coordinators (IHC) in Washington, DC are sent to Washington, DC. Peace Corps’ IHCs monitor the care and treatment plans for medically evacuated volunteers. Working closely with the PCVs’ in country doctors and Peace Corps Headquarters’ doctors, IHCs authorize when a PCV requires a medical evacuation. At times PCVs will be accompanied by Peace Corps staff overseas to ensure a safe arrival to Washington, DC or the PCV’s home of record. PCVs can be placed on medical evacuation for up to 45 days. Within that time a determination is made about their continuation with Peace Corps. The IHC authorizes when a PCV is medically cleared to return to country or when a PCV is medically separated from Peace Corps. Throughout this process, PCVs require overnight accommodation close to the Peace Corps Headquarters building.

II. Objectives

The Peace Corps intends to establish a contract with a hotel facility to accommodate medically evacuated volunteers and their possible accompaniment during their stay in Washington, DC.

III. Scope

The Peace Corps intends to establish one contract to obtain hotel accommodations for medically evacuated volunteers to Washington, DC, at or below the government per diem rate. The Peace Corps has an ongoing requirement for six (6) rooms per night over the course of the contract Period of Performance (PoP).

IV. Requirements The hotel shall be located within a 1 mile radius and/or under 10 city blocks to the Peace Corps Headquarters, which is located at 1111 20th St. NW, Washington, DC 20526 according to Google Maps. The facility shall also be located within a 1 mile radius of a pharmacy, post office, grocery store and public transportation.

Requirement 1- Lodging

1.1.a The hotel shall maintain six rooms for Peace Corps. Each room shall have the capability to sleep three individuals, in three different beds or two beds and a sleeping sofa. Additional rooms might be requested at the same rate, with the same requirements, on an as needed basis. The Peace Corps Contracting Officer’s Representative (COR) is responsible for assignment of rooms and will notify the vendor of the room assignment via the weekly roster (see section VIII of the SOW).

1.1.b At a minimum each room shall have the following:

1.1.b.1 Rooms shall be constructed and finished to provide good light and sound attenuation. All piping and wiring must be enclosed.

` 1.1.b.2 All finishes (walls and ceiling) should be free from damage, scars, marks, dirt, and dust. Vents and surrounding finishes must be free of dirt and dust.

1.1.b.3 All floors in living and sleeping areas shall have clean, serviceable covering.

1.1.b.4 All windows shall be provided drapes, shades, or blinds. If only drapes are provided, they must screen out light.

1.1.b.5 Rooms must have three separate beds or two beds and a sleeping sofa.

1.1.b.6 Bed linens and towels must be changed and cleaned weekly or upon the request of the PCV, Peace Corps, and when occupancy changes. Additional blankets shall be made available when requested. All linens and blankets shall be clean, freshly laundered, without any objectionable odors and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be of adequate quality to provide proper support.

1.1.b.7 Rooms, including bathrooms, must be cleaned weekly and when occupancy changes. When occupied, rooms shall be vacuumed, waste baskets emptied and all surfaces sanitized weekly.

Additional cleaning may be requested by Peace Corps or the PCV.

1.1.b.8 Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

1.1.b.9 All entrance doors to rooms shall have interior security locks; either deadbolt or double locking locks. All doors shall be free from holes, dents, or other physical defects.

1.1.b.10 Smoke and fire protection systems must be installed and meet federal, state, or local fire codes.

1.1.b.11 Bathrooms must be constructed to provide en suite sanitary facilities. Wash basin and shower tub areas shall have a vanity table, a large lighted mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking and shall operate properly to maintain a constant, adequate flow and temperature without sudden surges of temperature changes. Bathrooms must have a working exhaust fan or an exterior window that can be opened which must be of frosted glass or curtained to provide privacy. The shower or shower/tub combination shall have shower doors or curtains.

1.1.b.12 Other furnishings to be provided by the facility are as follows: lamp, chair, clothes storage drawers, night table with lamp, desk or writing table with chair, and trash containers.

1.1.b.13 Kitchenette shall at a minimum have:

1.1.b.13.1 Refrigerator with working ice maker or two ice trays.

1.1.b.13.2 Oven.

1.1.b.13.3 Stove with four working burners.

1.1.b.13.4 Microwave.

1.1.b.13.5 Utensils. At a minimum three of the following: forks, spoons, knives, cups, coffee mugs, plates, and bowls.

1.1.b.13.6 Saucepan.

1.1.b.13.7 Skillet.

1.1.b.13.8 One medium and one large pot.

1.1.b.13.9 Baking pan.

1.1.b.13.10 Oven mitt.

1.1.b.13.11 Sink.

1.1.b.14 The hotel shall comply with the Americans with Disabilities Act (ADA).

Requirement 2- Internet

Vendor shall provide internet access to PCVs. The internet shall be available at no cost to the occupant(s), 24 hours, 7 days a week, 365 days a year either through Wi-Fi or an internet lounge/business center.

Requirement 3- Laundry Facility

3.1.a The hotel shall provide a laundry facility for PCVs.

3.1.a.1 The laundry room shall be a secure, well-lit location, that can only be accessed by hotel guests and staff.

3.1.a.2 The laundry room shall have, at a minimum, one washing machine and one dryer.

3.1.b Laundry facility usage (i.e. cost of operating a washing machine or dryer for one cycle) are the responsibility of the PCV and are not a part of the contract cost.

Requirement - 4 Communication with Peace Corps Volunteers

4.1.a The hotel shall provide the incoming PCVs with a Peace Corps Welcome Packet upon check-in. The packet will be provided via email Windows compatible attachment from the Government COR to the hotel point of contact in advance of a PCV’s arrival. The vendor is responsible for printing the contents of the email.

Requirement 5- Check In/Out Services

5.1.a.1 The hotel shall provide 24-hour, 7 days a week, 365 days a year check in and out services to PCVs.

5.1.a.2 The hotel agrees to inform all Volunteers who incur expenses, outside of those listed in the contract, that they do so at their own expense and financial risk.

Requirement 6- Emergency Procedures

6.1.a The hotel shall provide to the COR the emergency procedures plans via email attachment which at a minimum shall address:

6.1.a.1 Fire Evacuation 6.1.a.2 Active Shooter 6.1.a.3 Medical Emergency 6.1.a.4 Power Outage 6.1.a.5 Elevator Entrapment 6.1.a.6 Natural Disasters 6.1.a.7 Hazardous Materials 6.1.a.8 Suspicious Package 6.1.a.9 Criminal Complaints (i.e. physical assaults, break ins, robbery)

V. Government-Furnished Property (GFP) None.

VI. Security Considerations The COR shall provide a list of all the pre-approved personnel that will have access to the rooms. The hotel shall only allow pre-approved Peace Corps employees access to rooms. Only PCVs and Peace Corps employees shall have access to the accommodation rooms. The hotel shall identify Peace Corps employees as authorized official by viewing their Government issued identification employment badge and ensuring they are on the list provided by the COR. A sample of a Peace Corps employee badge will be provided after the award.

The hotel shall neither confirm nor deny the stay of a Peace Corps volunteer in the facility to outside inquirers. The hotel shall not provide the room numbers or room phone numbers to any person outside of authorized Peace Corps staff.

VII. Travel There will not be any travel required under this contract.

VIII. Other Unique Requirements and Considerations

1.1 Roster List

1.1.a.1 The Government COR will email the contractor at a minimum weekly a roster list and possible expected PCVs. The roster contains the PCVs name, room assignment, check in date and check out date.

SECTION 4 - INSPECTION AND ACCEPTANCE

4.1 Inspection and Acceptance

Inspection and acceptance will be done in accordance with FAR 52.212-4. The Contractor shall perform in accordance with the statement of work and as agreed upon between the COR and Contractor and within the period of performance for this purchase order. The Peace Corps will monitor quality, completeness and correctness. The COR will notify the Contractor of any non-conformance or revisions needed in accordance with the requirements outlined in Section 3.

Quality Assurance Surveillance Plan

The COR will monitor quality as specified below:

Deliverable Performance Standard Acceptable Quality Level (AQL)

Methods of Surveillance

Completion

Maintenance of rooms.

Vendor shall address all broken or damaged requirements within 24 hours of notification.

100% of the time the vendor shall fix the broken or damaged requirements.

Spot check by COR and/or verbal confirmation from the Volunteer(s) that maintenance has been completed.

Vendor shall contact the COR via email when the maintenance work is completed.

Coordination/ Communicatio n with COR

Vendor shall provide a POC that shall respond to all COR inquiries and provide updates regarding repairs, damages and other issues pertaining to the SOW requirements within 24 hours of contact by the COR.

99% of the time the given POC or backup POC will respond to COR inquiries and alert the COR of repairs being performed.

Spot check by COR. Over the life of the contract the vendor shall maintain the AQL standard when the COR makes contact with vendor.

Attachment A: Monthly Quality Assessment

Task Number Quality Assessment Minimum Quality Level Pass/Fail Explanation

1.1.b.12 Furnishings Furnishings are present and in usable conditions

1.1.b.13.1 Refrigerator Refrigerator shall be operational and in good working order.

1.1.b.13.2 Oven Oven shall be operational and in good working order.

1.1.b.13.3 Burners All burners shall be ignited

1.1.b.13.4 Microwave Microwave will be operational and in

1.1.b.13.5 Utensils All utensils will be operational and in

1.1.b.13.6- 1.1.b.13.10

Cook wear

All cook wear will be operational and in good

1.1.b.13.11 Sink The sink will be turned on and the water will drain without back-up.

Task 3 Laundry Facility Washer and dryer will be operational and in good working order.

SECTION 5- DELIVERIES OR PERFORMANCE

5.1.1 PERIOD OF PERFORMANCE

The anticipated period of performance (POP) for this requirement is one (1) base year and up to four one-year options, as follows:

Base Year 04/01/2016 through 03/31/2017 Option Year 1 04/01/2017 through 03/31/2018 Option Year 2 04/01/2018 through 03/31/2019 Option Year 3 04/01/2019 through 03/31/2020 Option Year 4 04/01/2020 through 03/31/2021

5.1.2. PLACE OF PERFORMANCE

The performance will be at the contractor’s site.

5.2 DELIVERABLES

The hotel will deliver six rooms per the SOW section IV to the Peace Corps beginning 04/01/2016.

Task Number Work Milestones Projected Completion Date

6.1 Emergency Procedures 04-01-2016 and as updated by the vendor

SECTION 6- CONTRACT ADMINISTRATION

CONTRACTING OFFICER (CO)

Claudia Mejia Contracting Officer 1111 20th Street NW/OACM/4434 Washington DC 20526 cmejiasalamanca@peacecorps.gov

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD

1111 20th Street NW/OMS/5117 Washington DC 20526 e-mail tbd

CONTRACTING OFFICER RESPONSIBILITIES

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the Contractor effects any change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result.

mailto:lknauf@peacecorps.gov

Contractual problems of any nature that may arise during the life of this contract must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulations). Only the CO is authorized to formally resolve such problems. Therefore, the COR and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

INTERPRETATION OF MODIFICATION

No oral or written statement of any person and no written statement of anyone other than the CO shall modify or otherwise affect the terms or meaning of this contract. Requests for interpretations, modifications or changes must be made in writing to the CO. The COR can only respond (verbally or in writing) to technical matters.

INVOICING INSTRUCTIONS

The hotel shall provide an itemized invoice to the Peace Corps monthly. The invoice shall include the name of the occupants and the corresponding lodging room number.

Proper electronic invoice shall be submitted to the following email address:

GAPdomesticinvoice@peacecorps.gov.

Each invoice shall include as a minimum the following information:

(a) Name and address of the Contractor

(b) Invoice date and invoice number

(c) Peace Corps contract/order number

(d) Period of performance covered by the invoice

(e) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed

(f) Prompt payment discount offered, if applicable

(g) Electronic funds transfer banking information

(h) Total invoice amount

For questions regarding payments, please send an email inquiry, including the invoice number, contract/purchase order number, billed amount and date sent to GAPpayment@peacecorps.gov or GAPdomesticinvoice@peacecorps.gov.

WITHHOLDING OF CONTRACT PAYMENTS

Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due, or failure to perform or deliver required services/supplies may result in the withholding of payments under this contract. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided by the relevant contract clauses. The Peace Corps shall promptly notify the Contractor of its intention to withhold payment of any voucher or invoice in full; however, if only a portion(s) of the invoice are being withheld, then the voucher may be processed without advance notification to the Contractor to prevent delay in payment.

mailto:GAPdomesticinvoice@peacecorps.gov mailto:GAPpayment@peacecorps.gov mailto:GAPdomesticinvoice@peacecorps.gov

SECTION 7 - SPECIAL CONTRACT REQUIREMENTS

7.1 USE OF PEACE CORPS NAME AND LOGO (November 2008)

The Contractor shall make no publicity announcements or issue other public relations or promotional materials mentioning the Contractor’s connection with Peace Corps without first consulting with the Contracting Officer. Further the Contractor shall not use the Peace Corps name and/or logo in conjunction with, or proximity to, the Contractor’s logo, trademark, trade name or facsimile thereof (co-branding) without the advance written concurrence of the Contracting Officer.

7.2 PERSONNEL SECURITY REQUIREMENTS (November 2005)

It is the policy of Peace Corps to exclude from engagement via contractual relationship, including subcontracts, any individuals who have engaged in intelligence activity or related work or who have been employed by or connected with an intelligence agency either directly or by way of contract.

SECTION 8 – CLAUSES

8.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/index.html

FAR CLAUSE TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights

Apr 2014

52.212-4 Contract Terms and Conditions -- Commercial Items May 2015

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

8.2 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (FEB 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

https://www.acquisition.gov/far/index.html

_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved] ___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

__X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved] ___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved] ___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

_X__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__X_ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__X_ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_X__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__x_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__x_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O.

13126).

__x_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__x_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

__X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__x_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__X_ (31) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

__X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__x_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

_X__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514 ___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (37) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

___ (39) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

__x_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__x_ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__x_ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495) __X_ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

_X__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__X_ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C.

chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

__X_ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

(viii) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) __x__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

8.3 52.217-8 -- Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day.

(End of Clause)

8.4 52.217-9 -- Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ___1 day__ ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _5__ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60_ (months).

(End of Clause)

SECTION 9 – LIST OF ATTACHMENTS

Attachment A: Monthly Quality Assessment Attachment B: Domestic Vendor File Request Form

SECTION 10 – SOLICITATION PROVISIONS

10.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR PROVISION TITLE DATE

52.212-1 Instructions to Offerors -- Commercial Items Oct 2015

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification

Oct 2015

52.204-7 System for Award Management Jul 2013

10.2 52.212-1 Instructions to Offerors—Commercial Items (OCT 2015) addendum

10.2.1 OVERALL QUOTE INSTRUCTIONS

The Government will award a single purchase order resulting from this solicitation to responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

10.2.2 QUOTE SUBMISSISON

Quotes Submission deadline:

March 14, 2016, 10:00 am EST Quotes must be submitted to Michael Olsen at molsen2@peacecorps.gov and to Claudia Mejia at cmejiasalamanca@peacecorps.gov in writing, oral quotations will not be accepted. The subject line of the e-mail should read: Request for Quote (RFQ) No. PC-16-Q-031.

Questions:

All questions for this requirement must be submitted via email to the Contract Specialist, Michael Olsen at molsen2@peacecorps.gov and the Contracting Officer, Claudia Mejia at cmejiasalamanca@peacecorps.gov before March 10, 2016, 10:00 am EST. The subject line of the e-mail should read: Request for Quote (RFQ) No. PC-16-Q-031. Responses to questions received will be posted as an amendment on www.fbo.gov and available to all interested parties.

Quotes must be submitted in 2 separate written volumes, oral quotes will not be accepted. Volume one must address technical and past performance. Volume two shall address price. Each Volume must include a Table of Contents. Each email should not exceed 10MB in total file/data size; quote volumes may be submitted in separate emails to adhere to size restrictions. Offerors are responsible for submitting Quotes, and any modifications, revisions or withdraws by the submission deadline. The government will evaluate the latest version of the quote received by the deadline.

10.2.3 PREPARATION OF QUOTES

The technical Volume should be no longer than 10-pages (including executive summary, tables, and figures) with text in size 12 Times New Roman point font or larger, on 8 ½” by 11” paper with one inch margins. Additional documentation beyond the 10 page limit will not be evaluated by the Peace Corps.

The quote shall list the vendor’s DUNS number and the complete vendor name, address, and a point of contact with email and phone number for questions regarding the quote.

(a) VOLUME ONE - TECHNICAL VOLUME

The technical Volume shall address the offeror’s plan to carry out the specific tasks outlined in the Statement of Work. This approach must demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. The offeror shall describe how the facility meets the requirements.

In addition to technical capability, the Technical Volume shall address the offeror’s past performance and prior relevant experience. Please include complete information on at least 3 projects of similar size, scope and complexity to Peace Corps project. This information should include:

1) Contract Number(s) and type of contract;

2) Procuring agency name and point of contact and phone number;

mailto:molsen2@peacecorps.gov mailto:cmejiasalamanca@peacecorps.gov mailto:molsen2@peacecorps.gov

3) Dollar value of the contract;

4) Period of Performance;

5) Description of services rendered.

Offerors must either provide the above information or affirmatively state that it possesses no relevant directly related or similar past performance.

(b) VOLUME TWO - PRICE VOLUME

The Price Volume shall be submitted separately. This Volume must include a completed pricing template from section 2.2. There is no page limitation for the price proposal but only price relevant information shall be included. If an excel spreadsheet is used, cells must be submitted “unprotected” or formulas expressed in a way that allows Peace Corps to view all formulas and calculations.

(End of FAR 52.212-1 Addendum)

10.3 EVALUATION FACTORS FOR AWARD

The Government will award a single purchase order resulting from this solicitation to responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to conduct discussions. The Government reserves the right to conduct on site visits prior to award as necessary.

10.3.1 TECHNICAL PROPOSAL EVALUATION CRITERIA

The following factors shall be used to evaluate Quotes. Non-price factors when combined, are significantly more important than price:

1. Technical and Management Capability

The Offeror must demonstrate its ability to perform the specific tasks outlined in Section 3:

STATEMENT OF WORK/SPECIFICATIONS. The offeror’s quote will be evaluated to demonstrate the offeror’s ability to perform and manage effectively the required services.

2. Past Performance

Offeror’s past performance will be assessed on the extent to which the offeror demonstrates successful experience in the areas described in the Statement of Work. In evaluating past performance, the Government may contact the references provided by the offeror and other sources of information.

10.3.2 PRICE EVALUATION

1. Price Price proposals will be evaluated separately. Price will be compared to the GSA per diem rates, estimates based on market research and historic pricing. Where Quotes are considered essentially equal, price may be the determining factor in selecting a Contractor for award.

2. For price evaluation purposes, the Government will calculate the total evaluated price (which includes any proposed discounts offered) for each Offeror by adding the total price for all options to the total price for the basic requirement. The Government will verify the mathematical accuracy of the total evaluated price computation.

10.3.3 EVALUATION RATINGS

Quotes will be evaluated for best value on a tradeoff bases. The following ratings will be used to evaluate the technical capability, management approach of each submission.

Table 1. Technical Approach Factor Ratings

Rating Description

Outstanding Quote exceeds requirements and indicates an exceptional approach and understanding of the requirements. Strengths significantly outweigh any weaknesses.

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quote contains strengths which outweigh any weaknesses.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance.

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quote contains significant weaknesses which are not offset by strengths.

Unacceptable Quote fails to meet requirements and contains multiple significant weaknesses and/or multiple deficiencies. Quotes with unacceptable ratings are not eligible for contract award.

The following ratings will be used to evaluate past performance of each submission

Table 2. Past Performance Factor Confidence Assessment

Rating Description

Exceptional Based on the Offeror’s recent/relevant performance record, the Government has a very high expectation that the Offeror will successfully perform the required effort.

Very Good Based on the Offeror’s recent/relevant performance record, the Government has a moderately high expectation that the Offeror will successfully perform the required effort.

Satisfactory Based on the Offeror’s recent/relevant performance record, the Government has a moderate expectation that the Offeror will successfully perform the required effort.

Marginal Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

Unsatisfactory Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Neutral No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

10.3.4 52.212-3 Offeror Representations and Certifications -- Commercial Items (FEB 2016) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through

(q) of this provision.

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410,…