PBGC01-RP-15-0023_-_Amendment_01.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Table of Contents

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SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B. 1 Section B

SECTION C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 Section C

SECTION D PACKAGING AND MARKING

D. 1 PBGC-11 004 PACKAGING AND MARKING (JAN 2012)

SECTION E INSPECTION AND ACCEPTANCE

E. 1 PBGC-46-001 INSPECTION AND ACCEPTANCE OF DELIVERABLES (JAN 2012)

SECTION F DELIVERIES OR PERFORMANCE

F. 1 Section F.1

F. 2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

F. 3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

F. 4 52.242-15 STOP-WORK ORDER (AUG 1989)

F. 5 PBGC-31-003 TRAINING (JAN 2012)

F. 6 PBGC-45 001 GOVERNMENT FURNISHED INFORMATION, ASSISTANCE AND/OR EQUIPMENT (JAN 2012)

SECTION G CONTRACT ADMINISTRATION DATA

G. 1 52.216-18 ORDERING (OCT 1995)

G. 2 PBGC-32-001 SUBMISSION OF INVOICES (LABOR-HOUR) (JAN 2012)

G. 3 PBGC-32-004 SUBMISSION OF INVOICES (JAN 2012)

G. 4 PBGC-42-001 CONTRACTING OFFICER'S REPRESENTATIVE (JAN 2012)

G. 5 PBGC-42-002 OBSERVANCE OF LEGAL HOLIDAYS (JAN 2012)

G. 6 Section G.1

SECTION H SPECIAL CONTRACT REQUIREMENTS

H. 1 PBGC-03-001 CONFIDENTIALITY OF INFORMATION (OCT 2004)

H. 2 PBGC-03-002 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2004)

H. 3 PBGC-04-005 PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION (PII) (FEB 2013)

H. 4 PBGC-04-007 MANAGEMENT AND RETENTION OF PBGC RECORDS (SEP 2014)

H. 5 PBGC-09-001 RESTRICTIONS AGAINST DISCLOSURE OF INFORMATION (JAN 2012)

H. 6 PBGC-31-004 AGENCY AWARENESS TRAINING (JAN 2012)

H. 7 PBGC-37-001 KEY PERSONNEL (MAR 2012)

H. 8 PBGC-37-002 EDUCATION AND EXPERIENCE QUALIFICATIONS (DEC 2014)

H. 9 Section H

SECTION I CONTRACT CLAUSES

I. 1 52.203-6 I RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006)-- ALTERNATE I

(OCT 1995)

I. 2 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (APR 2014)

I. 3 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

I. 4 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

I. 5 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

I. 6 52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS (APR 1984)

I. 7 52.233-3 PROTEST AFTER AWARD (AUG 1996)

I. 8 52.242-13 BANKRUPTCY (JUL 1995)

I. 9 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (DEC 2014)

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I. 10 52.212-4 I CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (DEC 2014)--ALTERNATE I (MAY

2014)

I. 11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (MAR 2015)

I. 12 52.216-19 ORDER LIMITATIONS (OCT 1995)

I. 13 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I. 14 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

I. 15 52.233-2 SERVICE OF PROTEST (SEP 2006)

I. 16 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

I. 17 52.244-2 SUBCONTRACTS (OCT 2010)

I. 18 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

I. 19 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I. 20 PBGC-15-007 EXPENSES RELATED TO PROPOSAL SUBMISSION (OCT 2004)

SECTION J LIST OF ATTACHMENTS

J. 1 Section J

SECTION K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K. 1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

K. 2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K. 3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

K. 4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

K. 5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014)

K. 6 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L. 1 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

L. 2 PBGC-15-003 PROPOSAL REVISIONS (OCT 2004)

L. 3 Section L.3

SECTION M EVALUATION FACTORS FOR AWARD

M. 1 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

M. 2 PBGC-15 011 REFERENCE AND EVALUATION (OCT 2004)

M. 3 Section M.1

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SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B. 1 Section B

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 DESCRIPTION OF SERVICES

The Contractor shall provide the personnel, facilities, equipment, and other materials and services necessary to perform the effort described in Section C, Statement of Objectives.

B.2 GENERAL DESCRIPTION

PBGC intends to establish a single-award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for integrated contract portfolio management, continuous process improvement, program management, and acquisition planning. Task Orders will be issued using Firm Fixed Price (FFP) and Labor Hour (LH) contract types. FFP Task Orders will be the predominant contract type issued; however, PBGC anticipates there also being instances where LH or hybrid FFP/LH Task Orders may be in the best interest of the Government.

B.3 MINIMUM AND MAXIMUM AMOUNTS

The minimum quantity of services that the Government will acquire under this contract is $125,000.00 over the entire period of performance (including any options exercised).

The maximum quantity of services that the Government will acquire under this contract shall not exceed $55,000,000.00 over the entire period of performance and applies to the aggregate value of all Task Orders.

B.4 IDIQ PRICING SCHEDULE

Offeror’s are required to submit a price proposal which shall include prices for a base year and four option years for all labor categories set forth below.

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Labor Category Hourly Rate -

Base Year Hourly Rate - Option Year 1

Hourly Rate - Option Year 2

Hourly Rate - Option Year 3

Hourly Rate - Option Year 4

Portfolio Manager

Program Manager

Acquisition Manager

Technical Writer

Process Improvement Analyst

Senior Cost Analyst

Executive Strategy Officer

Change Management Officer

Subject Matter Expert III

Actuary

Customer Contact/Call Center Specialist

Contract Specialist

Accountant

Auditor

Financial Sector

Information Technology

Human Resources

Legal

Subject Matter Expert II

Actuary

Auditor

Financial Sector

Information Technology

Human Resources

Legal

Subject Matter Expert I

Actuary

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Auditor

Financial Sector

Information Technology

Human Resources

Training Specialist

Travel and per diem costs are not reimbursable under this IDIQ.

Failure to provide pricing for every labor category will result in the Offeror’s proposal being deemed incomplete and the Offeror’s proposal will not be eligible for award.

The proposed prices in the IDIQ Pricing Schedule above will become part of the contract award and will be binding for future task order proposals (i.e. proposed Task Order hourly rates may not exceed those specified in the IDIQ Pricing Schedule) for the base year and four option year periods. However, the contractor may propose lower rates at the Task Order level.

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SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 Section C

SECTION C

PENSION BENEFIT GUARANTEE CORPORATION (PBGC)

CONTRACT REQUIREMENTS GENERATION SERVICES

STATEMENT OF OBJECTIVES

1. INTRODUCTION:

This Statement of Objectives outlines the acquisition of requirements generation and contract portfolio management support services to the Pension Benefit Guaranty

Corporation (PBGC). Specific details of work assignments, deliverables, documentation, training, and applicable government/agency/industry standards, etc., will be provided under Task Orders (TOs).

2. DESCRIPTION AND PURPOSE:

The purpose of this acquisition is to obtain qualified personnel resources to provide strategic requirement baseline and generation of end user pre-solicitation documents to include manuals, guides, directives, and procedures in support of the PBGC’s total contract portfolio that will significantly improve the quality of requirements generation documents and execution across select departments in the PBGC. The resources will be assigned to specific business areas within the PBGC to provide acquisition and support services for all types of contracts. The intent of this requirement is to decrease procurement lead times and total contract lifecycle cost while increasing the performance of resulting contracts. Significant focus will be directed towards the generation of all procurement related requirements from the program office perspective and ownership of the process ultimately leading to a complete package to be submitted to the Procurement

Department (PD) for procurement.

3. BACKGROUND:

The Employee Retirement Income Security Act of 1974 (ERISA) established Pension

Benefit Guaranty Corporation (PBGC) as a federal corporation to encourage the growth of defined benefit pension plans, provide timely and uninterrupted payment of pension benefits and keep pension insurance premiums at a minimum. Defined benefit pension plans promise to pay a specified monthly benefit at retirement, commonly based on salary and years on the job. PBGC, a wholly owned United States Government Corporation, administers the insurance program and termination process for most defined benefit pension plans that are tax-qualified under the Internal Revenue Code.

As reported in the 2012 Annual Report, the Pension Benefit Guaranty Corporation

(PBGC) protects the pensions of 43 million workers and retirees in more than 26,000 private defined benefit pension plans. The Corporation receives no funds from general tax revenues. Operations are financed by insurance premiums paid by companies that sponsor defined benefit pension plans or from the plans’ assets, investment income, and assets from terminated plans. PBGC administers two insurance programs. The single-

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employer program protects nearly 33 million workers and retirees in about 24,000 pension plans. Under this program, a company can voluntarily seek to terminate its plan using either a standard termination or a distress termination procedure. Additionally, PBGC may seek termination of a plan without the employer’s consent to protect the interest of the plan participants of the plan or of PBGC. PBGC must seek termination when a plan cannot pay current benefits. Ultimately, as a result of the termination of pension plans, PBGC pays benefits to participants and beneficiaries. The multiemployer program protects about 10 million workers and retirees in about 1,500 pension plans. In addition to the single employer program, about 10.4 million people are covered by about

1,500 multiemployer plans.

The PBGC is comprised of fourteen departments, each with the ultimate goal of carrying out its mission to protect Americas Pensions. The PBGC’s department-centric structure makes it difficult to achieve an enterprise-wide, portfolio management approach to accomplishing the mission. In order to complete this mission the PBGC relies heavily on the support of many private industry contractors. Approximately half of the PBGC’s total staff is made up of contractor personnel. These contractor personnel are tasked through their respective contracts to perform a wide range of non-inherently governmental functions. It is of the up most importance that these requirements are planned, prioritized, tracked, and communicated clearly to industry in order for the contractors to succeed and ultimately the mission of PBGC to be carried out in a strategic and effective manner.

The Procurement Department supports the PBGC’s mission by facilitating the procurement of theses supplies and services of which PD’s internal customers rely so heavily on to support and supplement the resources within their departments to carry out the mission. Through the Procurement Department, the PBGC routinely solicits for financial, actuarial, and logistical services, IT hardware and software, real estate leases and miscellaneous supplies. The contracts issued by the PBGC include all types, i.e.

fixed price, cost reimbursement, labor hour, and IDIQ. PD awards and manages a contract portfolio in the amount of $325M with over 1500 post-award actions and over

225 pre-award actions annually.

Each department is currently “stove-piped” and therefore forecasts, and generates their own contract requirements for goods and services. In addition, the PBGC has unique challenges with communicating the “what, when, and how” of their needs to the program offices, which in turn translates into poor requirement generation. The requirements, budget, and procurement processes are not organizationally connected under an enterprise structure. There is a breakdown of execution, budget, and timeliness which can be attributed to the entire process. In practice, the process of developing a new materiel capability utilizes three interrelated systems—the requirements generation system; the Planning, Programming and Budgeting System; and the acquisition system.

Any problem with any of these systems will cause significant delays in the procurement process.

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4. SCOPE AND MISSION:

The PBGC intends to establish a single award Indefinite Quantity Indefinite Delivery

(IDIQ) type contract for integrated enterprise-wide contract portfolio management, continuous process improvement, program management, and acquisition planning. Firm

Fixed Price (FFP) task orders, and/or a combination of FFP and Labor Hour (LH) Task

Orders will be issued under a single award IDIQ contract as support services are required by each business area/department within PBGC and/or on specific projects. A combination of FFP and LH Task Order will only be issued in situations when task orders may require SME’s with specialized experience to perform specific tasks and it is difficult to estimate at task award how much time a task will be require. The following is being provided to give the Offeror and idea of the estimated quantity and size of task orders issued to the successful Offeror for the required contract requirements generation services.

Annual Workload Estimates

Estimated Number of Task Orders Task Order Size

1 Up to $500K

1 Between $500K and $1M

2 Greater than $1M

The minimum and maximum amounts are as follows:

Minimum Guarantee: $125,000.00

Maximum Amount (Total Contract Value): $55,000,000.00 over the life of the contact and applies to the aggregate value of all task orders.

The PBGC requires agency wide professional support services to assist in meeting its responsibilities directed by the Federal Acquisition Regulation (FAR), local policies, and federal strategic sourcing initiatives with regards to acquisition planning. The PBGC requires contract portfolio management, and an enterprise-wide strategic planning approach to both budget and requirements generation to provide quality requirements packages to be used as the foundation by the Procurement Department to solicit proposals and prepare contractual documents. Assistance is required to identify and help to implement within PBGC, the linkages between project management, portfolio management, and enterprise management. Through this effort the PBGC intends to focus on a holistic approach to requirements generation through a continuous, comprehensive, portfolio based review of all programs (strategic procurement approach) to include recommendations pertaining to an evolution moving away from “stove-piping” of requirements PBGC-wide. This effort will include identifying/assessing the strengths and weaknesses of the PBGC’s procurement process and making recommendations for improving the PBGC’s acquisition process.

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The contract is intended to provide, as required by both a PBGC integrated enterprise approach and its component departments, organizationally integrated contract portfolio management, program management, and acquisition planning support to the PBGC’s various program offices. This support shall recognize that the fulfillment of the PBGC’s mission is a shared responsibility. This includes such activities as strategic planning and program evaluation, process and performance improvement, communications and change management, training, development of optimal acquisition strategies, forecasting requirements, acquisition planning and requirements documentation support to include but not limited to:

- Statements of Work/Specifications/Requirements Documents: Assist in development and preparation of pre- award Performance Work Statements (PWS), Statements of

Objective (SOO), and other requirements documents. This effort includes assisting program offices in researching and drafting specifications and standards; developing performance measures, providing consultation and recommendations; and coordinating requirements documents.

Outputs: SOOs; PWSs; and related documents.

- Acquisition Strategy Support: Provide advice and recommendations for all elements in acquisition plans, consideration of use of streamlined acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc. Assist with Economy Act applicability determinations.

Outputs: Written acquisition plans; Economy Act documentation.

- Independent Government Cost Estimates (IGCE). Contractor shall provide assistance to the program offices in preparing IGCEs. Such assistance may includes; and is not limited to, research and analysis of past purchases of similar products or services, current market value of the products or services, other agency purchases of similar products and services.

Outputs: IGCEs

- Market Research and Market Surveys: Assist in conducting market research to identify potential sources and contract vehicles. Potential sources should include socio-economic program participants (i.e., small businesses, small and disadvantaged businesses, HUB Zone businesses). Research existing Government-wide contracts for available products and services. Evaluate different approaches to and sources for acquisition support including acquisition of Commercial Items (FAR 12). Research available suppliers and compare the services and costs of obtaining support from the different providers. Potential vehicles should include GSA Schedule vendors, Government-wide Agency Contracts, and other agency contracts. Conduct market surveys, including Request for Information, and prepare written documentation of market research. Support program offices in documenting small business capability analysis. Prepare draft documents for eventual posting to FedBizOpps and other electronic posting announcements.

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Outputs: Market research documentation; FedBizOpps and other electronic posting announcements; RFIs; small business capability analyses, and industry days.

- Assistance in the preparation of Source Selection Plans, Technical Evaluation Plans, when requested, serve as technical advisors (non-voting) to the technical evaluation panels

- Assistance in the development of Limited Source and Brand Name Justifications

- Assistance with the development and implementation of proposal pre-screening processes to eliminate those proposals that are non-compliant with the Government’s proposal preparation instructions

- Development and delivery of training to the PBGC personnel centered on the acquisition process and best practices. The intent of the training aspect is to be as flexible as possible and provide customized and tailored training based on the specific needs of the participants.

5. LABOR CATEGORIES

The Labor Categories required under this IDIQ are outlined in Section H along with their specific duties and responsibilities. This data is guidance to Offerors during the preparation of their proposals. While Offerors are limited to submitting pricing for the proposed categories, for each task order Offerors can provide alternative proposed labor categories that differ in description or content. When a task order is awarded, minimum required Labor categories will be identified.

Change Management Officer

Portfolio Manager

Program Manager

Acquisition Manager

Technical Writer

Process Improvement Analyst (Agile/Scrum Leader)

Senior Cost Analyst

Executive Strategy Officer

Training Specialist

The resulting contract is intended to potentially support the entire agency; Subject Matter

Experts (SMEs) will come from a variety of industries and specialties according to the types of goods and services that are being acquired by PBGC based on its Mission. The purpose is to have individuals that are experts in the subjects/industries they are assisting in requirements generation. Subject Matter Experts include the following expertise:

Actuaries, Auditors, Accountants

Financial Sector

Information Technology

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Human Resources

Customer Contact/Call Center Specialist

For the purposes of this Contract, a Full Time Employee (FTE) productive work hours per year is defined as 2080 hours.

6. CONTRACT OBJECTIVES:

The main objective of this contract is to improve the PBGC’s current acquisition planning and requirements generation for all procurements with a total potential value of over $1.5M; or less when mutually agreed upon due to project complexity. Through this contract the PBGC expects to:

Introduce new methodologies (i.e. portfolio management, enterprise-wide management) with early attention to identifying ways to acquire and pay for new requirements by divesting departments of lower priority or redundant capabilities.

Recommend and assist with the implementation of the PBGC-approved approach to achieving enterprise and portfolio management.

Set the framework through which strategic choices are based by planning of multi-year capability roadmaps in support of portfolio planning and budgeting.

Improve communication and alignment between the procurement function and individual departments.

Shift the focus from individual project/program decisions to portfolio, by looking at the whole picture rather than just its individual parts.

Facilitate a top down flow of requirements and analysis of subordinate requirements in the context of the larger system or contract portfolio.

Establish effective governance of the procurement planning process.

Properly forecast upcoming requirements to allow proper lead time to build a quality requirements package for execution by the Procurement Department.

Ensure early and effective market engagement for the PBGC’s needs and to minimize the number of single bid/no bid responses to procurements.

7. PERFORMANCE OBJECTIVES:

To provide the desired outcomes of this SOO, the contractor shall meet the following performance objectives in support of the PBGC:

Develop and document a methodology to incorporate a PBGC-specific approach to enterprise management that will ensure that the Agency timely identifies priority requirements, eliminates redundant capabilities, and provides the basis for utilizing procurement best practices to efficiently award the contracts its budgetary resources can support.

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Initiate a Project Management Plan and baseline for program office execution through an approved consistent approach that accounts for business unit, procurement and end user requirements.

Document the project team’s purpose and clearly define individual roles responsibilities and operating rules through a team charter or similar publication.

Deliver an “Executive Level” framework from which business and resource management decisions are supported by a common picture and agency wide real time data.

Project, track and report requirements for 6, 12, 18, 24, 36, 48 and up to 60 months out.

Assist in managing projects, develop sustainment strategies, conduct milestone planning and tracking for all requirements.

Assist in development of roadmaps, plans and technical materials in both hard copy and soft copy format.

Provide plans for the facilitation of meaningful engagement with industry in the requirements planning/market research phase to ensure a clear understanding of the market’s capabilities.

Define needs, business case, solicit strategy and roll-out requirement package based off of customer driven demand and prioritization.

8. DELIVERABLES:

Deliverable/

Work

Products

Description Frequency Deliverable

Deadline

Acceptable

Quality Level

Post Award

Orientation

Conference

Attend Government led brief to make introductions, coordinate security requirements, discuss schedules, prioritize

PWS Requirements and provide details regarding implementation of work.

Once Within five (5) days of contract award.

Attendance required by

Contractor

Management and key personnel.

Program

Management

Plan (PMP)

A plan that provides the management approach, framework and processes necessary to ensure the strategic execution of current and future

Updated as

Required

(submitted and briefed semi-annually).

Draft

Submitted with Proposal and final due within thirty

(30) business days of

Approval signatures by

Federal PM and/or

Contracting

Officer’s

Representative

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requirements. contract award.

(COR).

Service

Acquisition

Project Plan

(SAPP)

Provides a strategic view 6, 12, 18, 25, 36, 48 and 60 months out for all current and future requirements

(as applicable).

Monthly upon submission of initial

SAPP

(briefed semi-annually with PMP).

Within 60 days of contract award.

Report delivered to

Federal PM, COR and

Contracting

Officer on time.

Meeting

Agendas

A meeting agenda will be provided prior to each meeting hosted to ensure that it is run effectively and efficiently. In addition, any open items from previous meetings that need to be addressed will be included in the agenda.

Updated as needed.

For each meeting hosted.

Meeting agenda delivered to

Federal PM, COR and stakeholder on time.

Meeting

Minutes

Provides documentation for each meeting hosted in terms of the purpose, title, attendees, agenda and action items.

Updated as needed.

For each meeting hosted.

Meeting minutes delivered to

Federal PM, COR and stakeholder on time.

Monthly

Status Report

Monthly To be determined at

Task Order

Level

NLT 3

rd business day of each month delivered to

Federal PM, COR and

Contracting

Officer.

The contractor shall be tasked to facilitate and develop both the framework and processes necessary to enable the strategic execution of current and future requirements through a shift from individual project/program decisions to the portfolio (i.e. looking at the whole picture rather than just its individual parts). This will require initiation of a repeatable approach demonstrated in the Project Management Plan.

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9. CONSTRAINTS:

This Contract will be subject to the constraints of the policies and procedures outlined in the documents below. For each Task Order there may be additional constraints, i.e.

department manuals/guidelines/procedures; which shall be provided to the Contractor upon award of the Task Order.

a. PBGC Directive FM 10-1 PBGC Budget Preparation and Execution Process

b. PBGC Directive FM 15-01 Requisition, Acquisition and Payment for Goods and

Services

c. PBGC Directive FM 15-02 Obligating Procedures for PBGC Procurements

d. Procurement Department Standard Operating Procedures

e. Procurement Administrative Lead Times (PALT)

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SECTION D

PACKAGING AND MARKING

D. 1 PBGC-11 004 PACKAGING AND MARKING (JAN 2012).

The Contractor is responsible for the cost of all packing, packaging and mailing in accordance with the best commercial practices. All information submitted to the Contracting Officer or the COR must be clearly marked with the company name, the PBGC contract number, and identification of the item.

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SECTION E

INSPECTION AND ACCEPTANCE

E. 1 PBGC-46-001 INSPECTION AND ACCEPTANCE OF DELIVERABLES (JAN 2012).

All deliverable items are to be furnished to the Contracting Officer's Representative (COR) or to PBGC personnel designated by the COR to receive a specific deliverable.

PBGC's receipt of a deliverable does not constitute acceptance by the Government. Final acceptance of any reports or other deliverable items required under this contract will be made in writing and may only be made by the COR or Contracting Officer.

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SECTION F

DELIVERIES OR PERFORMANCE

F. 1 Section F.1

SECTION F.1

DELIVERIES OR PERFORMANCE

F. 1.1 PERIOD OF PERFORMANCE

PBGC anticipates the period of performance to be a 12-month base year plus four 12-month option periods. The Contractor shall commence work immediately upon notice of award. *Note:

The actual dates of the Period of Performance will be entered at the time of award.

F.1.2 PLACE OF PERFORMANCE

All work required by the Key Personnel under this contract shall be performed at the

Government’s provided site, unless otherwise stated in the individual Task Order. The Key

Personnel shall perform most routine work at the PBGC facility. All other personnel may perform work at the Offeror’s facility, except when attending required on-site meetings/consultations. All other personnel will be notified at least 24 hours in advance of any on-site meetings/consultations at the PBGC’s office. Telework or “work at home” is permissible under this contract in situations where the contractor has a written policy in place as to the suitability of work that can be done at an alternate location, monitoring of work performed at the alternate location and that participant and privacy information can be adequately protected in compliance with PBGC’s Security Policy. Within 30 days of contract award, the contractor shall provide the government with their “telework” or work from home policy for review and comment. Staff designated as “Key Personnel” shall have no more than 1 day out of a 5 day work week as a “Telework” day.

The PBGC main work location address is:

Pension Benefit Guaranty Corporation

1200 K Street NW Washington DC 20005-4026

F.1.3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

General: Unless otherwise directed, the government shall provide the Contractor’s Key

Personnel (Portfolio Manager, Project Manager, and Acquisition Manager) with facilities and equipment needed to perform the services outlined in the SOO.

Facilities: The Government will furnish the necessary workspace for the Key Personnel to provide the support outlined in this SOO. Examples include, but not limited to:

Equipment

Space

Furniture

Conference Room

Copiers

Facsimile

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Smartboard

Video Conferencing

PC/Monitors

Image Scanning Equipment

Phones

UPS Power Service

Network Wiring

T1 Circuit/Installation

Communications Equipment

Server

Secured LAN Room

Smartphone for Key Personnel

Token Hardware to access PBGC’s network

F. 1.4 HOURS OF OPERATION

At a minimum, the hours of operation for which the Contractor shall provide coverage are

Monday through Friday, 8AM to 5PM EDT at the PBGC facility.

In the event of inclement weather, other temporary office closures, or COOP situations that are particular to the facility, the Contractor shall contact the COR to inform them of the office closing, the reason for closing and to have phone calls held. The Contractor shall also contact the PBGC Workplace Solutions Department (WSD) with any concerns regarding their facilities. The Contractor shall contact the Service Desk for all equipment, server, router, or switch, etc concerns. In all cases referenced above the COR and the COR

Coordinator should be contacted and apprised of the situation. Under this contract, PBGC shall only reimburse the contractor for direct labor costs for hours actually worked.

F. 1.5 PLACE OF DELIVERY

All contract deliverables shall be delivered to the COR at the address shown below:

Pension Benefit Guaranty Corporation

ATTN: COR - TBD

1200 K Street, NW. Washington, DC 20005-4026

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F. 2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within up to ten (10) days prior to expiration of the period of performance

(End of Clause)

F. 3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months

F. 4 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause.

Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor`s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F. 5 PBGC-31-003 TRAINING (JAN 2012).

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All costs associated with training required to make a contractor employee qualified to perform any given task under this contract shall be borne by the Contractor. The Contractor may be reimbursed by the PBGC for the cost of a training course on PBGC specific applications, policies or procedures only when the training has been pre-approved by the COR. The Contractor shall present to the COR a written justification which clearly describes the training, its direct benefits to PBGC, the impact if the training is not provided and the total cost including

(1) salary or wages,

(2) travel and accommodations in accordance with federal travel regulations,

(3) tuition and fees when the training is in an institution not operated by PBGC or the Contractor, and

(4) training materials and textbooks.

The request must be made and approval granted by the COR prior to the training. The COR is designated the authority to approve or disapprove the training or any of the inclusive costs.

F. 6 PBGC-45 001 GOVERNMENT FURNISHED INFORMATION, ASSISTANCE AND/OR EQUIPMENT (JAN 2012).

a. The Pension Benefit Guaranty Corporation (PBGC) will furnish an initial briefing to appropriate contractor personnel in order to provide background on corporation policies and procedures.

The briefing will be conducted by qualified PBGC staff members who will also be available to the contractor on an ongoing basis for consultation and guidance as needed. The initial briefing will be held at PBGC Office, 1200 K Street NW, Washington DC 20005 . The briefing will be conducted within 15 days following contract award.

b. PBGC will furnish, at the COR's discretion, and to the extent available, copies of regulations, procedures, policies, other materials, administrative support and/or equipment necessary for the contractor to perform the work required by this contract.

PAGE 22 OF 80 PBGC01-RP-15-0023/01

SECTION G

CONTRACT ADMINISTRATION DATA

G. 1 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through end of current performance period

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

G. 2 PBGC-32-001 SUBMISSION OF INVOICES (LABOR-HOUR) (JAN 2012).

A monthly invoice shall be submitted on SF1034 and SF1035 for work performed hereunder by e-mail to:

InvoiceManager@pbgc.gov

All inquiries concerning payment should be directed to the General Accounting Branch at (202) 326-4062 #0 or by e-mail: InvoiceManager@pbgc.gov.

To constitute a proper invoice, the invoice must include all of the following information:

(a) Name of the contractor

(b) Contract Number

(c) Invoice number

(d) Invoice date

(e) Description of services performed or supplies delivered including:

1) labor hours by labor category, the hourly rate for each labor category billed, and the sum by labor category and,

2) the cumulative hours expended and dollars invoiced from the contract inception through the billing period.

(f) A copy of time record sheets indicating daily starting and finishing times of the personnel performing the services under this contract shall be submitted with the Contractor's invoice for said services. At PBGC's request, the contractor shall make available copies of any of the materials relevant to substantiating the hours invoiced by the contractor.

(g) Copies of receipts or bills and proof of payment for any authorized other direct costs for which the contractor is requesting reimbursement.

(h) Five percent of the total direct labor invoiced will be withheld after one million dollars has been obligated to the contract, up to a ceiling amount of $50,000, unless other terms have been negotiated. If other terms have been negotiated they are: To be Noted at Time of Award if Applicable.

Include a point of contact: name, title, phone number and mailing and email address in the event of an improper invoice.

G. 3 PBGC-32-004 SUBMISSION OF INVOICES (JAN 2012).

The Contractor shall submit invoices for items and/or services rendered by e-mail to:

InvoiceManager@pbgc.gov

All inquiries concerning payment should be directed to the General Accounting Branch at (202)326-4062 #0 or by e-mail: InvoiceManager@pbgc.gov

The Contractor must include the following information and/or attached documentation for the invoice to be considered proper. Invoices, which do not contain all the required information, may be returned to the vendor unpaid for correction and resubmission.

- Name and address of Contractor

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- Invoice date and invoice number

- Purchase/Delivery Order Number

- Shipping and payment terms

- Name and address for Contractor official to whom payment is to be sent (must be same as that in the order or in a proper notice of assignment)

- Name, title, phone number and mailing and email address of person to notify in the event of an improper invoice

- Taxpayer Identification Number (TIN)

- Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed

- Expenditures and hours of effort expended by individual during the reporting period (if applicable).

- If applicable, for each invoice covering travel expenses incurred, mileage records and copies of receipts from actual transportation costs and accommodations shall be included as supportive material for each invoice.

NOTE: PBGC authorization must be obtained prior to incurring any travel expenses for which the Contractor requests reimbursement.

G. 4 PBGC-42-001 CONTRACTING OFFICER'S REPRESENTATIVE (JAN 2012).

The Contracting Officer's Representative (COR) is TBD who may be reached atTBD . The COR is authorized to assist in monitoring the work under this contract. The COR is responsible for the technical administration of the contract and technical liaison with the contractor.

The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

The COR is authorized to review and recommend approval of:

(a) Technical matters not involving a change in scope, price, terms and conditions of the contract

(b) Progress reports

(c) Inspection and acceptance of services and deliverable products and

(d) Invoices.

The COR is not authorized to sign any contractual instruments or to direct any action that results in a change in the scope, price, terms or condition of the contract.

G. 5 PBGC-42-002 OBSERVANCE OF LEGAL HOLIDAYS (JAN 2012).

The Contractor shall establish a holiday schedule for personnel performing under this contract that exactly coincides with the Government's schedule.

Holidays peculiar to or dynamically declared by the Government shall be considered as holidays for Contractor personnel and are not billable unless work is actually performed on these days. No work will be performed by Contractor personnel on Government holidays without prior approval of the Contracting Officer's Representative. Work performed on holidays shall be billable at the regular rate.

Government holidays are:

(1) New Year's Day,

(2) Martin Luther King, Jr. Day,

(3) President's Day,

(4) Memorial Day,

(5) 4th of July,

(6) Labor Day,

(7) Columbus Day,

(8) Veteran's Day, (9 Thanksgiving Day,

(10) Christmas Day

(11) Any other day designated by Federal Statute,

(12) Any other day designated by Executive Order,

(13) Any other day designated by the President's Proclamation.

G. 6 Section G.1

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SECTION G.1

CONTRACT ADMINISTRATION DATA

Task Order Procedures

Individual Firm Fixed Price (FFP) or Labor Hour (LH) Task Orders will be awarded under this single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. Task Orders are issued by an authorized Contracting Officer at PBGC, in accordance with the terms and conditions of the contract. Task Orders will be placed against the contract by a Standard Form (SF) 1449.

Each Task Order will specify work to be accomplished to satisfy a PBGC requirement. The Government does not guarantee any minimum number of Task Orders or amount of award per Task Order.

All personnel proposed by the contractor for a Task Order shall have specific experience relating to the type of service required in the Task Order for which the person/s was proposed. The personnel proposed by the contractor for a Task Order shall in the aggregate possess knowledge and experience in each of the technical support service areas required to perform the work.

The contractor shall appoint a Portfolio Manager for this contract who meets the qualifications outlined in the Section H of this contract. Each assignment will be under the technical direction of the COR from whom the contractor's Portfolio Manager will take technical direction.

Some tasks may require considerable interaction with PBGC personnel to accomplish the specified work.

Any subsequent changes to the project/work plan involving changes in schedules or personnel must be approved by the COR. The contractor shall notify the COR immediately upon becoming aware of any issue, (e.g., personnel, cost or schedule change), that may cause a delay in completing the tasks on schedule or exceed the cost of the Task Order. In all cases the contractor must revise, in advance, all associated plans and schedules and obtain the approval of the COR to modify the work before incurring any additional cost.

Unless otherwise agreed to, all deliveries under this contract must be accompanied by delivery tickets or sales slips that must contain the following information at a minimum:

a) Name of Contractor;

b) Contract Number;

c) Task Order Number;

d) Date of Purchase;

e) Quantity, Unit Price, and Extension of Each Item, per Schedule B- Price List

f) Date/s of Service Delivery

The requirements of a proper invoice are as specified in Section G - PBGC-32-004. Invoices will be submitted to the address specified within the contract.

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The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Contractor’s invoice, the provisions of this contract will take precedence.

The Government is obligated only to the extent of authorized Task Orders actually awarded under this contract. The contract itself does not obligate any funds. Funds will be obligated on each Task Order. This IDIQ contract will be reviewed annually to ensure that it still represents a "best value".

The contract may be terminated if the contractor fails to perform in accordance with the terms and conditions of this contract or any Task Order established under this contract, or if deemed to be in the best interest of the Government. The contract holder must strictly comply with all terms and conditions set forth in this contract and the SOO.