Paint_&_Sundries.pdf

INVITATION TO BID

#24-AM-011

FOR

PAINT & SUNDRIES

Bid 24-AM-011 Posted

Friday, December 6, 2024

Bids Due

Before 3:00 pm on January 7, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

C - Sample Label Paint & Sundries

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 24-AM-011

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid is to select suppliers to provide and delivered Paint &

Sundries at firm unit prices, countywide, for the contract period as specified herein.

DELIVERY INFORMATION

F.O.B Destination Point, Freight Included:

Various Pinellas County School District Locations

PURCHASING CONTACT

Any questions regarding this bid should be posted in the Questions & Answers section in the District e-

Procurement Portal, OpenGov at https://procurement.opengov.com/portal/PCSB.

The procurement contact for this solicitation is Angelo Molfetta and can be reached at molfettaa@pcsb.org.

https://procurement.opengov.com/portal/PCSB

Bid# 24-AM-011

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on 2/25/25, and end 2/24/26. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for two (2) additional one (1)-year periods.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

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2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$175,000.00, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This bid is divided into three (3) sections. The district reserves the right to delete one or more items from a section or category and award the balance of the items in that section or category.

Section I and Section III will each be awarded “All or None.”

Section II will be awarded by each Category within the Section.

SERVICE REQUIREMENTS

See Bid Specifications for service requirements.

ADDITIONAL CONDITION, IF NEEDED

INDEPENDENT TESTING REQUIREMENT

All products bid in Section I and Section II must be tested for compliance with bid specifications by one of the independent testing facilities listed in the bid specifications: Material Requirements – Section

I, Testing Facilities

The test results must be delivered to the attention of:

Bid# 24-AM-011

Mr. Wayne LaFleur Sr.

Planner, Maintenance Department

Walter Pownall Service Center, 11111 S. Belcher Road, Largo, FL, 33773.

Products must be tested and meet compliance standards prior to the due date of this bid in order for your bid to be considered responsive.

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level http://fieldprintflorida.com/

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2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

See Bid Specifications for warranty requirements.

MAINTENANCE CONTRACTS

As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.

SAMPLES

If not bidding the exact product specified by brand and product number, Bidders should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.

Samples are requested. Bidders will have seven (7) days to furnish samples after request has been made in writing. Failure to furnish samples within the requested time may cause your bid to be rejected for those items.

All sample containers are to be clearly identified as bid samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:

Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the

Bidder at the Bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become District property.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

December 6, 2024

Deadline to Additional Information or

Clarifications:

December 20, 2024, 1:00pm

Bids Due: January 7, 2025, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

1/7/25- 1/17/25

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

Maintenance Department 1/17/25

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

2/18/25

Bid# 24-AM-011

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

February 11, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 1:00 pm on Friday, December 20, 2024.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

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PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

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RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

mailto:brownangel@pcsb.org

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• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

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BID SPECIFICATIONS

BID SPECIFICATIONS

MATERIALS REQUIREMENTS – SECTION I

QUALIFICATIONS OF THE BIDDER:

• The Bidder shall be either a manufacturer of paint, a factory authorized paint distributor or a factory owned paint Distributorship within the State of Florida. The bidder shall have a place of business to accommodate walk-in business within a twenty-five-mile radius of the Walter Pownall Service Center for local supply of paint.

• The bidding entity shall have maintained continuous working experience in the sale and manufacture of paint for a period of five (5) years prior to the Bid Opening date.

QUALITY CONTROL:

• The supplier/manufacturer (“Contractor”) shall not use any workmen unskilled in the task assigned to them during the manufacture of the paint. Documentation of worker experience shall be provided upon request. Failure to do so could be cause for the Contractor to be declared in breach of contract.

• The Contractor shall have a paint chemist on staff and shall have the necessary quality control equipment for the final analysis of the product before shipment to the district. District personnel will verify this before award of the contract.

• The Contractor shall have a full-time technical representative available to the district for reports on application of the paint products to the various District facilities. The representative shall visit the site of intended use within 48 hours of contact by the district and shall file a written report of his or her findings and recommendations for the application of the Contractor’s paint within five (5) days of inspection.

DELIVERY AND STORAGE:

• Paint shall be delivered by the Contractor to all District sites county wide and to Tampa Bay Area

Purchasing Cooperative participants.

• Each shipment of paint shall be in factory sealed and LABELED containers. Containers shall have labels firmly secured to each container which meet ANSI standards and give adequate use instructions, Labels shall meet all Federal requirements of the Occupational Safety and Health Administration

(OSHA) hazard communication standard in CFR 1910.1200.

• All containers shall be delivered unopened unless there has been custom tinting requested by the district.

• Physical inspection of package, condition, quantity, and labeling shall be made at point of delivery by the purchaser and all damaged containers will be rejected and replaced at no cost to the district.

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• The paint as received shall show no evidence of biological growth, corrosion of the container, livering, or hard settling.

• The paint shall be readily dispersible by hand stirring for five (5) minutes to form a homogenous paint, free from persistent foam and air bubbles.

• Upon request, the Contractor shall provide a notarized, detailed chemical analysis of paint with every delivery of 50 gallons or more.

• Material safety data sheets (MSDS) are required for every product delivered.

• All containers shall have sufficient preservatives to prevent spoilage for one year.

WARRANTY:

• The Contractor shall warrant that the products delivered comply with all specifications listed herein.

• The Contractor shall be required to warrant its products for a period of six (6) years against cracking, peeling, flaking, chalking, mildew, erosion and unreasonable fading.

• Although inspection of jobs during application is not mandated, it is encouraged by the district to insure implementation of this warranty. Locations and times will be made available upon request for such inspections by the Contractor. A written report will be required by the Contractor indicating acceptance or rejection and the reasons for same.

MATERIALS GENERAL:

• No solvent-based materials are acceptable unless indicated for special purposes.

• V.O.C. maximum level shall not exceed current State and Federal regulations.

• The paint shall comply with the latest requirements of the Federal Government for maximum allowable lead content.

• The paint shall be formulated from materials as specified herein. Materials as specified shall be selected by the supplier and shall be subject to all the provisions of this specification.

• The paint shall be free from material which is known to be toxic to personnel under normal conditions of use.

• Colors shall consistently match the supplied paint/coating manufacturer’s color swatch. In addition, colors shall be capable of “touch-up” within the same batch/lot number.

TINTING REQUIREMENTS:

All tint orders shall be based upon the Color trend Ò tinting system to determine the fluid ounces of tint required per gallon as listed below.

Pastel: Up to and including 2 fluid ounces of tint per gallon.

Mid Tint: Up to and including 4 fluid ounces of tint per gallon.

Deep Tint: Up to and including 8 fluid ounces of tint per gallon.

Ultra Tint: Up to and including 12 fluid ounces of tint per gallon.

TESTING:

A. Pre-Approval:

A. Material suppliers desiring to have their Paint/Coatings products placed on an approved product list shall provide “laboratory-certified label analysis” information on the PCSB Qualified

Product Information form. The information shall be certified by a Corporate Laboratory Manager by providing a statement of accuracy and signature including name, contact information and date signed.

B. Specific products shall be tested by an independent testing facility acceptable to the owner prior to the due date of this bid. A list of laboratories is provided in this document, but equivalent laboratories can be utilized if their credentials are provided.

C. The material supplier shall bear all costs for such testing.

D. If a change in the formulation or manufacturing process occurs, the material supplier shall resubmit the Paint/Coating to the laboratory for re-certification testing.

E. The cost of re-certification testing is to be paid by the material supplier.

B. Random On-Site Sampling:

A. The district may elect to randomly retrieve and test materials on site as well as submit samples for testing at an independent laboratory. If the paint meets specifications, the district will pay for the cost of testing.

B. Failure of any sample so taken to comply with the specification requirements shall invalidate any purchase contract made under this invitation unless the Contractor requests a repeat quality control test using materials from the same batch/ lot number. If the second sample passes, the Contractor will not be responsible to pay for the cost of the test, and results obtained from the second test shall prevail.

C. If the product fails specification compliance testing, the Contractor shall:

A. Pay for the testing (and repeat testing).

B. Remove and replace all failed and unused paint remaining on the project or bear the expense of hiring a contractor to do so.

C. Remove and repaint, at its expense, the surfaces which were painted with non-specification paint or bear the expense of hiring a contractor to do so and actual damages incurred as a result of the district installing the non-conforming materials prior to the testing results.

D. Be barred from providing paint on any District project for a period of not less than one

(1) year but no more than two (2)

Bid# 24-AM-011 years.

TEST METHODS AND TERMINOLOGY

General: The following Test methods are applicable to the Material Requirements listed in the

PERFORMANCE AND FORMULATION REQUIREMENTS (by reference).

A. Gloss Level: The following Gloss Level terms shall be used. Measure gloss units in accordance with ASTM D 523 Standard Test Method for Specular Gloss.

B.

60 degrees 85 degrees

Flat 5 units (max) 10 units (max)

Eggshell 10 - 25 units 10 - 35 units

Satin 20 - 35 units 35 units (min)

Semi-gloss 35 - 70 units

Gloss 70 - 85 units

High gloss 85 units (min)

B. Percent solids by volume: Test in accordance with ASTM D 2697 Standard Test Method for Volume Nonvolatile Matter in Clear or Pigmented Coatings

C. Dry Adhesion: Tested in accordance with ASTM D 3359 Standard Test Methods for

Measuring Adhesion by Tape Test:

A. Method A: Field testing over representative surface (i.e. substrate or paint/coating);

B. Method B: Laboratory testing shall be performed on a smooth steel or aluminum substrate coated with SBp-06 (Alkyd Rust Inhibitive Primer).

D. Alkali Resistance:

Prepare concrete panels using 1-part of Type 1 Portland cement and 1-part of graded silica sand. Mix thoroughly with water to obtain a troweling consistency and cast into panels measuring 3-inches long by

3-inches wide by ½-inch thick. The top surface of the panel to be coated shall be trowel led smooth.

A. At the 7-day cure point immediately apply the paint/coating at the manufacturer’s recommended thickness and/or spread rate; allow curing for 24 hours.

B. Immerse the test panels into water to such depths as to have the prepared surface about

3/16-inch above the surface of the water for 28 days. Remove and let dry for 2-hours and immediately examine to determine if showed evidence of blistering, loss of adhesion, cracking or flaking. If any of the aforementioned deficiencies are evident, the test shall be considered “failed.”

E. Bleeding Ratio: Determine the bleeding characteristics in accordance with ASTM

Method D 868, Standard Practice for Determination of Degree of Bleeding of Traffic Paint.

Bid# 24-AM-011

F. Dry Opacity (aka “coverage”, “hiding power” etc.): Determine the hiding power characteristics in accordance with ASTM Method D 2805 Standard Test Method for Hiding

Power of Paints by Reflectometry. Provide a report showing the “contrast ratio” in a numerical unit that meets or exceeds the listed value based on the manufacturer- recommended “spread-rate” (i.e. dry film thickness) per coat.

G. Flexibility: Determine the flexibility characteristics in accordance with ASTM D 522

Standard Test Methods for Mandrel Bend Test of Attached Organic Coatings, Method B.

H. Storage Stability of Opened, Partially Full Containers:

A. Fill a one-pint resin-lined friction-top can with the samples as received, close tightly, and store at a temperature of 122-degrees F. After 48 hours the paint shall show no skinning

(including the paint/coating interface with the inner wall of the can).

B. Reseal the can and after two weeks, cool to standard conditions and examine paint in the can for livering, hard settling, curdling, hard caking, or gummy sediment; report results found.

C. Stir the paint/coating with a spatula for five minutes and determine if the material was homogeneous.

D. Test the viscosity per ASTM D 562 (<10 Krebs Units).

E. Produce a “draw down” on a clear glass panel to wet film thickness of 3.0 mils and allow drying for 24 hours at standard conditions. The paint/coating shall produce a uniform film, free from grit, undispersed particles, craters, and pinholes.

I. Water/Moisture Resistance:

A. Produce a “draw down” on a clear glass panel to wet film thickness of 3.0 mils and allow drying (in horizontal position) for 72 hours at standard conditions.

B. Immerse one-half of the painted plate in distilled water at 77-degrees F. After 18 hours, remove the panel from the water and allow it to dry for two hours at standard conditions.

C. Evaluate the immersed portion of the paint film for softness (relative to non-immersed portion), blistering, wrinkling, or loss of adhesion (e.g. curled edges).

J. Mildew Resistance: ASTM G 21 Standard Practice for Determining Resistance of

Synthetic Polymeric Materials to Fungi.

K. Solvent Sensitivity: ASTM D 5402 Standard Practice for Assessing the Solvent

Resistance of Organic Coatings Using Solvent Rubs.

TESTING FACILITIES:

Bid# 24-AM-011

Below are the acceptable independent testing facilities are qualified to perform compliance testing. Other qualified testing facilities may be used as long as the laboratory is not associated with any paint manufacturer or distributor.

Marschall Laboratories, Inc.

PO Box 5032

Clearwater, FL 34618

Phone: (827) 576-4171

KTA Tator, Inc.

115 Technology Dr.

Pittsburgh, PA 15275

Phone: (800) 582-4243

Corrosion Control Consultants and Labs

4403 Donker Court SE

Kentwood, MI 49512

Phone: (616) 940-3112

Weldon Laboratories

1188 State Route 30

Imperial, PA 15126

Phone: (724) 695-2212

CAS-MI Laboratories

435 Joe Hall Drive

Ypsilanti, MI 48197

Toll Free: (888) 772-9000

Phone: (734) 483-3401

Matco Services, Inc.

100 Business Center Drive, Pittsburgh, PA 15205

Toll Free: (800) 221-9090

Phone: (412) 788-1263

2.1 PERFORMANCE AND FORMULATION REQUIREMENTS

Each paint/coating shall be tested to verify conformance to the listed requirements. The test results shall be provided using the same numbering and “required value” listed along with the “tested value.” Performance or formulation data not verified by a Third-Party Laboratory (TPL) shall be certified by a Corporate Laboratory Manager by providing a statement of accuracy and signature including name, contact information and date signed.

NOTE #1: Pinellas County School Board (PCSB) product identification nomenclature (SBp, SBc, SBf & SBs) will be used throughout the contract for reference purposes only.

NOTE #2: No solvent-based materials are acceptable unless indicated for special purposes. V.O.C. maximum level shall not exceed current State and Federal regulations.

PRIMERS (SBp)

2.2.1. SBp-01: Block Filler

A. Percent solids by volume: 50% minimum

B. Vehicle: 100% acrylic resin emulsion

C. Resin percent by weight: 7% minimum

D. PVC: < 76.0%

E. VOC: < 60 g/l

F. Water/ Moisture Resistance: Pass TPL

2.2.2. SBp-02: Acrylic Primer

A. Percent solids by volume: 38% minimum

B. Vehicle: 100 % acrylic resin emulsion

C. Resin percent by weight: 22% minimum

D. PVC: < 32.0%

Bid# 24-AM-011

E. Alkali resistance: Pass

F. VOC: < 100 g/l

G. Water/ Moisture Resistance: Pass TPL

2.2.3. SBp-03: Acrylic Latex Wood Primer

A. Percent solids by volume: 35% minimum

B. Vehicle: unmodified 100 % acrylic resin emulsion

C. Resin percent by weight: 20% minimum

D. PVC: < 38.0%

E. VOC: < 90 g/l

F. Water/ Moisture Resistance: Pass TPL

2.2.4. SBp-04: Oil-Based Wood Primer

A. Percent solids by volume: 55% minimum

B. Vehicle: Alkyd

C. Resin percent by weight: 25% minimum

D. PVC: < 40.0%

E. VOC: < 300 g/l

2.2.5. SBp-05: Acrylic Chalk Binder (Pigmented)

A. Vehicle- acrylic emulsion

B. Percent solids by volume: 20% maximum

C. Resin percent by weight: 12% minimum

D. PVC: < 30.0%

E. VOC: < 100 g/l

2.2.6. SBp-06: Alkyd Rust Inhibitive Primer

A. Percent solids by volume: 50% minimum

B. Vehicle: Alkyd

C. Resin percent by weight: 16 % minimum

D. PVC: < 54.0%

E. VOC: < 400 g/l

F. Dry Adhesion: 5B

2.2.7. SBp-07: 2-Part Surface Tolerant Epoxy Primer

A. Vehicle: Two component polyamide epoxies

B. Percent solids by volume: 70% minimum

C. Resin percent by weight: 16 % minimum

D. PVC: < 28.0%

E. VOC: < 250 g/l

Bid# 24-AM-011

G. Maximum Recoat: Up to One-year

H. Solvent resistance: Methyl ethyl ketone - 75 double rubs with no noticeable effects.

I. Color: Gray, off-white or buff /tan

2.2.8. SBp-08: Acrylic Bonding Primer

B. Vehicle: Acrylic

C. Resin percent by weight: 24% minimum

D. PVC: < 25.0%

E. VOC < 100 g/l

2.2.9. SBp-09: Enamel Undercoat

A. Vehicle: Vinyl-Acrylic

B. Percent solids by volume – 44% minimum

C. Resin percent by weight: 14% minimum

D. PVC: < 58.0%

E. VOC < 50 g/L

F. Sandable without gumming sandpaper after “dry to recoat”

2.2.10. SBp-10: Drywall Primer

A. Vehicle: Vinyl acrylic latex emulsion

B. Percent solids by volume – 25% minimum

C. Resin percent by weight: 12% minimum

D. PVC: < 48.0%

2.2.11. SBp-11: Plaster Primer

A. Vehicle: Alkyd

B. Percent solids by volume – 53% minimum

C. Resin percent by weight: 8% minimum

D. PVC: < 73.0%

E. VOC < 350 g/l

F. 90 minutes recoat

2.2.12. SBp-12: Stain-Blocking Primer (Solvent-Based)

A. Vehicle: Alkyd

B. Percent solids by volume – 50% minimum

C. Resin percent by weight: 15% minimum

D. PVC: < 58.0%

E. VOC < 350 g/l

2.2.13. SBp-13: Alcohol-Based Pigmented Shellac

Bid# 24-AM-011

A. Vehicle- 100% acrylic resin emulsion

B. Percent solids by volume: 20% maximum

C. Resin percent by weight: 15% minimum

D. PVC: < 0.2%

E. VOC: < 100 g/l

2.2.14. SBp-14: Penetrating Epoxy Primer

A. Vehicle: unmodified 100 % acrylic resin emulsion

B. Percent solids by volume: 41% minimum

C. Resin percent by weight: 19% minimum

D. PVC: < 40.0%

E. VOC: < 45 g/l

2.2.15. SBp-15: Water-Based Rust Inhibitive Primer

C. VOC < 100 g/l

Each paint/coating shall be tested to verify conformance to the listed requirements. The test results shall be provided using the same numbering and “required value” listed along with the “tested value.” Performance or formulation data not verified by a Third-Party Laboratory (TPL) shall be certified by a Corporate

Laboratory Manager by providing a statement of accuracy and signature including name, contact information and date signed.

NOTE #1: Pinellas County School Board (PCSB) product identification nomenclature (SBp, SBc, SBf &

SBs) will be used throughout the contract for reference purposes only.

NOTE #2: No solvent-based materials are acceptable unless indicated for special purposes. V.O.C.

maximum level shall not exceed current State and Federal regulations.

2.3 FINISH COATS / TOPCOATS (SBc)

2.3.1. SBc-01: 2-Part Water-based Epoxy (Semi-Gloss) Interior Coating

A. Vehicle: Water-based epoxy-polyamide

B. Percent solids by volume: 35% minimum

C. Resin percent by weight: 29% minimum

D. PVC: < 15.0%

E. VOC: < 130 g/l

F. Gloss level: Semi-Gloss TPL

G. Dry adhesion: 4B minimum

H. Resistance to mildew: ASTM G21 rating maximum “l”

I. Washability: Rating of “none” for gloss, color or erosion.

J. Scrubability: 500 scrubs minimum

2.3.2. SBc-02: 2-Part Water-based Polyurethane (High Gloss)

A. Vehicle: 2-part acrylic polyurethane

Bid# 24-AM-011

B. Percent solids by volume: 45% minimum (mixed)

C. Resin percent by weight: 40% minimum

D. PVC: < 12.0%

E. VOC: < 100 g/l

F. Dry Adhesion – 5B

G. Gloss Level: Gloss TPL

H. Washability: Rating of “none” for gloss, color or erosion.

I. Scrubability: 500 scrubs minimum

2.3.3. SBc-03: Acrylic Latex (Semi-Gloss) Exterior Coating:

A. Percent solids by volume: 39 + / - 2% minimum.

C. Resin percent by weight: 28% minimum

D. PVC: < 14.0%

E. VOC: < 50 g/l

F. Gloss level: Semi-gloss TPL

G. Dry adhesion: 4B

2.3.4. SBc-04: Acrylic Latex Satin Exterior Coating

C. Resin percent by weight: 25% minimum

D. PVC: < 22.0%

E. VOC: < 50 g/l

F. Gloss level: Satin TPL

G. Dry adhesion: 4B

H. Resistance to mildew: ASTM G 21 rating maximum 1

2.3.5. SBc-05: DTM Accent Colors (Gloss)

C. Resin percent by weight: 28% minimum

D. PVC: <15 0%

E. VOC: < 180 g/l

F. Gloss level: Gloss TPL

G. Dry Adhesion: 4B minimum

H. Factory-tinted safety/accent colors and deep color bases available

2.3.6. SBc-06: Semi-Gloss Interior Latex

A. Vehicle: Vinyl acrylic latex emulsion

b. Percent solids by volume – 40% minimum

c. Resin percent by weight: 26% minimum

d. PVC: < 28.0%

Bid# 24-AM-011

e. VOC < 50 g/l

f. Gloss level: Semi-gloss TPL

2.3.7 SBc-07: Water-Based Dry-Fall

A. Vehicle: Acrylic latex emulsion

B. Percent solids by volume – 40% minimum

C. Resin percent by weight: 10% minimum

D. PVC: < 67.0%

E. VOC < 90 g/l

F. Gloss level: Flat

2.3.8 SBc-08: High-Build Acrylic

A. Vehicle: acrylic resin emulsion

B. Percent solids by volume – 48% minimum

C. Resin percent by weight: 22% minimum

D. PVC: < 38.0%

E. VOC < 50 g/l

F. Resistance to mildew: ASTM G 21 – Rating of 1 (maximum) TPL

2.3.9 SBc-09: One-Part Water-Based Epoxy – Semi-Gloss

A. Vehicle: Acrylic Epoxy

B. Percent solids by volume: 35% minimum.

C. Resin percent by weight: 24% minimum

D. PVC: < 22.0%

E. VOC < 150 g/l

F. Gloss level: Semi-Gloss (55 units minimum) LAB

2.3.10 SBc-10: One-Part Water-based Polyurethane

A. Vehicle: Urethane

B. Percent solids by volume: 34% minimum

C. Resin percent by weight: 30% minimum

D. PVC: < 11.0%

E. VOC < 220 g/l

F. Gloss level: Gloss (75 units minimum) TPL

MATERIALS REQUIREMENTS – SECTION II

NOTE #1: SBP numbers in parenthesis are the district’s internal specification numbers which will be used throughout the contract for reference purposes.

2.2.16 SBp-16: Alcohol-Based Pigmented Shellac

A. Vehicle: 1-part, alcohol-based and solvent evaporative cure

B. Percent solids by volume: 30% minimum

Bid# 24-AM-011

C. Resin percent by weight: 15% minimum

D. PVC: < 35.0%

E. VOC < 535 g/l

2.3.9 SBc-09: One-Part Water-Based Epoxy – Semi-Gloss

A. Vehicle: Acrylic Epoxy

B. Percent solids by volume: 35% minimum.

C. Resin percent by weight: 24% minimum

D. PVC: < 22.0%

E. VOC < 150 g/l

F. Gloss level: Semi-Gloss (55 units minimum) LAB

2.3.10 SBc-10: One-Part Water-based Polyurethane

B. Percent solids by volume: 34% minimum

C. Resin percent by weight: 30% minimum

D. PVC: < 11.0%

E. VOC < 220 g/l

F. Gloss level: Gloss (75 units minimum) LAB

2.3.11 SBc-11: Satin Water-Based Varnish

C. Resin percent by weight: 30% minimum

D. PVC: < 2.0%

E. VOC < 240 g/l

F. Gloss level: Satin

2.3.12 SBc-12: Semi-Gloss Water-Based Varnish

C. Resin percent by weight: 30% minimum

D. PVC: < 1.0%

F. Gloss level: Semi-Gloss

2.3.13 SBc-13: Gloss Water-Based Varnish

C. Resin percent by weight: 30% minimum

D. PVC: 0%

Bid# 24-AM-011

F. Gloss level: Gloss

2.3.14 SBc-14: Solvent-Based Aluminum Paint

A. Vehicle: Alkyd or synthetic alkyd resin

B. Percent solids by volume: 40 % minimum.

C. Resin percent by weight: 38% minimum

D. PVC: < 11.0%

E. VOC < 460 g/l

F. Color: The color shall match that of the standard color chip.

G. Test for Storage Stability of Opened, Partially Full Containers:

H. Appearance of dried paint: When applied by brushing or rolling, the paint shall dry to a smooth, uniform finish.

2.3.15 SBc-15: Water-based Traffic Paint – White

A. Vehicle: Acrylic

B. Percent solids by volume: 58% minimum.

C. Resin percent by weight: 15% minimum

D. PVC: < 62.0%

E. VOC < 100 g/l

F. Drying Time: 12 minutes (dry to touch - maximum)

G. Meet Federal Specification TT-P-1952D

2.3.16 SBc-16: Water-based Traffic Paint – Yellow

A. Percent solids by volume: 58% minimum.

C. Resin percent by weight: 16% minimum

D. PVC: < 62.0%

E. VOC < 100 g/l

2.3.17 SBc-17: Water-based…