Attachment_6_-_Addendum_-_Specific_Instructions_to_Offerors.pdf

ATTACHMENT 6

ADDENDUM TO 52.215-1

SPECIFIC INSTRUCTIONS TO OFFERORS

RFP P16PS01658

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Factor I – Technical Proposal and Factor II – Price Proposal. Proposals shall be submitted via email to the contracting officer, Kathryn Logsdon, at kathryn_logsdon@nps.gov. All documents submitted in Offeror’s proposal shall be provided in Adobe PDF Format. Response to this solicitation must be submitted so they are received by the due date and time specified below:

Due Date Due Time

Friday 09/16/2016 4:00 p.m. Central Time

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, price competition is insufficient to support a determination of price reasonableness, additional price information will be requested. However, if after reviewing the additional price information the contracting officer is still unable to make a determination of price reasonableness, offerors may be required to submit information other than pricing data to support a price reasonableness determination.

C. SPECIFIC INSTRUCTIONS:

1. FACTOR 1 – TECHNICAL PROPOSAL. Offerors shall prepare and submit a technical proposal by the date/time stated above. The offeror’s technical proposal consists of four (4) subfactors:

(a) Plan for Execution, (b) Proposed Schedule, (c) Technical and Financial Capability, and (4) Past Performance. All subfactors are of equal importance.

(a) Subfactor 1: Plan for Execution. Offeror’s Plan for Execution shall not exceed TEN (10) pages in length. Pages shall be numbered and shall have a header or footer that contains the offeror’s name and the solicitation number applicable to this RFP.

Written plan includes, at a minimum, a narrative detailing Offeror’s management approach that demonstrates a reasonable approach to using sound business practices to accomplish and fulfill the requirements of the contract, to include: risk management, logistics, mobilization, safety, quality control and resolution of potential issues and challenges. Offerors shall also include proposed methods to ensure safety of park employees and park visitors. The written plan shall also include, at a minimum, a narrative detailing Offeror’s technical approach/capabilities that provides evidence of Offeror’s thorough understanding of the related construction efforts required, required permits, applicable codes and disciplines, and environmental compliance to fulfill the requirements of the contract.

(b) Subfactor 2: Proposed Schedule. Submit one (1) schedule, assuming a Notice to Proceed date of October 11, 2016 to begin onsite work. Schedule shall be in Bar (Gantt) Chart format. Schedule shall capture major tasks/milestones of the project requirements, execution timelines, dependencies between tasks/milestones, and critical path items. The schedule must demonstrate coordination of the work activities, phasing, and potential weather considerations.

(c) Subfactor 3: Technical and Financial Capability. Submit one (1) completed Technical and

Financial Capability Statement. Use the Government-provided form included in the solicitation as Attachment 4; do not alter the form. Additional pages may be needed to provide all information requested by the form. Additional pages shall be numbered and clearly marked that the pages are a supplement to the Technical and Financial Capability Statement. The total number of additional pages supplementing the Technical and Financial Capability Statement shall not exceed TEN (10) pages in length. Mark each page with offeror’s name and the solicitation number applicable to this RFP.

The offeror’s responses furnished in Attachment 4 - Technical and Financial Capability Statement and its supplemental pages must be complete, and evidence the offeror possesses or has the ability to provide the (1) technical knowledge, (2) relevant experience, (3) capability, (4) resources (to include financial), and (5) business, managerial, organizational, and administrative acumen to successfully provide and perform all requirements of this contract.

Relevant experience of key personnel:

(1) Project Manager: Must be supported by a resume of the capable individual who will be responsible for the organization and administration of the project. Responsibilities of a Project Manager under this contract would include, but are not limited to:

(i) understanding and managing of the contract,

(ii) knowledge of environmental and OSHA regulations and compliances relating to the work to be performed, materials to be acquired, and the tools, equipment and practices to be used under the contract (not needed by Project Manager if the construction site supervisor on the project possesses this knowledge),

(iii) communications and resolution of contract matters and issues,

(iv) ensuring effective and strategic coordination of contract activities, logistics, manpower, and materials, and

(v) documents control and submission (e.g., project and material submittals, certified payrolls, insurance, bonds, schedule of values, construction schedules, safety/accident prevention plan, test results, inspections, progress reports, subcontractor documentation, O&M manuals, warranties, invoices, etc..).

(2) Construction Site Supervisor: Must be supported by a resume of the capable individual(s) who will be supervising and overseeing the work at the contract work site. Responsibilities of a Construction Site Supervisor under this contract could include, but are not limited to:

(i) knowledge and familiarity of the materials to be used, the methods and means for repair/application/installation, and the resource skills needed for successful completion of repointing and waterproofing of a historical brick structure.

(ii) demonstrate leadership and provide on-site coordination for all phases of the work to be performed, including hiring/scheduling of crew, coordinating subcontractors, material and equipment, ensuring that specifications are being strictly followed, and work is proceeding on schedule and within budget.

(iii) responsible for scheduling, inspections, quality control, job site safety, acquiring necessary permits, and compliance to the government’s security regulations and procedures..

(iv) knowledge of environmental and OSHA regulations and compliances relating to the work to be performed,.

(v) maintain open and constructive communications, and attendance at project progress meetings with government project personnel,

(vi) completion and submission of project reports such as daily logs, certified payrolls, material submittals, records of meetings, etc..

(3) Mason: Must be supported by a resume of the capable individual(s) who has a minimum of five (5) current and consecutive years of experience in repointing brick structures, some of which were historical brick buildings.

(d) Subfactor 4: Past Performance. Submit past performance information requested by

Attachment 5. The offeror must support a relevant work history of performing on similar projects of at least the size, scope, and complexity of a contract resulting from this solicitation, and/or non-relevant work history where experience and/or knowledge was gained that offeror believes would be of benefit to the government in overall performance of the work described in the solicitation. The past performance claimed by Offeror must be supported by at least three (3) of the Offeror’s references when contacted by the contracting officer or technical evaluator. The Government will utilize the information provided, along with information the Government may collect from other sources (i.e., other Government offices, commercial sources, etc.), in rating the offeror’s past performance.

2. FACTOR II – PRICE PROPOSAL - The solicitation constitutes the model contract.

Offerors are to submit the documents and information described in Subfactors 1, 2, 3, and 4 below.

Offerors not completing and submitting these subfactors may be deemed ineligible for award.

(a) Subfactor 1: Section B – Offeror’s Proposed Price Schedule (Page 13 of Solicitation)

(1) Complete Item 10 – Lump Sum Total

(2) Complete Itemized Pricing in Items 10A thru 10I

(3) Complete Item 10J - GRAND TOTAL Price

(b) Subfactor 2: SF1442 - Solicitation, Offer, and Award Form

(1) Complete blocks 14, 15, and 16 with Offeror’s information.

(2) Complete block 17

• Complete the number of calendar days the Offeror has given the Government for the Government’s acceptance of Offeror’s proposal, AND

• Fill in the Amounts with Offeror’s Total Proposal Price (this will be the Grand Total Price, Section B, Item 10J).

(3) Complete block(s) 19 acknowledging Offeror’s receipt of amendments to the solicitation.

(4) Complete, date and sign blocks 20a, 20b, and 20c. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments.

(c) Subfactor 3: Representations and Certifications. Complete the necessary fill-ins and certifications in provisions. The provision FAR 52.204-8 shall be updated by the Offeror in SAM at https://www.sam.gov/. FAR 52.204-8 and 52.219-1 in the solicitation (SF 1442) shall be updated manually in the offeror’s submitted price proposal if it is not available in SAM. Offeror’s Representations and Certifications should reflect the Offeror is a HUBZone small business concern in the NAICS Code of 238140, which is the NAICS assigned to this solicitation. To be eligible for a HUBZone contract under this section, a HUBZone small business concern must be a HUBZone small business concern both at the time of its initial offer and at the time of contract award. If Offeror is not already registered and active in SAM, or have not completed the Representations and Certifications at https://www.sam.gov, it is strongly advised that Offeror does so at this time. Failure on the part of the successful offeror to fulfill these requirements by the time the Contracting Officer makes award may result in award of the contract being made to the next otherwise successful offeror.

(d) Subfactor 4: Proposal Guarantee

(1) If applicable for Offeror’s proposal, Offeror will furnish a proposal guarantee in the proper form and in the amount as required and described in Clause 52.228-1.

(2) The Offeror’s proposal guarantee must be furnished to and received by the Contracting Officer no later than the solicitation closing date and time. The proposal guarantee shall be sent to:

MWR Missouri MABO Attn: Kathryn Logsdon 413 S. 8th Street Springfield, IL 62701

D. General Information

1. Offerors failing to provide any of the above information may result in the entire offer being excluded from further competition.

2. Late Proposals. Late proposals will be processed in accordance with FAR 52.215-1(c)(3), Submission, modification, revision, and withdrawal of proposals.

3. The Contracting Officer will acknowledge receipt of proposals received. Acknowledgement will be by return e-mail from the Contracting Officer indicating the date and time the offeror’s proposal entered the Contracting Officer’s e-mail inbox, along with identifying the number of attachments received. Should offeror not receive a return acknowledgment within 24 hours from the time the offeror’s proposal was e-mailed, or should the number of attachments acknowledged by the Contracting Officer be in error, contact the Contracting Officer by phone at (217) 391-3225, or by e-mail at kathryn_logsdon@nps.gov, immediately after the 24-hour acknowledgement period.

4. In accordance with FAR Subpart 4.8, "Government Contract Files," the government will retain one copy of all unsuccessful proposals.

END OF ATTACHMENT 6