A5_-_Draft_Specifications.pdf

JEFF-186472 TC-1

PROJECT MANUAL

INSTALL ACCESS PORTALS and PERFORM COMPONENT RENEWAL of

ARCH LOUVER SYSTEM

JEFFERSON NATIONAL EXPANSION MEMORIAL

ST. LOUIS, MO

TABLE OF CONTENTS

Division 1 - General Requirements

Summary of Work 01 11 00 Project Management & Coordination 01 31 00 Construction Schedule 01 32 16 Submittal Procedures 01 33 23 Safety Requirements 01 35 23 References 01 42 00 Security Regulations 01 54 10 Construction Waste Management and Disposal 01 74 19 Closeout Procedures 01 77 00 Operation and Maintenance Data 01 78 23 Sustainable Design Requirements 01 81 13

Division 2 - Site Work Building Demolition 02 41 00

Division 3 thru 4 – Not Used

Division 5 – Metals

Metal Fabrications 05 50 00

Division 6 thru 7 – Not Used

Division 8 Openings

Special Door Assemblies 08 34 73

Division 9 – Finishes

Painting 09 90 00

Division 10 thru 22 – Not Used

Division 23 – Heating, Ventilating, and Air Conditioning Common Requirements for HVAC 23 04 00 Instrumentation and Control Devices for HVAC 23 09 13

Divisions 24 thru 49 – Not Used

DRAFT

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031414 SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work under other contracts.

3. Contractor use of premises.

4. Public use of site.

5. Occupancy requirements for buildings.

6. Work Restrictions.

7. Special Construction Requirements.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Jefferson National Expansion Memorial, St. Louis, Missouri.

B. The Work consists of the following:

1. The Work includes repair/replace the existing Arch exhaust air louver system (located in the top of the Arch) as needed. Repair/Replace all actuactors, dampers, associated motors; operators and wiring as needed. Sustainable design practices will be employed.

2. Under Bid Option 1 re-weld loose stainless steel slats in existing exterior mechanical louvers on top of the Arch. Slats have been previously welded to vertical face of a stainless steel drain pan.

C. Project will be constructed under a single prime contract.

1.3 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate through the COR the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Government will award or have awarded separate contracts for the following construction operations at project site. Those operations will be conducted concurrently with the work of this contract.

1. Separate contracts will be awarded for various rehabilitation projects within and outside the building.

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1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have use of the site for construction operations during the construction period limited to the areas of work. Contractor's use of the site is limited by the Government's right to keep the facility open for public access.

B. Storage of Materials: Confine storage of materials to areas designated by the Contracting Officer (CO) or the Contracting Officers Representative (COR)

C. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to the Public, Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.5 SITE

A. Contractor shall at all times conduct his operations to ensure the least inconvenience to the public.

1.6 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Full Government Occupancy: Government will occupy buildings that will be under construction during the entire contract period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Contracting Officer (CO) or the Contracting Officers Representative (COR).

b. Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

1.7 WORK RESTRICTIONS

A. On-Site Work Hours: Work in the base building or in the leg without an active tram shall be generally performed during normal business working hours of 0700 a.m. to 1530 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: Generally discouraged but submit request through the Contracting Officer (CO) or the Contracting Officers Representative (COR).

2. Early and late hours may be requested of the Contracting Officer (CO) or the Contracting Officers Representative (COR).

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3. Hours for noisy activities shall be coordinated with Contracting Officer (CO) or the Contracting Officers Representative (COR)

4. Safety harnesses and hard hats will be required while working in the legs of the arch.

Contractor to submit and have approved a safety plan for work in the arch itself and it shall be approved ahead of the required Pre-Construction Meeting.

5. Safety harness, tethering and rappelling equipment will be required while working on top of the Arch for Bid Option 1 work. Equipment shall be tethered and protection of the public from work activities shall be in place. Contractor shall protect the Arch from any damage from Option 1 work.

B. The Park’s summer season is May 15 through September 15 each year. During the summer, both trams will be operated each day and hours open to the public are significantly extended compared to the non-summer hours, typically open to public until 10:00PM. Verify with Contracting Officer (CO) or the Contracting Officers Representative (COR) the exact summer and non-summer operating hours of trams and of the Arch being open to public.

C. Work on this project is located in the legs of the Arch. No active construction work can occur in the legs during summer season. With written and explicit approval of the Contracting Officer (CO) or the Contracting Officers Representative (COR), the contractor may do planning and preparation work in the legs of the Arch, not construction work, consisting of such things as measurements, trade coordination, photos, submittal preparations, etc.

D. All active construction work for this entire project is anticipated to be executed and completed in a single non-summer season.

E. Contractor shall include in his bid, any and all regular time, premium time, double shifts, increased staffing levels, etc., that he deems necessary for the entire construction team in order to execute and complete all project construction work in a single non-summer season. It is acceptable and encouraged to accomplish non active construction work, such as submittal preparation, safety plans development, schedule development, contractual work, etc., during the summer season. Executing such work in the summer before construction will maximize time spent in active construction during the non-summer season.

F. Contractor shall coordinate with Owner use of trams and freight elevators in Arch legs for use in moving equipment, materials and workers up to active construction location. Each individual piece transported would require Arch Tram System (ATS) coordination, inspection and approval prior to movement. The freight elevator weight limit, including passengers, is 2000 lbs., and has a door opening size of 80”H x26”W. On top of tram car #1 in both the south and north legs is an open top cart that can be used to haul equipment up to one of three stops within each leg. This open top cart has a total weight limit of 1500 lbs. including rider, and a cab footprint of 42”x44”.

G. Extended work hours in the non-summer period can occur in an Arch leg with coordination with the B&U Supervisor and written approval of the Contracting Officer (CO) or the Contracting Officers Representative (COR). For this to be allowed, the tram in the leg of active construction work has to be idle. ATS personnel hours would have to be extended or adjusted as well.

H. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

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1. Notify Contracting Officer (CO) or the Contracting Officers Representative (COR)not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s &/or Contracting Officers Representative’s written permission.

3. Hours for Utility Shutdowns: As coordinated with Contracting Officer (CO) or the Contracting Officers Representative (COR)

I. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

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031414 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Construction Coordination.

2. Coordination Drawings.

3. Requests for Information (RFIs).

4. Project meetings.

5. Contractor’s Safety Plan in accordance with Section 10 35 23 Safety Requirements.

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Preparation of Contractor’s Safety Plan for all work in legs of Arch and exterior work.

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4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

9. Security Badging Requirements. See Section 01 54 10 SECURITY REGULATIONS.

1.3 SUBMITTALS

A. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: AutoCad.dwg, Version 2007, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using Portable Document Format (PDF) file format.

4. Contracting Officer (CO) or the Contracting Officers Representative (COR) will furnish Contractor one set of digital data files (AutoCad.dwg) of Drawings for use in preparing coordination digital data files.

a. CO/COR makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCad.dwg.

B. Division 01 documents: The following items shall be submitted a minimum of five working days prior to the Preconstruction Conference. Contracting Officer (CO) or the Contracting Officers Representative (COR) will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses and submission of the SF1413 Statement of Acknowledgement.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

8. Waste Management Plan.

C. All items listed must be provided to the Contracting Officer (CO) or the Contracting Officers Representative (COR) before the Pre-Construction Conference is held. If all of these documents have not been received five working days prior to the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer (CO) or the Contracting Officers Representative (COR) will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued. Safety Plan for work in Arch legs must be approved by Government before any work can commence in leg.

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1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI utilizing the following instructions.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Will be provided by the Contracting Officer (CO) or the Contracting Officers Representative (COR). Complete the RFI Form as follows:

1. Complete the top 2 sections, keeping the RFI number in sequential order from prior RFI’s.

2. Complete the question section and include all informational attachments.

3. Complete the lower left portion of the form. Sign the form.

4. Once completed, email the form to the Contract Administrator and the Contracting Officer.

D. Contracting Officer’s (Representative’s) Action: CO/COR will review each RFI, determine action required, and respond. CO/COR will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

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2. CO/COR's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO/COR's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.5 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer (CO) or the Contracting Officers Representative (COR) may arrange an on-site meeting with Contractor.

The meeting agenda may include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages.

12. Contractor Performance Evaluation.

13. Display of Hotline posters.

14. Notice to proceed.

15. Correspondence procedures.

16. Acceptance/rejection of work.

17. Progress meetings.

18. Submittal procedures.

19. NPS Final Accessibility Inspection.

20. Environmental requirements.

21. Permit requirements.

22. As-constructed drawings/operation and maintenance (O&M) manuals.

23. Saturday, Sunday, holiday and night work.

24. Reference materials.

25. Value engineering.

26. Accelerated Payments to Subcontractors.

B. Progress Meetings: The Contracting Officer (CO) or the Contracting Officers Representative (COR) may schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda may include the following:

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a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections,

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

k. Permit requirements.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 31 00

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031414 CONSTRUCTION SCHEDULE

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction Schedule will assist the Contractor and Contracting Officer (CO) or the Contracting Officers Representative (COR) in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer (CO) or the Contracting Officers Representative

(COR).

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

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3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted shall be submitted via an attachment to an email. It is the intent of the Government to limit the number of printed reports to only those reports determined by the project team to be essential.

B. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit electronically via email of baseline schedule, large enough to show entire schedule for entire construction period.

D. CPM Reports: Concurrent with CPM schedule, submit three paper copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Submit electronically via email.

F. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit electronically via email a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted Construction Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer (CO) or the Contracting Officers Representative (COR) on the day of the preconstruction conference to go over the following:

1. Review software limitations, content and format for reports.

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2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including interim milestones.

4. Review schedule for work of separate Government contracts.

5. Review time required for review of submittals and re-submittals.

6. Review requirements for tests and inspections by independent testing and inspecting agencies.

7. Review time required for completion and startup procedures.

8. Review and finalize list of construction activities to be included in schedule.

9. Review baseline schedule comments, resolve issues and progress on incorporating them

10. Review procedures for updating schedule.

11. Discuss reporting requirements and establish a protocol for naming and transmitting electronic schedules.

B. Contractor's Point of Contact (POC) for Scheduling: Before or at the preconstruction conference, designate a POC Scheduler to be responsible for the preparation and maintenance of the Construction Schedule. A resume outlining the qualifications of the POC Scheduler shall be submitted to the Contracting Officer (CO) or the Contracting Officers Representative (COR) for acceptance. The POC Scheduler shall have prepared and maintained at least 5 previous schedules of similar size and complexity similar to this Contract, demonstrating proficiency in the use of scheduling software. The POC Scheduler will be responsible for preparing the Baseline Schedule, all required updates, revisions, Time Impact Analyses, and preparation of reports.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Baseline Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer (CO) or the Contracting

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Officers Representative (COR) may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer (CO) or the Contracting Officers Representative (COR) before the first progress payment is processed.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 14 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

5. Resource loading of each activity shall include all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

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6. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

a. An early finish date may be shown but the late finish date must be the same date as the last day of the contract period. An early completion schedule must contain the following:

1) Insert an activity titled “Project Float” as a successor to the last activity in the early project completion schedule network.

2) Add a milestone titled “Contract End Date” as a successor to the activity “Project Float”.

3) Add duration to the activity “Project Float” as required so the milestone “Contract End Date” equals the last day of the Contract Period.

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit use of lead or lag duration’s between schedule activities.

d. Project Calendars: Develop and incorporate the following calendars:

1) Administrative Calendar: Include a calendar that is based on a 7 day week to be used on any activities that are based on calendar days. Apply this calendar to administrative tasks or any other tasks that are not affected by non-working days (Federal Holidays, weather, etc.).

2) Project Calendar: Include a calendar that is based on the planned work week for the project. Include Federal Holidays, weekends, and any other non-work days indicated in the contract documents. Apply this calendar to activities which are not anticipated to be affected by weather.

e. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 calendar days, as separate activities in the schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

f. Submittal Review Time: Include review and re-submittal times indicated.

Coordinate submittal review times in Construction Baseline Schedule.

g. Startup and Testing Time: Include time for startup and testing.

h. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion. (For more information, refer to Division 01 Specification 01 77 00 Closeout Procedures.)

7. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

a. Phasing: Arrange list of activities on schedule by phase.

b. Work under More Than One Contract: Include a separate activity for each contract.

c. Work Restrictions: Show the effect of the following items on the schedule:

1) Coordination with existing construction.

2) Limitations of continued occupancies.

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3) Uninterruptible services.

4) Partial occupancy before Substantial Completion.

5) Use of premises restrictions.

6) Provisions for future construction.

7) Seasonal variations.

8. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion.

C. Joint Review, Revision, and Acceptance:

1. Within seven calendar days of receipt of the Contractor's proposed Construction Baseline Schedule, the Contracting Officer (CO) or the Contracting Officers Representative (COR) and Contractor shall meet for joint review, correction, or adjustment of the initial Construction Baseline Schedule. Any areas which, in the opinion of the Contracting Officer (CO) or the Contracting Officers Representative (COR), conflict with timely completion of the project shall be subject to revision by the Contractor.

2. Within seven calendar days after the joint review between the Contractor and Contracting Officer (CO) or the Contracting Officers Representative (COR), the Contractor shall revise and resubmit the Construction Baseline Schedule in accordance with agreements reached during the joint review.

3. In the event the Contractor fails to define any element of work, activity, or logic, and the Contracting Officer (CO) or the Contracting Officers Representative (COR) review does not detect this omission or error, such omission or error, when discovered by the Contractor or CO/COR, shall be corrected by the Contractor within seven calendar days and shall not affect the contract period.

4. Upon acceptance of the Construction Baseline Schedule by the Contracting Officer (CO) or the Contracting Officers Representative (COR), save the schedule as a baseline and update on a monthly basis. The construction schedule update will be used to evaluate the Contractor's monthly applications for payment based upon information developed at the monthly Construction Schedule update meeting.

D. Recovery Schedule: When periodic schedule update indicates the Work is 14 or more calendar days behind the current accepted schedule, a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule must also be submitted.

Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

PART 3 - EXECUTION

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide a 2 week look-ahead schedule, derived from the currently accepted schedule, before each progress meeting, progress meetings will be scheduled as needed. Utilize the look-ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Monthly Schedule Updates:

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1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer (CO) or the Contracting Officers Representative (COR) each month at a Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the critical path.

f. Changes in total float or slack time.

g. Changes in the Contract Time.

4. Narrative: The report shall include a brief description of the actual progress made during the update period; actual and potential delaying activities; any impediments to progress;

issues related to inclement weather; progress toward established milestones and project float. The report shall include a brief description of the work anticipated to be performed in the next month. Any minor revisions to the schedule should be identified so they can be evaluated and accepted or rejected.

5. As the Work progresses, indicate Actual Completion percentage for each activity.

6. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

7. Progress Payments: The monthly updating of the currently accepted Construction Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

C. Distribution: Distribute copies of accepted schedule to Contracting Officer, Contracting Officers Representative, Construction Management Representative, Subcontractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

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D. Construction Schedule Revisions:

1. Required Revisions: If, as a result of the monthly schedule update, it appears the currently accepted Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer (CO) or the Contracting Officers Representative (COR) will request, and the Contractor shall submit, a revision to the Construction Schedule. The Contractor may also request reasonable revisions to the currently accepted Construction Schedule in the event the Contractor's planning for the work is revised. If the Contractor desires to make changes, the Contractor shall notify the Contracting Officer (CO) or the Contracting Officers Representative (COR) in writing, stating the reason for the proposed revision. Accepted revisions will be incorporated into the currently accepted Construction Schedule for the next monthly schedule update.

2. Procedure: If revision to the currently accepted Construction Schedule is contemplated, the Contractor or Contracting Officer (CO) or the Contracting Officers Representative (COR) shall so advise the other in writing at least seven calendar days prior to the next monthly schedule update meeting, describing the revision and reasons for the revision.

Government-requested revisions will be presented in writing to the Contractor, who shall respond in writing within seven calendar days.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the critical path.

f. Changes in total float or slack time.

END OF SECTION 01 32 16

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031414 SUBMITTAL PROCEDURES

SECTION 01 33 23 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with the requirements.

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.3 GENERAL SUBMITTAL PROCEDURES

A. General: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual specific sections.

1. Contracting Officer (CO) or the Contracting Officers Representative (COR) reserves the right to require submittals in addition to those called for in individual sections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with Contract Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer (CO) or the Contracting Officers Representative (COR) reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Submittal List: A submittal list has been attached to the end of this Specification Section. The intent is to provide an overall summary of submittal requirements and not a comprehensive list.

The requirements of the individual Specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

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D. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence when an e-mail notification is received by the Contracting Officer (CO) or the Contracting Officers Representative (COR). When the Contracting Officer (CO) or the Contracting Officers Representative (COR) has completed their review, an e-mail notification will be sent to the Contractor indicating the submittal has been processed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 30 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Allow 15 days for review of each re-submittal.

2. Informational submittals

a. Review: Allow 10 days for review of each submittal.

E. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

F. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. CM16 Transmittal Form: All submittals shall be emailed to the Contracting Officer (CO) or the Contracting Officers Representative (COR) using the National Park Service form CM16. No action will be taken on a submittal item unless accompanied by the CM16 transmittal form.

a. Complete the general information at the top of the form.

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b. Provide all required information based on the submittal type

c. Attach all related documents.

d. Sign the CM16 form in the contractor section at the bottom of the form, and email the form to the Contracting Officer (CO) or the Contracting Officers Repre-sentative (COR).

2. Physical samples: Deliver the physical sample to the CO/COR on site for processing. All comments and actions will be documented on the CM16 form.

G. Identification: Submittal number or other unique identifier, including revision identifier.

1. Submittal number shall use a sequential number (e.g., .001). Re-submittals shall include an alphabetic suffix after another decimal point (e.g., .001.A).

H. Re-submittals: Make re-submittals using the same process used with the initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in the title block on the CM16 and clearly indicate the extent of revision.

3. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and others as necessary for performance of construction activities.

J. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations”. Ensure all notations have been incorporated and, at a minimum, keep one copy of the final approved submittal on site for use during construction.

1.4 CONTRACTOR’S USE OF CAD FILES

A. General: At Contractor’s written request, copies of CAD files will be provided to Contractor for Contractor’s use in connection with Project, subject to the following conditions:

1. Files will be provided as is; no format or other changes to files or changes to the objects in the drawing will be done by the Government.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

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a. Manufacturer’s catalog cuts.

b. Manufacturer’s product specifications.

c. Manufacturer’s installation instructions: When Contract Documents require compliance with manufacturer’s printed instructions, provide one complete set of instructions to Contracting Officer (CO) or the Contracting Officers Representative (COR) and keep another complete set of instructions at the project site until substantial completion.

d. Manufacturer’s catalog cuts: Submit only pertinent pages; mark each page of standard printed data to identify specific products proposed for use.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

4. Submit product data in PDF file format before or concurrent with samples.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shopwork manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

k. Relationship to adjoining construction clearly indicated.

l. Seal and signature of professional engineer if specified.

m. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Submit shop drawings as a PDF electronic file.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Complete the CM16 and email a copy to the Contracting Officer (CO) or the Contracting Officers Representative (COR).

3. Identification: Attach label on unexposed side of Samples that includes the following:

a.…