P09 SOW - Pkg 78 - Ver 3 - 2021.01.27.docx

General Conditions and Statement of Work Package 078: Endoscope Washer VA Northern California Health Care System (Mather, CA) Redding CBOC Project Redding Outpatient Clinic 3455 Knighton Road Redding, CA 96002

Redding Outpatient Clinic Initial Outfitting, Transition & Activation Project Equipment Package General Conditions and Statement of Work Package #078 Endoscope Washer

1 Introduction The VA Redding Outpatient Clinic (VA ROC) has a requirement to purchase Endoscope Washer/Disinfector Unit with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name requirement per Acquisitions made under the simplified acquisition procedures of FAR Part 13, thus not requiring full and open competition. See attachments for salient characteristics. This requirement is in support of the activation of the VA ROC. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

2 General Conditions

2.1 Site Address

2.1.1 The address of the VA Redding Outpatient Clinic is listed below. Additional information on delivery is located in section 2.4.

Redding Outpatient Clinic Initial Outfitting, Transition and Activation Project 3455 Knighton Road Redding, CA 96002

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

VA Redding Outpatient Clinic

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Daniel Chavez, 940-782-0724 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA Redding Outpatient Clinic (Direct Delivery to address detailed in paragraph 2.1.1) ☐ Warehouse 13290 Contractors Lane Building #2 Chico, CA 95973

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Deliverables [ '☒ is '☐' is not required]

2.7.1 The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

2.7.2 The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.8 Assembly and Installation [ ☒ is ☐ is not required]

2.8.1 The vendor is required to manage and coordinate installation at the VA ROC with the VA POC.

2.8.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Time), Monday through Friday, and excluding Federal Holidays.

2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA ROC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Training [ ☒ is ☐ is not required]

2.9.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.10 Standard Warranty

2.10.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.10.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.10.3 The warranty period set forth therein shall run for one year following the first day of use at VA ROC;

2.10.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

2.10.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and

2.10.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.11 Use of Premises

2.11.1 If during the performance of this contract, work will be carried out on VA ROC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VA ROC operations and the operations of other contractors on the premises.

2.11.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.11.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

VA Northern California Health Care System (Mather, CA) Redding CBOC Project Redding Outpatient Clinic 3455 Knighton Road Redding, CA 96002

General Conditions and Statement of Work Endoscope Washer

13290 Contractors Lane, Building #2 Chico, CA 95973

Total Quantity: 2 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked Item Name: Washer/Disinfector, Endoscope Brand Name or Equal: Medivators | DSD Edge Dual Basin (VMS Prepped) | DSD-3008 Width: 36 in. Depth: 21 in. Height: 46 in.

Salient Characteristics: Main Image:

Endoscope Reprocessing System. Prepped for vapor management system. Two independent reprocessing basins with 22 minute cycles. Able to process 44 endoscopes in 8 hours. 27 oz reservoir capacity for alcohol and detergent. Automatic alcohol flush and automated leak testing.

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