P09-QASP-Template (003) (002).pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For: This is needed for Facilities Management Services located at:

Lyons Campus East Orange Campus

151 Knollcroft Rd 385 Tremont Avenue

Lyons NJ 07939 East Orange, NJ 07018

Contract Number: < Upon award, Government will enter contract number>

Contract Description:

To inspect, clean and maintain all gutters, leaders, flat roof drains on all buildings, housekeeping quarters, for both campuses. To maintain Life Safety Survey Requirements

Contractor’s name: Interstate Power washing (hereafter referred to as the contractor).

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

1. Contractor shall clean, flush and inspect all gutters, drains, and leaders on each building ensuring a clog free system.

2. Contractor shall make any needed repairs to drains leaders, gutters, replace downspout brackets, gutter hangers, and all associated materials with replicate the existing style currently in place.

3. Contractor will be responsible for the removal and disposal of the old gutter system and all associated hardware.

4. Any garbage or debris found while performing maintenance will be removed by the vendor

Monitoring will be done by the COR daily by inspecting the work completed each day. A record will be kept by the COR.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned Administrative CO: Clifford Harrison

Organization or Agency: Department of Veterans Affairs, - VISN 2 NCO

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the

Government’s behalf.

Assigned COR: Michael Weaver Lyons campus

Terrance White East Orange Campus

c. Other Key Government Personnel N/A

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s program manager for this contract.

a. Program Manager -

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The performance requirements are contained in the Performance Work Statement (PWS).

The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Standard Acceptable

Quality Level

(AQL)

Method of

Surveillance

Performance

Ratings flush and inspect all gutters, drains, and leaders on each building ensuring a clog free system.

all services will be completed within

30 days of commencement per the SOW

90% COR will inspect all areas assigned at the end of day

Excellent – 96-100%

Very Good – 91%–

95%

Satisfactory – 90%

Marginal – 80%-89%

Unsatisfactory – less than 80% repairs to drains leaders, gutters, replace downspout brackets, gutter hangers, and all associated materials with replicate the existing style currently in place

Any and all damages must be repaired with in 5 business days of contractor identifying damage.

80% COR will verify all areas have been addressed and performed up to standard.

Excellent – 96-100%

Very Good – 91% –

95%

Satisfactory –80%-

90%

Marginal – 70%- 79%

Unsatisfactory – less than 80%

5. INCENTIVES

The Government shall use past performance and/or non-payment as incentives. Incentives shall be based on exceeding, meeting, or not meeting performance standards.

6. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COTR shall use the surveillance methods listed below in the administration of this QASP.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

1, 4, and 5

b. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

1, 2, and 3

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the patient to identify deficiencies. Complaints are then investigated and validated.)

5 and 4

7. RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

ACCEPTABLE AND NOT ACCEPTABLE

8. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

b. UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the

COR shall document the discussion and place it in the COTR file.

When the COR determines formal written communication is required, the COR shall prepare a

Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The

Government shall review the contractor's corrective action plan to determine acceptability.

Michael J. Weaver 251487 Digitally signed by Michael J. Weaver 251487 Date: 2020.12.10 06:59:40 -05'00'

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

9. FREQUENCY OF MEASUREMENT

a. Frequency of Measurement.

During contract performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor QUARTERLY to assess performance and shall provide a written assessment.

Signature – Contractor Program Manager

Signature – Contracting Officer’s Representative