(P09) Final SOW 528A8-22-820 Ext Signage.docx

SCOPE OF WORK:

Project 528A8-22-820 Exterior Signage – Replace 4 outdoor road signs Stratton VAMC, 113 Holland Ave., Albany, NY

I. PROJECT DESCRIPTION

The Stratton VA Medical Center (VAMC) in Albany, NY is replacing the exterior roadway signage. This contract will cover the demolition and disposal of the 4 existing signs, site preparation, connecting utilities, furnishing and installing signs and supporting systems.

To maximize the design’s accuracy, the Contractor shall perform a full depth, on-site investigation to fully verify existing conditions. The Contractor shall use VA Signage Design Guide as their primary basis for design/construction. The Contractor shall extensively review Signage document and the rest of this Scope of Work for accuracy and make any appropriate corrections to provide the result, a properly functioning. The Contractor shall comply with all applicable (VA) design manuals, guides and codes for design and construction. The VA has included the most relative VA Design Manuals (Electrical, HVAC, Lighting & Plumbing) & VA’s Signage Design Guide for reference.

The Period of Performance for the contract shall NOT exceed 90 calendar days. The Contractor/Designer shall submit a shop drawings and submittals for the VA to review. If corrections to the work listed below or documents are required, the Contractor shall contact the VA COR to verify and approve the correction(s). Since only footing designs and shop drawings are required for submission and VA approval, the Contractor/Designer shall conduct meetings with the VA to review their progress. The Contractor shall coordinate with the VA to prepare for demolition/construction.

At the start of demolition/Construction’s Period of Performance, the Contractor shall support the sign vendor with the removal of the existing. The site construction shall NOT exceed the Period of Performance of 90 calendar days. It is critical for the Contractor to stay on track with the agreed upon construction schedule/performance dates and Period of Performances.

Specific work requirements include, but are not limited to the following:

1. Protect all items and finishes to remain. Repair any damage caused by construction to the original state or better.

2. Contractor shall provide professional, full-time on-site supervision of the work.

3. Contractor shall develop a schedule and conduct weekly construction meetings and prepare the meeting minutes.

4. Contractor shall provide all required survey and testing work.

5. Contractor is to provide all required electrical interconnection equipment including circuit protection and grounding equipment.

6. Contractor shall review all shop drawings, submittals and RFIs prior to submitting to VA COR.

7. Once the construction is complete, the Contractor shall provide two fully signed and sealed sets of hard copy as-built drawings to the VAMC for their records and use. Contractor shall also provide CADD files formatted for AutoCAD 2020 and PDF files.

8. All work shall be performed and accomplished according to Albany VAMC’s specifications, including General Requirements, Safety and Infection Control requirements.

a. Coordinate all power and other utility shutdowns with the VA COR. Provide the VA COR a minimum 2-week notice.

b. The prime contractor shall be responsible for assuring that all work is coordinated and performed during appropriate hours that will not interfere and/or interrupt the Stratton VA’s daily activities. The prime contract shall also assure that all work is performed in strict accordance with the specified period of performance.

i. The Contractor shall remove and replace the light fixtures.

ii. The Contractor shall remove and replace the existing Circuit Breaker for System.

c. Miscellaneous

i. Contractor to remove all item required for new installation.

ii. Connect sign display to controls and a system appropriate for programming, supervising, and running the sign display.

1. Provide computer, monitor, interconnection, software, and all appropriate licenses for the complete system.

2. Provide 8 hours training on software for 4 VA staff members including but not limited to:

a. Creating graphics

b. Using software intelligent graphics

c. Adjusting display setup.

d. Playing video on the display

e. Connecting computer to display

f. Updating software

g. Display system self testing

h. System trouble shooting Background: The Samuel S. Stratton VA Medical Center was constructed in the late 1940’s based upon plans by Green & James, Architects & Engineers, Buffalo, New York and Eggers & Higgins Architects & Engineers, New York, New York dated December 10, 1947.

The Contractor shall coordinate with VA COR to incorporate remediation measures to correct these deficiencies, repair of damages and necessary work. Roadway closures will not be permitted at any time or for any reason except with the written approval of the VA COR.

Perform all work to the specifications & drawings and provide construction period services for the subject project.

II. REFERENCES

Applicable design and construction standards are listed in Appendix A. Criteria specified throughout the solicitation shall be taken from the most current references as of the date of the solicitation. The list is not intended to include all criteria that may apply or to restrict design and construction to only those references listed

III. WORK COVERED BY CONTRACT DOCUMENTS

GENERAL

The construction services and contract documents shall cover the design and construction of the four exterior signs for the rehabilitation of the VAMC, Albany, NY consisting of all building components, site modifications and improvements needed to turn over to the government a fully functional facility that meets or exceeds the government requirements as set forth herein. The Contractor shall provide all labor, supervision and materials necessary to perform the work as indicated in this scope of work, project specifications and drawings. The building and site elements shall be accommodated in the given project site. Develop and construct the facility within the budgeted funds that will be negotiated with the government.

A. EXISTING ELEMENTS

The proposed site is located around the property at the Samuel S. Stratton VAMC, Albany, NY campus at 113 Holland Avenue. There are existing utilities in and around the proposed work area. In addition to following “FAR 52.236-9, Protection of Existing, Structures, Equipment, Utilities and Improvements” the contractor shall remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work, which is to remain. The contractor shall repair or replace portions of the existing work, which have been altered or damaged during construction operations to match or adjoining work, as approved by the Contracting Officer and at no additional cost to the government. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

The Contractor shall verify all existing conditions on the site and in the facility infrastructure that the proposed project may affect before the commencement of any construction. This includes but is not limited to, verifying the location and elevations of existing utilities, verifying site items as shown on the project drawings and taking appropriate field measurements. The government will not be held responsible for bidding errors made or the failure to adequately inspect the job site for existing conditions, dimensions or to fully review manufacturer’s information related to the project. All bidders are strongly encouraged to inspect the job site prior to submitting bids.

All discrepancies between the scope of work, drawings, specifications and manufacturer’s recommendations shall be brought to the attention of the Contracting Officer’s Representative prior to the commencement of work. The Contractor shall abide by the Scope of Work regardless of whether a manufacturer calls for the task, level of preparation, etc. in question. The only exception is where the Contracting Officer agrees in writing that the item or task specifically voids a manufacturer’s warranty and may be omitted. A credit for the work not performed may be due to the government in such circumstances at the discretion of the Contracting Officer.

The Contractor shall review the drawings to determine if they are responsible for providing the specific material and/or labor associated to complete the task or phase of the project as well as the project overall.

As part of the project, the Contractor shall:

1. Provide a project schedule that addresses the needs of any area of the VAMC facility that will or may be impacted by the work.

2. Prepare and execute a well-managed plan to mitigate service disruptions.

3. Prepare a contingency plan to provide power in the event of a service disruption.

4. Perform the necessary work without altering the existing infrastructure unless specifically shown on the project drawings.

B. SITE PLANNING AND ENGINEERING

The Contractor shall maintain existing adjacent areas and all areas not designated for a new finish, disturbed during construction shall be patched, repaired or restored to original conditions.

C. COLORS

The color, texture and pattern selections for the finishes of the renovations shall provide an aesthetically pleasing, comfortable, easily maintainable and functional environment of the occupants (including contractor’s ante rooms). The government will provide finish standards of the facility. Coordination of the new finishes and color selections shall match or compliment with existing buildings adjacent and shall be necessary for a cohesive design. Color selection shall be appropriate for the building type on this campus.

IV. GOVERNMENT PROVIDED EQUIPMENT

A. CONTRACT DOCUMENTS

The government is providing Philips’ drawings and diagrams to indicate the scope of work for site preparation. These documents are to be used to complete the requirements in their exact format. The Contractor’s shall comply with governing codes noted in the drawings and specifications.

V. SCHEDULES

The Period of Performance is 90 days after the Notice to Proceed. The VA shall be allowed a minimum of 15 working days to review the submittals and shop drawings. Once the VA has approved the Contractor’s submittals, the demolition/construction may begin. The construction work shall be substantially complete within 90 calendar days of the Notice to Proceed unless otherwise agreed to in writing with the Contracting Officer. Provide the government with a design development and construction project timeline that includes but is not limited to submittal submission dates, start of construction, milestones, completion of construction, performance testing and final hand over to the government for occupancy that is less than or equal to 90 calendar days.

Rescheduling of any activities shall be done at no cost to the government unless negotiation and authorization of the rescheduled activity has been agreed upon by the government. Notify the government at least 72 hours prior to starting demolition work, large deliveries or any event that may impact the normal operations of the facility. Utility shutdowns require a minimum 14-day notice.

VI. PROJECT ENERGY PERFORMANCE

The intent of this project is to meet the energy requirements as set forth in the governing codes and regulations for this type of building. There are no US Green Building Council Leadership in Energy and Environmental Design, or LEED, requirements for this project.

VII. OCCUPANCY OF SITE

This project is on a fully operational campus. All activities being performed shall maintain the safety and wellbeing of the occupants that operate within the campus. Before work is started, arrange with the government a sequence of procedures, means of approach and space for storage of materials and equipment. The Contractor is responsible for the security of the proposed site during construction.

VIII. CONTRACTOR PERFORMANCE

Use good construction practices and standards in completing all work. All work shall be performed by laborers that are fully versed and experienced in the trade that they are employed to do. Coordination with the government, of project progress and scheduled items, shall be a regular occurrence, initiated by the Contractor.

Appendix A Drawings and information concerning existing conditions as required.

1) All reproduction services of bidding documents for prospective bidders.

2) Recommendations on priority of deduct alternates if any.

3) VA Design submission guidance at https://www.cfm.va.gov/til/aeDesSubReq.asp

4) VA Master Specifications for copying and editing. Available on the Internet at https://www.cfm.va.gov/til/spec.asp.

5) VA Signage Design Guide at http://www.cfm.va.gov/til/spclRqmts.asp#SIGN

6) VA Standard Details Handbook PG-18-4 for copying. Available on the Internet at http://www.cfm.va.gov/TIL/sDetail.asp

7) VA Construction Standards PG-18-4 as determined by the COTR to be necessary for the specific needs of this project http://www.cfm.va.gov/TIL/cPro.asp.

8) Other VA design information at the VA Technical Information Library http://www.cfm.va.gov/TIL/

9) VA recommendations, as applicable including those for meeting security, safety, and infection control standards required during construction.

10) Original construction documents marked “As Built” but not updated. A/E must field verify “As Built” drawings.

11) Other project documents as applicable, which have renovated these areas.