P03 - LIMITED SOURCE JUSTIFICATION.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 4 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C242-21-AP-1020

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Samuel S. Stratton VA Medical

Center, 20 Madison Avenue Ext. Albany, NY 12203

2237: 528-21-2-6087-0059

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Canandaigua VAMC has a requirement to procure 1 Kubota M7060HDC, diesel powered farm type tractor with loader and accessories for the Grounds Department.

The estimated value of the proposed action is $47,919.43

Additional Items to be included:

• (1) 72" TWO LEVER QUICK ATTACH ROUND BACK BUCKET• (3) REAR WHEEL WEIGHTS 2 per set• (1) 2ND POSITION LEVER KIT• (1) REAR WINDOW WIPER KIT W/WASHER• (1) FRONT

WEIGHT BUMPER• (1) BOLT KIT FOR BUMPER• (1) BOLT BAR KIT FOR M8075 BRACKET• (10)

FRONT SUITCASE WEIGHT• (1) FRONT WORK LIGHT KIT FOR CAB• (1) LDR W QC & FRT GRD • (1) 540/540E PTO KIT• (1) AIR RIDE SEAT SUSPENSION UPGRADE KIT• (2) BOLT KIT FOR REAR

WHEEL WEIGHTS• (1) HYDRAULIC SELF LEVELING CONTROL• (1) SELF LEVELING CONTROL

VALVE KIT• (1) HYDRAULIC FLOAT DETENT (FD)

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Standard Features for tractor will include:

DIESEL ENGINE

Model # V3307CRTE4 CRS – Common Rail Fuel Injection Electronic Governor Control Turbocharged with EGR Valve 4 Cyl 203 cu. in.

^ 71 Net Eng. HP

^ 64 PTO HP

EPA Tier IV Emission Certified 12V 700 CCA Battery Charging Output 60 amps (CAB)

HYDRAULICS / HITCH / DRAWBAR

Open Center Gear Type https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Page 2 of 4

Revision 02 Eff Date: 03/31/2020

First Remote (SCD) with Self Canceling Detents Eight Speed Models

6.1 gpm Power Steering

11.0 gpm Remotes / 3 Pt. Hitch @ 2770 psi

17.2 gpm Total Cat II 3point Hitch At lift Point 4200 lbs.

24” Behind 3307 lbs.

Telescoping Lower Links Stabilizers Swinging Drawbar

POWER TAKE OFF

Live-Independent Hyd. PTO SAE 1 3/8” Six Spline 540 rpm @ 2160 Eng. Rpm

FRONT AXLE

Hydrostatic Power Steering 4WD Bevel Gear Cast Iron 55 Degree turning angle Limited Slip Differential Adj. (Rim) Tread Spacing HDC12:

4WD Automatic braking from 2WD with both brakes applied Electro/hydraulic engagement of front wheel drive

FLUID CAPACITY

Fuel Tank (Cab) 23.8 gal Cooling System 6.6 qts Crankcase 8.5 qts Transmission and Hydraulics 10.6 gal Front Axle (4WD) 8.5 qts

DRIVE TRAIN

Eight Speed Models Four Speed Fully Synchronized 8F/8R Speeds Hydraulic shuttle Cassette Type Creep Speed option Planetary Final Drives Rear Diff. Lock (ALL)

SAFETY EQUIPMENT

FlipUp PTO Shield Safety Start Switches PTO – OPC (Operator Presence Control, Alarm 10 seconds Electric Key Shut Off

VHAPM Part 813.106 Page 3 of 4

Revision 02 Eff Date: 03/31/2020

Mechanical Wet Disc Brakes Parking Brakes Turn Signals SMV Sign

CAB MODEL

Integral Factory ROPS Certified Retractable Seat Belt Flat Deck Grammer Deluxe Seat with Armrests Tinted Glass Dual Level Air Conditioning & Heater Electric A/C Controls Front Wiper w/Washer – 2 Speed Radio Ready, includes 2speakers, antenna, and wiring harness.

Left & Right Side Exterior Mirrors 2 Front Work Lights 2 Rear Work Lights 2 Doors, Frameless all glass Left & Right Side Steps Sun Visor Tilt Steering Wheel Interior Dome Light Accessory Plug 12V 15 Amp 12V 30 Amp Coupler Cup Holder Ashtray Horn

LIGHTING

2 Headlights w/sidelights 2 Tail lights 4 Hazard Flasher Lights with Turn Signals (CAB) 7 Pin Electrical Trailer Connector

INSTRUMENTS

Tachometer/Hour meter Oil Pressure Fuel Gauge Coolant Temperature

SELECTED TIRES

AMR8955C & AMR8932D

FRONT 9.524 R1 Titan Tru Grip Lug REAR 16.930 R1 DURA TORQ 17 mm holes

VHAPM Part 813.106 Page 4 of 4

Revision 02 Eff Date: 03/31/2020

The tractor must be a Kubota. The Grounds Department at the Canandaigua VA currently has accessories, attachments and parts that are particular to this brand and are interchangeable to the Kubota tractors only. Purchasing an equipment and attachments of a different brand would be cost prohibitive since none of these attachments has reach the end of their useful life.

4. Description of market research conducted and results or statement why it was not conducted:

Certainly, there are other competitors who offer equipment that can perform the same functions as the Kubota, however, the ability to interchange major components is an operational advantage that cannot be undervalued. For the Canandaigua VAMC to consider other manufacturer’s equipment would render the Kubota’s attachments and parts useless and to replace it with like equipment from another manufacturer would be gross misuse of government funds, not cost effective, and a poor business decision. The A&MM Warehouse mission at the Canandaigua VAMC is a major year-round operation of constant vehicle traffic needing access to the building. With their own ability to clear docks and entrance ways the best decision is to remain consistent with the brand name that the facility is using effectively and efficiently.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Name: Myra Florisa N. Green Date: 04/29/2021 Title: Contract Specialist https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466