P03. FAR13.5_JA_OVER_SAT-AMSCO Sterilization Unit 9.1.20 BK R.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

DEPARTMENT OF VETERANS AFFAIRS

BRAND NAME JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN

COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C247-20-AP-4565

Contracting Activity: Department of Veterans Affairs, Ralph H. Johnson VAMC, Network Contracting Activity 07, 325 Folly Rd. Charleston, SC 29412.

2237: Sterilization Unit; 534-20-4-678-0069

Nature and/or Description of the Action Being Processed: The purpose of this action is to award a new Firm-Fixed priced contract for an AMSCO Sterilization Unit for the new Charleston Community Based-Outpatient Clinic. This will be a Brand Name Justification with an estimated procurement value of Anticipated award date , 2020

Description of Supplies/Services Required to Meet the Agency’s Needs: The procurement of the AMSCO Sterilization Unit is intended to outfit the Sterile Processing Service (SPS) Department with equipment that will wash, decontaminate, and sterilize surgical instruments, containers/basins, some medical equipment, and other products/devices used throughout the medical center. Along with the Department of Veterans’ Affairs’ Office of Construction & Facilities Management, the Association for the Advancement of Medical Instrumentation (AAMI) 15883 provides operational standards for the department which aid in selecting appropriate equipment. The combined standards provide a best practice approach to infection control processes, worker safety, department productivity, operational cost savings, and equipment uptime.

Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( X ) Brand Name ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This equipment will replace and standardize all equipment for Sterile Processing Service per VA Directive 1116, page 12 paragraph (r). The AMSCO Sterilization Unit has been previously purchased and delivered from PO

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

534-A70538 for Sterile Processing Services. All machines in place at this time are from Steris;

therefore, keeping the consistency eliminates the need to have another repair contract in place to service the equipment currently being utilized and the new equipment requested for the Charleston CBOC activation. Staff employees are trained and familiar with the same cycles of the Innowave sonic Disinfector, AMSCO drying Cabinet, Evolution Sterilizer and Reliance Vision Washer/Disinfector. Use of the AMSCO description in the acquisition is essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company. Accordingly, Steris Corp, is the only firm capable of providing the brand name supplies described in Section III above without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Steris has authorized two SDVOSBs as resellers of Steris Equipment; 1st

American Medical Distributors, Inc and AB Martin Services.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated price will be considered fair and reasonable using the techniques from FAR 13.106-2 and competition from both SDVOSB authorized resellers.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research found one SDVOSB via VipVetBiz that can provide for this requirement. Additionally, after further communication with the OEM, a second SDVOSB that is an authorized reseller of the Steris equipment was identified.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

1st American Medical Distributors, Inc a (SDVOSB) AB Martin Services a (SDVOSB)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Facility requires Brand Name Steris equipment for standardization puposes. This equipment will replace and standardize all equipment for Sterile Processing Service per VA Directive 1116, page 12 paragraph (r).

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Justice B. Pride Date Chief, Sterile Processing Facility Ralph H. Johnson VA Medical Center ustice B. Pride

8/24/2020

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

David W. Parente Date Contracting Officer Ralph H. Johnson VA Medical Center

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Bonita Floyd-Ross Date

Acting Director of Contracting Network Contracting Office 07

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($700K to $7 million (or $13.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Joseph P. Maletta Date Executive Director, RPO East VHA Head of Contracting Activity (HCA)

08/24/2020

David Parente 1018513

Digitally signed by David Parente 1018513 Date: 2020.08.24 13:27:41 -04'00'

Bonita L Floyd-Ross 187732

Digitally signed by Bonita L Floyd- Ross 187732 Date: 2020.08.24 13:47:47 -04'00'

JOSEPH MALETTA

1347841

Digitally signed by JOSEPH

MALETTA 1347841

Date: 2020.09.01 16:07:24 -04'00'