One_Seagrove_Neighborhood_Beach_Access_Renovation_Project_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/waltoncountyfl

Walton County

INVITATION TO BID

ITB 24-15

ONE SEAGROVE NEIGHBORHOOD BEACH ACCESS RENOVATION PROJECT

RELEASE DATE: November 6, 2024

RESPONSE DEADLINE: December 9, 2024, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #ITB 24-15 Title: One Seagrove Neighborhood Beach Access Renovation Project

Table of Contents

1. Invitation to Bid

2. Instruction to Bidders

3. Scope of Work

4. Bid Schedule

5. Vendor Submissions

6. Attachments

Attachments:

A - Contract No. 24-15

B - Public Construction Bond

C - One Seagrove Full Set 11-5-24R

D - Recorded CBM Tier 2 Permit

E - Project Manual Documents & Specifications

F - One Seagrove NBA CCCL Permit WL001500 FO_SECURED

1. Invitation to Bid

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

One Seagrove Neighborhood Beach Access Renovation Project

ITB 24-15

Sealed bids for the One Seagrove Neighborhood Beach Access Renovation Project Project will be received by the Walton County Board of County Commissioners, hereinafter referred to as "County" at:

Office of Central Purchasing

176 Montgomery Circle

DeFuniak Springs, Florida 32435

Until 3:00 pm LOCAL TIME on Monday, December 9, 2024, for furnishing labor and materials and performing all work set forth in the Bidding Documents prepared by Walton County. IMMEDIATELY FOLLOWING the scheduled closing time for the reception of bids, all bids which have been submitted in accordance with the conditions of the Bidding Documents issued in relation to this Project will be publicly opened and read aloud.

Bidder is responsible for the submission of its bid.

Bids received after the specified day and time will not be opened.

The Purchasing Department is Closed on all Fridays.

The proposed project, hereinafter referred to as the “Project” consists of renovation construction including removal and replacement of existing sidewalk, handrail, bike rack and rinse shower. The Project also includes the removal of the existing dune walkover and replacement with an ADA accessible dune walkover.

Contract Time: The contract duration is Ninety (90) days to substantial completion with an additional Thirty

(30) days for punch list completion.

AWARD OF THE CONTRACT FOR THIS PROJECT SHALL BE SUBJECT TO LOCAL VENDOR PREFERENCE IN

ACCORDANCE WITH WALTON COUNTY PURCHASING POLICIES AND PROCEDURES (PP017).

Application for Local Preference is available in the Vendor Submissions section of this Invitation to Bid.

Advertisement Date: November 6, 2024 https://procurement.opengov.com/portal/waltoncountyfl/projects/126455/document?section=1133014

Pre-Bid Meeting (Non-Mandatory): November 13, 2024, 10:00am

Walton County Beach Operations 924 County Hwy 83 South Santa Rosa Beach, Florida 32459

OR

Bidders may also attend the pre-bid meeting via teleconference by dialing 850-

635-0655 EXT 261217

Question Submission Deadline: November 26, 2024, 12:00pm

Bid Closing Deadline: December 9, 2024, 3:00pm

In-Person Bid Opening:

Office of Central Purchasing 176 Montgomery Circle DeFuniak Springs, Florida 32435

OR

Via teleconference by dialing 850-635-0655

EXT 261217

All responses must be submitted electronically via the County e-Procurement Portal:

https://procurement.opengov.com/portal/waltoncountyfl/projects/126455.

Through the e-Procurement Portal, responses will be securely locked and digitally encrypted until the submission deadline passes.

Should you encounter any technical difficulties or require assistance with the e-Procurement Portal, please reach out to our technical support team via the blue chat bubble on the bottom right or via email at procurement-support@opengov.com

All subcontractors and suppliers shall be declared on the prescribed Subcontractors and Suppliers Declaration form.

Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

The Successful Bidder will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Contract Documents.

All bid bonds, payment and performance bond(s), insurance contracts, and certificates of insurance shall be executed by a licensed agent of the surety or insurance company authorized to do business in the State of

Florida and meet the requirements set forth in the Bid Security section.

https://procurement.opengov.com/portal/waltoncountyfl/projects/126455 mailto:procurement-support@opengov.com

The bid may be withdrawn without penalty prior to the date and time of bid opening. Bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the

County at its sole discretion may release any bid and bid security. No Bidder may withdraw its bid for a period of thirty (30) calendar days after the date of bid opening.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

The County will award the bid to the lowest, most Responsible and Responsive Bidder that is most qualified to perform the job according to the specifications and qualifications listed in the Invitation to Bid. Bidders shall provide documentation that they can perform the required services and provide documentation of past and present projects of this same nature, along with references. Failure to provide said documentation will result in a bid being found non-responsive.

Before a contract will be awarded for the Project contemplated herein, the County will conduct such investigations as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of project specified under the Contract. The County reserves the right to reject bids from Bidders whose Dun & Bradstreet Comprehensive Report, or past work performance with the County and other governmental agencies, including timeliness of completion of projects and history of payment to subcontractors or materialmen are deemed by the County to be unsatisfactory. The Bidder shall submit with its bid detailed written evidence of experience and current commitments necessary to allow the County to evaluate the bidder's qualifications. Failure to do so will result in bid being found non-responsive.

In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one Bidder to whom to award the

Contract.

The County reserves the right to reject any or all bid(s), and may postpone the award of the Contract for a period of time which shall not extend beyond thirty (30) calendar days from the bid opening date.

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Walton County, as a political subdivision of the State of Florida, shall comply with Executive Order Number 11-

02, dated January 4, 2011, and shall require that contractors utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the contract term by the contractor to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the contractor to perform work pursuant to the Contract with the County.

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a contractor's social, political, or ideological interests when determining if the contractor is a responsible contractor. Further, the County may not give preference to a contractor based on the vendor's social, political, or ideological interests.

2. Instruction to Bidders

2.1 DEFINED TERMS

The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding

Documents and has the capability, in all respects, to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Contract. The term “Contract” shall mean the agreement between the Successful Bidder and the County resulting from this ITB. The term “Contract

Documents” includes the Project Manual Documents and Specifications, Construction Contract, Construction

Plans prepared by Barge Design Solutions, dated October 15, 2024, consisting of information provided in Scope of Work and Attachments sections. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, Contract Documents and the Bid Form (including all addenda issued prior to receipt of bids). The term “Notice of Award” shall mean the form issued by the Purchasing Department awarding the

Contract to the Successful Bidder. The term “Notice to Proceed” shall mean the letter issued by the

Purchasing Department notifying Successful Bidder to commence work on the Project.

2.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

B. The County and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.

2.3 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience completing projects of the nature and scope similar to the project described in this

Invitation to Bid, documentation of current commitments, a copy of all applicable occupational and state contractor licenses, and such information as is required in the Vendor Submissions section. Each Bidder must also be prepared to submit within five (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida.

Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

2.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

https://procurement.opengov.com/portal/waltoncountyfl/projects/126455/document?section=1133017 https://procurement.opengov.com/portal/waltoncountyfl/projects/126455/document?section=1133016 https://procurement.opengov.com/portal/waltoncountyfl/projects/126455/document?section=1133014

A. It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b) visit the Project site to become familiar with local conditions that may affect cost, progress, performance, or completion of the Project, including the time and cost in obtaining any necessary fee or permit, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or completion of the Project, (d) study and carefully correlate Bidder's observations with the Contract Documents, (e) notify the County of any conflicts, errors or discrepancies in the Contract Documents, and (f) attend any mandatory pre-bid meeting. The County does not assume responsibility for the accuracy or completeness of the Contract Documents or for any additional reports, drawings and specifications that may be made available for viewing by the County to any Bidder on request.

B. Before submitting a bid, each Bidder will, at the Bidder's own expense, make or obtain any additional information and data which pertain to the physical conditions (surface, subsurface, underground facilities) at or contiguous to the site which may affect cost, progress, performance or completion of the Project and which Bidder deems necessary to determine its bid for performing and completing the

Project in accordance with the time, price and other terms and conditions of the Contract Documents.

C. Upon request, in advance, the County will provide each Bidder access to the Project site to conduct such explorations and tests as each Bidder deems necessary for submission of a bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.

D. Temporary construction facilities and storage of materials and equipment will be provided by Bidder.

E. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Instructions to Bidders including visiting the Project site to become familiar with local conditions that may affect the cost, progress, performance, or completion of the Project; that without exception the bid is premised upon performing and furnishing of the labor, services, equipment, and materials required by the Contract Documents in accordance with such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and completion of the Project.

2.5 NON-MANDATORY PRE-BID CONFERENCE

A non-mandatory pre-bid conference will be held at 10:00 am on Wednesday, November 13, 2024 at:

Walton County Beach Operations

924 County Hwy 83 South

Santa Rosa Beach, Florida 32459

Bidders attending via teleconference are strongly encouraged to join the teleconference at least 10 minutes before the designated start time. If unable to join the teleconference at the number above, please call 850-892-8176 and ask to be included in the One Seagrove Neighborhood Beach Access Renovation Project pre-bid teleconference.

2.6 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be posted on the County's e-Procurement portal accessible via the following link;

https://procurement.opengov.com/portal/waltoncountyfl.

B. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST

BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT

https://procurement.opengov.com/portal/waltoncountyfl NO LATER THAN 3:00 pm ON Monday, December

9, 2024. Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.7 BLACKOUT PERIOD

The period between the beginning of the advertisement for the Invitation to Bid, and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder (or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular contract, other than

Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

Exceptions to the Blackout Period. The blackout period shall not apply to:

A. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

B. Communications during contract negotiations between designated County employees and the contract awardee.

C. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.

https://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl

D. Communication following the filing of a protest between the protesting party and the Purchasing

Division, County Administrator’s Office and the County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners

Purchasing Policy and Procedure Manual.

F. Communications with existing vendors in the performance of existing contracts.

2.8 BID SECURITY

A. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's base bid price made payable to Walton County Board of County Commissioners and in the form of a certified bank check or a bid bond on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. Further, the surety or insurance company shall have at least an “A-" policyholder’s rating and a financial rating of at least Class VII and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded, but physical checks must be delivered to the

Office of Central Purchasing prior to the bid opening. It is the Bidder’s responsibility to ensure that its bid bond check is delivered at the proper time and place.

B. The bid security of the Successful Bidder will be retained until such Bidder has executed the Contract, and has furnished the required Performance and Payment Bond(s) and Certificates of Insurance. If the

Successful Bidder fails to execute and deliver the Contract, or furnish the required Certificates of

Insurance, within TEN (10) business days after the Notice of Award and the required certified copies of the recorded Performance and Payment bond(s) within THREE (3) business days of receipt of the executed contract, the County may annul the Notice of Award and the bid security of that Bidder will be forfeited. The bid security of other Bidders may be retained by the County until TEN (10) business days after the Notice of Award, whereupon bid security furnished by such Bidders will be returned.

C. Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.

2.9 SUBSTITUTE OR "OR-EQUAL" ITEMS

The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

2.10 CONTRACT TIME AND LIQUIDATED DAMAGES

In the event certain materials needed for the completion of the project are determined by the County to be long lead time materials, a “Limited” Notice to Proceed shall serve as authorization for Contractor to only procure the long lead time materials identified therein. This “Limited” Notice to Proceed has no effect on the contract time for this Project. Following receipt of these materials, the Contractor may submit a pay application for stored materials prior to beginning performance.

The County will verify the amount of materials received prior to issuing the “Final” Notice to Proceed. Contractor shall substantially complete the Project within Ninety (90) calendar days of issuance of the Notice to Proceed. Final completion of the project shall be accomplished within Thirty (30) calendar days from the date a punch list of the remaining items to be completed is issued by the County. Failure to achieve substantial completion within the designated time may result in the County imposing liquidated damages in the amount of Seven Hundred and Four and 00/100 THS Dollars ($704.00) per day. Failure to achieve final completion within the designated time may result in the imposition of liquidated damages of Three Hundred Fifty-Two and 00/100 THS Dollars

($352.00) per calendar day and shall accrue until an application for final payment has been approved by the

County. These liquidated damages represent a reasonable estimate of the County’s extra expenses and losses for denied use of the facility, financing costs, additional extended overhead, and any lost revenues and do not constitute a penalty or forfeiture.

2.11 BID FORM

A. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared un-responsive. All blanks on the Bid Form must be completed in ink by hand or typewritten.

B. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested. The corporate address and state of incorporation must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

D. All bids shall be notarized and names must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via County’s e-Procurement Portal. The contact person's name, address and telephone number, for communications regarding the bid must be provided.

E. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

2.12 SUBMISSION OF BIDS

All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 3:00 pm on Monday, December 9, 2024.

Ensure that all required documents and information are complete and accurately provided before submission.

Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

Bids received after the specified deadline will not be considered.

Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

2.13 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-

Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.

B. Bids may not be withdrawn for a period of thirty (30) calendar days after the date of bid opening.

2.14 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

2.15 AWARD OF CONTRACT

A. The County reserves the right to reject any and all bids for any reason or for no reason as may be deemed necessary by the County to be in its best interest, including but not limited to bids from any contractor who has failed to successfully complete a previous project to the satisfaction of the County.

The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced, or conditional bids. PLEASE NOTE: ANY TERMS, CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID SHALL BE DISREGARDED AND HAVE NO

EFFECT UPON THE CONTRACT RESULTING FROM THIS SOLICITATION. The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the

Project to make an award to that Bidder, because the bid is not responsive or responsible, or the

Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into contract negotiations with a Responsible and Responsive Bidder who submits the lowest bid. If the County and the low Bidder cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with a Responsible and Responsive Bidder who submits the next lowest bid. No

Bidder shall have any rights against the County arising from such negotiations. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, mailto:purchasing@co.walton.fl.us and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.

B. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the

County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one

Bidder to whom to award the contract.

C. The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the Bidders, whether or not the bids comply with the prescribed requirements, time of completion and other data, as may be requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and complete the Project in accordance with the Contract

Documents to the County's satisfaction within the prescribed time. The County may consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Project when such data is required to be submitted prior to Notice of Award.

If the contract is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation by the County indicates to the County that the award will be in the best interest of the Project. The County will give the Successful Bidder a Notice of Award within thirty (30) days after the day of the bid opening.

2.16 BID PROTEST

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted with the

Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to Purchasing Director or Chief

Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

2.17 PUBLIC ENTITY CRIMES

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

3. Scope of Work

Scope of Work: For further details, please refer to the plans provided in the attachments.

Walton County is soliciting proposals for the One Seagrove Neighborhood Beach Access Renovation Project.

This project aims to enhance public beach accessibility and safety while ensuring compliance with the Americans with Disabilities Act (ADA). The scope of work includes the removal and replacement of existing infrastructure such as sidewalks, handrails, bike racks, and a rinse shower, as well as the installation of a new

ADA-compliant dune walkover. All modifications should provide an improved experience for all users while adhering to relevant codes and standards.

Detailed Specifications

1. General Requirements

A. All work must comply with the latest edition of the Florida Building Code (FBC) and the Americans with

Disabilities Act (ADA) Accessibility Guidelines.

B. Be aware of the sea turtle nesting season beginning on May 1 and the necessary restrictions that accompany it.

2. Detailed Specifications of Work

A. Site Preparation o Site assessment must be conducted to identify areas requiring demolition and to ensure minimal disruption to surrounding environments.

o All necessary permits must be obtained before commencing work.

B. Sidewalk Removal and Replacement o Remove existing concrete sidewalk, ensuring minimal impact on adjacent areas.

o Install a new concrete sidewalk, a minimum of 5 feet wide, complying with FBC and ADA specifications.

o The new sidewalk shall have a slip-resistant finish with a slope not to exceed 2%.

C. Handrails o Remove and replace existing handrails at all access points.

o Handrails must be compliant with the ADA Standards for Accessible Design and FBC.

o Materials must be durable, weather-resistant, and compatible with the beach environment (e.g., avcon).

https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://codes.iccsafe.org/content/FLBC2023P1/index https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://codes.iccsafe.org/content/FLBC2023P1/index https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://codes.iccsafe.org/content/FLBC2023P1/index o Ensure that handrails are at a height of 34" - 38" above the surface of the sidewalk.

D. Bike Rack o Remove the existing bike rack and replace with a new bike rack.

o The bike rack must be located at least 3 feet from the edge of the sidewalk.

E. Rinse Shower o Remove existing rinse shower station and replace with a new rinse shower station that includes non-slip footing.

o Re-Install cold water supply.

o Materials must be ADA-compliant, with accessible reach and user consideration.

F. Dune Walkover o Remove existing dune walker and replace with an ADA-accessible dune walkover.

o The walkover must comply with ADA and FBC guidelines, including a minimum clear width of 48 inches.

o Construct with weather-resistant materials and elevate the walkover to protect against tidal impacts.

o Install handrails along the walkover with minimal space between railings to deter small children from slipping through.

3. Service Requirements

A. The contractor shall provide a project manager who will be the point of contact for Walton County and will oversee day-to-day operations.

B. Regular progress meetings must be scheduled bi-weekly to discuss timelines, address issues, and communicate updates to Walton County staff.

C. All safety measures must be in place on the construction site, including signage, barriers, and protective gear for workers.

D. Contractors must ensure that the work site is clean and free of debris at the end of each workday.

4. Delivery Requirements

A. All work is to commence within 7 days of receiving the Notice to Proceed from Walton County.

https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://www.ada.gov/law-and-regs/design-standards/ https://codes.iccsafe.org/content/FLBC2023P1/index

B. Unless otherwise approved by Walton County, 90% completion of all renovation work shall be achieved no later than 90 days from the start date with an additional 30 days allowed for the completion of all punch list items identified by the County.

C. Delivery of materials must align with the work schedule. The contractor is responsible for any additional costs incurred due to delays in material delivery.

D. The contractor must perform site cleanup and restoration after project completion to return the site to its original condition, minus any work that was done.

E. A final inspection must be conducted by Walton County officials to confirm that all work has been completed as per specifications and standards outlined in this Scope of Work.

Conclusion

This Scope of Work outlines all necessary details for the One Seagrove Neighborhood Beach Access

Renovation Project. The Successful Bidder must adhere strictly to these specifications to ensure successful completion of the project and the ongoing safety and accessibility of beach access for all Walton County residents and visitors.

4. Bid Schedule

BIDS shall include sales tax and all other applicable taxes and fees.

This is a lump sum bid. The following Bid Schedule is intended as a general recap of the work involved. It is

NOT an all-inclusive detail of everything required to do this job. It is the contractor’s responsibility to carefully review the Bidding Documents to determine what is needed to do the whole job, and to reflect this in the lump sum bid. This basis of award will be the total base bid for the project. IF DURING THE BID PROCESS, THE

CONTRACTOR NOTICES A DISCREPANCY BETWEEN THE WORK REQUIRED AND THIS BID SCHEDULE HE MUST

BRING IT TO THE PURCHASING DIRECTOR'S ATTENTION BEFORE THE BID CLOSING DATE.

NOTE: The unit prices listed below will be used as the basis for computing the value of any change orders either additive or deductive. THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 MOBILIZATION, FEES, BONDS, ETC. 1 EA $0.00

2 CONSTRUCTION EXIT PAD (PAVER

PROTECTION)

1 EA $0.00

3 CONSTRUCTION BARRIER (4' TALL

ORANGE POLYPROPYLENE)

415 LF $0.00

4 CONCRETE WASHOUT 1 EA $0.00

5 SILT FENCE 205 LF $0.00

6 INLET PROTECTION (SEDIMENT TUBE) 35 LF $0.00

7 DEMOLITION 1 LS $0.00

8 INCIDENTAL PAVER AND/OR CURB

AND GUTTER REPAIR

1 LS $0.00

9 EXCAVATION - FILL (BEACH SAND) 200 TON $0.00

10 UNCLASSIFIED EXCAVATION 100 CY $0.00

11 FINE GRADING 1 EA $0.00

12 TOPSOIL HANDLING 85 CY $0.00

13 SEA OATS (UNIOLA PANICULATE)

INSTALL

1,100 EA $0.00

Line Item Description Quantity Unit of

Measure Unit Cost Total

14 6" CONCRETE SIDEWALK 660 SF $0.00

15 24" CONCRETE CURB AND GUTTER 35 LF $0.00

16 WOODEN BARRIER RAILING (W/

"TREX" CAP)

1 EA $0.00

17 BIKE RACK 6 EA $0.00

18 12" HDPE STORM PIPE UNDERDRAIN

RELOCATION

1 EA $0.00

19 ADS N-12 STORM PIPE 5 LF $0.00

20 24" DIAMETER NYLOPLAST INLINE

DRAIN

1 EA $0.00

21 2" WATER LINE EXTENSION AND

RECONNECTIONS

25 LF $0.00

22 SHOWER 2 EA $0.00

23 TIMBER PILES ( TREATED STRUCTURAL

TIMBER)

3.62 MB $0.00

24 TIMBER PILE CAPS (TREATED

STRUCTURAL TIMBER)

1.53 MB $0.00

25 2 X 10 TIMBER FRAMING (TREATED

STRUCTURAL TIMBER)

2.48 MB $0.00

26 4 X 6 TIMBER RAIL POSTS (TREATED

STRUCTURAL TIMBER)

0.73 MB $0.00

27 2 X 6 RAILING BOARDS (TREATED

STRUCTURAL TIMBER)

2.09 MB $0.00

28 2 X 10 RAILING CAPS (TREATED

STRUCTURAL TIMBER)

1.4 MB $0.00

29 COMPOSITE DECKING (TREATED

STRUCTURAL TIMBER)

2.28 MB $0.00

Line Item Description Quantity Unit of

Measure Unit Cost Total

30 ALUMINUM REINFORCED

THERMOPLASTIC HANDRAILS BY

AVCON (OR APPROVED EQUAL)

INCLUDING ALUMINUM MOUNTING

HARDWARE.

490 LF $0.00

31 316 SS PLATES (STRUCTURAL STEEL

LOW-ALLOY)

1,688.2 LB $0.00

32 3/4" 316 SS BOLTS, WASHERS, NUTS 5,991.83 LB $0.00

33 5/8" 316 SS CBS, WASHERS, NUTS 2,719.86 LB $0.00

34 EXISTING BOARDWALK REMOVAL

(REMOVE & DISPOSE OF STRUCTURAL

TIMBER)

1.88 MB $0.00

35 Owner's Contingency 10% 1 EA $0.00

TOTAL

5. Vendor Submissions

All subsections in this section require a response.

5.1 LOCAL PREFERENCE APPLICATION*

I hereby certify under penalty of perjury that my business qualifies as a local vendor/contractor in accordance with Walton County Purchasing Policies and Procedures, Procedure No: PP017.

☐ My business maintains its principal place of business within Walton County; OR

☐ My business has maintained a permanent place or places of business within Walton County and has employed people who live in Walton County on a regular and continuing basis for at least six (6) months prior to the advertising of this Invitation to Bid; OR

☐ My business is not eligible for local vendor preference with Walton County.

*Response required

5.2 BIDDER'S DECLARATION AND UNDERSTANDING *

The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

The Bidder further declares that it has visited the Project site, inspected the plans and specifications, examined all the Contract Documents, and has satisfied itself to the quantities involved, including materials and equipment and the conditions of work involved, including the fact that the description of work and materials, as included herein, is brief and is intended only to indicate the general nature of the Project and to identify the said quantities with the detailed requirements of the Contract Documents, and this bid is made according to the provisions and under the terms of the Contract Documents which are made a part of this bid.

☐ Please confirm

*Response required

5.3 CONTRACT EXECUTION, CERTIFICATES OF INSURANCE AND BONDS*

The Successful Bidder agrees to acknowledge the terms and conditions of the Contract and return a signed

Contract with any Certificates of Insurance (COI) to the County, within TEN (10) calendar days after Notice of

Award. Upon receipt of the signed Contract and COI, the County will execute the Contract and send the executed contract to the Successful Bidder to acquire the Performance and Payment Bond(s) within THREE (3) business days. The Successful Bidder must provide certified copies of the Performance and Payment Bond(s) prior to the issuance of the Notice to Proceed. Failure to either return a signed Contract with COI to the

County within TEN (10) calendar days after Notice of Award is sent or provide certified copies of the

Performance and Payment Bond(s) within THREE (3) business days after receipt of the executed contract will result in loss of surety.

☐ Please confirm

*Response required

5.4 START OF CONSTRUCTION AND CONTRACT COMPLETION TIME*

The Successful Bidder further agrees to begin work on the Project within Seven (7) calendar days after the date of issuance of the Notice to Proceed, to substantially complete the Project within Ninety (90) calendar days of issuance of the date of the Notice to Proceed, and to finally complete the Project within Thirty (30) calendar days from the date a punch list of remaining items is issued by the County. The Contractor shall comply with all specific completion dates and sequences indicated elsewhere in the Contract Documents.

☐ Please confirm

*Response required

5.5 SALES AND USE TAXES*

The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

☐ Please confirm

*Response required

5.6 Acknowledgment of Bid Schedule*

By confirming, if awarded the contract, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid.

☐ Please confirm

*Response required

5.7 BID FORM*

Please download the below documents, complete, and upload.

• BID_FORM.docx

*Response required

5.8 Trench Safety Compliance*

https://government-project.s3.us-west-2.amazonaws.com/88564/54c32ea4-7003-4ee1-8430-d5110fbaa49c_BID_FORM.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BBSOGVDY%2F20241118%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241118T161804Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpVAUHxnyfbD1sk0kGVmCYVmI11KvfDderK5iGJ%2BDgfgIgeDR%2BjECxUinO7kMZfRkApM0kznzEaLnt5tThV2YonwEqgwUIYRACGgw4OTIzNjQ2ODc2NzIiDGaX%2BXh8Kklu5jsd8SrgBMHIbCN%2BV0iuybbypDv%2F8OqK5GMn%2FSquJyfZGZQlLzF2ZoaYvPo2y%2BT0s%2BGYJogiKrO%2FAEVTio23E8a7QizTG97XfyNR0GcuQt0LsUvGqFo1xatJX0kQHopcslnyi3VCa6rDW4UF5Cf%2BUlyg%2FLp64ozD6HOYg%2FhZUWvmSokMu1nIhfkXYXn3ilccUt6NwrX4u9iMUem13j9taEtAiE9wgaxq7TlZB99jk1t4Rj8YNQryN0F%2FvJZ9gmzN4YHGTJ5GpzeHFRhT3wvu61iqynE%2F6eDMKx02X01uRJAiKv7wa4OpLlwVHKYcmjYRB9Ue4b%2FzV5mYO4Sk30tDC5EzNG5Gy8rh0Rz8f94wfwKEuRFyHInhAk3ZYUM1ebZNoHftvojBAKwjegm42gRgS9v4H76PewCUw2HlTu%2Bngg6ZX0F8ztQueG3ZB8bqn4%2BSOt2af7b1sg5aOlAVFANdYZBQVxcCt8xYDGxFm755QsRcQEGM79R%2B1esnxCUD%2B857aOdFarJJ2ulEO2YhLMClhudPgaOOmmd3PZ8zpJ3e0%2FndagWNsOsBOcxYq9YjT242KxkLXM2tlYWozY3H2YfZzMql%2Bb8tHps9Nznvo6VkfbfpygIAqyMbXUsgce4hKzBI%2FZReuHLMCKBzi3lt20DbJTK%2BxAn5REfdmwVMmdg%2B4bv6X6Iv0qCOFDr61LAAE1Sa9nT2c3Ws7hGvj%2BqgzFYH%2BOhwah5s%2FPdHKagJtkDQMJDBPah4itzyBY2aZdgApp7M9KWvU9%2F%2BteDFLIxWRbpXRjegZf62INhyiPHpf8QsezMc6kLe7stPMNDK7bkGOpsBNXRfKTaJFgK3c0rnOxucAdKcUx8ZSPCZNxM0djhC%2FLWelMLZTVfRa5Mu3M5pjPMpYcHItYmLyVOQnTQ2GcwMMa%2FIeSjHV%2FwFnSY%2FTSZ4Tc8y2naXTm3E0EfL%2BG0d3J%2BjjpKWxt7OgXAucCwdkU35He5CypeGFWPORrYeHZsQkmla6HQUVTe3%2FCa1U1vx9w3OqMKPgeqyWR3fyPM%3D&X-Amz-Signature=aa56c9df20cf275b1a2717f694b427fff6318060d2e0abc2f618d7a9e99d213a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BID_FORM.docx%22&x-id=GetObject

Please download the below documents, complete, and upload.

• TRENCH_SAFETY_COMPLIANCE.docx

*Response required

5.9 BID BOND*

Will you be utilizing Surety 2000 for submitting your Bid Bond?

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1. Surety 2000 Electronic Bid Bond*

Please enter your Bid Bond information from Surety2000 below.

If you would like to use your preferred surety, please select "No" to the above question.

*Response required

When equals "No"

Bid Bond*

Please download the below documents, complete, and upload.

• FLORIDA_BID_BOND_(1).doc

*Response required

5.10 PREVIOUS EXPERIENCE AND CURRENT COMMITMENTS*

Please download the below documents, complete, and upload.

• PREVIOUS_EXPERIENCE_AND_CUR...

*Response required

5.11 SUBCONTRACTORS AND SUPPLIERS DECLARATION*

Please download the below documents, complete, and upload.

• SUBCONTRACTORS_AND_SUPPLIER...

*Response required

5.12 PUBLIC ENTITY CRIMES*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

https://government-project.s3.us-west-2.amazonaws.com/88564/d3eb54f8-3783-4f89-9c61-536345d3d0d9_TRENCH_SAFETY_COMPLIANCE.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BBSOGVDY%2F20241118%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241118T161804Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpVAUHxnyfbD1sk0kGVmCYVmI11KvfDderK5iGJ%2BDgfgIgeDR%2BjECxUinO7kMZfRkApM0kznzEaLnt5tThV2YonwEqgwUIYRACGgw4OTIzNjQ2ODc2NzIiDGaX%2BXh8Kklu5jsd8SrgBMHIbCN%2BV0iuybbypDv%2F8OqK5GMn%2FSquJyfZGZQlLzF2ZoaYvPo2y%2BT0s%2BGYJogiKrO%2FAEVTio23E8a7QizTG97XfyNR0GcuQt0LsUvGqFo1xatJX0kQHopcslnyi3VCa6rDW4UF5Cf%2BUlyg%2FLp64ozD6HOYg%2FhZUWvmSokMu1nIhfkXYXn3ilccUt6NwrX4u9iMUem13j9taEtAiE9wgaxq7TlZB99jk1t4Rj8YNQryN0F%2FvJZ9gmzN4YHGTJ5GpzeHFRhT3wvu61iqynE%2F6eDMKx02X01uRJAiKv7wa4OpLlwVHKYcmjYRB9Ue4b%2FzV5mYO4Sk30tDC5EzNG5Gy8rh0Rz8f94wfwKEuRFyHInhAk3ZYUM1ebZNoHftvojBAKwjegm42gRgS9v4H76PewCUw2HlTu%2Bngg6ZX0F8ztQueG3ZB8bqn4%2BSOt2af7b1sg5aOlAVFANdYZBQVxcCt8xYDGxFm755QsRcQEGM79R%2B1esnxCUD%2B857aOdFarJJ2ulEO2YhLMClhudPgaOOmmd3PZ8zpJ3e0%2FndagWNsOsBOcxYq9YjT242KxkLXM2tlYWozY3H2YfZzMql%2Bb8tHps9Nznvo6VkfbfpygIAqyMbXUsgce4hKzBI%2FZReuHLMCKBzi3lt20DbJTK%2BxAn5REfdmwVMmdg%2B4bv6X6Iv0qCOFDr61LAAE1Sa9nT2c3Ws7hGvj%2BqgzFYH%2BOhwah5s%2FPdHKagJtkDQMJDBPah4itzyBY2aZdgApp7M9KWvU9%2F%2BteDFLIxWRbpXRjegZf62INhyiPHpf8QsezMc6kLe7stPMNDK7bkGOpsBNXRfKTaJFgK3c0rnOxucAdKcUx8ZSPCZNxM0djhC%2FLWelMLZTVfRa5Mu3M5pjPMpYcHItYmLyVOQnTQ2GcwMMa%2FIeSjHV%2FwFnSY%2FTSZ4Tc8y2naXTm3E0EfL%2BG0d3J%2BjjpKWxt7OgXAucCwdkU35He5CypeGFWPORrYeHZsQkmla6HQUVTe3%2FCa1U1vx9w3OqMKPgeqyWR3fyPM%3D&X-Amz-Signature=ba1091033159bbfd9e75f3406e6237454188eee0172bc599694a5440f222ac5a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22TRENCH_SAFETY_COMPLIANCE.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/88564/981ba999-3d34-4df0-9875-8dd9c05d35ec_FLORIDA_BID_BOND_%281%29.doc?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BBSOGVDY%2F20241118%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241118T161804Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpVAUHxnyfbD1sk0kGVmCYVmI11KvfDderK5iGJ%2BDgfgIgeDR%2BjECxUinO7kMZfRkApM0kznzEaLnt5tThV2YonwEqgwUIYRACGgw4OTIzNjQ2ODc2NzIiDGaX%2BXh8Kklu5jsd8SrgBMHIbCN%2BV0iuybbypDv%2F8OqK5GMn%2FSquJyfZGZQlLzF2ZoaYvPo2y%2BT0s%2BGYJogiKrO%2FAEVTio23E8a7QizTG97XfyNR0GcuQt0LsUvGqFo1xatJX0kQHopcslnyi3VCa6rDW4UF5Cf%2BUlyg%2FLp64ozD6HOYg%2FhZUWvmSokMu1nIhfkXYXn3ilccUt6NwrX4u9iMUem13j9taEtAiE9wgaxq7TlZB99jk1t4Rj8YNQryN0F%2FvJZ9gmzN4YHGTJ5GpzeHFRhT3wvu61iqynE%2F6eDMKx02X01uRJAiKv7wa4OpLlwVHKYcmjYRB9Ue4b%2FzV5mYO4Sk30tDC5EzNG5Gy8rh0Rz8f94wfwKEuRFyHInhAk3ZYUM1ebZNoHftvojBAKwjegm42gRgS9v4H76PewCUw2HlTu%2Bngg6ZX0F8ztQueG3ZB8bqn4%2BSOt2af7b1sg5aOlAVFANdYZBQVxcCt8xYDGxFm755QsRcQEGM79R%2B1esnxCUD%2B857aOdFarJJ2ulEO2YhLMClhudPgaOOmmd3PZ8zpJ3e0%2FndagWNsOsBOcxYq9YjT242KxkLXM2tlYWozY3H2YfZzMql%2Bb8tHps9Nznvo6VkfbfpygIAqyMbXUsgce4hKzBI%2FZReuHLMCKBzi3lt20DbJTK%2BxAn5REfdmwVMmdg%2B4bv6X6Iv0qCOFDr61LAAE1Sa9nT2c3Ws7hGvj%2BqgzFYH%2BOhwah5s%2FPdHKagJtkDQMJDBPah4itzyBY2aZdgApp7M9KWvU9%2F%2BteDFLIxWRbpXRjegZf62INhyiPHpf8QsezMc6kLe7stPMNDK7bkGOpsBNXRfKTaJFgK3c0rnOxucAdKcUx8ZSPCZNxM0djhC%2FLWelMLZTVfRa5Mu3M5pjPMpYcHItYmLyVOQnTQ2GcwMMa%2FIeSjHV%2FwFnSY%2FTSZ4Tc8y2naXTm3E0EfL%2BG0d3J%2BjjpKWxt7OgXAucCwdkU35He5CypeGFWPORrYeHZsQkmla6HQUVTe3%2FCa1U1vx9w3OqMKPgeqyWR3fyPM%3D&X-Amz-Signature=4d96df70bc07af35092f090de8afbcfbc537adb51c4be01923123db8be8d263b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FLORIDA_BID_BOND_%281%29.doc%22&x-id=GetObject…