ON-CALL_GENERAL_ENGINEERING_SERVICES.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/tollesonaz

THE CITY OF TOLLESON

REQUEST FOR QUALIFICATIONS (RFQ)

FOR

ON-CALL GENERAL ENGINEERING SERVICES

SOLICITATION INFORMATION AND SELECTION SCHEDULE

RFQ Administrator: Deanna Graham

Procurement Officer

City of Tolleson

9055 W. Van Buren St.

Tolleson, AZ 85353 deanna.graham@tolleson.az.gov

Bid Submission Date: Wednesday, August 19, 2026

**The City of Tolleson reserves the right to amend the solicitation schedule as necessary.

CITY OF TOLLESON

DEVELOPMENT SERVICES

Table of Contents

1. NOTICE

2. INSTRUCTIONS

3. PROJECT SCOPE

4. SELECTION PROCESS

5. EVALUATION CRITERIA

6. GENERAL INFORMATION

7. SUBMITTAL REQUIREMENTS

Attachments:

A - Professional Services Agreement (Tolleson)

1. NOTICE

NOTICE AND REQUEST FOR QUALIFICATIONS

FOR

FOR THE CITY OF TOLLESON

The City of Tolleson requests Statements of Qualifications from qualified professional engineering firms to provide General Engineering On-Call Services in the following disciplines: architectural services, transportation engineering, surveying, traffic engineering, general civil, plan review / inspections, and geotechnical services.

You may download this Request for Qualifications (RFQ) and related form contract from the OpenGov

Procurement Portal. Go to https://procurement.opengov.com/portal/tollesonaz/projects/263456, then click ON-CALL GENERAL ENGINEERING SERVICES link to access the RFQ documents.

Multiple contracts will be awarded.

The Statement of Qualifications (SOQ) must be received electronically via the OpenGov Procurement

Portal prior to the submission deadline. All submittals must be fully uploaded no later than 3:00 pm (local time, Phoenix, AZ), Wednesday, August 19, 2026.

LATE STATEMENTS OF QUALIFICATIONS WILL NOT BE ACCEPTED.

DIRECT CONTACT WITH SELECTION COMMITTEE MEMBERS OR ANY CITY EMPLOYEE

CONCERNING THIS RFQ AT ANY TIME IS STRICTLY PROHIBITED.

Notice Given By: Crystal Zamora City Clerk

Thursday, July 16, 2026

Published in the: Arizona Business Gazette

July 16, 2026

July 23, 2026

2. INSTRUCTIONS

Interested firms shall upload / enter all required items outlined in the SUBMITTAL REQUIREMENTS section of this Request for Qualifications via the City's e-Procurement, OpenGov portal no later than 3:00 pm (local time, Phoenix, AZ), Wednesday, August 19, 2026.

All inquiries shall be submitted through the OpenGov portal.

https://procurement.opengov.com/portal/tollesonaz/projects/263456

3. PROJECT SCOPE

3.1. Scope of Services

The City intends to select one or more qualified firms to provide General Engineering On-Call Services in the following disciplines; Architectural Services, Transportation Engineering, Surveying, Traffic

Engineering, General Civil, Plan Review / Inspections, Geotechnical. Firms will be selected based on demonstrated competence and qualifications.

Please note, all projects involving the preparation of design plans and specifications must be sealed by a registered professional licensed in the State of Arizona for services provided. Services may require engineering evaluations i.e., Paving, Grading & Drainage, Storm Water Pollution Prevention Plans, Transportation & Traffic Engineering, Transportation Planning, Civil / Site Development, Building Safety, Civil Engineering, AutoCAD Drafting, professional recommendations, feasibility studies, special inspections, programming, master plans, complete design plans, permit-ready construction document development (plans, specifications and cost estimates), pre-applications, site plans, zoning/ re-zoning submissions, minor land divisions, lot splits / combines, abandonments, building safety plans including structural, architectural, mechanical, plumbing, electrical, landscape architecture, Americans with

Disabilities Act compliance, etc.; interconnects with other municipalities, agencies or utilities, Inter-

Governmental Agreements, Project Management, and other miscellaneous ancillary services. Services may also include construction administration and inspection services, such as QA/QC services to assure contractor’s compliance with the contract documents, reviewing contractor pay requests, any change orders, shop drawing review, preparing as-built drawings, supporting City’s asset management needs, post-design, and post-construction services, while making sure all key priorities for the City are considered for managing: project integration, scope, time, cost, quality, human resources, communications, risks, procurement, and stakeholders.

4. SELECTION PROCESS

A Qualified Consultant List (QCL) will be the result of this solicitation.

A Selection Committee will score each Statement of Qualifications (SOQ) according to the evaluation criteria set forth in this Request for Qualifications (RFQ).

Selection of firm(s) is based on the score of Evaluation Criteria and then, final ranking and selection is ultimately based solely on the Interviews. In the event no interviews are conducted, a final list will be ranked from the SOQ evaluations.

The firms receiving the highest evaluations will be recommended to the City Manager to be placed on the QCL. Consultants selected for the QCL may be offered the opportunity to enter into a Professional

Services On-Call Agreement for an initial term of one (1) year, renewable for up to four (4) consecutive one-year periods at the discretion of the City. If the City decides to continue to receive professional services from a Consultant under the Agreement, the City will issue an amendment extending the term. If the City, at its sole discretion, decides not to renew, the City will issue a letter of notification of intent not to renew, which will terminate the Agreement accordingly.

The City shall issue Purchase Orders or Authorization for Services as required under executed On-Call

Agreements. Selection under this RFQ does not guarantee the award of any specific project or a minimum volume of work.

No single Purchase Order or Authorization for Services will exceed $500,000.00. No prime consultant will be awarded more than $2,000,000.00 per contract year in aggregate value of Purchase Orders or

Authorization for Services.

Consultants should anticipate an annual performance review, and, based on the Consultant’s performance, the City may determine whether or not to offer an extension of the Agreement. The City may, at its sole discretion, terminate a Purchase Order or Authorization for Services or an Agreement if the City deems such action to be in its best interest.

5. EVALUATION CRITERIA

The City reserves the option to conduct interviews with the highest scoring respondents based upon the initial Statement of Qualifications evaluation.

No interviews are currently planned. In the event the City chooses to conduct interviews, the interview evaluation criteria will be provided to the respondents selected for interview.

If the City conducts oral interviews with the selected Vendors and upon completion of the final tabulation of points for score components, we will create a final list in order of preference, of the most qualified

Vendors.

Each SOQ will be evaluated according to the following criteria:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Consultant Team

Provide a general description of the company and/or team that is proposing to provide the services, including sub-consultants. For each key person, provide the following information:

A. Percentage of time that each person will be committed to the project

B. Length of time with the firm

C. Applicable professional registrations

Points Based 20 (20% of Total)

2. Firm's Capabilities - Relevant Technical

Experience

Management and organizational capabilities

Quality and cost control procedures/policies

Accountability of firm to avoid change orders

Points Based 30 (30% of Total)

3. Past Performance

Provide a list of similar projects on which the project team has experience within the past three years. For each reference project, please provide the following information:

A. Description of the project, including project name and location

B. Project owner and/or client information

C. Role of the firm, including a description of the services provided

D. Role of each key team member who worked on the project and the percentage of time spent by each key team member on said project

E. Approximate dates services were provided

F. Total Fees Paid

G. Reference information (contact name, email and current telephone numbers per project)

Points Based 35 (35% of Total)

4. Scheduling / Team Project Manager /

Communication

Provide a proposed project management, scheduling, and communication plan. Include the proposed project manager, backup contact, staff availability, approach to managing multiple task orders, response times, quality control process, and communication procedures with

City staff.

Points Based 15 (15% of Total)

6. GENERAL INFORMATION

6.1. RFQ Lists

This RFQ will be listed on the OpenGov Procurement Portal at https://procurement.opengov.com/portal/tollesonaz

6.2. City Rights

The City of Tolleson reserves the right to reject any or all SOQs, to waive any informality or irregularity in any SOQs received, and to be the sole judge of the merits of the respective SOQs received. No binding contract will exist between the submitter and the City until the City and successful respondent execute a written contract, after approval by the City Council.

6.3. Instructions

Respondents may not rely on any oral instructions. Any changes to this will be in the form of an addendum.

6.4. Inquiries

Any question related to the Request for Qualifications shall be directed to the OpenGov Procurement

Portal. The submitter shall not contact or ask questions of the department for which the requirement is being procured. The contact shall require any and all questions be submitted in writing. Verbal or telephone inquiries directed to City staff will not be answered. Within two business days following the

Final Date for Inquiries listed on the cover page of this RFP, answers to all questions received will be available on OpenGov. No questions, submitted in any form, will be answered after the Final Date for

Inquiries.

6.5. Contact with City Employees

All firms interested in this project (including the firm’s employees, representatives, agents, lobbyists, attorneys, and sub-consultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process. This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public and to protect the integrity of the selection process. All contact on this selection process should be addressed to the authorized representative identified below.

6.6. Equal Opportunity

https://procurement.opengov.com/portal/tollesonaz

The City is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit Statements of Qualifications on the Project.

6.7. Protest Rights

Any respondent may protest this RFQ issued by the City, the ranking of the Respondents and proposed award of a Contract, or the actual award of a Contract. All protests will be considered in accordance with the City Procurement Code, and the protest policy and procedures of the Arizona Department of

Administration, pursuant to A.R.S. Section 34-603(J). The City’s Procurement Code is on file with the

City Clerk’s office.

6.8. Cooperative Use of Contract (aka Piggy-Back Clause)

This agreement may be extended for use by other governmental agencies and political subdivisions of the State. Any such usage by other entities must be in accordance with the laws, ordinances, rules and regulations applicable to such entity, and the approval of the Contractor. The provision of goods or services to other agencies under this contract does not absolve the Contractor from fully complying with the requirements set forth within the contract for materials and services to be provided to the City under this contract. Any such action is subject to legal and contractual remedies available to the City including, but not limited to, cancellation or suspension of the contract. In the event that another governmental agency chooses to use this agreement for procurement purposes, the procuring party shall be solely responsible for the ordering of materials, services or construction under this agreement. Payment, inspection and acceptance of goods or services ordered by the procuring party shall be the exclusive obligation of the procuring party. The City shall not be liable in any way for alleged or actual violations by the procuring party or Contractor, and the procuring party shall hold the City harmless from any liability which may arise from the action or inaction of the procuring party. Contractor agrees to look solely to the procuring party in pursuing all legal remedies that may be available to Contractor for acts or inaction of the procuring party. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar products or services.

6.9. No Constitution of Obligation

This RFQ does not obligate the City of Tolleson to any cost incurred in the preparation of and the submission of the SOQ nor to enter into an agreement with any of the submitting firms or Consultants.

All submittals become property of the City of Tolleson, will not be returned and are subject to Public

Records requests pursuant to Arizona law.

6.10. Right to Review and Evaluate Performance

Within forty-five (45) days after every project completion or as the City deems necessary, the City reserves the right to evaluate Consultant’s performance, and provide a copy of the evaluation report to the Consultant. The Consultant shall then have ten (10) days to respond in writing to the evaluation. The evaluation factor under “Past Performance” in future selections for Consultants on City work that the

Consultant may wish to participate.

6.11. Confidential Information

If a firm/individual believes that a SOQ contains information that should be withheld from the public record, a statement advising the City Representative of this fact shall accompany the submission and the information shall be identified.

The information identified by the firm/individual as confidential shall not be disclosed until the City

Representative makes a written determination.

The City Representative shall review the statement and information and shall determine in writing whether the information shall be withheld.

If the City Representative determines to disclose the information, the City Representative shall inform the firm/individual in writing of such determination.

7. SUBMITTAL REQUIREMENTS

1. Summary*

Vendor shall provide a summary containing the following items:

An expression of the Consultant’s interest in the project and possession of adequate, dedicated and responsible resources (personnel) and commitment to providing services.

Indicate Consultants Area(s) of specialty.

Identify the location of the firm’s principal office and the home office location of key staff on this project.

*Response required

2. Consultant Team - General Information*

Provide a general description of the company and/or team that is proposing to provide the services, including sub-consultants. For each key person, provide the following information:

A. Percentage of time that each person will be committed to the project

B. Length of time with the firm

C. Applicable professional registrations

*Response required

3. Consultant Team - Organizational Chart*

*Response required

4. Firm's Capabilities - Relevant Technical Experience*

Management and organizational capabilities

Quality and cost control procedures/policies

Accountability of firm to avoid change orders

*Response required

5. Past Performance / References*

Provide a list of similar projects on which the project team has experience within the past three years.

For each reference project, please provide the following information:

A. Description of the project, including project name and location

B. Project owner and/or client information

C. Role of the firm, including a description of the services provided

D. Role of each key team member who worked on the project and the percentage of time spent by each key team member on said project

E. Approximate dates services were provided

F. Total Fees Paid

G. Reference information (contact name, email and current telephone numbers per project)

*Response required

6. Scheduling / Team Project Manager / Communication *

Provide a proposed project management, scheduling, and communication plan. Include the proposed project manager, backup contact, staff availability, approach to managing multiple task orders, response times, quality control process, and communication procedures with City staff.

*Response required

7. Resumes*

Resumes shall not be more than one (1) page each for all personnel proposed to perform the services herein.

*Response required

8. Acknowledgement of Submittal*

The Undersigned hereby declares, as submitter, that the only persons or parties interested in this RFQ as principals are those named herein; that no elected official or employee of the City is in any manner interested directly or indirectly in this RFQ or in the profits to be derived from the contract proposed to be taken, other than as permitted by law; that this submittal is made without any connection with any other person or persons making a separate proposal for the same purpose; that the submittal is in all respects fair and without collusion or fraud.

Applicable professional licenses, registrations, certifications, and contractor licenses, must be furnished if required

☐ Please confirm

*Response required

9. Certification*

By submitting a SOQ, the firm/individual certifies:

It shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246.

It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip favor or service to a City employee, officer or agent in connection with the submitted SOQ. Failure to sign the SOQ, or signing it with a false statement, shall void the submitted SOQ and any resulting Agreement.

It (including the firm/individual’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the Selection Committee, elected officials, the City Manager, Assistant

City Managers, Department Heads, and other staff.

In addition to reviewing and understanding the submittal requirements, it has reviewed the attached

Professional Services Agreement including the Scope of Work and any Exhibits.

☐ Yes

☐ No

*Response required

10. Affidavit*

That he/she, who submits herewith to the City of Tolleson, Arizona, a Statement of Qualifications:

That all statements of fact in such submittal are true;

That said submittal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;

That said submittal has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Tolleson, Arizona, or of any submitter or anyone else interested in the proposed contract; and further, That prior to the public opening, said submitter:

1. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham submittal;

2. Did not directly or indirectly collude, conspire, connive or agree with anyone else that said submitter or anyone else would submit a false or sham submittal, or that anyone should refrain from submitting or withdraw submittal;

☐ Please confirm

*Response required

11. Licenses and Classifications*

Please upload copies of Applicable Arizona Professional Licenses, Registrations, Certifications, and

Contractor Licenses.

*Response required

12. Exceptions*

Do you take any exceptions to the terms and conditions of the RFQ?

☐ Yes

☐ No

*Response required

When equals "Yes"

12.1. Exceptions Taken*

Please download Professional Services Agreement (Tolleson) attachment, identify requested exceptions with tracked redlines and upload redlined document for consideration.

*The City reserves right to accept or reject exceptions.

*Response required

13. Small, Minority, Disadvantaged and Women-Owned Business Enterprises*

Are you a Small, Minority, Disadvantaged or Women-Owned Business Enterprises?

☐ Yes

☐ No

*Response required

When equals "Yes"

13.1. Minority Business Designation *

Select all that apply

☐ Small Business Enterprise (SBE)

☐ Minority Business Enterprise (MBE)

☐ Disadvantaged Business Enterprise (DBE)

☐ Women-Owned Business Enterprise (WBE)

*Response required