Ohio Buys Request for Quote (simple) Template final 12-2024.pdf

The Ohio Department of Natural Resources is requesting bids for: Chainsaws

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Name or Title of the Service or Supply: chainsaws and chainsaw bars

New, not used - All items must be new. Refurbished or used items are not acceptable.

Ordering Division and address:

Ohio Division of Forestry 2045 Morse Road Building H-1 Columbus, OH 43229

Specifications: Requested items and quantities include:

item bar quantity Stihl MS462 CM 25 inch lightweight 5 Stihl MS400 CM 25 inch lightweight 5 Stihl MS400 CM 20 inch lightweight 1 Stihl MS362 20 inch lightweight 1 Stihl saw bar (no powerhead) 25 inch lightweight 3 Stihl saw bar (no powerhead) 20 inch lightweight 3

Price quote must include breakdown of cost per chainsaw or saw bar.

Price quote must include delivery to the specified location.

Ohio Division of Forestry is exempt from State of Ohio sales tax.

All warranties or product guarantees from the saw manufacturer must be applicable to and transferred to Ohio Division of Forestry. This statement is included because the purchase of these items is not being made directly from the manufacturer/ authorized dealer by the Ohio Division of Forestry, and Ohio Division of Forestry needs to have assurance that defect protection and coverage is intact upon receiving the items.

Bidder must provide an estimated delivery date and indicate if any of the requested items are backordered.

Delivery Location:

Ohio Division of Forestry c/o Aaron Kloss 2045 Morse Road Building H-1

Columbus, OH 43229

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Bill to information:

Origin-DNR-N18 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

• EMAIL the invoice to: invoices@ohio.gov

• FAX the invoice to: 1-614-485-1039

• MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025

11. Any goods/services received after June 30, 2025 will require a new PO.