Ohio Buys Request for Quote Polaris Ranger.pdf

The Ohio Department of Natural Resources is requesting bids for: Division of Forestry, Polaris Ranger

UTV

Name or Title of the Service or Supply: Zaleski State Forest, Polaris Ranger UTV

New, not used

Ordering Division and address: Division of Forestry, Zaleski State Forest. 29681 State Route 278 Zaleski, OH 45698

Specifications

This request is for a 2025 Polaris Ranger XP 1000 Premium. Specifications must include:

• Polaris Ranger XP 1000 Premium, unit must be new o 1-1000 CC 4x4 with power steering o Poly half doors o Poly Full Windshield o Poly Roof o Front A-Arm Guards o Rear A-Arm Guards o 4500lb Winch o Rear View Mirror o Heavy Duty Front Brush Guard o Rock sliders o All colors acceptable, excluding camo

• Bidder must be a Polaris dealer, not a third-party vendor

Delivery: Must be within 75 miles of Zaleski State Forest for pickup. Otherwise, machine must be delivered to Zaleski State Forest, 29681 State Route 278, Zaleski, OH 45698. 740-596-5781.

Courtney.cawood@dnr.ohio.gov .

**MUST CALL 24 HOURS PRIOR TO SCHEDULED DELIVERY TO ENSURE STAFF IS ONSITE TO RECEIVE

SHIPMENT

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the

Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Bill to information:

Origin-DNR-N18 All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov