OCP Ranks Synopsis.docx

Combined Synopsis/Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13.5 under solicitation number FA700020Q0102. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07, effective 2 July 2020.

The associated North American Industry Classification System (NAICS) is 314999, the Product Service Code (PSC) is 8455. This acquisition is a small business set-aside. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors- Commercial Items, listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

Line Item 0001: USAFA Cadet OCP Velcro rank (further described in USAFA Purchase Description 3500, Attachment #2 and OCP Rank Quantity by Cadet Rank, Attachment #3)

Line Item 0002: USAFA Cadet OCP Slip-on jacket tab rank (further described in USAFA Purchase Description 3500, Attachment #2 and OCP Rank Quantity by Cadet Rank, Attachment #3)

Line Item 0003: USAFA Cadet soft shoulder mark, male Master Sergeant (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0004: USAFA Cadet soft shoulder mark, female Master Sergeant (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0005: USAFA Cadet soft shoulder mark, male Master Sergeant w/ Polaris (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0006: USAFA Cadet soft shoulder mark, female Master Sergeant w/ Polaris (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0007: USAFA Cadet soft shoulder mark, male Master Sergeant w/ team captain bolt (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0008: USAFA Cadet soft shoulder mark, female Master Sergeant w/ team captain bolt (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0009: USAFA Cadet hard shoulder board, male Master Sergeant (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0010: USAFA Cadet hard shoulder board, female Master Sergeant (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0011: USAFA Cadet hard shoulder board, male Master Sergeant w/ Polaris (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0012: USAFA Cadet hard shoulder board, female Master Sergeant w/ Polaris (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0013: USAFA Cadet hard shoulder board, male Master Sergeant w/ team captain bolt (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0014: USAFA Cadet hard shoulder board, female Master Sergeant w/ team captain bolt (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0015: USAFA Cadet soft shoulder mark, male 1st Lieutenant (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0016: USAFA Cadet soft shoulder mark, female 1st Lieutenant (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0017: USAFA Cadet soft shoulder mark, male 1st Lieutenant w/ Polaris (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0018: USAFA Cadet soft shoulder mark, female 1st Lieutenant w/ Polaris (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0019: USAFA Cadet soft shoulder mark, male 1st Lieutenant w/ team captain bolt (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0020: USAFA Cadet soft shoulder mark, female 1st Lieutenant w/ team captain bolt (further described in USAFA LOE mil-i-14645c 130625, Attachment #4 and Requirement CLIN Structure, Attachment #8)

Line Item 0021: USAFA Cadet hard shoulder board, male 1st Lieutenant (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0022: USAFA Cadet hard shoulder board, female 1st Lieutenant (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0023: USAFA Cadet hard shoulder board, male 1st Lieutenant w/ Polaris (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0024: USAFA Cadet hard shoulder board, female 1st Lieutenant w/ Polaris (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0025: USAFA Cadet hard shoulder board, male 1st Lieutenant w/ team captain bolt (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Line Item 0026: USAFA Cadet hard shoulder board, female 1st Lieutenant w/ team captain bolt (further described in USAFA CU 16572 080815, Attachment #6 and Requirement CLIN Structure, Attachment #8)

Note: The Government will not provide IUID labeling.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in Attachment #9 of this solicitation.

Delivery: Delivery must be F.O.B Destination to U.S. Air Force Academy, CO 80840.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

Attn: Terrie Wolski, Laura Downey, and Andre Toves

Email addresses:

terrie.wolski@us.af.mil laura.downey.1@us.af.mil andre.toves@us.af.mil

Phone numbers:

719-333-8930 719-333-4054

(2) Quotes must be submitted by 31 July 2020, 12:00 p.m. Mountain Standard Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12:00 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 3 days prior to closing. Answers will be compiled and posted electronically to the Beta.Sam website: https://beta.sam.gov/. Questions may be emailed to the point(s) of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The offeror shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, DUNS number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

(b) DESCRIPTIVE LITERATURE. In order for products to be considered by the Government, they must meet the salient physical, functional, or performance characteristics specified in this solicitation. Clearly identify brand name and model number. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text (listed in attachment #1 of this solicitation):

· FAR 52.212-3 (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision”).

· FAR 52.209-7 Information Regarding Responsibility Matters

· FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law

· FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation

· DFARS 252.247-7023 Transportation of Supplies by Sea

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical Information, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 and part 13.5. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. Quotes will be evaluated as described below.

(1) Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if quoted products meet the salient characteristics identified in this solicitation. The technical information will be evaluated on a pass/fail basis.

(3) Price Evaluation. The total evaluated price will be determined by adding together the extended amounts quoted for each line item. The extended amounts will be confirmed by multiplying each line item quantity by the quoted unit price. If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. No advantage will accrue to a vendor who submits a quote for an unreasonably low price. The lowest price quote may not necessarily be selected. Failure to propose for any line item may cause the vendor’s quote to be considered non-responsive and excluded from the evaluation. The price evaluation will document the reasonableness of the quoted price.

(4) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer’s knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. ADDITIONAL PROVISIONS AND CLAUSES.

The contracting officer has determined the provisions and clauses listed in Attachment #1 to be necessary for this acquisition. The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/affars (AFFARS).

IV. ATTACHMENTS TO THIS SOLICITATION

1. Provisions and Clauses

2. OCP Rank Purchase Description, dated 21 Apr 2020

3. OCP Rank Quantity by Cadet Rank

4. LOE MIL-I-14645C 130625 – Marks

5. 021122, 14645 Revision C – Marks

6. USAFA CU 16572 080815 – Boards

7. 16572 LOE, 110214 – Boards

8. Requirement CLIN Structure

9. Buy American Certificate