Attachment_1-MultiSensor_Metrology_System.docx

Attachment 1

Attachment 1

SECTION C – STATEMENT OF WORK

MULTI-SENSOR METROLOGY SYSTEM

BACKGROUND

NTSB Mission The National Transportation Safety Board (NTSB) is an independent Federal agency charged by Congress with investigating every civil aviation accident in the United States and significant accidents in the other modes of transportation -- railroad, highway, marine and pipeline -- and issuing safety recommendations aimed at preventing future accidents.

Materials Laboratory, Office of Research and Engineering The Material Laboratory is a division of the Office of Research and Engineering (RE) tasked with the study and analysis of material failures from transportation accidents. In doing so the laboratory must perform many activities on and with the accident components including but not limited to, documenting, examining, viewing and testing both destructively and non-destructively. To perform these duties the lab must have and maintain various pieces of specialized test equipment.

SCOPE OF WORK

There are a wide variety of processes and technologies available for measurement of accident components to document their present conditions and determine compliance to standards. To support the RE Materials Laboratory mission, the NTSB seeks to acquire a multi-sensor metrology system that combines different measurements techniques into one system. The desired system will measure a wide variety of accident components with a wide variety of shapes and sizes and include both internal and external features of interest. The selected system should have the greatest flexibility and adaptability.

The NTSB will select either one (1) bench top system or one (1) floor standing system.

Either system shall be visual (video) based but have the capability for other measurement sensors to be used. All sensors shall produce measurements in the same frame of reference based on the same origins and coordinate systems. All sensors must operate under the same measurement management software.

Sensors shall include:

1) Video as the base measurement system giving accurate X Y and Z measurements

2) Scanning Laser surface measurement system through the lens (TTL). And or Chromatic White light sensor (CWS)

3) Touch trigger probe for contact measurements

It is desirable that either system has a stage backlight and removable stage glass.

The Materials Laboratory anticipates that at a minimum the initial system will be procured with the Video and TTL Laser or CSW systems installed with necessary prewiring and configurations for the addition of touch probes.

Minimum system requirements shall include the following:

1) Minimum measurement volume is approximately 300 mm X by 300 mm Y by 250 mm Z.

2) Maximum measurement volume will be determined by the physical size of the system

3) Minimum 0.0001 inch optical and touch probe accuracy over entire measurement volume

4) Weight capacity 50 lbs. minimum

5) Illumination Coaxial TTL and Segmented Ring all LED source.

6) Variable magnifications via zoom lenses (preferred) or multiple lens cassette

7) Long optical and laser working distances

8) Operates under Microsoft Windows 7 computer operating system

9) Computer shall be name brand and quotation shall include a detailed description for review by NTSB Office of the Chief Information Officer (OCIO) staff to ensure compatibility in NTSB IT network.

10) Floor standing system: ~3 feet wide by 5 feet deep by normal office ceiling height measuring unit plus computer keyboard space

11) Bench top system: ~36 inches wide by no more than 32 inches deep by less than 60 inches tall measuring unit plus computer keyboard space

Required Accessories:

1) Rotary stage

2) Variety of stage fixtures and clamps

3) Variety of Touch probes

4) Lens for low magnification

DELIVERABLES

The contractor shall deliver the multi-sensor metrology system and all necessary operational equipment and accessories within 90 days of the date of award including all computers, displays and software.

Delivery shall include all operational manuals.

Initial installation, calibration and on-site training of up to nine (9) NTSB Materials Laboratory personnel.

TRAINING

The contractor shall conduct one (1) onsite training session for up to 9 NTSB Materials Laboratory personnel. The training shall provide a thorough demonstration and hand-on training of all system/solution functions, maintenance, data administration, and basic troubleshooting. The initial training must be completed at NTSB immediately after installation/set-up and on-site measurements demonstrating that no damage or misalignment issues arose during transportation and installation, and shall be completed no later than 30 days after acceptance of the system.

EXPRESS WARRANTY, MAINTENANCE AND SUPPORT

The contractor shall warrant the entire system, including ALL third-party components supplied by the contractor, for a period of at least one (1) year. The warranty must include unlimited telephone/e-mail support, during normal business hours, for questions regarding operation. All costs during the first year warranty period, including parts, labor, travel, and other expenses necessary to repair the system, will be borne solely by the contractor at no additional cost to the U.S. Government. The contractor takes final responsibility for compatibility and performance of all components of the system for the period of the warranty. In addition, quotations shall describe maintenance and support, including the means and frequency by which maintenance and support is provided for the equipment. The NTSB anticipates maintenance and support under this contemplated contract for the first year and up to four 12-months option periods after the end of the initial one-year warranty purchase.

INSPECTION AND ACCEPTANCE

In addition to the inspection and acceptance terms articulated in FAR 52.212-4, the Government reserves the right to perform or have performed such tests and evaluations to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor shall demonstrate correct operation of all functions of the instrument and control system before it is accepted.

PERIOD OF PERFORMANCE

The warranty period of the instrument shall be one year from the date of inspection and acceptance. Maintenance and support shall be up to four 12-months option periods after the end of the initial one-year warranty purchase.

OTHER GENERAL REQUIREMENTS

The equipment and all components shall be delivered inside delivery FOB Destination Washington, D.C.

National Transportation Safety Board 490 L’Enfant Plaza East, SW Washington DC 20954

[END OF SECTION]

SECTION L – QUOTATION INSTRUCTIONS

GENERAL INFORMATION

The NTSB solicits your quotation for a multi-sensor metrology system in the two (2) configurations described in the Statement of Work (SOW). Contractors may submit quotations for one (1) or both configurations of the multi-sensor metrology system as described in the SOW. The contractor may also propose more than one (1) configuration for both the bench top and floor standing systems. This solicitation will result in the award of one firm fixed-price contract for one (1) multi-sensor metrology system in one of the two configurations in the SOW for a base year and up to four (4) option years for a total period of performance of up to five (5) years.

NOTICE AND INSTRUCTIONS TO CONTRACTORS

The Government reserves the right to reject any or all proposals if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior solution/approach merits a higher price and, therefore, represents the best value to the Government or the NTSB may reasonably determine that the Contractor with other than the highest rating in non-price factors is the best value. The Government may waive informalities and minor irregularities in proposals. The Government reserves the right to award without discussions. Contractors are cautioned that they must submit a best offer with the initial quotation.

In responding to this RFQ, contractors shall submit quotations in three (3) separate parts: Technical, Past Performance, and Price.

1. Part I – Technical: Include all information requested under “Part I - Technical Quotation”. Exclude any references to price.

2. Part II – Past Performance and Experience: Include all information requested under “Part II -Past Performance and Experience”.

3. Part III – Price: Include all information requested under “Part III – Price”.

PART I – TECHNICAL QUOTATION

Each Technical Quotation shall include the following factors and sub-factors:

1. Factor 1 – Technical Approach This section describes the contractor’s overall understanding of the requirements. A contractor’s technical approach describes the degree to which the contractor’s technical capability satisfies all the requirements in the SOW and demonstrates that the contractor has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner. This portion of the quotation includes the following sub-factors:

a. Sub-factor 1 – Go/No-Go Criteria: – In order for a contractor’s quotation to be considered for award, all the mandatory multi-sensor metrology system requirements below must be met. If a contractor’s quotation does not meet all the mandatory multi-sensor metrology system requirements, the contractor’s quotation may be eliminated from further consideration.

Mandatory Multi-Sensor Metrology System Requirements

1) Minimum measurement volume is approximately 300 mm X by 300 mm Y by 250 mm Z.

2) Maximum measurement volume will be determined by the physical size of the system

3) Minimum 0.0001 inch optical and touch probe accuracy over entire measurement volume

4) Weight capacity 50 lbs. minimum

5) Illumination Coaxial TTL and Segmented Ring all LED source.

6) Variable magnifications via zoom lenses (preferred) or multi lens cassette

7) Long optical and laser working distances

8) Operates under Microsoft Windows 7 computer operating system

9) Computer shall be name brand and quotation shall include a detailed description for review by CIO staff to ensure compatibility in NTSB IT network.

10) Floor standing system: ~3 feet wide by 5 feet deep by normal office ceiling height measuring unit plus computer keyboard space

11) Bench top system ~36 inches wide by no more than 32 inches deep by less than 60 inches tall measuring unit plus computer keyboard space

The contractor shall describe the technical capability of its proposed equipment relative to the mandatory multi-sensor metrology system requirements of the SOW and provide all product literature for the instrument(s) it is proposing. Literature must clearly identify the manufacturer, make and model. Contractor’s must demonstrate that its proposed instrument(s) meets or exceeds each minimum requirement and provide cross references to relevant sections of its technical description and product literature. As applicable, the contractor must provide evidence that the contractor is authorized by the original equipment manufacturer to provide the equipment.

b. Sub-factor 2 - Capability of Proposed Equipment - In addition it is highly desirable to the Government to examine accident specimen features with minimal destruction or damage to a sample. Therefore, equipment that exceeds the minimum specifications in the SOW of (1) the sample Z height capacity and (2) measurement volume would be highly desirable to the Government.

Offers shall describe inspection and testing procedures in its quotation.

This sub-factor will also be evaluated during the sub-factor 3 – Site Visit.

c. Sub-factor 3 – Site Visit – Quotations that receive a rating of “GO” in sub-factor 1 above will have the opportunity to demonstrate the capabilities of their proposed equipment during a site visit to a contractor’s facility or other accessible site. The purpose of the site visit is for the NTSB to conduct a hands-on evaluation of equipment similar to the proposed equipment at the contractor’s facility or other accessible site.

At this site visit, the NTSB may, at the NTSB’s discretion, provide sample components to be analyzed. The contractor shall provide guidance to NTSB personnel as NTSB personnel operate the equipment. The following are highly desirable equipment characteristics that would be evaluated by the Government at the site visit:

i. Measurement quality on samples with a variety of surface finishes from matte to reflective.

ii. The ease of use of the instrument.

iii. Capability and flexibility of instrument.

iv. Low amount of time to obtain quality measurements of samples.

v. In addition to the product literature described in sub-factor 2, requirements in sub-factor 2 will be evaluated at the site visit.

It is estimated that site visits will occur between August 31, 2015 and September 4, 2015.

There is no limit on the number of pages for Part I – Technical Approach.

PART II – PAST PERFORMANCE AND EXPERIENCE

The Contractor shall demonstrate the extent to which it has recently manufactured distributed and installed similar equipment.

The contractor shall provide information on three (3) past clients located in the field service area that includes Washington, D.C. with whom it has done business during the past three (3) years who have purchased instruments that are similar in size, scope and complexity to this requirement. Include a short description of the instrument(s) and how it relates to the current NTSB procurement, the contract type, the date the instrument was provided, the name of the client, and the address and contact information (name, telephone number, email address) for each reference check.

There is no limit on the number of pages for Part II - Past Performance.

PART III – PRICE

Contractors may submit pricing for one (1) or both configurations of the multi-sensor metrology system as described in the SOW. All configurations listed are to be included in a single quotation with each configuration pricing separated. Quotations shall separate by line item all necessary and optional components. Contractors shall provide the following information:

· The price to provide the equipment as specified in the SOW, including all delivery/shipping, assemblage, installation testing. All cost of any modifications to achieve the equipment and system requirements must be included in the price. The delivery point is F.O.B. destination, in delivery.

· Pricing to provide initial onsite training of the equipment to the NTSB Materials Laboratory Staff (approximately 9 staff members) at the NTSB Materials Laboratory in Washington, D.C within 10 days of acceptance.

· Pricing to provide an express system warranty for a period of at least one year from the date of acceptance in addition to any manufacturer’s warranty for the equipment.

· Pricing to provide maintenance and support of the system after the initial one-year warranty period for four (4) additional years (to the end of contract performance, assuming all options are exercised).

· Contractor Dun and Bradstreet’s number and Cage code.

For evaluation purposes for each proposed multi-sensor metrology system configuration, prices will be evaluated by adding together the purchase price of the equipment, the onsite and offsite training prices, the warranty price, and all option year prices. All prices will be evaluated but not scored.

Price quotations will be evaluated to determine the reasonableness of a contractor’s quotation. Evaluation may include analysis to determine a contractor’s comprehension of the solicitation requirements. A price that is found to be unreasonably high or unrealistically low in relation to the proposed instrument may result in the quotation receiving a lower rating or a contractor’s quotation may be rejected if the pricing poses an unacceptable risk to the Government.

There is no limit on the number of pages for Part III - Price.

EXPENSES RELATED TO CONTRACTOR SUBMISSIONS

This solicitation neither commits the Government to pay any cost incurred in the submission of the offer nor to contract for services or supplies. Any costs incurred in anticipation of a contract shall be at the contractor’s own risk.

SUBMISSION OF QUOTATIONS

Your quotation must be received no later than 4:00 p.m., Eastern Standard Time (EST), on August 21, 2015. LATE QUOTATIONS MAY NOT BE CONSIDERED IN ACCORDANCE WITH FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS.

Offers may be transmitted via email to:

The maximum size of an email, including attachments, which the NTSB email server can accept is 15 megabytes (MB). Therefore, the contractor may choose to send their quotation in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15MB. It is the contractor's responsibility to ensure that the designated point of contact has received your quotation at the email address of the contact specified above by the quotation due date.

All questions regarding this RFQ shall be directed to Bryan J. Moy via email at the email address listed above. ALL QUESTIONS MUST BE RECEIVED BY 4:00 p.m. EST ON AUGUST 18, 2015.

ELECTRONIC DISSEMINATION OF RFQ DOCUMENTS

Access to this RFQ and amendments will be posted on the Federal Business Opportunities website: www.fbo.gov. All contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

[END OF SECTION]

SECTION M – EVALUATION FACTORS FOR AWARD

EVALUATION OF QUOTATIONS

The Government may award one (1) firm fixed-price contract to the responsible contractor whose quotation that conforms to the RFQ, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors.

The Government reserves the right to reject any or all quotations if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior solution/approach merits a higher price and, therefore, represents the best value to the Government or the NTSB may reasonably determine that the contractor with other than the highest rating in non-price factors is the best value. The Government may waive informalities and minor irregularities in contract quotations. The Government reserves the right to award without discussions. Contractors are cautioned that they must submit a best offer with the initial quotation.

EVALUATION FACTORS

The following factors and sub-factors will be evaluated by the Government:

The non-price factors in Part I are evaluated adjectively. The sub-factors within the Technical Approach factor are rated equally. The Government will evaluate factors and sub-factors in Part I based on the contractor’s overall understanding of the requirements. A contractor’s technical approach describes the degree to which the contractor’s technical capability satisfies all the requirements in the SOW and demonstrates that the contractor has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner. Sample Z-height capability and measurement volume will be highly rated features in sub-factor 2. Contractors are cautioned that despite the relative weight of the non-price factors and sub-factors, quotations that receive an unacceptable or “NO/GO” in any factor or sub-factor in Part I may be deemed ineligible for award.

The non-price factor in Part II will be evaluated and will be rated Acceptable or Unacceptable. The Government will assess the relevance, breadth and quality of the contractor’s recent past performance with clients located in the field service that includes Washington, D.C. whom have purchased similar instruments and evaluate the quality of the contractor’s past performance based on the past performance references provided in the contractor’s submission and/or other information obtained from references provided by the contractor, as well as other relevant past performance information obtained from other sources known to the Government. A contractor without a record of past performance or for whom information on relevant past performance is not available will be evaluated as neutral. Contractors are cautioned that despite the relative weight of the non-price factors or sub-factors, quotations that receive an unacceptable in Part II may be deemed ineligible for award.

The sub-factors within non-price factor 2 are rated equally. The non-price factor in Part I is of more importance than the non-price factor in Part II. All evaluation factors other than price, when combined, are significantly more important than price. However, as quotations become more equal in non-price factors, price becomes more important.

Part III, Price is not rated adjectively. Price will be evaluated but not scored. For evaluation purposes, for each proposed multi-sensor metrology system configuration, prices will be evaluated by adding together the purchase price of the equipment, the onsite and offsite training prices, the warranty price, and all option year prices. Evaluation of options shall not obligate the Government to exercise the option(s).

The pricing for each proposed multi-sensor metrology system configuration will be evaluated to determine whether the proposed pricing is realistic for the instrument being purchased; reflect a clear understanding of the requirements, and are consistent with the approach described in the contractor’s technical quotation. As part of its price evaluation, the Government specifically reserves the right to evaluate the risk associated with any pricing schemes.

Price quotations will be evaluated to determine the reasonableness of a contractor’s quotation. Evaluation may include analysis to determine a contractor’s comprehension of the solicitation requirements, as well as, the validity of a contractor’s approach. A price that is found to be unreasonably high or unrealistically low in relation to the proposed instrument may result in the quotation receiving a lower rating or a contractor’s quotation may be rejected if the pricing poses an unacceptable risk to the Government.

[END OF SECTION]

Statement of Work (SOW)

SOW