NRC-RFP-10-04-164

1. THIS CONTRACT IS A RATED ORDER

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(If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and __________ _4__________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in Until 3:30PM (EST) local time __February 23, 2010___________________ (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

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PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

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I

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SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

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J

LIST OF ATTACHMENTS

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PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

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DELIVERIES OR PERFORMANCE

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SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror) AWARD (To be completed by Government) N/A

NRC-RFP-04-10-164

X U.S. Nuclear Regulatory Commission Div. of Contracts Attn: Sheila Bumpass Mail Stop: TWB-01-B10M Washington, DC 20555

See Attached Table of Contents U.S. Nuclear Regulatory Commission Div. of Contracts Mail Stop: TWB-01-B10M Washington, DC 20555 Department of Interior / NBC NRCPayments@nbc.gov Attn: Fiscal Services Branch - D2770 7301 W. Mansfield Avenue Denver CO 80235-2230

NRC-RFP-10-04-164

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PROJECT TITLE

The title of this project is as follows: “Technical Support for Revision of Regulatory Guides”

B.2 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work (SOW) specified in Section C for The Nuclear Regulatory Commission’s (NRC) Office of Research (RES). NRC will request the work through the issuance of task orders during the ordering period as specified in Section G of the contract.

B.3 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery Indefinite Quantity contract (IDIQ). The Government will issue Cost-Plus-Fixed-Fee (CPFF) task orders. Task orders will be issued for work required by the NRC in accordance with 52.216-18 - Ordering. Only Contracting Officers of the NRC or other individuals specifically authorized under this contract may authorize the initiation of work under this contract. The Contractor must perform the services set forth in task orders at prices consistent with section B of this contract, and the task orders. Cost type task orders must indicate if they are completion or term form as defined is FAR 16.306.

B.4 MINIMUM OBLIGATED AMOUNT

The basic contract includes an initial obligation of funds in the amount of $100,000 to cover the minimum order guarantee. NRC is required to order and the Contractor is required to furnish the minimum order amount of services. The funds obligated under this contract will be applied to the first task order, simultaneously awarded with this contract award. Following this initial obligation, individual task orders will obligate funds to cover the work required under that task order.

B.5 MAXIMUM CONTRACT CEILING

This is a multiple award Indefinite Delivery Indefinite Quantity contract IDIQ with an overall ceiling price of $5,800,000. The maximum aggregate dollar value of task orders awarded cannot exceed the contract ceiling. See Section G Ordering Procedures for additional information.

B.6 ESTIMATED COST, FIXED FEE PAYMENT & CEILING ON THE FIXED FEE

(a) The Total Estimated Cost-Plus-Fixed-Fee (CPFF) for each task order must be negotiated in accordance with the terms of the IDIQ contract. In no event may the indirect rates or fixed fee for a task order exceed the ceilings set forth in the IDIQ contract. All costs must be limited to reasonable, allocable, and allowable costs determined in accordance with Federal Acquisition Regulation (FAR) 52.216-7.

(b) Fixed Fee Payment. For any CPFF task order issued under this contract, at the time of each payment of allowable costs to the Contractor, the NRC paying office ordinarily pays the Contractor a percentage of fixed fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the Project Officer and the Contracting Officer determine that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the Project Officer and the Contracting Officer may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) The clauses entitled “Allowable Cost and Payment” (FAR 52.216-7) and “Fixed Fee” (FAR 52.216- 8) are incorporated into this contract. The terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

(c) The total estimated contract cost is $(To Be Inserted At Time of Award)

(d) For each CPFF task order issued under this IDIQ, the fixed fee is: (To Be Inserted At Time of Award)%

B.7 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors (“major subcontractors” are those subcontractors expected to perform at least 20 percent of the technical effort or provide the professional expertise for any particular sector of the contract Statement of Work (SOW), even if the sector is expected to be less than 20 percent of the effort under the contract):

YEAR 1

Offeror Fringe Rate Fringe Ceiling Rate % Overhead Rate % Overhead Ceiling Rate % G&A Rate G&A Ceiling Rate %

PRIME

MAJOR SUBCONTRACTOR

YEAR 2

Offeror Fringe Rate Fringe Ceiling Rate % Overhead Rate % Overhead Ceiling Rate % G&A Rate G&A Ceiling

YEAR 3

Fringe Rate Fringe Ceiling Rate % Overhead Rate % Overhead Ceiling Rate % G&A Rate G&A Ceiling

YEAR 4

Fringe Rate Fringe Ceiling Rate % Overhead Rate % Overhead Ceiling Rate % G&A Rate G&A Ceiling

YEAR 5

Fringe Rate Fringe Ceiling Rate % Overhead Rate % Overhead Ceiling Rate % G&A Rate G&A Ceiling

NOTE: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

*Special Note: The un-shaded columns in the indirect cost table below are the current approved indirect cost rates for the prime and major subcontractor(s).

PRIME

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/ 1/Base of Application:

Type of Rate:

Period:

Source:

2/Base of Application:

Type of Rate:

Period:

Source:

3/Base of Application:

Type of Rate:

Period:

Source:

MAJOR SUBCONTRACTOR(S) (If Any)

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/ 1/Base of Application:

Type of Rate:

Period:

Source:

2/Base of Application:

Type of Rate:

Period:

Source:

3/Base of Application:

Type of Rate:

Period:

Source:

The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer. In the event that indirect rates developed by the cognizant audit activity on the basis of actual allowable costs result in a lower amount for indirect costs, the lower amount will be paid. Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of ceiling rates specified above. The Government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

NRC-RFP-10-04-164

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Technical Support for Revision of Regulatory Guides

1.1 BACKGROUND

In 2007, the U.S. Nuclear Regulatory Commission (NRC) initiated a program to update selected Regulatory Guides. Some of these Regulatory Guides have not been updated in decades. Because the Regulatory Guides provide industry with a means of complying with the NRC regulations, it is more efficient for both the NRC and industry to use a set of Regulatory Guides that are consistent with current regulations. The Office of Nuclear Regulatory Research (RES) coordinated with the other Program Offices (the Office of Nuclear Reactor Regulation (NRR), Office of New Reactors (NRO), Nuclear Material Safety and Safeguards (NMSS), and Office of Federal and State Materials and Environmental Management Programs (FMSE)) to commonly prioritize and align the Regulatory Guides based on the anticipated need for an updated version. There are currently 426 active Regulatory Guides or Regulatory Guides to be developed. Of these 426 Regulatory Guides, an estimated 51 are in need of technical support for revision. After this initial effort, the Regulatory Guides will be reviewed periodically to determine whether they need revision and whether they require contractor support.

The work would include using existing technical information (such as state-of-the-art methods and techniques, consensus codes and standards) to provide the technical basis used to update the proposed Regulatory Guides, support presentations (e.g., public meetings, Advisory Committee for Reactor Safeguards (ACRS), and the Committee to Review Generic Requirements (CRGR)), respond to comments (from the public, ACRS, and CRGR), and provide additional technical support to bring together the technical basis, as needed.

1.2 OBJECTIVE

The objective is to provide technical support to incorporate existing technical information into the proposed Regulatory Guide revisions, support presentations (e.g., public meetings, ACRS, and CRGR), respond to comments (from the public, ACRS, and CRGR), and provide additional technical support as needed. (It should be noted that Regulatory Guide revisions (and similar wording) in this statement of work also includes the development of new Regulatory Guides.)

1.3 SCOPE

The Regulatory Guides are divided into two groups. The first group is composed of an estimated 52 Regulatory Guides that need to be revised. (The current list of Regulatory Guides is shown in Table A and the Regulatory Guides are publically available at NRC’s website http://www.nrc.gov/reading-rm/doc-collections/reg-guides/, however, this list is updated on an ongoing basis.)

The second group is all Regulatory Guides that will be periodically reviewed and revised in subsequent years. It is envisioned that all Regulatory Guides will be reviewed for currency every 5 years. From the contractor’s perspective, this second group consists of those the NRC staff identifies as needing contractor support to develop the technical basis for the revision.

Each task order will consist of three basic tasks for each Regulatory Guide: (1) a kick-off meeting, (2) develop the draft technical basis report, and (3) finalize the technical basis report. The technical basis report will be developed in the NUREG/CR format. This technical support includes evaluating existing technical information to support the Regulatory Guide revision; making presentations (e.g., ACRS, CRGR, at public meetings); responding to questions (e.g., from ACRS, CRGR, public comments); and providing adequate documentation to support the revision of the Regulatory Guides.

Identify Necessary Technical Information to Revise the Regulatory Guide

The contractor shall identify the specific technical information needed to support NRCs Regulatory Guide revisions. The amount and specifics of the assistance needed will vary between Regulatory Guides. The NRC Technical Lead for the particular Regulatory Guide will identify the technical support needed. The NRC Project Manager will identify for the contractor the NRC Technical Lead for each Regulatory Guide needing technical support. The NRC and the contractor will develop an acceptable level of effort and schedule for completion of each Regulatory Guide revision for incorporation into the contract. The contractor will provide the technical information to support revision of the Regulatory Guides on a schedule identified by the NRC Project Manager. The Regulatory Guide technical support information shall be provided individually as a technical report (NUREG/CR report) in hard copy and as a Word file (and an Excel file, as appropriate), or other formats as agreed to.

Support the Solicitation and Resolution of Public Comments

The contractor will support the NRC in conducting facilitated public workshops and meetings arranged by the NRC to solicit and resolve comments on the proposed Regulatory Guide revisions.

If the NRC determines it necessary, these workshops and/or meetings may be transcribed by an NRC-provided court reporter. In addition to resolving comments received during workshops or meetings, the contractor will assist in the assessment and resolution of comments received via any other method such as notification and request for public comments via NRCs website and/or the Federal Register.

Provide Draft and Final Written Technical Reports

The technical report shall contain a table for each document (reference, guidance document (except other Regulatory Guides), code, and standard) that is proposed to be replaced with an updated version. This table shall compare all of the items (tables, charts, features, requirements, criteria, guidance, etc.) in the original document and the proposed updated document. The contractor shall provide a discussion for each item as to its applicability and acceptability. The discussion on acceptability shall include, but is not limited to, an assessment of the effect of adding or reducing conservatism, or increasing or decreasing safety or safety margin.

The contractor will provide draft and final written technical reports. Sufficient technical information, rationale, and analysis shall be provided to support an independent assessment of the technical basis for the proposed revisions to Regulatory Guides, and disposition of comments received. After NRC concurrence, the contractor shall draft the technical basis for the revision of the Regulatory Guide in a technical basis report as a NUREG/CR (in the NUREG report format) for the development of the revised Regulatory Guide. This report shall include a discussion of the work performed; proposed regulatory positions; a regulatory analysis; the rationale for all positions, modifications, and additions proposed; and all supporting tables, lists, figures, and appendices. The report shall be sufficiently complete that someone not familiar with the work can follow the discussion, understand the basis and rationale, and reach the same conclusions. The regulatory analysis shall conform to the guidance specified in NUREG/BR-0058, Revision 4, “Regulatory Analysis Guidelines of the U.S. Nuclear Regulatory Commission.”

The contractor shall prepare the technical basis report (in the NUREG report format) in accordance with the Presidential memorandum on plain language (63 FR 31883, June 10, 1998). Preparation of the technical basis shall include a “Level 2” technical edit to correct the following problems:

The contractor shall submit the draft report for review by the NRC staff. The staff review is expected to typically take 3 weeks. Upon receipt of NRC comments, the contractor shall revise the draft report and resubmit the draft report within 30 days.

1.4 TECHNICAL AND OTHER QUALIFICATIONS REQUIRED

Personnel identified for this contract must be recognized technical subject matter experts in each area covered by the NRC Regulatory Guides. Technical subject matter experts are identified as individuals regarded so by their peers and management and perhaps by national and international experts in the field based on their relevant education, training, experience, numerous related publications and presentations, and other activities such as participation in related and relevant professional society activities (e.g., participation in the development of the consensus codes and standards, professional journal editing and publication).

The contractor shall provide the technical support required to update the Regulatory Guides. The contractor and all personnel identified for this contract must be free of the appearance of any conflict of interest. Personnel must have demonstrated the capability to deal with complex technical issues and to identify innovative approaches to regulatory issues. The key personnel will be responsible for overall task performance and interfacing with the NRC Project Manager. Key personnel include those personnel proposed by the contractor whose replacement, as viewed by the NRC, would adversely affect the technical basis report. Generally, key personnel would be those with the highest relevant education, most published, most awarded, most certified, etc. or some combination thereof. Subject matter experts are key personnel.

1.5 LEVEL OF EFFORT

See Section L.5.

1.6 PERIOD OF PERFORMANCE

See Section F.

1.7 MEETINGS AND TRAVEL

Trips to NRC Headquarters are anticipated to attend meetings with staff, ACRS, and CRGR. For estimating purposes, a total of eight trips per Regulatory Guide are expected for public meetings or to the NRC for a staff person to present the results, respond to questions, and participate in discussions in 1-day meetings.

1.8 SUBCONTRACTS

For each subcontractor proposed by the contractor, the contractor must identify in the proposal the necessity of subcontracting, the work the subcontractor or consultant will perform, the level of effort proposed for the subcontract effort, the status and expected time frame for selection. After contract award, subcontract approval will be in accordance with FAR Subpart 44.

1.9 SCHEDULE AND DELIVERABLES

The contractor shall prepare a draft technical basis report for NRC review and comment. The draft technical basis report shall be revised within 30 days of receipt of NRC comments into a final draft report suitable for publication. A final technical report shall be prepared after all meetings have been concluded and all comments (i.e., public, staff, ACRS, CRGR comments) have been received and addressed.

Technical Progress Report – shall meet the requirements of Clause F.3 - 2052.211-71 Technical Progress Reports (JAN 1993) of the base contract.

Financial Status Report – shall meet the requirements of Clause F.4 – 2052.211-72 Financial Status Report (OCT 1999) of the base contract.

Kick-Off Meeting Summary and Action Items – shall also reflect the contractor’s understanding of the issues and the contractor’s approach for the revision of Regulatory Guides.

Initial Technical Basis Reports shall be submitted for NRC review.

Revised Technical Basis Reports shall be submitted 30 days after receipt of comments.

Final Technical Basis Reports shall be submitted after all presentations and resolution of all comments.

All of the above deliverables shall be submitted in accordance with Clause F.6 Place of Delivery – Reports (JUN 1988) of the base contract.

Any deliverables rejected by the Project Officer shall be revised and resubmitted within 10 working days of notification from the Project Officer that the deliverable was rejected.

1.10 TECHNICAL DIRECTION

Technical direction will be provided by the Project Manager: (Inserted at contract award). The Technical Lead for each Regulatory Guide task order will vary depending on the Regulatory Guide.

Table A - Potential Regulatory Guides for Revision

No

Title

1.25

Assumptions Used for Evaluating the Potential Radiological Consequences of a Fuel Handling Accident in the Fuel Handling and Storage Facility for Boiling and Pressurized Water Reactors

1.111 Methods for Estimating Atmospheric Transport and Dispersion of Gaseous Effluents in Routine Releases from Light-Water-Cooled Reactors

1.179 Standard Format and Content of License Termination Plans for Nuclear Power Reactors

2.2 Development of Technical Specifications for Experiments in Research Reactors

2.3 Quality Verification for Plate-Type Uranium-Aluminum Fuel Elements for Use in Research Reactors

2.4 Review of Experiments for Research Reactors

2.5 Quality Assurance Program Requirements for Research Reactors

2.6 Emergency Planning for Research and Test Reactors

3.6 Content of Technical Specifications for Fuel Reprocessing Plants

3.7 Monitoring of Combustible Gases and Vapors in Plutonium Processing and Fuel Fabrication Plants

3.10 Liquid Waste Treatment System Design Guide for Plutonium Processing and Fuel Fabrication Plants

3.18 Confinement Barriers and Systems for Fuel Reprocessing Plants

3.19 Reporting of Operating Information for Fuel Reprocessing Plants

3.20 Process Offgas Systems for Fuel Reprocessing Plants

3.21 Quality Assurance Requirements for Protective Coatings Applied to Fuel Reprocessing and to Plutonium Processing and Fuel Fabrication Plants

3.22 Periodic Testing of Fuel Reprocessing Plant Protection System Actuation Functions

3.26 Standard Format and Content of Safety Analysis Reports for Fuel Reprocessing Plants

3.27 Nondestructive Examination of Welds in the Liners of Concrete Barriers in Fuel Reprocessing Plants

3.28 Welder Qualification for Welding in Areas of Limited Accessibility in Fuel Reprocessing Plants and in Plutonium Processing and Fuel Fabrication Plants

3.29 Preheat and Interpass Temperature Control for the Welding of Low-Alloy Steel for Use in Fuel Reprocessing Plants and in Plutonium Processing and Fuel Fabrication Plants

3.30 Selection, Application, and Inspection of Protective Coatings (Paints) for Fuel Reprocessing Plants

3.32 General Design Guide for Ventilation Systems for Fuel Reprocessing Plants

3.37 Guidance for Avoiding Intergranular Corrosion and Stress Corrosion in Austenitic Stainless Steel Components of Fuel Reprocessing Plants

3.39 Standard Format and Content of License Applications for Plutonium Processing and Fuel Fabrication Plants

3.40 Design Basis Floods for Fuel Reprocessing Plants and for Plutonium Processing and Fuel Fabrication Plants

3.55 Standard Format and Content for the Health and Safety Sections of License Renewal Applications for Uranium Hexafluoride Production

3.61 Standard Format and Content for a Topical Safety Analysis Report for a Spent Fuel Dry Storage Cask

3.62 Standard Format and Content for the Safety Analysis Report for Onsite Storage of Spent Fuel Storage Casks

3.63 Onsite Meteorological Measurement Program for Uranium Recovery Facilities - Data Acquisition and Reporting

3.64 Calculation of Radon Flux Attenuation by Earthen Uranium Mill Tailings Covers

3.69 Topical Guidelines for the Licensing Support Network

5.3 Statistical Terminology and Notation for Special Nuclear Materials Control and Accountability

5.8 Design Considerations for Minimizing Residual Holdup of Special Nuclear Material in Drying and Fluidized Bed Operations

5.15 Tamper-Indicating Seals for the Protection and Control of Special Nuclear Material

5.18 Limit of Error Concepts and Principles of Calculation in Nuclear Materials Control

5.25 Design Considerations for Minimizing Residual Holdup of Special Nuclear Material in Equipment for Wet Process Operations

5.26 Selection of Material Balance Areas and Item Control Areas

5.28 Evaluation of Shipper-Receiver Differences in the Transfer of Special Nuclear Materials

5.34 Nondestructive Assay for Plutonium in Scrap Material by Spontaneous Fission Detection

5.36 Recommended Practice for Dealing With Outlying Observations

5.42 Design Considerations for Minimizing Residual Holdup of Special Nuclear Material in Equipment for Dry Process Operations

5.49 Internal Transfer of Special Nuclear Material

5.51 Management Review of Nuclear Material Control and Accounting Systems

5.57 Shipping and Receiving Control of Strategic Special Nuclear Material

6.6 Acceptance Sampling Procedures for Exempted and Generally Licensed Items Containing Byproduct Material

7.6 Design Criteria for the Structural Analysis of Shipping Cask Containment Vessels

7.11 Fracture Toughness Criteria of Base Material for Ferritic Steel Shipping Cask Containment Vessels with a Maximum Wall Thickness of 4 Inches (0.1 m)

8.5 Criticality and Other Interior Evacuation Signals

8.8 Information Relevant to Ensuring that Occupational Radiation Exposures at Nuclear Power Stations Will Be as Low as Is Reasonably Achievable

8.24 Health Physics Surveys During Enriched Uranium-235 Processing and Fuel Fabrication

1.13 Spent Fuel Storage Facility Design Basis

Soluble Uranium Exposure Criteria

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING (MAR 1987)

The Contractor shall package material for shipment to the NRC in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation. On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.

NRC-RFP-10-04-164

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

E.2 PLACE OF INSPECTION AND ACCEPTANCE (MAR 1987)

Inspection and acceptance of the deliverable items to be furnished hereunder shall be made by the Project Officer at the destination. The Project Officer identified in Section G has delegated authority to inspect and accept all services, reports, and deliverables required by the basic IDIQ. The Project Officer identified in the individual task order (if different from the Project Officer stated in Section G) has delegated authority to inspect and accept all services, reports, and deliverables required by the task order.

NRC-RFP-10-04-164

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

F.2 2052.211-70 PREPARATION OF TECHNICAL REPORTS (JAN 1993)

All technical reports required by Section C and all Technical Progress Reports required by Section F are to be prepared in accordance with the attached Management Directive 3.8, “Unclassified Contractor and Grantee Publications in the NUREG Series.” Management Directive 3.8 is not applicable to any Contractor Spending Plan (CSP) and any Financial Status Report that may be included in this contract. (See List of Attachments).

F.3 2052.211-71 TECHNICAL PROGRESS REPORT (JAN 1993)

The contractor shall provide a monthly Technical Progress Report to the project officer and the contracting officer. The report is due within 15 calendar days after the end of the report period, received at least 2 working days before submitting the invoice, and must identify the title of the project, the contract number, appropriate financial tracking code specified by the NRC Project Officer, project manager and/or principal investigator, the contract period of performance, and the period covered by the report. Each report must include the following for each discrete task/task order:

(a) A listing of the efforts completed during the period, and milestones reached or, if missed, an explanation provided;

(b) Any problems or delays encountered or anticipated and recommendations for resolution. If the recommended resolution involves a contract modification, e.g., change in work requirements, level of effort (cost) or schedule delay, the contractor shall submit a separate letter to the contracting officer identifying the required change and estimated cost impact.

(c) A summary of progress to date; and

(d) Plans for the next reporting period.

F.4 2052.211-72 FINANCIAL STATUS REPORT (OCT 1999)

The contractor shall provide a monthly Financial Status Report (FSR) to the project officer and the contracting officer. The FSR shall include the acquisition of, or changes in the status of, contractor-held property acquired with government funds valued at the time of purchase at $50,000 or more. Whenever these types of property changes occur, the contractor shall send a copy of the report to the Chief, Property and Acquisition Oversight Branch, Office of Administration. The report is due within 15 calendar days after the end of the report period, received at least 2 working days before submitting the invoice, and must identify the title of the project, the contract number, the appropriate financial tracking code (e.g., Job Code Number or JCN) specified by the NRC Project Officer, project manager and/or principal investigator, the contract period of performance, and the period covered by the report. Each report must include the following for each discrete task:

(a) Total estimated contract amount.

(b) Total funds obligated to date.

(c) Total costs incurred this reporting period.

(d) Total costs incurred to date.

(e) Detail of all direct and indirect costs incurred during the reporting period for the entire contract or each task, if it is a task ordering contract.

(f) Balance of obligations remaining.

(g) Balance of funds required to complete contract/task order.

(h) Contractor Spending Plan (CSP) status: A revised CSP is required with the Financial Status Report whenever the contractor or the contracting officer has reason to believe that the total cost for performance of this contract will be either greater or substantially less than what had been previously estimated.

Projected percentage of completion cumulative through the report period for the project/task order as reflected in the current CSP.

Indicate significant changes in the original CSP projection in either dollars or percentage of completion. Identify the change, the reasons for the change, whether there is any projected overrun, and when additional funds would be required. If there have been no changes to the original NRC-approved CSP projections, a written statement to that effect is sufficient in lieu of submitting a detailed response to item “h”.

(i) Property status:

List property acquired for the project during the month with an acquisition cost between $500 and $49,999. Give the item number for the specific piece of equipment.

Provide a separate list of property acquired for the project during the month with an acquisition cost of $50,000 or more. Provide the following information for each item of property: item description or nomenclature, manufacturer, model number, serial number, acquisition cost, and receipt date. If no property was acquired during the month, include a statement to that effect. The same information must be provided for any component or peripheral equipment which is part of a "system or system unit."

For multi-year projects, in the September monthly financial status report provide a cumulative listing of property with an acquisition cost of $50,000 or more showing the information specified in paragraph (i)(2) of this clause.

In the final financial status report provide a closeout property report containing the same elements as described above for the monthly financial status reports, for all property purchased with NRC funds regardless of value unless title has been vested in the contractor. If no property was acquired under the contract, provide a statement to that effect. The report should note any property requiring special handling for security, health, safety, or other reasons as part of the report.

(j) Travel status: List the starting and ending dates for each trip, the starting point and destination, and the traveler(s) for each trip.

(k) If the data in this report indicates a need for additional funding beyond that already obligated, this information may only be used as support to the official request for funding required in accordance with the Limitation of Cost (LOC) Clause (FAR 52.232-20) or the Limitation of Funds (LOF) Clause FAR 52.232-22.

F.5 DELIVERY SCHEDULE

The delivery schedule will be stated defined in the individual task orders.

F.6 PLACE OF DELIVERY--REPORTS (JUN 1988)

The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:

(a) Project Officer

(The specific number of copies and the name and location of whom the report shall be delivered will be designated at contract award)

(b) Contracting Officer (1 copy)

F.7 DURATION OF CONTRACT PERIOD (MAR 1987) ALTERNATE 4 (JUN 1988)

The Period of Performance for this contract is five (5) years; an initial base period of 3 years, with two 1-year option periods.

(The exact dates to be inserted at time of contract award)

The ordering period for this contract shall commence on the date of contract award and will expire on the last day of the period of performance. Any orders issued during this period shall be completed within the time specified in the order, unless otherwise specified herein. (See 52.216-18 - Ordering.) The term of this contract may be extended at the option of the Government for an additional 6 months as authorized under FAR Clause 52.217-8.

NRC-RFP-10-04-164

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 2052.215-71 PROJECT OFFICER AUTHORITY (NOVEMBER 2006)

(a) The contracting officer’s authorized representative (hereinafter referred to as the project officer) for this contract is:

Name: (Designated at contract award)

Address:

Telephone Number:

(b) Performance of the work under this contract is subject to the technical direction of the NRC project officer. The term "technical direction" is defined to include the following:

Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work (SOW) or changes to specific travel identified in the SOW), fills in details, or otherwise serves to accomplish the contractual SOW.

Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.

Review and, where required by the contract, approval of technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.

(c) Technical direction must be within the general statement of work stated in the contract. The project officer does not have the authority to and may not issue any technical direction which:

Constitutes an assignment of work outside the general scope of the contract.

Constitutes a change as defined in the “Changes” clause of this contract.

In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.

Changes any of the expressed terms, conditions, or specifications of the contract.

Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.

(d) All technical directions must be issued in writing by the project officer or must be confirmed by the project officer in writing within ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.

(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the project officer in the manner prescribed by this clause and within the project officer's authority under the provisions of this clause.

(f) If, in the opinion of the contractor, any instruction or direction issued by the project officer is within one of the categories as defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request the contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer’s opinion, the technical direction is within the scope of this article and does not constitute a change under the “Changes” clause.

(g) Any unauthorized commitment or direction issued by the project officer may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.

(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect thereto is subject to 52.233-1 -Disputes.

(i) In addition to providing technical direction as defined in paragraph (b) of the section, the project officer shall:

Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.

Assist the contractor in the resolution of technical problems encountered during performance.

Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.

Assist the contractor in obtaining the badges for the contractor personnel.

Immediately notify the Security Branch, Division of Facilities and Security (SB/DFS) (via e-mail) when a contractor employee no longer requires access authorization and return of any NRC issued badge to SB/DFS within three days after their termination.

Ensure that all contractor employees that require access to classified Restricted Data or National Security Information or matter, access to sensitive unclassified information (Safeguards, Official Use Only, and Proprietary information) access to sensitive IT systems or data, unescorted access to NRC controlled buildings/space, or unescorted access to protected and vital areas of nuclear power plants receive approval of SB/DFS prior to access in accordance with Management Directive and Handbook 12.3.

For contracts for the design, development, maintenance or operation of Privacy Act Systems of Records, obtain from the contractor as part of closeout procedures, written certification that the contractor has returned to NRC, transferred to the successor contractor, or destroyed at the end of the contract in accordance with instructions provided by the NRC Systems Manager for Privacy Act Systems of Records, all records (electronic or paper) which were created, compiled, obtained or maintained under the contract.

G.2 2052.215-77 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999)

(a) All travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR 52.247-63 Preference for U.S. Flag Air Carriers. The contractor shall submit NRC Form 445 to the NRC no later than 30 days before beginning travel. Travel will be in accordance with the US Government Travel Regulations at: www.gsa.gov/federaltravelregulation" www.gsa.gov/federaltravelregulation and the per diem rates set forth at: www.gsa.gov/perdiem" www.gsa.gov/perdiem .

(b) The contractor must receive advance written approval from the NRC Project Officer before traveling.

(c) The contractor will be reimbursed only for those travel costs incurred that are directly related to this contract and are allowable subject to the limitations prescribed in FAR 31.205-46.

(d) It is the responsibility of the contractor to notify the contracting officer in accordance with the Limitations of Cost clause of this contract when, at any time, the contractor learns that travel expenses will cause the contractor to exceed the estimated costs specified in the Schedule.

(e) Reasonable travel costs for research and related activities performed at State and nonprofit institutions, in accordance with Section 12 of Pub. L. 100-679, shall be charged in accordance with the contractor’s institutional policy to the degree that the limitations of Office of Management and Budget (OMB) guidance are not exceeded. Applicable guidance documents include OMB Circular A-87, Cost Principles for State and Local Governments; OMB Circular A-122, Cost Principles for Nonprofit Organizations; and OMB Circular A-21, Cost Principles for Educational Institutions.

G.3 2052.216-72 TASK ORDER PROCEDURES (OCT 1999)

(a) Task order request for proposal. Individual task orders shall clearly describe all services to be performed or supplies to be delivered so the full cost or price for the performance of the work can be established when the order is placed. Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the basic contract. The Contracting Officer is responsible for making the final determination on whether or not the task order statement of work is within the scope of the IDIQ. Only the Contracting Officer may modify the basic contract to change the scope, period, or maximum ceiling. When a requirement within the scope of work for this contract is identified, the contracting officer shall transmit to the contractor a Task Order Request for Proposal (TORFP) which may include the following, as appropriate:

Scope of work/meetings/travel and deliverables;

Reporting requirements;

Period of performance - place of performance;

Applicable special provisions;

Technical skills required;

Estimated level of effort; and

Conflict of Interest Certification.

(b) Task order technical proposal. By the date specified in the TORFP, the contractor shall deliver to the contracting officer a written or verbal (as specified in the TORFP technical proposal submittal instructions) technical proposal that provides the technical information required by the TORFP. No separate payment will be made to the contractor for the cost to prepare, submit and/or negotiate a task order proposal. Nor can the Contractor commence work until authorized by the Contracting Officer.

(c) Cost proposal. The contractor’s cost proposal for each task order must be fully supported by cost and pricing data adequate to establish the reasonableness of the proposed amounts. The contractor is required to submit a Contractor Spending Plan (CSP) as part of its cost proposal for each task order.

(d) Task order award. The contractor shall perform all work described in task orders issued by the contracting officer. Task orders include the following:

Contract Number and Task Order Number;

Obligated Amount, Source of Funds and Fiscal Data, TIN, DUNS Number;

Statement of Work, Meetings, Travel, and Deliverables;

Key Personnel;

Total Task Order Amount Including any Fixed Fee.

G.4 ORDERING PROCEDURES (MAY 1991)

(a) In addition to the contracting officer, contract specialist, and project officer, the following individuals are authorized to issue delivery orders under this contract:

NONE

(b) All delivery orders shall be prepared in accordance with FAR 16.506 and may be issued in writing, orally, or by written telecommunications.

(c) Small business set aside task orders. NRC will place task orders for the Regulatory Guides set aside for small business prime contractor, only with the designated small business. If the small business prime contractor conveys to the contracting officer in writing an inability to perform the Regulatory Guides service, will that particular Regulatory Guide be offered to the nonrestrictive prime contractor. If the offeror was a certified small business at time of award, it remains a small business for consideration hereunder for the contract period of performance. If the small business is awarded as a set-aside, the small business must perform at least 50% of the services for the task order. The Regulatory Guides set aside for small businesses are: Regulatory Guides 46 and 47, to include all associated tasks.

(d) Large businesses task orders. NRC will issue task orders for all Regulatory Guides except 46 and 47 with the prime contractor selected on a nonrestrictive basis. NRC will not compete task order awards between the small business set aside contractor and the nonrestrictive contractor.

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H-10

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 1993)

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the contractor:

is not placed in a conflicting role because of current or planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract; and does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract.

(b) Scope. The restrictions described apply to performance or participation by the contractor, as defined in 48 CFR 2009.570-2 in the activities covered by this clause.

(c) Work for others.

Notwithstanding any other provision of this contract, during the term of this contract, the contractor agrees to forego entering into consulting or other contractual arrangements with any firm or organization the result of which may give rise to a conflict of interest with respect to the work being performed under this contract. The contractor shall ensure that all employees under this contract abide by the provision of this clause. If the contractor has reason to believe, with respect to itself or any employee, that any proposed consultant or other contractual arrangement with any firm or organization may involve a potential conflict of interest, the contractor shall obtain the written approval of the contracting officer before the execution of such contractual arrangement.

The contractor may not represent, assist, or otherwise support an NRC licensee or applicant undergoing an NRC audit, inspection, or review where the activities that are the subject of the audit,…