Notice of Intent to Sole Source Award - Subscription Agent Services 4-24-23.pdf

INTENT TO AWARD A SOLE SOURCE CONTRACTS

86614623Q00013

The U. S. Department of Housing and Urban Development (HUD) intends to acquire sole source individual subscriptions utilizing a subscription agent to order, manage, and provide access to HUD for online and hard copy subscriptions as identified in the list contained herein.

The authority permitting sole source acquisitions is FAR 13.501(a)(1)(ii) Simplified Procedures for Certain Commercial Items - 41 U.S.C. 1901- Sole Source (Including brand name) Acquisitions. HUD is contemplating issuing an Indefinite Delivery/Indefinite Quantity (IDIQ) Fixed-

Price (Fixed Unit Rate) contract to each publisher that will consist of a base year plus four option years. According to preliminary market research conducted, the listed subscriptions below are the sole providers of subscriptions that contain the most complete data and tools for analyzing the multi-family housing market nationwide. These data and research products will be used by HUD’s field economists in their ongoing studies of local housing market conditions by providing much needed market data, particularly relating to residential housing construction information.

Minimum data requirements listed below:

Contractor shall provide HUD with subscription agent services that need to include ability to meet the following minimum requirements for each subscription:

Subscription: Publisher ALN (Online Edition, Unlimited Users) ALN Systems/ALN Apartment Data, Inc.

Minimum Need: Data on apartment occupancy, rent, whether the property was financed with governmental programs that affect affordability (i.e., Low Income Housing Tax Credits), whether the property accepts rental assistance subsidy programs, and whether the property is targeted to senior or student households. The ability to group property searches by Metropolitan Statistical Areas (MSAs), county, city, Zip Code, or use ALN Systems-defined submarkets. Historic vacancy rates by property are available, and five years of historic average rents at each property. Also include two training sessions, 30 to 60 minutes long each, to train Economic and Market Analysis Division (EMAD) staff in the database use and interface, to be scheduled within 60 days of the contract beginning.

Subscription: Publisher Metro Denver Rent and Vacancy Survey (Print, Apartment Association of Metro One Username/Password for multiple users) Denver

Minimum Need: Rent (historical and current rent amounts being paid by occupants) and occupancy (historical and current occupancy data) for Denver area rental markets, by submarket. Denver Vacancy and Rent Survey.

Subscription: Publisher Southern Colorado Rent and Vacancy Apartment Association of Southern Survey (Print, One Username/Password Colorado for multiple users)

Minimum Need: Rent (historical and current rent amounts being paid by occupants) and occupancy (historical and current occupancy data) for Colorado Springs area rental markets, by submarket. Colorado Springs Vacancy and Rent Survey.

Subscription: Publisher Banker and Tradesman (Digital + Online Banker and Tradesman (The Warren One Username/Password) Group)

Minimum Need: Single-family home and condominium sales and median price data for Massachusetts and Rhode Island (statewide) as well for every municipality in the two states.

Subscription: Publisher Multifamily Combo #3 (Print + Online, Delta Associates One Email Link/Password)

Minimum Need: Rental market data for Washington DC, Baltimore, Philadelphia, and Southern New Jersey areas, including occupancy rates (historic and current) and concessions by construction type and absorption rates for individual market rate properties. Pipeline data for properties currently leasing, under construction, and planned. Also, for the condominium market in each area, data including occupancy, average prices (new and resale), concessions, and pipeline of properties selling, under construction, and planned.

Subscription: Publisher Philadelphia Class A Apartment Delta Associates Market Report (Print + Online, One Email Link/Password)

Minimum Need: Quarterly report providing Philadelphia regional employment and economic summary, and describing the Class A apartment market in Philadelphia, including asking and effective rents (current and one year prior), occupancy levels (current and one year prior), and a summary of units under construction and in the active pipeline. In addition, estimates of absorption for properties in initial lease

up. Geographic areas include the city of Philadelphia, Suburban Pennsylvania, Southern New Jersey, and a Philadelphia metro summary.

Subscription: Publisher Grant’s Interest Rate Observer (Print + Online, Grant’s Financial Publishing, Inc.

One Username/Password)

Minimum Need: General interest financial news source that specializes in analysis and forecasting of interest rates, published twice monthly.

Subscription: Publisher Real Data LLC (DataWizard, One Username/Password Real Data Apartment Data per Geographic Area)

Minimum Need: Subscription level is DataWizard; needed is data on rents and occupancy (historical and current) by market area, submarket and at the individual property level. Data includes market-rate, affordable, and student apartments.

Apartment Insights (Two Usernames/Passwords RealData Inc./Apartment Insights for multiple Users)

Minimum Need:

1. Level C: Colorado Springs. Apartment data for select communities including rent (historical and current rent amounts being paid by occupant) and occupancy (historical and current occupancy rates), and sorted according to market-rate, age-restricted, student, and construction status, as described below. Apartment data for Colorado Springs area subscriptions. E-mail.

2. Level C: Denver and Fort Collins. Apartment data for select communities including rent (historical and current rent amounts being paid by occupant) and occupancy (historical and current occupancy rates), and sorted according to market-rate, age-restricted, student, and construction status, as described below. Apartment data for Boulder, Denver, Fort Collins, and Greeley metropolitan areas. E-mail.

3. Level B: Metro Phoenix. Rent (historical and current rent amounts being paid by occupant), occupancy (historical and current occupancy rate), absorption, inventory, sales, and construction by affordable, market-rate, and student-targeted populations. RealData apartment data for Phoenix, AZ. Digital and online.

4. Level B: Metro Tucson. Rent (historical and current rent amounts being paid by occupant), occupancy (historical and current occupancy rate), absorption, inventory, sales, and construction by affordable, market-rate, and student-targeted populations. RealData apartment data for Tucson, AZ. Digital and online.

5. Level B: Metro Seattle. For King and Snohomish counties - detailed property characteristics, including rent, occupancy, year built, concessions, unit mix by number of bedrooms, project amenities, submarket identification. Apartment Insight database includes market-rate, subsidized, and student housing. Subscription includes submarket and county level data on rent, occupancy, multifamily projects under construction, in final planning, preliminary planning, and design review. Online.

6. Level B: Metro Tacoma. For Pierce County - detailed property characteristics, including rent, occupancy, year built, concessions, unit mix by number of bedrooms, project amenities, submarket identification. Apartment Insight database includes market-rate, subsidized, and student housing. Subscription includes submarket and county level data on rent, occupancy, multifamily projects under construction, in final planning, preliminary planning, and design review. Online.

RealPage (Online Edition, up to 45 users) RealPage, Inc./FKA Axiometrics and

MPF

Minimum Need: Detailed occupancy (historical and current occupancy rate data) and rent rate (historical and current rent amounts being paid by occupants) for market areas across the country and national statistics. The ability to retrieve bulk data downloads for each market area for which vendor has data, in Excel or other database format to facilitate large data transfers. A table or file that defines market area geographic boundaries used by the vendor, commonly referred to as "Shape File," and notification if those boundaries change. Include two online training sessions, 30 to 60 minutes long each, to train EMAD staff in the database use and interface, to be scheduled within 60 days of contract beginning.

Online edition, up to 45 users.

Subscription: Publisher Reis Rental Market Data (Online Edition, Reis, Inc.

up to 45 users)

Minimum Need: Detailed occupancy (historical and current occupancy rate data), and rent rate (historical and current rent amounts being paid by occupants) for market areas across the country and national statistics. The ability to retrieve bulk data downloads for each market area for which vendor has data, in Excel or other database format to facilitate large data transfers. Data, where available, on the pipeline of units/developments in planning or under construction. A table or file that defines market area geographic boundaries used by the vendor, commonly referred to as "Shape File," and notification if those boundaries change. Include two online training sessions, 30 to 60 minutes long each, to train EMAD staff in the database use and interface, to be scheduled within 60 days of the contract beginning.

Subscription: Publisher Tall Timber Group (Monthly email, Tall Timber Group quarterly print reports, One Emailed Report for multiple Users)

Minimum Need: Monthly e-mail providing comprehensive residential building permit issuance for the Pittsburgh metropolitan area. Quarterly reports are provided identifying the metropolitan markets with the most residential building activity and the builders with the highest construction levels.

THIS IS NOT A SOLICITATION. No solicitation package will be issued. This notice of intent to sole source is not a request for competitive quotations; however, the Government will consider responses received no later than May 08, 2023, 11:00am EST. Responses shall be submitted to CPOFTW@hud.gov.

Responses shall include, at a minimum, the following information:

1. The name of your company;

2. Company UEI No.;

3. POC name and contact information;

4. The respondent must complete the excel spreadsheet summarizing the capabilities that will satisfy each minimum requirement that includes specific product(s) and services that your company offers that fulfills the same function as the items to be included on this order or evidence that your company is capable of providing a renewal for the specific items mentioned above.

5. The subject line of the email shall state “86614623Q00013 - Capabilities for Providing Subscription Agent Services”, or it will be deleted as junk mail.

It is your responsibility to demonstrate how your product(s) is capable of providing the minimum requirements listed above. The Government will not seek additional information from your company if you fail to provide sufficient evidence of having a product capable of meeting the

Government's needs.

mailto:CPOFTW@hud.gov

A determination by the Government not to compete the proposed acquisition based upon responses to this notice is solely within the discretion of the Government's Contracting Officer.

Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.