NOI+325-25-990-031.docx

STATE OF NORTH DAKOTA

DEPARTMENT OF HEALTH AND HUMAN SERVICES

HUMAN SERVICES DIVISION

LIFE SKILLS AND TRANSITION CENTER

816 W MIDWAY DRIVE

GRAFTON, ND 58237

NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE

SOLICITATION NUMBER: 325-25-990-031

April 14, 2025

The state of North Dakota intends to make a purchase for which we believe there is no competition. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the Response Deadline.

PURCHASING AGENCY: North Dakota Department of Health and Human Services, Human Services Division, Life Skills & Transition Center (State)

PURCHASE DESCRIPTION: Intended Source shall provide pastoral, spiritual, and emotional support to all Catholic people who reside at State campus. This shall include weekly and other recognized religious services to be performed on-site in the State Chapel or other designated locations on State campus. Days and times of needed services will be dependent on the needs of the person(s) served. Intended Source shall perform all necessary religious rituals, including, but not limited to, baptism, confirmation, funeral services, counseling, religious instruction, etc. or designate personnel to perform this support.

INTENDED SOURCE:

St. John the Evangelist Catholic Church 344 West 15th Street Grafton, ND 58237

PRICE: Total price to be paid during the initial contract period of July 1, 2025, through June 30, 2027, is $6,000. State will pay Vendor $250 per month for providing services as described in the Purchase Description. State reserves the right to execute up to two renewal options for a period of up to 24 months each. State and Vendor may adjust the rate for each renewal option.

Additional funds may be used to expand the performance period, change the quantity being requested, or complete additional work within the scope of work outlined above and State reserves the right to amend any resulting Contract with these additional items and associated funding.

JUSTIFICATION: State must provide pastoral services for its Catholic residents and Intended Source is the only known provider to provide on-site Catholic pastoral services in the Grafton, ND area.

QUESTIONS:

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the Response Deadline.

Deanna Osowski Procurement Officer E-mail: dosowski@nd.gov Telephone: 701-352-4556 TTY Users call: 7-1-1

RESPONSE FORMAT:

Vendors interested in submitting a response to this notice must provide the following information for consideration:

· Company Information: Provide the name of the firm, address, and website, if available.

· Contact Information: Provide the name of a contact person, telephone number, and email address.

· Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

· Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

· Cost: Provide detailed cost information, including any applicable shipping and handling. Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE: April 21, 2025, at 10:00 AM (CT)

RESPONSE INSTRUCTION:

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the Response Deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below. Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the Response Deadline.

Bidder must begin the electronic submission process well in advance of the Response Deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendor’s failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the Response Deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the response deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50-character file name limitation for the document being uploaded.

7. There is a 75-character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters, such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10.The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received, including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.