NODC_FY25_Air_Handler_601__Round_2.pdf

Northwest Ohio Developmental Center (NODC)

Solicitation: SRC0000029535

Purpose: This solicitation is for removal of the existing air handler and installation of a new air handler in building 601. The solicitation is being reposted for round 2, due to a discrepancy in the site visit date and time. If you attended the site visit during round 1, you are exempt from attending during round 2. However, you must submit your quote to this round 2 solicitation.

RFQ Schedule:

• RFQ Issued: April 23, 2025

• Inquiry Period Begins: April 25, 2025

• Site Visit: April 29, 2025

• Inquiry Period Ends: May 1, 2025

• Quotes Due: May 2, 2025

Site Information:

Northwest Ohio Developmental Center (NODC) consists of 14 buildings on the main campus.

Northwest Ohio Developmental Center 1101 S. Detroit Avenue Toledo, OH 43614

Site Visit:

A site visit is required to assess the exact scope of work, at which time potential bidders may review specific details of the current project area. Bidder is not required to attend this site visit, if they attended during the first round.

The site visit will be conducted at Northwest Ohio Developmental Center.

Site Visit Date: Tuesday, April 29, 2025 Site Visit Time: 9:00 am - 11:00 am Potential Bidders for the site visit shall check in at the Administration Building upon arrival and ask for Craig Horvath.

Specifications:

Bidder must hold all applicable licenses and certifications required to perform duties that are needed to complete this project.

This request is for the removal and replacement of the air handler in building 601.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Northwest Ohio Developmental Center. Bidder must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service.

The bidder shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Bidder shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Northwest Ohio Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities.

All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded bidder shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Bidder shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Bidder shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recover, the bidder’s proposal will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center contact person. Bidder shall complete work for each specific job/task on consecutive days, this includes installation work.

The bidder must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Bidder must always secure their tools and materials. Bidder must clean his work area of all refuse and scrap materials at the end of each workday.

The bidder must provide all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to an offeror, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective bidders may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective bidders must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective bidders submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective bidder who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective bidders.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective bidders who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the bidder being deemed ineligible.

Proposal Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their proposal within the solicitation in OhioBuys. The cost proposal must include all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Time of Performance:

The initial awarded contract is estimated to become effective in May 2025.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Attachments:

The following attachments must be completed and submitted as part of the bidders quote in OhioBuys in order to be considered for the award.

• Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the bidders organization, and submitted with any proposal to be considered.

• Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any proposal to be considered.

Solicitation Process:

• A site visit is required to view the exact scope of work, at which time potential bidders may review the current condition of the requested project and develop their scope of work.

• Bidder is required to complete the solicitation Item Grid and attach an electronic copy of their quote in OhioBuys, quotes must be valid for a minimum of 90 days.

• Bids will be evaluated, and the contract for services will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Solicitation Summary:

This solicitation is for the removal and replacement of the air handler in building 601. The bidder is required to provide their own dumpster, if applicable. The air handler must communicate with the current HVAC software system, Metasys. This is a proprietary system, and the bidder is responsible for all communications and charges associated with contacting the owner of the proprietary software.