NMRTC-PH Asbestos File Storage PWS 200925.docx

PERFORMANCE WORK STATEMENT

ASBESTOS RADIOLGY FILM LONG-TERM STORAGE

SPECIFIC WORK ORDER REQUIREMENTS

1. GENERAL CONTRACT INFORMATION

1. WORK ORDER REQUIREMENTS

1. Background

Asbestos Occupational Medical Surveillance includes the taking and keeping of Radiologic films for the full period of employment +30 years or death of employee, whichever occurs first. In approximately 2010 NMRTC-PH went digital with x-rays, but we still have on hand all hard copy films from prior years. Due to space requirements we are looking at alternative areas to store said films.

1. Requirements

Records must be maintained by regulation for employment +30 years. They must be available should they be needed in litigation. CFR 1910.1001 states exposure records must be kept for period of employment plus thirty (30) years. These must be available upon written request to employee’s medical provider.

Processing of all said Asbestos Radiology films located in building 1750 onsite and transport to offsite facility storage.

Barcode, scan and index all films according to medical record number and date to be destroyed, as indicated by NMRTC-PH.

Destroy films according to guidelines set forth in CFR 1910.1001 and as designated by NMRTC-PH Occupational Health 1910.1001 (M) (3) (iii): The employer shall ensure that this record is maintained for the duration of employment plus thirty (30) years, in accordance with 29 CFR 1910.1020.

C. Conditions

The Contractor shall provide qualified and authorized personnel to perform the services defined in the base contract.

The Contracted storage facility must follow HIPAA guidelines under the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DOD Directive 6025. CFR-2013-title 36-vol3-part1234-Ch. X11 (7-1-12 edition) Facility Standards for Records Storage Facilities addresses the specification of off-site/commercial records storage requirements.

D. Constraints

Must be US Citizen.

E. Performance Period

The performance period shall be for one year, with four one-year option periods.

F. Performance Hours

1. The Government anticipates giving the Contractor at least 72 hours notice before services are needed, however, shorter notice may be given due to circumstances beyond the Government’s control.

1. Services may be needed outside of regular work hours (Monday through Friday, 8am-5pm).

End of Performance Work Statement