NIH-NINDS-CSS-20-5693900 (Amended).pdf

REQUEST FOR QUOTATION (RFQ)

Brand Name or Equal: Routine and Fluorescence Stereomicroscopes

RFQ NUMBER: NIH-NINDS-RFQ-20-5700183

DATE ISSUED: 08/04/2020

ISSUING CONTRACTING OFFICE: National Institute on Drug Abuse (NIDA), Office of Acquisition (OA)

SOLICITATION PROCEDURES: Federal Acquisition Regulation (FAR) 8.405-2 – Federal Supply Schedules Ordering Procedures for Services Requiring a Statement of Work

CONTRACT TYPE: The Government intends to award a firm-fixed-price (FFP) delivery order.

COMPETITION STATUS: In accordance with Federal Acquisition Regulation (FAR) 8.405- 2(c)(2), the Government shall provide this RFQ to no fewer than three (3) schedule contractors.

SMALL BUSINESS CONCERNS: This procurement will not be set aside for any small business concerns and will be competed using full and open competition.

NORTH AMERICAN CLASSIFICATION SYSTEM (NAICS) CODE: 334516 Analytical Laboratory Instrument Manufacturing

SMALL BUSINESS SIZE STANDARD: 1,000 employees

INVOICING: Properly submitted invoices shall be paid within 30 days of receipt in accordance with the Prompt Payment Act (Chapter 39 of Title 31, United States Code).

For information on what constitutes a proper invoice, please review both Attachment 4 – Interim Invoice Instructions and Attachment 5 – Standard Invoice Instructions.

Please note that all invoices are to be submitted in accordance with the interim invoice instructions until notified otherwise.

POINT OF CONTACT: Evan Feely, Contract Specialist Email: evan.feely@nih.gov Phone Number: 301-827-530z

The National Institute of Neurological Disorders and Stroke (NINDS), which is a part of the National Institutes of Health (NIH) is establishing a new laboratory: The Spatial Navigation and

DESCRIPTION OF REQUIREMENT

https://uscode.house.gov/view.xhtml?path=/prelim@title31/subtitle3/chapter39&edition=prelim mailto:evan.feely@nih.gov

Memory Unit (SNMU). This laboratory will use cutting-edge imaging and behavioral approaches to investigate the neural basis of spatial navigation and memory at the circuit, synaptic, molecular and cellular levels.

To perform this research, the SNMU requires two (2) routine stereomicroscopes and one (1) fluorescence stereomicroscope, which are necessary to perform rodent survival surgery, check cranial windows in awake animals, and image fixed brain slices. This equipment must be brand name or equal to the Leica M80 Stereomicroscopes and Leica M165FC Fluorescent Stereomicroscope.

Please see Attachment 1 – Purchase Description for more information.

Contractor shall deliver and install all equipment Freight on Board (FOB) Destination to NIH Main Campus Building 35, 35 Convent Drive, Bethesda MD 20892 within 45 days after receipt of order (ARO).

Please see Attachment 1 – Purchase Description for additional delivery terms.

QUOTE SUBMISSION INSTRUCTIONS

DATE QUESTIONS DUE: Any questions regarding this RFQ must be submitted electronically to the listed point of contact by 5:00 PM Eastern Standard Time on 08/07/2020 and must reference the RFQ number cited above. Fax responses will NOT be accepted.

DATE QUOTES DUE: All responses to this RFQ must be submitted electronically to the listed point of contact by 1:00 PM Eastern Standard Time on 08/11/2020 and must reference the RFQ number cited above. Fax responses will NOT be accepted.

REQUIRED COMPONENTS OF QUOTE: Responses to this RFQ must include enough information to establish the interested parties’ bona-fide capabilities of providing the required supplies. Quoters shall provide the following for each line item in their response: (a) part and serial number; (b) part description; (c) period of warranty; (d) place of manufacture; (e) total price; (f) any applicable discounts; (g) a clear indication of whether it is available through GSA schedule contract; and (h) any other information that is relevant to the award decision.

Additionally, the following information shall be included on the first page of Quoter’s response:

1. Company’s Full Name and Address

2. Company’s DUNS Number and CAGE Code

3. Company’s GSA Contract Number

4. Name, Telephone Number, and Email Address of Person Authorized to Provide Quote

DELIVERY TERMS

If Quoter has previously represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in paragraph

(v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (accessible at https://sam.gov/SAM/), it is NOT required to complete the certification at Attachment 3 – FAR 52.204-26 and 52.204-24 Certification.

If the Quoter has NOT previously completed this representation, then it MUST complete the certification at Attachment 3 – FAR 52.204-26 and 52.204-24 Certification to be considered for award.

EVALUATION CRITERIA

The following evaluation factor information is provided as an addendum to FAR 52.212-2 – Evaluation, Commercial Items.

(a) The Government will evaluate your quote for conformance to the RFQ’s requirements. This evaluation will include verification that the Quoter has followed all instructions contained in the RFQ and a determination that the Quoter is responsible.

(b) The Government will award a delivery order on a Lowest Price Technically Acceptable (LPTA) basis, which requires that award be made to the lowest-priced quote that meets or exceeds the acceptability standards for non-cost factors. A technically acceptable quote must include the required quantities of all supplies, which must comply with the salient characteristics specified in the Purchase Description.

(c) If the Quoter (1) fails or refuses to assent to any term, (2) proposes additional terms, or (3) fails to submit or omits material information required by this RFQ, then the Government will consider your quote UNACCEPTABLE.

(d) Price will be evaluated based on whether the total price is fair and reasonable to the Government and will take into consideration any price reductions offered by the Quoter.

OTHER CONSIDERATIONS

Only GSA Schedule contract holders with an active registration in the U.S. Federal Government’s System for Award Management (SAM) are invited to submit a quote. Any Quoters that fail to meet these criteria will NOT be considered for award.

As this is procurement is conducted in accordance with FAR 8.4 procedures, responses to this RFQ will be considered quotes, not offers. Procedures described in FAR Parts 13, 14, and 15 are not applicable to this procurement. If you are unable to quote, please so indicate in a reply email to the listed point of contact. If you decide to quote, please note that this RFQ does not commit https://sam.gov/SAM/ the Government to pay any costs incurred in the preparation or submission of your quote or to contract for supplies or services.

Any Open Market items quoted under this RFQ must be incidental and procured in accordance with all applicable acquisition regulations. The proposed Open Market items shall be clearly identified as “open market item” in the Price Schedule. The Government will not consider any quotes with open market items totaling over $15,000.00.

Recognizing that GSA has already negotiated fair and reasonable pricing at the contract level, this ordering activity seeks additional discounts from the Quoter’s negotiated fixed unit prices based on the requirements of the resultant delivery order. If the delivery order is expected to exceed the maximum order threshold, this ordering activity seeks a larger discount from the Quoter’s negotiated fixed unit prices, based upon the complexity, scope, and estimated value of the requirement.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD NO DELIVERY ORDER

DEPENDING ON THE QUALITY OF THE QUOTE, THE AVAILABILITY OF FUNDING,

AND THE CONTINUED EXISTENCE OF THE REQUIREMENT.

THE GOVERNMENT ALSO RESERVES THE RIGHT TO MAKE AN AWARD WITHOUT

FURTHER DISCUSSIONS OF THE QUOTES RECEIVED. THEREFORE, IT IS

IMPORTANT THAT YOUR QUOTE BE SUBMITTED INITIALLY ON THE MOST

FAVORABLE TERMS FROM BOTH A TECHNICAL AND PRICE STANDPOINT.

THE GOVERNMENT MAY, HOWEVER, ENTER INTO DISCUSIONS WITH ANY

QUOTER(S) IF IT DETERMINES IT IS IN ITS BEST INTEREST TO DO SO.

COMMERCIAL PROVISIONS AND CLAUSES

Quoter shall not include any terms and conditions in its response that are not already present in its underlying GSA Schedule contract, regardless of whether they are customarily used in the commercial sector. If such language is included, it shall be considered unenforceable and will not be incorporated into any resulting delivery order.

Attachment 1 – Purchase Description Attachment 2 – Additional Terms and Conditions Attachment 3 – FAR 52.204-26 and 52.204-24 Certification (not required if Quoter has previously responded “does not” to the provision 52.212-3(v), accessible at https://sam.gov/SAM/)

Attachment 4 – Interim Invoice Instructions Attachment 5 – Standard Invoice Instructions

ATTACHMENTS

https://sam.gov/SAM/

SMALL BUSINESS SIZE STANDARD: 1,000 employees