NIH-NINDS-CSS-20-5693900.pdf

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: Brand Name or Equal: Portable MRI System

Introductory Statement

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation Number and Authority

(ii) The solicitation number is NIH-NINDS-CSS-20-5693900 and the solicitation is issued as a Request for Quotation (RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold. This acquisition is being conducted using full and open competition with no set-aside restrictions.

It is the Government’s intent to award a purchase order using these procedures. Any quotations submitted MUST conform to the specifications contained in the RFQ and Attachment 1 - Purchase Description.

The Government intends to award a single, Firm-Fixed-Price (FFP) purchase order without discussions. Therefore, it is important that your initial quotation include your most favorable terms from both a price and technical standpoint. But the Government may conduct discussions if it determines it is in its best interest to do so.

The Government also reserves the right to award no purchase order depending on the quality of the quotations, the availability of funding, and the continued existence of the requirement.

Applicable Federal Acquisition Circular

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07, dated July 02, 2020.

NAICS Code and Small Business Standard

(iv) The associated NAICS code is 334516 – Analytical Laboratory Instrument Manufacturing and the small business size standard is 1,000 employees.

Description of Requirement

(v) The National Institute for Neurological Disorders and Stroke (NINDS), which is a part of the National Institutes of Health (NIH), has a requirement for: 1) an ultra-low-field portable magnetic resonance imaging (MRI) machine that is brand-name or equal to Hyperfine Research’s Portable Point-of-Care Mark 1.5 MRI system, and 2) maintenance services for the MRI system. This will allow the NINDS investigators to screen patients with multiple sclerosis (MS) on their bedside as opposed to transferring them to an imaging facility.

Please see Attachment 1 - Purchase Description for more information.

Essential Characteristics

(vi) To satisfy the program office’s requirements, any proposed MRI system must meet the following salient physical, functional, or performance characteristics:

• Ultra-low-field (64 millitesla) MRI scanner capable of providing images of the head;

• Must be mounted on a motorized platform that can move to the head of a patient’s bed;

• Must plug into a standard 110 V wall outlet;

• Can be operated via a tablet computer;

• Can produce images capable of being seen on a clinical Picture Archiving and Communication System;

• Must weigh under 1500 lbs.

Responses to this solicitation must include enough information to establish that the Quoter is capable of providing the required equipment. Accordingly, the quotation shall include: descriptions and product/catalog numbers for all line items; all unit prices, list prices, and shipping and handling prices; all delivery terms (including delivery date and F.O.B. Point); each item’s place of manufacture; any prompt payment discount terms;

and all other information or factors that may be relevant to the award determination.

Additionally, the total price of the quotation, including all items, options, costs, and any applicable taxes, MUST be clearly indicated.

Delivery Requirements

(vii) The Quoter shall deliver and install all equipment within 45 days after receipt of order (ARO) at the NIH Main Campus Building 10, 10 Center Drive, Room 5C103, MSC

1400, Bethesda, MD 20892 between the hours of 8:00 am and 5:00 pm, Eastern Daylight Time (EDT), Monday through Friday. Delivery must be Freight on Board (FOB) Destination, include inside delivery, and be coordinated with the Contracting Officer’s Representative (COR) prior to shipment.

Maintenance Requirements

(viii) The purchase order shall include three option years for continued maintenance (planned and repairs), scanner software upgrades, image transfer fees, unlimited cloud storage, unlimited cloud access, and access to all cloud applications and tools starting from the date the system is delivered. The Quoter shall maintain all equipment in accordance with the requirements outlined in Attachment 1 – Purchase Description for the duration of the anticipated period of performance:

Base Period: 09/01/2020 – 08/31/2021 Option Period One: 09/01/2021 – 08/31/2022 Option Period Two: 09/01/2022 – 08/31/2023 Option Period Three: 09/01/2023 – 08/31/2024

Quotation Format

(ix) It is recommended that all Quoters structure their quotations using the following approximate format:

Base Period (includes equipment delivery, installation, training, and one-year warranty):

Total Amount: $____

Option Period One (includes one year of maintenance services):

Total Amount: $____

Option Period Two (includes one year of maintenance services):

Total Amount: $____

Option Period Three (includes one year of maintenance services):

Total Amount: $____

Total Price (Base Period and all Options ): $_____

Applicability of FAR provision 52.212-1

(x) The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by reference.

Applicability of FAR provision 52.212-2

(xi) The provision at FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition. The following evaluation factor information is provided as an addendum:

(a) The Government will evaluate your quote for conformance to the RFQ’s requirements. This evaluation will include verification that the Quoter has followed all instructions contained in the RFQ and a determination that the Quoter is responsible.

(b) The Government will award a purchase order on a Lowest Price Technically Acceptable (LPTA) basis, which requires that award be made to the lowest-priced quote that meets or exceeds the acceptability standards for non-cost factors. A technically acceptable quote must include the required quantities of all supplies, which must comply with the salient characteristics specified in the Purchase Description.

(c) If the Quoter (1) fails or refuses to assent to any term, (2) proposes additional terms, or (3) fails to submit or omits material information required by this RFQ, then the Government will consider your quote UNACCEPTABLE.

(d) The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

The Government must then determine that the total price is fair and reasonable, taking into consideration any price reductions offered by the Quoter.

Applicability of FAR provision 52.212-3

(xii) The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this acquisition and can be found at .Attachment 3 – Representations and Certifications.

Applicability of FAR clause 52.212-4

(xiii) The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and is incorporated by reference.

Applicability of FAR clause 52.212-5

(xiv) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition The specific portions of 52.212-5 that apply to the acquisition can be found at Attachment 2 - Additional Terms and Conditions.

Additional Instructions

(xv) Equipment must be warranted to be free from material defects in workmanship or material under normal use and service for a period of at least a one (1) year. Quoter shall provide repairs if necessary during the warranty period and will cover all parts, labor, and associated travel costs.

The Quoter shall provide an OEM-certified service technician to perform setup and installation. An OEM technician must also provide on-site training within two (2) weeks of equipment installation.

Additionally, the Quoter shall include its Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), and certification of business size in its response, and have an active SAM registration, which can be accessed at www.sam.gov.

Furthermore, the Quoter shall complete and sign Attachment 3 – Representations and Certifications and include the document in its response. Please pay particular attention to the highlighted text and provide no more information than is required.

Finally, the successful Quoter shall submit all invoices in accordance with Attachment 4

– Invoice Instructions until notified that they are to begin using the procedures outlined in Attachment 5 – Standard Invoice Instructions. In accordance with the Prompt Payment Act (31 U.S.C. 3903), payment will be made no later than 30 days after a proper invoice is received.

Applicability of Defense Priorities and Allocations System (DPAS)

(xvi) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Response Deadline

(xvii) All responses must be received by August 11, 2020 at 07:00 pm EDT and reference solicitation number NIH-NINDS-CSS-20-5693900. Responses shall be submitted electronically to Evan Feely, Contract Specialist, at evan.feely@nih.gov.

Fax responses will NOT be accepted.

Solicitation Point of Contact

(xviii) The name and telephone number of the individual to contact for information regarding the solicitation:

Evan Feely Contract Specialist

Phone: 301-827-5301 Email: evan.feely@nih.gov http://www.sam.gov/ https://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 mailto:evan.feely@nih.gov

Any questions regarding this RFQ must be submitted electronically to the listed point of contact by August 07, 2020 at 05:00 PM EDT. Fax responses will NOT be accepted.

Commercial Provisions/Clauses

(xix) Please be advised that the National Institute on Neurological Disorders and Stroke (NINDS), National Institutes of Health (NIH) is a Federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not appropriate for a contract with a Federal agency. Specifically, NIH considers any provision in your mass-market commercial sales and/or license agreement terms and conditions to be inappropriate and unenforceable that:

(1) Contravenes a right granted NIH under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violated the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations, or

(4) Violates fundamental public policy.

NIH shall assume that you agree with the statements herein if you submit a quotation and accept NIH's purchase order.

IMPORTANT

(xx) This RFQ does not commit the Government to pay any costs incurred in the preparation of the submission of a quotation or to contract for supplies or services.

Attachments

(xxi) Attachment 1 – Purchase Description Attachment 2 – Additional Terms and Conditions Attachment 3 – Representations and Certifications Attachment 4 – Interim Invoice Instructions Attachment 5 – Standard Invoice Instructions