Attahcment A-10 FSA Invoice Clause .doc

Attachment A-10

FSA 32-1 Invoice Clause (MAR 2012)

The Contractor must submit an invoice via mail, fax, or e-mail for this contract in order to be paid for products and/or services rendered. For Prompt Payment Act purposes, Invoices received after 3 p.m. will be processed on the next business day.

Federal Student Aid's "Designated Billing Office" (DBO) is:

US Department of Education

Union Center Plaza

Federal Student Aid Administration

830 First Street, NE – Suite 54B1

Washington, D.C. 20201-0001

E-mail: InvoiceAdmin @ed.gov

Fax: (202) 275-3477

A contractor shall also simultaneously submit copies of the invoice to the Contracting Officer (CO) and one to the Contracting Officer's Representative (COR). The CO and COR should receive copies via the same means as the invoice sent to the DBO.

When submitting an invoice via mail, the Contractor shall submit the original invoice and two copies of the invoice.

At a minimum the following items must be addressed in order for the invoice to be considered “proper” for payment:

(1) Name and Address of the Contractor.

(2) Invoice Number and Invoice Date.

(3) The Contract number, contract line item, and if applicable, the order number.

(4) Description, quantity, unit of measure, unit price, and extended price of the delivered item or service, as defined in the contract or order.

(5) Terms of any offered prompt payment discount.

(6) Name, title, and phone number of persons to be notified in event of a defective invoice.

(7) The period of time covered by the invoice.

(8) Totals, supported by subtotals, and subtotals should be supported by detail (i.e. documentation for categories of labor, hours performed, unit prices) and deliverables provided.

(9) If required by this contract or order, receipts must be provided to support documentation of “other direct costs” (ODCs) or materials.

(10) SPECIAL INSTRUCTIONS FOR FINANCE PAYMENTS:

Invoices for finance payments shall specifically and prominently identify the payment request as follows:

REQUEST FOR FINANCING PAYMENT

Finance payments are not subject to the Prompt Payment Act. Failure to identify the invoice as a request for financing may result in delay of payment. Invoices that are identified as Requests for Finance Payments shall only include the finance payments listed in the contract. Requests for finance payments shall not be combined with other types of invoice payments.

NFP-RFP-2010