NF 1707__Redacted.pdf

NASA Form 1707 06/22 (6.2) PREVIOUS EDITIONS ARE OBSOLETE. Validate prior to use. NRRS 5/1 Instruction Page 1 of 2

Instructions for Special Approvals and Affirmations of Requisitions

A. GENERAL INFORMATION

Purpose NASA Form (NF) 1707, "Special Approvals and Affirmations of Requisitions" is required by the NASA Federal Acquisition Regulation Supplement, section 1804.7301, to document procurement request coordination. The procurement office will not accept a requisition until all required coordinations have been documented.

When and How to Submit the NF 1707 The procurement request (PR) is known as a "purchase requisition" (requisition) and is developed in NASA's Integrated Enterprise Management Program/Core Financial Module (CF). For a requisition to be sent forward for action, CF requires that several coordinations be obtained first.

However, there are additional required coordinations at the Agency level and sometimes at the Center level. The initiator of the requisition is respons ble for obtaining those additional coordinations. This form must be used to document additional coordinations. The completed NF 1707 and any additional special approvals or affirmations required must be electronically attached to the requisition in CF and must include the name of the approver and date approved. The contracting officer must include a hard copy in the contract file, or a link to the electronic copy. The procurement office must not accept a requisition until all required coordinations have been documented. The NF 1707 is not required for within scope actions for which special approvals and affirmations have previously been obtained. In addition, the NF 1707 is not required for grants, cooperative agreements, and space act agreements.

Who Completes the Form The initiator of the requisition signs the form affirming that the coordinations have been completed.

B. DETAILED INSTRUCTIONS

Section 1 - NASA STRATEGIC SOURCING INITIATIVE The requestor shall check the appropriate block to indicate that a review of the NASA strategic sourcing contract database available on the Office of Procurement Strategic Sourcing website has been performed. The requestor shall indicate that the requirement IS AVAILABLE through the NASA Strategic Sourcing Initiative and provide the mandatory source contract number. If the review finds that the requirement IS NOT AVAILABLE through the NASA strategic Sourcing Initiative, then supporting documentation e.g., memorandum needs to be attached which indicates why the requirement cannot be met utilizing a mandatory source contract.

Section 2 - INFORMATION SYSTEMS AND ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY There are four subsections. In the first subsection, the requestor shall check the appropriate block to indicate if the procurement is for information systems or services involving information systems. NASA will include all commodity IT (Hardware and Software), ground systems, mission control centers and data centers. Onboard flight avionics and flight software that are a non-severable and an integral part of the flight system are not considered IT for the purpose of OMB IT budget reporting. However, such avionics/software are included within the cyber security portfolio. Defining a device/service as IT does not exclude its’ classification as an R&D or engineering device/services. If it is, the cognizant Center Chief Information Officer (CIO) will determine if the purchase has a System Security Plan (SSP) that includes a FIPS-199 for a moderate- or high-impact information system, as defined by the National Institute of Standard and Technology (NIST). The CIO will check the box recommending the appropriate NFS security clauses based on the level of access the contractor will have to the system and the SSP requirements.

In the second subsection, INTERNET PROTOCOL VERSION SIX (IPv6), the requestor shall check the appropriate block to indicate if the procurement is for information technology (IT) items that can use Internet Protocol to communicate. The requestor shall specify IPv6 requirements, provide them to the vendor and obtain the vendor's Suppliers Declaration of Conformity (SDOC) for the specific item being purchased. The requestor shall compare the IPv6 requirements to the capabilities captured in the SDOC, provide the necessary IPv6 requirements analysis and indicate whether it is prudent to proceed with purchasing this item if any IPv6 deficiencies have been identified in the item. Requestors shall provide the IPv6 Compliance Procurement Waiver (NF 1835) for any items that have no IPv6 capabilities. For purchases under $100K, such waivers shall be signed by the Center CIO. Purchases valued at or above $100K shall require waivers to be signed by the agency CIO. For further guidance, please review the NASA IPv6 Compliance Users Guide on NASA's internal IPv6 websites: http://inside.nasa.gov/ocio/content/nasa-ipv6.

In the third subsection, the requestor must check the appropriate block to indicate if the procurement is for software and/or maintenance acquisition.

The requestor must indicate coordination with the Center CIO and the ELMT Program Office on the acquisition and authorization to acquire any software licenses or software maintenance outside of the ELMT program, if applicable.

In the fourth subsection the requestor must check the appropriate block to indicate if the PR is for information and communication technology (ICT) items. If the PR is to acquire ICT, the requestor must check the appropriate boxes to indicate if the item meets accessibility standards. If an accessible item is not available, or if the item is exempt from the standards, additional documentation is required.

Contact ITAM with any questions at LaRC-ITAM@mail.nasa.gov

Section 3 - ENVIRONMENTAL / SUSTAINABLE ACQUISITION The requestor must search a Government-wide website of environmental programs to determine if one or more of these program requirements apply to the procurement, if the procurement acquires the product directly or if a contractor will acquire the product in performance of the contract. If the product will be procured, the requestor must indicate if the procurement specification includes the environmentally preferred product or if a waiver or other required documentation is attached.

Section 4 - SERVICE CONTRACTING If the procurement is to acquire services, the requestor must check the appropriate boxes to indicate the services will comply with Federal requirements.

NASA Form 1707 06/22 (6.2) PREVIOUS EDITIONS ARE OBSOLETE. Validate prior to use. NRRS 5/1 Instruction Page 2 of 2

Instructions for Special Approvals and Affirmations of Requisitions

Section 5 - TECHNICAL APPROVAL There are six subsections to this section. For all subsections, the requestor shall coordinate with the program or project technical authority. For the first subsection, if the purchase request (PR) is for space flight or ground support programs, the requestor shall check the appropriate box to affirm that the most recent specifications are cited, or a waiver is attached. For the second subsection, the requestor shall check the appropriate box to indicate if the PR is related to space communication and navigation capabilities. If it is, then the requestor shall affirm that the PR has been coordinated with Human Exploration and Operations Mission Directorate (HEOMD). For the third subsection the requestor shall check the appropriate boxes to indicate if the acquisition will require utilization of Earned Value Management System (EVMS) requirements, and if any exceptions apply. Exceptions will require approval by the Center EVM Point of Contact. For the fourth subsection, the requestor shall check the appropriate box to affirm that the acquisition will or will not involve the design, preparation or creation of communications material. For the fifth subsection the requestor shall check the appropriate box to affirm that the requisite Center Flight Operations Office has provided concurrence as listed in NPR 7900.3 or that it is not applicable. For the sixth subsection the requestor must indicate if the procurement is subject to the software engineering requirements specified in NPR 7150.2, NASA Software Engineering Requirements.

Section 6 - QUALITY ASSURANCE There are three subsections to this section. In the first section, the requestor must indicate which quality assurance requirements, as listed in NPR 8735.2, apply. In the second section, if the PR acquires a safety critical item, the requestor must indicate that the item has been screened as required by NPR 8735.1. In the third section, the requestor must indicate if the PR is for items requiring higher level quality assurance. For items requiring higher level quality assurance, the requestor must specify which higher-level quality assurance standard applies.

Section 7 - HEALTH AND SAFETY The requestor must indicate if the PR is to acquire hazardous or potentially hazardous substances or articles, as defined in NPR 1800.1 and NPR

8715.1. If the PR is for hazardous or potentially hazardous substances or articles, the requestor must affirm that it has been screened in accordance with NPR 1800.1 and NPR 8715.1.

Section 8 - CAPITAL EQUIPMENT The requestor must indicate if the PR is to acquire capital equipment. If the PR is to acquire capital equipment, then the requestor must check the appropriate box and attach NF 1739.

Please contact the Property Accounting Team in the Office of Chief Financial Officer for any questions or guidance.

Section 9 - REQUIRED SPECIAL APPROVALS, CENTER SPECIFIC SUPPLEMENTS This section is designed to allow for center-specific or special approvals added by the center. Follow center policy when completing this section.

Section 10 - FOREIGN TRAVEL BRIEFINGS FOR NASA CONTRACTORS The requestor must indicate if the PR will require NASA contractor employees to go on official travel to Designated Countries, Russia and other high-threat locations. If the PR requires NASA contractor employees to go on official travel to Designated Countries, Russia and other high-threat locations, the requestor must check the appropriate box and affirm that the Performance Work Statement, Statement of Work, Description, or Specification includes language that NASA contractor employees going on official travel to Designated Countries, Russia and other high-threat locations, receive pre- and post-travel Counterintelligence threat briefings/debriefings per NPR 1660.1. For additional information see the NASA Counterintelligence Division’s website at: http://www.hq.nasa.gov/office/ops/nasaonly/internal/ci/foreign.htm.

Section 11 - EXTRANEOUS PROMOTIONAL & PERSONAL USE ITEMS The requestor must indicate that the PR does not involve the direct purchase by a NASA civil servant or indirect purchase through a NASA contractor or subcontractor of any of the prohibited extraneous promotional or personal use items set forth in the NASA Mission Support Council (MSC) Memorandum MSC-2011-12-001, Eliminating Extraneous Promotional & Personal Use Items, as amended (https://www.hq.nasa.gov/office/procurement/regs/memos/msc-memo-MSC-2011-12-001a.pdf).

Section 12 - OTHER CURRENT NASA DIRECTIVES The requestor must indicate that a review of the NASA Online Directives Information System (NODIS) of current NASA Directives (NPR, NPD, and NID) not already indicated in the above Sections of this form has been performed. There are no additional NASA Directives applicable to this PR. If the review finds there are additional NASA Directives applicable then the list of applicable Directive(s) is attached with the PR and are appropriately included in Performance Work Statement, Statement of Work, or Specification.

LaRC Section 13 - SOFTWARE ENGINEERING The requestor must indicate if the procurement is subject to the software engineering requirements specified in NPR 7150.2, NASA Software Engineering Requirements ( or Langley's version: LPR 7150.2, LaRC Software Engineering Requirements). For assistance contract the LaRC SEPG Representative for contracts' whose name is identified at https://sites-e.larc.nasa.gov/sweng/home_pg/.

LaRC Section 14 - NASA AVIATION SAFETY PROGRAM (Revised) The requestor must indicate if the PR is to acquire (1) maintenance services performed external to NASA facilities OR; (2) the acquisition of aircraft UAS (Unmanned Aircraft Systems), or commercial aviation services, as defined in NPR 7900.3 and NFS 1847.2

LaRC Section 15 - PRECIOUS METALS This requestor must indicate if the procurement is to acquire precious metals as outlined in NPR 4100 and ensure the required approvals have been received and the Precious Metals Request Document signed accordingly. (LF606)