JUSTIFICATION_AND_APPROVAL_RETRIEVE_SIGNED.pdf

JUSTIFICATION AND APPROVAL

FOR

SOLE SOURCE PRODUCT OVER

THE MICRO-PURCHASE

ACQUISITION THRESHOLD

CONTRACTING ACTIVITY: The contracting organization responsible for this action is the USDA- NRCS-NDCSMC at 501 West Felix Street, Building 23 Fort Worth, Texas 76115. This contracting action is a Justification for Other than Full and Open Competition; FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements Citations: 10 U.S.C. 2304(c)(1) or 41 U.S.C. 3304(a)(1).

NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED. This Contract action is for the sole source acquisition of services from Retrieve Technology for the continued update and maintenance of the NRCS’s AutoCAD system. Retrieve won an initial competitive contract and due to the proprietary nature of the system and licensing arrangements there is no other alternative to do these updates without the government incurring substantial cost that would not be recovered.

A DESCRIPTION OE THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY'S NEEDS (INCLUDING THE ESTIMATED VALUE).

Develop the NRCS AutoCAD Civil 3D 2016 Drawing Template Update NRCS Custom Applications for AutoCAD Civil 3D 2016 Develop Custom NRCS AutoCAD 3D 2016 Training kApps Close Caption and Distribute Custom NRCS AutoCAD 3D 2016 Training kApps

Overall estimated value of this acquisition is $37,000.00.

THE AUTHORITY AND SUPPORTING RATIONALE: FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. (a) FAR subpart 13.5 were used in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C.

1903. This is a follow on to a previously competed contract action that was awarded to Retrieve and since it is to update the existing systems which are proprietary to Retrieve no other source will or can satisfy the agency’s needs.

A DETERMINATION BY THE ORDERING ACTIVITY CONTRACTING OFFICER

THAT THE ORDER REPRESENTS THE BEST VALUE

I determine that the anticipated cost to the Government will be fair and reasonable. Based

. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED.

There are other companies that could produce these products, however there has been tremendous customization over the last several years under a previously competed contract. The customization is done in a proprietary system that would require other vendors to start from scratch, this duplication of efforts would end up costing the government additional time and money.

08/28/2015