NB688000-26-02413 RFQ BEST VALUE.pdf

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS OR

SERVICES PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS

SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS

ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING

REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

Solicitation number NB688000-26-02413 is a Request for Quotation (RFQ) conducted under the authority of FAR Overhaul, Part 12, Acquisition of Commercial Products and Commercial Services.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, dated March 13, 2026, and the Revolutionary FAR Overhaul (RFO), supplemented by Department of Commerce Acquisition Policy.

The associated NAICS is 334515 – Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals with a size standard of 750 employees. If the Offeror’s representations and certifications do not reflect the NAICS code governing this solicitation, Offerors must submit documentation that they are a small business under the NAICS code governing this solicitation.

This requirement is being solicited as unrestricted.

Attached is the Requirements and Specifications document describing the requirements for solicitation NB688000-26-02413 for the following line-item number(s) (CLINs) to include a description of the item(s), quantities, and units of measure (including any applicable option(s)).

Item Number Supplies/Services Description QTY Unit of Issue

Unit Price

Amount

Time Scale Synthesizers per the Requirements and Specifications

Shipping to be included in Firm-fixed Pricing. (FOB Destination)

4 Each $ $

Total Value: $

Date(s) and place(s) of delivery and acceptance and FOB point are required in accordance with the attached Requirements and Specifications document.

THE PROVISION AT FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION JAN 2026), applies to this acquisition. See Addendum to FAR 52.212-1 below.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION Jan 2026):

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations via email, so that NIST receives them no later than 11:00 AM Mountain Time, August 10, 2026. E-mail quotations shall be submitted directly to the Contracting Officer Lisa Stevens at lisa.stevens@nist.gov.

Please reference the RFQ number in the subject line of all email communications. Quotations shall not be deemed received by the Government until the quotation is received in the e-mail inbox set forth above.

INQUIRIES:

Quoters must submit all questions concerning this solicitation in writing to the Contracting Officer, Lisa Stevens at lisa.stevens@nist.gov.

QUOTATION PREPARATION INSTRUCTIONS:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat and logically assembled.

All pages of the quotation shall be appropriately numbered.

The Quoter’s quotation shall be clearly divided into the following distinct volumes:

VOLUME I – TECHNICAL QUOTATION

VOLUME II – PRICE QUOTATION

VOLUME III- TERMS AND CONDITIONS

VOLUME I - TECHNICAL QUOTATION:

The Quoter shall submit one (1) copy of their technical quotation, electronically, via E-mail to the Contracting Officer identified above. The technical quotation shall address the following:

Technical Capability:

The quoter shall submit technical approach and capability documentation which may include a narrative, charts, graphs, tables, drawings, product / service literature, and as applicable, demonstrated authority to provide the necessary items and perform the required services identified in the Requirements and Specifications (Attachment 1). The documentation shall clearly describe, in sufficient detail, the vendor's authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedules, warranties, and all service requirements. The submission shall clearly identify each line item above.

The submission must demonstrate that the proposed system meets or exceeds each minimum requirement described within the attached statement of requirements document by providing a citation between the statement of requirements paragraph and the relevant section of the technical description or product literature. The quoter must not simply state they will meet or exceed the requirement; evidence must be provided. If applicable, evidence that the quoter is authorized by the manufacturer to provide the item(s) in the quotation shall be included.

Schedule / Delivery:

Submittal Requirements: Submit document(s) that clearly and unambiguously confirms delivery of all items and / or performance of services by required delivery dates; or propose alternate delivery dates.

The schedule shall identify proposed item installation dates, training dates, and any other critical date identified in the specification document.

Warranty:

Submittal Requirements: Vendor shall provide a description of the proposed warranty and specifically address:

a. Length of warranty

b. Warrant inclusions regarding maintenance, repairs, use of temporary equipment during maintenance / repair actions, etc.

c. Response time to Government for service inquiry (phone & email)

d. Response time for maintenance and repair services (when required)

Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contracting Officer identified above. The price quotation shall address, at minimum, the following information.

a) The solicitation (RFQ) number

b) The name, phone number, and email address of the quoter's/contractor’s point of contact.

c) Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.

d) A firm fixed price for each required line item, including a unit price and total amount where applicable, and the aggregate quoted firm fixed price for the requirement. All quoted pricing is final and will not be adjusted after award. Vendor shall put all pricing in their official quote.

e) Shipping and Delivery costs must be included in the quotation either as a separate line item or contained in the total price of the quote. The quotation shall include a total firm fixed price for the requirement that includes all shipping/delivery costs

f) Any applicable discount terms.

g) Vendor shall provide the Country of Origin where the product is manufactured.

Quoters that are proposing products manufactured outside of the United States must identify any other or unknown charges that may be applicable to the sale of these products (here indicated as CLIN 0001) on price quotes/proposals. This price element may be listed as part of the cost of the product or as a sub-total element but must be clearly identified. This price element must only apply to the total value of the goods identified for customs processing. Only include the country of origin and the tariff percentage currently in place or the expected amount at time of delivery for that country.

Price quotes shall clearly identify the relevant tariffs in terms of percentage and total cost. If there are multiple countries of origins and associated tariffs, identify each separately.

Volume III – Terms and Conditions:

The quoter shall review the provision and clauses attachment and complete any required information as record via a separate volume response to this solicitation.

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation.

Contracting officers will rely on representations from offers based on provisions in the solicitation.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Acceptance of Terms and Conditions:

If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order (PO).

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Quoter’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the

Offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government intends to award a single firm fixed purchase order (PO) from this solicitation utilizing simplified acquisitions procedures in accordance with FAR part 12 of the Revolutionary FAR Overhaul.

The Government reserves the right not to award a PO and to make an award without discussions based solely upon initial quotes.

Basis for Award:

The Government will make an award to the quoter with the proposed solution that is most advantageous to the Government, price and non-price factors considered. The evaluation factors shown below in descending order of importance will be used to evaluate quotations.

A quoter's failure to address any factor may be considered indicative of the quoter's lack of understanding of the Government's requirements and may result in the quotation being determined unacceptable.

Evaluation Factors:

Technical Capability: No prototypes, demonstration models, used or refurbished instruments will be considered. Evaluation of technical capability shall be based on the information provided in the quotation. NIST will evaluate the extent to which the quoter has demonstrated that its proposed equipment meets or exceeds all minimum requirements. Quotations that do not demonstrate the proposed equipment meets all requirements will not be considered further for award. If a quoter’s technical description and/or product literature does not indicate whether its proposed equipment meets a certain minimum requirement, NIST will determine that it does not meet the requirements.

Schedule / Delivery: This factor will be evaluated to determine whether the vendor understand the delivery schedule requirements and whether the vendor is capable of meeting the required delivery schedule per the request for quotations. The Government may assess an earlier delivery schedule as more favorable and added value to the Government (sooner may be determined better).

Warranty: Evaluation of this factor is a subjective evaluation of the vendor submittals to determine the comprehensiveness of the warranty in terms of length, inclusions, response time for service inquiries and response time for maintenance and repair services.

High Confidence The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with little or no Government intervention.

Some Confidence The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with some Government intervention.

Low Confidence The Government has low confidence that the Quoter understands the requirement, proposes a sound approach or will be successful in performing even with Government intervention.

Price: The proposed price will be evaluated. The evaluation will determine whether the proposed prices are reasonable in relation to the solicitation requirements. Prices must be entirely compatible with the technical portion of the quotation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachments:

Attachment 1 – Requirements and Specifications Attachment 2 - Provisions and Clauses