FBO_combined_synopsis.pdf

Solicitation NB6710000-18-01463; Updated 9 Aug 2018

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Please acknowledge receipt of this Request for Quote (RFQ). Indicate via email if you decline to provide a quote by responding “no quote”.

(i) Solicitation number NB6710000-18-01463 is a Request for Quotation (RFQ) conducted under the authority of FAR 13, Simplified Acquisition Procedures.

(ii) This RFQ, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular FAC Number/Effective Date: FAC 2005-101, Effective: 20 Jul 2018

(iii) The associated NAICS 517911 code, Telecommunication Reseller, has a small business size standard of 1500. This is a full and open competition.

(iv) Attached is the Statement of Work (SOW) describing the requirements for solicitation NB6710000-18-01463 for the following line item number(s) and items, quantities, and units of measure.

CLIN Item(s) Qty Unit Price Total Price 0001 Land Mobile Radio (LMR) System 1 ea $ $ Deployment and Associated Services (per SOW) Installation of 1 LMR System with 1 Repeater (30 Aug 18 – 30 Nov 18) System Support and Maintenance, Warranty: One-year from date of system acceptance

Option Period CLINS:

1001 System Support & Maintenance 1ea $ $

(1st Option Period) TBD; modification will be issued To include firm 1 Yr. time frame once system is accepted.

2001 System Support & Maintenance 1ea $ (2nd Option Period, TBD; modification will be issued)

3001 System Support & Maintenance 1ea $ $ (3rd Option Period, TBD; modification will be issued)

4001 System Support & Maintenance 1ea $ $ (4th Option Period, TBD; modification will be issued)

TOTAL PRICE $_________

*** Shipping, Inspection and Acceptance is FOB Destination. Please include all transportation and shipping charges in your prices in CLIN 0001*** *****If Applicable, Please identify if you are quoting GSA Pricing or Open Market Pricing.****

A Description of the requirements for the items to be acquired are in the attached SOW.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781

Delivery. See CLINS above for delivery and periods of performance

The provision at FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.

Offeror shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation.

The provision at FAR 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

1. EVALUATION FACTORS FOR AWARD

Award of this contract will be made on a competitive basis, using “tradeoff” among cost/price and non-cost/price factors. The Government may elect to award to other than the lowest priced contractor, or other than the contractor with the highest rated non-cost/price proposal. In either case, a tradeoff will be conducted. The government reserves such right of flexibility in conducting the evaluation as necessary to assure an award with the contractor providing the best value to the government.

Cost/price will be evaluated separately from past performance and other non-cost/price factors and will be evaluated for fairness and reasonableness. The total evaluated cost/price will be evaluated for reasonableness in terms of:

A. Technical:

i. Hardware meeting the specification requirements called out in paragraph III of the Statement of Work (SOW);

ii. Installation and site modifications meeting the specifications requirements called out in paragraph III of the SOW;

iii. Training plan meeting the specifications requirements called out in paragraph III of the SOW;

iv. Past performance; and

B. Price:

The technical factor is more important than the overall price. The importance of price in the evaluation will increase with the degree of equality among quotations of the non-price factor.

The Government reserves the right to consider information gathered from sources outside the contractor’s proposals.

2. Non-Cost/Price Evaluation Criteria

The non-cost/price evaluation criteria are listed below. Each is of equal importance.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754

Factor 1., Technical

1.1 Hardware:

The Contractor shall recommend hardware to meet the specifications defined in paragraph III A. of the SOW.

Basis of Evaluation:

The Contractor recommended hardware will be subjectively evaluated to determine conformance to the specifications defined in paragraph III.A. of the SOW.

1.2 Installation and Site Modifications:

The Contractor shall submit an installation and site modifications plan that meets the specifications defined in paragraph III.B. of the SOW.

Basis of Evaluation:

The Contractor recommended installation and site modifications plan will be subjectively evaluated to determine conformance to the specifications defined in paragraph III.B. of the SOW.

1.3 Training

The Contractor shall submit a training plan that conforms with paragraph III.C. of the

SOW.

Basis of Evaluation:

The Contractor training plan will be subjectively evaluated to determine conformance to the specifications defined in paragraph III.C. of the SOW.

1.4 Past Performance

The Contractor shall provide performance information on jobs completed within the last three (3) years that are similarly described in the SOW in a format of its choice.

The Contractor shall address past performance issues relating to hardware delivered including operations start-up, installation and site modifications including issues and resolutions, and training classes conducted. If performance deficiencies were identified, include resolutions and plans to prevent a repeat of such deficiencies. If the Contractor has no relevant past performance, a statement to that effect should be included in the proposal.

Basis of Evaluation:

Contractor past performance will be subjectively evaluated to determine its capability to successfully perform the requirements of the SOW.

Factor 2, Price

Please provide supporting information and documentation such as calculations, price lists, product literature, or any other applicable supporting documentation.

Price will be considered when the technical requirement has been met. The price evaluation will determine whether the proposed prices are fair and reasonable in relation to the solicitation requirements and equipment proposed/quoted. Price quotations shall be entirely compatible with the proposed technical solution(s).

The degree of importance of the proposed prices will increase with the degree of equality of the quotations in relation to the technical factor on which the selection is to be based.

The Government may award to other than the lowest priced Offeror or the highest technically rated quotation utilizing price as a trade-off for the technical factor.

The Government reserves the right to make an award without discussions based solely upon initial quotations. Therefore, offerors should ensure that their initial quotation constitutes their best offer in terms of both price and the technical solution being proposed.

Price discounts are requested.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site access through http://www.sam.gov/portal.

If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited are applicable to the acquisition:

52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-50, Combating Trafficking in Persons 52.223-18, Contractor Policy to Ban Text Messaging While Driving http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://www.sam.gov/portal http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286863 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327644

52.225-1, Buy American Act-Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer

The following additional contract requirement(s) and additional terms and conditions are necessary for this acquisition and consistent with customary commercial practices:

Additional Contract Requirements:

All communications and documents must include the solicitation # NB6710000-18-01463. Please email your quote to michael.fredericks@nist.gov

All quotations shall include the following information:

1. A Safety Plan (see attached Appendix A for guidance) for NIST approval.

2. Information sufficient to demonstrate you can meet or exceed the requirements in the Specifications.

3. Firm fixed price quote.

4. Payment Terms: Net 30.

5. FOB Destination including delivery cost for delivery to:

DOC - NIST

325 Broadway Boulder, CO 80305.

Delivery point of contact will be provided upon award. (NIST reserves the right to ship using the NIST Account).

6. Company DUNS No. In order to be eligible for this award, the offeror must have and maintain an active registration at the System for Award Management at www.sam.gov., and have completed Representations and Certifications therein for the specified NAICS code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

Additional Terms and Conditions:

Provisions:

FAR 52.225-18 – Place of Manufacture FAR 52.232-15, Progress Payments Not Included.

CAR 1352.213-70, Evaluation Utilizing Simplified Acquisition Procedures CAR 1352.215-70, Proposal Preparation CAR 1352.233-70, Agency Protests CAR 1352.233-71, GAO and Court of Federal Claims Protests

Clauses:

mailto:michael.fredericks@nist.gov http://www.sam.gov/

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.247-34, FOB Destination

CAR 1352.201-70, Contracting Officer’s Authority CAR 1352.209-73, Compliance with the Laws CAR 1352.209-74, Organizational Conflict of Interest

CAR 1352.246-70, Place of Acceptance (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

NIST

Shipping and Receiving 325 Broadway Boulder, CO 80305

NIST LOCAL-04 BILLING INSTRUCTIONS

(a) NIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV.

(b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract.

(c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to:

NIST: Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621

NIST LOCAL-39 MARKING/PACKING INSTRUCTIONS

(1) If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly. Each individual Package / container in the shipment shall include deliverables on a per-CLIN or Item basis.

(2) For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual components constitute a full and complete "unit" for each bid item. The packing list shall include the brief description of each item found in the Schedule. If more than one container is required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an issuable unit.

(3) The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER ITEM NUMBER shall be placed on the exterior of all containers.

NIST LOCAL-53 Contract Performance During Changes in NIST Operating Status Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business mailto:INVOICE@NIST.GOV operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the government to incur additional obligations during the lapse in appropriation may continue performance.

Defense Priorities and Allocations System (DPAS) is not applicable and not assigned rating.

Requests for pictures of the work site (145 Mbytes): NIST cannot make the pictures available to everyone via NIST NFiles. Vendors requiring pictures need to send a request to (tim.thompson@nist.gov) to setup an NFiles link.

Any questions must be put in writing and sent via e-mail to the Contracting Officer michael.fredericks@nist.gov no later than 2pm Mountain Time, Monday, 13 August 2018.

The solicitation will close on Monday, August 20, 2018 at 2pm Mountain Time. All quotations shall be delivered electronically by the specified close date and time to Michael G. Fredericks, Contract Officer at michael.fredericks@nist.gov.

Contact Michael G. Fredericks at 303-497-7763 for information regarding the solicitation.

https://www.nist.gov/ http://www.opm.gov/