COMBINED SYNOPSIS Solicitation for PRESNET.doc

COMBINED SYNOPSIS/SOLICITATION

This acquisition is being issued in accordance with FAR Part 13, Simplified Acquisition Procedures. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed-price quotations are being requested and a written solicitation will not be issued. The solicitation number is NAMA-11-Q-0071 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53 effective July 5, 2011. This is a 100% small business set-aside under NAICS code 511210 with a standard of $25.0 million. The Government reserves the right to issue an order based on the initial quote without discussions of this procurement. BACKGROUND: The National Archives and Records Administration (NARA) Office of Presidential Libraries (LP) is responsible for providing computer software and support services for all the Presidential Libraries. In accordance with the manufacturer’s terms and conditions the Contractor will provide SEEK PRESNET UNIDATA Software Maintenance Services for the Ford Presidential Library. REQUIREMENTS: See Enclosure for Schedule of Prices and service description. Please submit pricing in accordance with the directions and tables in the Schedule of Prices. PERIOD OF PERFORMANCE: In addition to the base period, starting October 1, 2011 and ending September 30, 2012; there are four 12-month option periods. The first option period is October 1, 2012 and ending September 30, 2013, the second option period is October 1, 2013 and ending September 30, 2014, the third Option Period is October 1, 2014 and ending September 30, 2015 and the fourth Option Period is October 1, 2015 and ending September 30, 2016. PLACE OF PERFORMANCE: All software will be delivered to the National Archives and Records Administration, Office of Presidential Libraries, Ford Presidential Library, located at 1000 Beal Avenue, Ann Arbor, Michigan 48109-2114. The following provisions and clauses are incorporated and are to remain in full force in any resultant fixed price purchase order: FAR 52.212-1, Instructions to Offerors—Commercial Item (Jun 2008). Evaluation and issuance of the resulting fixed price order will be in accordance with the procedures of FAR Subpart 13.106-1(b) Soliciting from a single source based on exclusive Maintenance Agreement. An order will be made to GP SOLUTIONS, INC. (GPS), for SEEK PRESNET UNIDATA Software Maintenance Services. It is the Government’s belief that GPS is the only contractor with the required technical knowledge to successfully provide these services. However, all responsible sources may submit an offer, which will be considered by NARA. The contractor’s quotation in response to the RFQ will be evaluated to determine if their response meet the requirements of this solicitation. The quoted price will be evaluated to determine the price to be fare and reasonable. FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (April 2011) — offeror’s shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If the offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision--a copy of the provisions can be found at https://www.acquisition.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions—Commercial Terms (June 2010). NARA Terms and Conditions (see Enclosure) are listed as addenda to the FAR clause 52.212-4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (May 2011). (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this solicitation by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: Paragraph (b) of this clause incorporates by reference the following FAR clauses: 52.219-6 Notice of Total Small Business Set-Aside (Jun 2003); 52.219-28 Post Award Small Business Program Representations (Jun 2007), 52.222-3 Convict Labor (Jun 2003), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (Mar 2007), 52.222-35 Equal Opportunity for Special Disabled Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998), 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.222-50 Combating Trafficking in Persons (Aug 2007), 52.225-13 Restriction on Certain Foreign Purchases (Jun 2008), and 52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration (Oct 2003). FAR 52.217-5 Evaluation of Options (Jul 1990). FAR 52.217-8 Option to Extend Services (Nov 1999), The Government may require continued performance of any services within the limits and at the rates specified in the solicitation. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days (End of Clause). FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 60 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years and six months, (End of Clause). 52.232-18 Availability of Funds (Apr 1984) applies to Option Year 1, Option Year 2, Option Year 3 and Option Year 4. Two copies of each quotation, Schedule of Prices (see Enclosure), and résumé for all quoted key personnel should be mailed to National Archives and Records Administration (NARA), Attention: James Newell, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001 or e-mailed to: james.newell@nara.gov. Quotations should be received by 1:00 PM EDT on September 6, 2011. Failure to submit your quotation by the due date may result in rejection of the quote. Questions regarding this solicitation must be submitted in writing to Mr. James Newell no later than 1:00 PM EDT on August 19, 2011 to be considered. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Failure to meet the deadline for receipt may result in rejection of the quotation as untimely. Telephonic responses will not be processed.