N6945019Q7215_PPI_Responses.pdf

GOVERNMENT PRE AWARD INQUIRY FORM

N69450-17-R-7300 IDIQ Tree and Storm Services

USNS MAYPORT, FL

No.

Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

RFP Change (Y/N)

Amend No.

1 During the site visit, Rick stated that the ditches will be cut down and adjusted to mowable grade. Please confirm that any grade adjustment to any areas included in this project will be outside of this contract.

No adjustment to slope of ditches shall be made. Scope is only remove woody stem vegetation.

N -

2 Can we triple-hat the project? The Government will allow the positions to be dual hatted. The Superintendent and Site Safety Health Officer may be combined.

The Quality Control Manager cannot be combined with another role.

N -

3 Is it possible that more than one area (Areas 1 to 4 all or partial) will be released within the same period of performance, requiring simultaneous work in several locations?

It is not the Government's intent that contractors shall perform work on multiple CLINs simultaneously. Each CLIN's period of performance is 120 days from Notice to Proceed.

Y 0001

4 Will NAVFAC consider delaying work in water saturated areas to non-rainy season? This would only apply to non-tidal areas.

Each CLIN's period of performance is 120 days from Notice to Proceed.

Y 0001

5 Please confirm that any fence work (to access for clearing) will be performed by NAVFAC. Adjustments to fence line shall be made by contractor and restored to a secure condition at the end of work each day.

N -

6 Is it possible that NAVFAC will award CLIN 2 and/or CLIN 3 will be awarded without CLIN 1?

No. N -

7 Will contractor be able to place temporary mats to be placed in wetland areas to provide access for equipment to assist in clearing those areas?

As long as mats meet the requirements for working in wetland areas and the stated Florida Forest Service's Silvaculture Best Management Practices (BMP). The document linked in the PWS

N -

8 RFQ, Page 4 of 32, section A.

Price Proposal, Under Responsibility Determination, Item 3. Annual Letter from SBA which states " …your company's financials and your firm is still eligible in the

SBA."

Since this RFQ/Solicitation is a "Small Business Set-aside, we do not understand why or how we can get a letter from SBA concerning our financials and our involvement with SBA. This appears to be a carry over from an 8a solicitation template and not sure how it pertains to this solicitation.

Would the Government please review and clarify the requirement and whether it applies for this "Small Business Set-aside only" solicitation?

In lieu of submitting the SBA annual verification letter, contractors can submit a written statement confirming their Small Business status.

N -

9 RFQ, Page 4 of 32, section A.

Price Proposal, Under Project Information, Item 3. which states" The period of performance for each CLIN is 120 days."

Is it the Government's intent that all 3 CLINS 0001, 0002, and 0003 be ordered by the Government and performed at the same time within a 120 day period? Or is the contractor allowed to perform each CLIN one at a time with the total performance period being 360 days to allow more efficient and economical allocation of equipment and staffing?

It is not the Government's intent that contractors shall perform work on multiple CLINs simultaneously. Each CLIN's period of performance is 120 days from Notice to Proceed.

Y 0001

10 Reference Attachment 5 Airfield Clearing PWS, page 1 of 15 and item 1.2 Contract Type and Term

Does the Government have a tentative projected award date and did the Government have an anticipated season or range of months they wanted this work to be performed within?

The Government anticipates award by 30 September 2019. N -

11 Reference Attachment 5 Airfield Clearing PWS, page 3 of 15 and item 1.13, Paragraph

1.13 Environmental

Specification and Item 6, Waste Disposal.

Within Area 2, we were cautioned there may be multiple different types of waste debris that were disposed of in this area from years of projects and other sources where the area was used as a "dumping ground". Would the Government please provide some level of an inventory of the items and amounts the contractor should expect to encounter and dispose of from Area 2?

Solid Waste Management Unit 26 contained buried concrete and steel. There may be groundwater issues in this area but surface work should not create groundwater that would need to be disposed.

If groundwater was generated it would need to be tested and properly disposed. The SWMU in the spoils is the remains of an old landfill. Someone should be HAZWOPER trained to identify and manage wastes should any be discovered. A line of accounting should be opened with the Hazardous Waste Storage Facility so that waste can be properly disposed of if any are identified.

N -

12 Page 4 of 32, Item 3 of the

RFQ

It states that the Contractor is required to submit an Annual Letter from SBA stating your company's financials and that your firm is still eligible in the SBA. This submittal requirement is not an ordinary item that is required under Small Business Set-Aside. Under small business contracting, financial information is not required to be submitted to SBA annually. Is this an actaul submittal requirement for this RFQ?

In lieu of submitting the SBA annual verification letter, contractors can submit a written statement confirming their Small Business status.

N -

13 Page 4 of 32, III. Project Information, Item 3

It states that the period of performance for each CLIN is 120 days. Is this completion period consecutively or concurrently?

It is not the Government's intent that contractors shall perform work on multiple CLINs simultaneously. Each CLIN's period of performance is 120 days from Notice to Proceed.

Y 0001

14 Scope Page 1 Does Navy have a count of palm trees > 8" diameter? If so, by RFP AREA?

No N -

15 Scope page 4 and 5; area 3 & 4 Will Navy allow temporary equipment egress west of dredge spoils road to facilitate removal of trees to chipper on upland side of road?

Yes N -

16 Scope General Will Navy allow temprary diesel fuel cell with containment device to be positioned area 2, 3 & 4 for equipment refueling?

Any temporary fuel storage tank or container must have secondary containment. Tanks must be temporary and under 550 gallons.

Containers and tanks will be placed in upland areas only.

N -

17 Scope General Will Navy allow extended daylight hours for project to accomplish the task? Example Monday-Sunday 0600 to 1930?

Allowable Working Hours for projects at NS Mayport are from 6:00 a.m. until 6:00 p.m., Monday thru Saturday; excluding Sundays and Federal holidays. Core Working Hours are from 7:00 a.m. until 4:30 p.m., Monday thru Friday; excluding Saturdays, Sundays and Federal Holidays. The contractor may perform contract required work within Allowable Working Hours but must limit “new activities” and ”high risk” activities (from a safety and quality perspective) to within the Core Working Hours stated above. Work within occupied spaces will be limited to only Core Working Hours.

N -

18 Area 2 Will the Contractor be required to import fill material to backfill any holes or depressions which may result from clearing and grubbing stumps in Area 2?

No N -

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

GOVERNMENT PRE AWARD INQUIRY FORM

N69450-17-R-7300 IDIQ Tree and Storm Services

USNS MAYPORT, FL

No.

Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

RFP Change (Y/N)

Amend No.

19 Area 2 Please refer to the attached picture (PPI 19 Attachment).

There was an existing underground electrical utility line observed along the South side of Area 2 during the site visit.

The Contractor has a concern with the potential root growth from the adjacent vegetation surrounding the underground conduits. What provisions has the Government included, if any, for the relocation of this line prior to work commencing or will the Government allow for clearing only (no stump removal) in the vicinity of this existing utility?

Utilities will be marked by the Government along the area to be grubbed. See attachment 20190715_C_SeaSpriteUtilities for location. Contractor will trench 10 feet offset from the utility into the area to be grubbed a minimum of 4 feet deep or 6 inches below any root encountered to cut any roots so as not to disturb utilities from grubbing.

N -

20 Are any cranes allowed to remove vegetation without the use of wheel machines in areas where mechanical arms cannot reach?

Cranes would be allowed N -

21 If so, is a 7460 or similar permit required? The FAA OEAAA 7460 would have to be filed. N - 22 What hours is work permitted on base? Allowable Working Hours for projects at NS Mayport are from 6:00 a.m. until 6:00 p.m., Monday thru Saturday; excluding Sundays and Federal holidays. Core Working Hours are from 7:00 a.m. until 4:30 p.m., Monday thru Friday; excluding Saturdays, Sundays and Federal Holidays. The contractor may perform contract required work within Allowable Working Hours but must limit “new activities” and ”high risk” activities (from a safety and quality perspective) to within the Core Working Hours stated above. Work within occupied spaces will be limited to only Core Working Hours.

N -

23 What are the options for storing equipment onsite or near-site?

Laydown area t Sea Conrol and Sea Sprite will be available. N -

24 Is every worker required to pass through the checkpoint in the morning?

Yes N -

25 Assuming the answer is yes, is the process expedited after badges are issued?

Yes N -

26 How early is the earliest that we can pass through? Allowable Working Hours for projects at NS Mayport are from 6:00 a.m. until 6:00 p.m., Monday thru Saturday; excluding Sundays and Federal holidays. Core Working Hours are from 7:00 a.m. until 4:30 p.m., Monday thru Friday; excluding Saturdays, Sundays and Federal Holidays. The contractor may perform contract required work within Allowable Working Hours but must limit “new activities” and ”high risk” activities (from a safety and quality perspective) to within the Core Working Hours stated above. Work within occupied spaces will be limited to only Core Working Hours.

N -

27 Is there a limit on how thick the mulched material may be allowed to accumulate in the areas where mulched/chipped material is to remain after clearing?

12 inches on uplands. In areas with severe slope into weland areas, mulching should remain minimal to prevent excess mulch from washing into wetland areas after the silt fence has been removed.

Mulch near wetlands and sloping to wetlands must be stabilized to prevent runoff/erosion into wetland areas.

N -

28 Is it permitted to move the grindings from the 7 acre site which is to be grubbed and place it on the other sites? (this question is similar to question 7)

Yes N -

29 Is there a limit to how much and how close to wetlands mulch may be placed?

There is no specific limit. Silt fence should be installed outside of wetland areas and no mulch sould be placed on the wetland side of that barrier or any other BMP required. Mulch should also not be placed in a way that will allow for runoff of mulch into wetland areas once the silt fence has been removed. There are no current wetland delineations defining the extent of the wetland areas.

N -

30 In other words, can some incidental mulch (overspray) be present in the wetlands?

No mulch or other debris should be present in the wetlands N -

31 Is it envisioned to encircle with silt fence all work areas where clearing or selective clearing is planned?

Silt fence should be placed on the down gradient side of the site in any location where debris or mulch may enter into wetland areas.

N -

32 What kind of fence and what level or sedimentation features is envisioned?

Silt fence properly installed per FDEP Stormwater Control Standards and whatever BMPs are required per the Florida Forest Service's Silvaculture Best Management Practices (BMP) in order to protect the wetland areas. The document linked in the SOW.

N -

33 Supposing that it is envisioned to encircle with silt fence all work areas where grubbing is planned, what kind of fence and what levels or sedimentation features are envisioned?

Silt fence properly installed per FDEP Stormwater Control Standards and whatever BMPs are required per the Florida Forest Service's Silvaculture Best Management Practices (BMP) in order to protect the wetland areas. The document linked in the SOW.

N -

34 In areas where wetlands are defined by tree species, there is a transitional area 10-30 feet wide where Pine species fades out. Can wooden mats be used in the transition zone?

Yes as long as mats meet the requirements for working in wetland areas and the stated Florida Forest Service's Silvaculture Best Management Practices (BMP). See the document linked in the

SOW

N -

35 In order to comply with the environmental goals of the project it will necessary to train employees in the pertinent wildlife. Is this training offered by the Navy (i.e., public works of Mayport base) free of charge?

All employees should be aware of hazards that can occur during any wildlife encounter and should avoid any wildlife encounter if possible. Environmental can provide information on what species are most likely to be encountered in the area and what protected species may be encountered.

N -

36 Is any consideration to be given to the impact of silt fence, if any, on wildlife movement?

Wildlife impacts are expected to be minimal and will be addressed on an as needed basis

N -

37 Are for trucking in and out of the base, is there an expedited haul route for contractors?

No N -

38 Is it permitted to close patrol road? If not, Is it permitted to close one lane of patrol road?

One lane must remain open at all times. During one lane operation flaggers are required. Two lanes of travel are required 0600-0800 weekdays.

N -

39 If so, is there any other standard or expected procedure (other than MUTCD) that applies?

One lane must remain open at all times. During one lane operation flaggers are required. Two lanes of travel are required 0600-0800 weekdays.

N -

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104