N68171-17-R-0004-0004.pdf

N6817116067A123

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) remove LogSSR requirements from the Performance Work Statement (PWS),

2) remove Section H-4 ELIGIBILITY REQUIREMENTS,

3) answ er remaining offeror inquiries;

4) revise PWS and associated Exhibits as a result of the deleted requirements and responses to offerors.

5) Extend the proposal due date to 20 Nov 2017

1. CONTRACT ID CODE PAGE OF PAGES

J 1 63

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N68171-17-R-0004

X 9B. DATED (SEE ITEM 11)

14-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Nov-2017

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE FLEET

BOX 50

VIALE F. RUFFO DI CALABRIA

CAPODICHINO

NAPOLI 80144

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N68171-17-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q32

A31

The various host nation and/or ports around in the CENTCOM region are open to do business with Iran which KTRs do not have any control. It may be possible that the port employs a sub-contractor as a concessionaire at the Port when providing port services as per the port tariff. KTRs will have no knowledge of such a concessionaire at the Port as the port is not obliged to declare its sub-contractors to the KTRs. Also it is compulsory for KTRs to use the services provided by the port and as per the port dictates. KTRs can hence not be held accountable for any such sub- contractor who is appointed by the port and has relations with Iran.

The government will not address hypothetical situations as posed. For reference, however, please refer to FAR 52.212- 3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017) ALTERNATE I (OCT 2014). All vendors awarded a contract under this solicitation are required to adhere to the requirements of FAR 52.212-3. Interpretations of the impact of 52.212-3 upon vendors/awardees are left to the vendor/awardee and their respective attorneys; the government will not provide legal advice to vendors/awardees on the legal ramifications of 52.213-3 on vendors/awardees.

Q33

A33

DFAR 252.216-7008, with regards to that Economic Price Adjustment for Wage Rates or Material Prices Controlled by a Foreign Government is applicable to solicitations for fixed-price supply and service contracts. Pease confirm that EPA will also be applicable when the local government or municipalities of the CENTOM AOR change their rates, which is not directly but indirectly affecting the prices of the Supplier. Eg. When the supplier rate is inclusive of fuel and the fuel cost is escalated, the contract should permit an adjustment of price of the fuel dependent price. Also in case of CHT/Trash/Waste Oil, the disposal cost is decided by the government or local municipality. A change in their disposal fee, which will come under the will also effect the over cost of the service and hence the EPA clause should be applicable.

The contractor can submit a request for equitable adjustment at any time for any services provided. Each request will be evaluated on a case by case basis.

Q34

A34

Force Protection equipment is always positioned under the directive of the US Navy representative/FP Officer. HSP is not responsible for the damages caused to its own or third party equipment or any injury caused as a result of incorrect placement of equipment.

As facts will differ on each occasion, any damages to U.S. government property during the performance of HSP-related requirements will be addressed at the time the government receives notice of the damages, consistent with applicable contract clauses, U.S. law, rule, or regulation.

Q35

A35

When the equipment is positioned under the directive of the US Navy representative HSP should not be responsible for damages to personnel or equipment having acted under the directions of the US Navy representative. This could be for Barges, Fenders, Brow, etc. Also any charges for repositioning the asset which is required to be moved due to incorrect positioning by the US Navy representative will incur an additional expense which will be billed to the Navy.

As facts will differ on each occasion, any damages to U.S. government property during the performance of HSP-related requirements will be addressed at the time the government receives notice of the damages, consistent with applicable contract clauses, U.S. law, rule, or regulation.

Q36

Pre-positioning as understood by MLS will be done a day prior to the ETA of the ship. If the pre- positioning is required earlier than the above mentioned one day, the same has to be specified in the contract. Alternately the HSP should be

A36 permitted to charge an additional day/days as per the requirement.

If additional time is needed for pre-positions, the Government will make every effort to inform offerors prior to submission of RTOPs. Any additional costs associated with this will be addressed on the task order level.

Q37

A37

If the Port charges HSP with additional Port charges after the Task Order for RTOP has been issued and the required Port invoices, will the Navy modify the Task Order to include these additional port charges?

Any costs realized after award of task order can be addressed via 252.243-7002 Request for Equitable Adjustment.

Q38

A38

Shore Power – Amperage KWHR (XX82) - When providing standalone generators the capacity of the generator is dictated by the Amperage required by the ship. In this case, such an information on the amperage is not provided and hence makes it difficult for the HSP to identify the capacity of generator required to be provided. KWHR rate varies depending on the capacity of the generator provided and hence the requirement to specify the amperage associated with the KWHR is very important.

This ELIN is for permanent connections systems vice generators. Please reference the Schedule Notes paragraph (3)(d) in the Request for Proposal Performance Work Statement, GENERAL UTILITY SERVICES, SHORE

POWER (INCLUDES CABLES, CONNECTION, FUEL, AND OPERATORS).

Q39

A39

Walk-Thru Metal Detector (XX9C) - The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “each per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance Work Statement and Exhibits.

Q40

A40

MHZ Radio (XX9Z) – The description in the Exhibit A indicates the unit as “unit per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q41

A41

Tire Shredding Strips (XXA0) – The description in the Exhibit A indicates the unit as “one strip per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per one strip per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q42

A42

Controlled Area Sign (XXA1) – The Unit As indicated in the Unit Column is “Each”. However the PWS gives the unit “per sign per day”. It is recommended that the Unit column will be required to amended to read “per sign per day” to conform to the PWS

Unit column will remain unchanged. Description of Supply/Services states “each per day” in the Performance Work Statement.

Q43

A43

Portable Fluorescent Lighting (XXA2)– The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q44

A44

Weather Resistant Guard Shack (XXA3) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q45

A45

Handheld Metal Detector (XXA4) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q46

A46

Handheld Explosive Detector (XXA5) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q47

A47

Battery Operated Bullhorn (XXA6 – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q48

A48

Sturdy Table & Four (4) Folding Chairs (XXA7) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q49

A49

Tent or Awning, Open (XXA8) or Closed (XXA9) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q50

A50

Undercarriage Vehicle Scanner (XXAA) – The description in the Exhibit A indicates the unit as “each per day” but the Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q51

A51

Manual Drop Arm Gate (XXAB) – The Unit As indicated in the Unit Column is “Each”. However the PWS gives the unit “per unit per day”. It is recommended that the Unit column will be required to amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” in the Performance Work

Q52

A53

Landline Installation & Removal (XXAR) – The Unit in Exhibit A is given as “day”. The PWS however states that price is per line per line installed and removed. It is recommended that the Unit column be amended to read “per line” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q54

A54

Rental of Cellular Phones (XXAU) – The description in the Exhibit A indicates the unit as “per unit per day” but Unit Column gives it as “Each”. It is recommended that the Unit column be amended to read “per unit per day” to conform to the

PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” on both the Performance

Q55

A55

Qualified Driver for Rental Vehicle (XXBU) – The description in the Exhibit A indicates a maximum of 8 hours, whereas the Unit Column indicates as “day”. Is the rate to be inserted as 3 shifts of 8 hours each or of one shift? If it is one shift, then it is recommended that Unit column will be amended to read “shift”.

Unit column will be revised to read “SHIFT”.

Q56

A56

Airport Transfer Service (XXBW) – The PWS indicates this ELIN to be a “Reserved Item” whereas Exhibit A demands a price to be given. To arrive at a rate it is mandatory to know the number of personnel that would require Airport Transfer Service. Please clarify the number of personnel that would require this service. Alternately change the unit to “per pax”.

As stated in Paragraph 6 under “ELINs XXBD – XXCC: LAND TRANSPORTATION (PERSONNEL) SERVICES”, “Price is to be per each one-way transfer of 200 kilometers (124 miles) or less.” Unit column under the Exhibit will remain unchanged.

Q57

A57

Paint Float (XXDF) – The Unit As indicated in the Unit Column is “Each”. However the PWS gives the unit “per unit per day”. It is recommended that the Unit column will be required to amended to read “per unit per day” to conform to the PWS.

Unit column will remain unchanged. Description of Supply/Services states “each per day” in the Performance Work

Q58

A58

This provision states that Acceptable rating depends on bidding for all ELINs not grayed out in Exhibit A, B, and C.

However, can you please clarify whether bidders only bid for Region 2 (i.e. Exhibit C) and still be determined Technically Acceptable? The language is seemingly contradictory.

Each Offeror may compete for a single region or for any combination of regions. The acceptable rating depends on bidding for all ELINs not grayed out in each regions relevant Exhibit.

Q59

A59

The proposal type is Lowest Price, Technically Acceptable, yet this provision suggests that multiple awards will be made.

Should multiple awards be made for a region, how will the service provider be selected? Through a task order for each operation?

The Government has complete discretion to determine the number of awards for each region with evaluated price being the deciding factor when comparing technically acceptable offerors in a particular region. The subsequent awardees with then compete for each task order award under an LPTA process at the task order level.

Q60

A60

(XX1F) 20 ft Trailer Office (One Unit Per Day) - Is it mandatory to provide office trailers with wheels? If yes, is there is further specification (i.e. number of wheels required)?

There is no requirement for wheels on the trailers under this ELIN.

Q61

A61

Generally, submarine fenders are owned by the Navy and mobilized and demobilized by the Husbanding Service Provider when required. However, in this case, it seems the HSP needs to provide the same on a rental basis. Can the Navy please clarify?

The HSP shall provide fenders with a minimum as outlined in the PWS unless otherwise specified in the RTOP. If ship is to use government furnished fenders, that information will be provided at time of RTOP.

Q62

A62

Water by pier side pipe line is not available at Mina Salman Port. Please advise how you would like contractors to proceed.

ELIN XX7B will be greyed out and pricing will not be required for this port.

Q63

A63

(XX7B) Potable Water can be supplied by water tanker trucks. Is this sufficient to satisfy this CLIN?

See response above.

Q64

A64

Vehicles are to be quoted in a different way compared to the EUCOM contract. Especially VANs are to be quoted per Day (24 hrs) rather than per Shift (periods of 8 hrs). A price per day, including 24 hr usage, actually does not reflect what Ships normally require (as you know vehicles and drivers are normally requested 16 hrs per day, maximum 18 hrs). Same for the qualified driver, in our opinion it should be quoted per shift rather than per day. Would you consider amending the Pricing Spreadsheets for vehicles for all ports in the area and remake them exactly as they are in the EUCOM contract?

The UNIT column under ELINs XXBK, XXBL, and XXBM will be revised to reflect “SHIFT”.

Q65

A65

In Exhibit A, do we have to submit prices for services for all the ports, or we can omit any, and just write N/A?

Technical Acceptability will be evaluated on the proposal provides a price for all ELINs not grayed out in the Exhibits Pricing Schedules, among other factors. Incomplete price proposals may result in a determination of offeror non-compliance to solicitation instructions, and consequent removal of the offeror from the competition. See Section M of the RFP for complete information.

Q66

A66

In Exhibit B the total CLIN, SLIN and ELIN are grey; that means we don’t have to submit any price?

Correct. ELINs greyed out do not require pricing.

Q67

A67

In ELIN XX16 for Fleet landing lot – what type of chairs are required, are plastic ok? Same for tables, what type or made plastic, steel, wood? Also, what type and size of grills (gas, charcoal)?

There is no requirement of type of material for tables, chairs, BBQ grill under this ELIN.

Q68

A68

In ELIN XX1F for 20 foot trailer office; Generator to be priced together or separate?

All costs associated with this ELIN shall be included in the price.

Q69

A69

In ELIN XX1K for Portable toilets; is it required to have commode plus urinal or one of the two? If it is required to reposition of toilets, how we charge this movement?

The unit price shall be for one (1) commode and one (1) urinal. If repositioning imposed by the Government is required, the COR and Contracting Officer will consider on a case by case basis on the task order level.

Q70

A70

In ELIN XX1F for mobile cranes, are riggers for the crane service included in the price or we need to charge separate? If yes in which line?

Mobilization, demobilization, stand-by fee, setup and placement, fuel and operating expenses shall be included in the proposed unit price.

Q71

A71

In ELIN XX48-4B for Water ferry / Taxi services: What if the service is not available? What should be our price there?

As stated in the PWS, mobilization, demobilization, stand-by fee, setup and placement shall be included in the fixed price of water ferry/taxi services.

Q72

A72

In ELIN XX5V for Oil waste barge: The tugs for the barge to position and stand-by are included in the price? If not, under which line shall be charged?

Mobilization and de-mobilization shall be included in the price.

Q73

A73

In ELIN XX5Y for Pratique agricultural services; The port authority is charging by the area, while in the line is by day, how we can charge?

The Unit column on the Exhibit A will be changed to METER/DY.

Q74

A74

In ELIN XX5Z for Stevedores; In the port a gang is 8 + 1 (supervisor) which is different cost than one stevedore, shall we charge per gang per shift?

Price shall be proposed as per worker, per shift as outlined in the PWS and Exhibit.

Q75

A75

In ELIN XX60 for Drayage; Port is charging per area, while in the line is per hour, how we charge?

Please refer to the PWS for basic requirements for this ELIN. Specifics regarding drayage will be provided at time of RTOP, however the price proposed should represent a ceiling price.

Q76

A76

In ELIN XX6G for Logistics Support; What services are included?

See page 38 of the RFP, paragraph 14 for information.

Q77

A77

In ELIN XX6X CHT by pipeline, in the majority of the ports there is no pipeline service, what we insert in the line?

This item is to be unpriced at the basic level and pricing submitted at time for RTOP. Solicitation will be updated accordingly.

Q78

A78

In ELIN XX7B Potable water pipeline; in many ports there is no availability, what shall we insert for price?

This item is to be unpriced at the basic level and pricing submitted at time for RTOP. Solicitation will be updated accordingly

Q79

A79

In ELIN AA1F Depending the anchorage different size of tugs are required.

Tugs requested shall allow for safe movement of the ship or smaller crafts, based on class of ship. Specific requirements will be provided at time of RTOP. Pricing established at the basic will be a ceiling price only.

Q80

A80

Waterborne patrols are not allowed in Bahrain. What shall we insert?

This item is to be unpriced at the basic level and pricing submitted at time for RTOP. Solicitation will be updated accordingly.

Q81

A81

Explosives detector is not available in Bahrain, what shall we insert?

This item is to be unpriced at the basic level and pricing submitted at time for RTOP. Solicitation will be updated

Q82

A82

Mob – Demob change for all detectors, are they included in the price?

Mobilization and demobilization should be included in the price.

Q83

A83

In ELIN AA9Z for 800 MHz radio, is not allowed in Bahrain, what shall we insert?

This item is to be unpriced at the basic level and pricing submitted at time for RTOP. Solicitation will be updated

Q84

A84

In ELIN XXAV for Cellular phones; smartphones or other?

Cellular phones shall have the ability to make/receive calls both internationally and domestic.

Q85

A85

In ELIN XXBW for Airport transfer: How many people per transfer?

Q86

A86

The Delivery date is mentioned as 1st March 2017, what shall be the correct?

At this time, the POP start date is an estimate and the start date is subject to change.

Q87

A87

If damages occur to equipment, how we get reimbursed?

In the event of damage caused by any vessels or U. S. Government personnel under this contract, the contractor shall notify the Contracting Officer immediately to resolve the situation. Each instance will be evaluated on a case by case basis and a determination of the appropriate mechanism for resolution will be made.

Q88

A88

In all the barges services, shall we include tugs also for their movement in the total price? Or we need to use another line for this service?

Mobilization and demobilization should be included in the price.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

A. DESCRIPTION OF CONTRACTUAL SCOPE

The services to be provided through performance consist of maritime husbanding support. The holder of this contract is a U.S. Navy contractor, a husbanding service provider (HSP), and is NOT an agent of the U.S. Navy and does not have the authority to bind the U.S. Navy.

Maritime husbanding support is provided by a HSP from a standard list of supplies/services at a contract fixed price.

The HSP shall ensure that ordered supplies and services conform to the general requirements of the contract pursuant to this PWS.

The geographic scope and region covered by this contract includes ALL commercial and military ports located in the United States Central Command (CENTCOM) area of responsibility (AOR).

The countries covered by this contract are:

Country Country Country Country Bahrain Jordan Pakistan United Arab Emirates Egypt Kuwait Qatar Yemen Iraq Oman Saudi Arabia

U.S. Ships (USS), U.S. Naval Ships (USNS), and U.S. Coast Guard Ships (USCG) are authorized to use this contract. Orders will be placed by authorized Ordering Officers per section G-3, subparagraph (3) of the contract.

U.S. Air Force (USAF), U.S. Army (USA), any other activity of the U.S. Department of Defense (DoD) (i.e. U.S.

Army, NATO ships, or other foreign vessels participating in U.S. Military or NATO exercises), and any other Federal Agency within the United States Naval Forces Central Command (NAVCENT) theater of operation shall require specific authorization from the contracting officer to use this contract. If these activities are authorized, orders for these ships will be placed by authorized Ordering Officers. The contractor will be notified of the addition of an authorized ordering activity by contract modification to section G-3, subparagraph (3), “Authorized Ordering Officers,” which will specifically identify the authorized ordering activity.

B. QUALITY

The HSP shall provide quality goods and services at requested delivery times to ships making port visits, provide continuous oversight of costs and performance throughout the areas covered by this contract, and make meaningful suggestions on strategies and tactics to control costs and improve performance under this contract. The quality of all services or supplies provided shall conform at least to the quality standards in the relevant profession, trade, or field of endeavor where corresponding supplies or services exist, and to the explicit standards contained in the PWS.

This PWS does not specify how the HSP is to perform, but instead provides measurable performance standards, which are established in the Quality Assurance Surveillance Plan (QASP) to monitor contract performance during each ship’s visit. The QASP is detailed in Attachment J-1 “QUALITY ASSURANCE SURVEILLANCE PLAN”.

The QASP results will be used to complete the annual Contractor Performance Assessment Reporting System (CPARS) required reports. Additional information regarding CPARS can be found in section G-4 “CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)” of this contract.

C. STANDARD PROCESS FOR SHIP’S VISIT – DEFINITION OF THE HSP ROLE

The HSP is involved in organizing the ship’s visit from the pre-arrival arrangements to the ship’s departure and after the ship’s departure.

1. PRE-ARRIVAL ARRANGEMENTS

a) ADVANCE LOGISTICS RESPONSE TEAM (ALRT). In the event that an ALRT for a ship arrives in port prior to a ship’s arrival, the HSP will assist the ALRT by providing logistical support and coordinating all requirements. See Logistics Support to Government Teams, ELIN XX6G.

b) FORCE PROTECTION. The exhibit spreadsheets and specific portions of this PWS include force protection services and equipment which the contractor shall bid on a fixed-price basis with their initial offer for the basic contract. RTOPs for individual orders will include an estimated amount of force protection equipment anticipated as necessary for the upcoming ship visit. Contractors shall provide a proposal based on the estimated quantities in the RTOP, using prices no higher than those proposed in the basic contract but may offer discounts or downward pricing from those fixed prices. Award of the task order will be made in accordance with the ordering procedures outlined in Section H of the contract, using the estimated force protection quantities and the proposed amounts. Once a task order has been awarded, the HSP shall reconfirm with the ship that these force protection requirements meet the ship’s requirements prior to beginning performance. Any requests for additional force protection requirements will be coordinated through the Contracting Officer or Ordering Officer via the COMUSNAVCENT Contracting Officer’s Representative (COR) prior to providing any additional force protection services in accordance with the procedures outlined in Section H. If any other activity or individual orders force protection services (e.g. NCIS, DAO), not covered in the task order, the HSP is required to immediately inform the ship and Contracting Officer or Ordering Officer of such and must obtain confirmation prior to beginning performance of those services. Organizations such as NCIS and DAO are not Ordering Officers under this contract unless specific authorization has been given by the Contracting Officer. Therefore, they have no contractual authority to place orders. Any services provided in this contract ordered by an entity not described in this contract shall be provided at the HSP’s own risk and shall result in no additional cost to the U.S. Government.

c) The HSP shall coordinate with the ship’s designated Receipt Inspector to sign for all Force Protection

Equipment immediately upon ship’s arrival. For port visits where an Expeditionary Strike Group or a Carrier Strike Group will be coordinating and/or directing force protection requirements, the ship’s Commanding Officer or Supply Officer, in agreement with the Strike Group Commander, may designate in writing, with signed approval by each unit, a Receipt Inspector to receive, inspect, and sign for all force protection requirements delivered by the HSP in advance of the ship’s arrival. The HSP and designated Receipt Inspection shall follow the guidelines specified in paragraph C.2(b)(3) of this section.

d) FUEL AND PROVISION OF SUBSISTENCE AND FRESH FRUIT AND VEGETABLES (FFV). If the ship requires fuel or FFV, the requirement will normally be satisfied by the Defense Logistics Agency (DLA). In the event Provisions and Fuel are ordered from the HSP the requirements at SUBCONTRACT LINE ITEM NUMBERS (SUBCLINS) 0001AF and 0001AG, respectively, apply.

e) LAUNDRY AND DRY CLEANING SERVICES. Laundry and dry cleaning services for the ship’s laundry and for individual crewmember usage will be ordered from the vendor directly by the ship or the crewmember. The HSP shall assist the ship, as necessary, to identify and contact vendors available in the area. Payment for services will be made by the ship to the vendor rather than through the HSP Contractor. Crewmembers will settle their own bills. Any potential issues shall be resolved directly between the ship or the crewmember and the local vendor. The assistance is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

f) MORALE, WELFARE AND RECREATION (MWR) SERVICES.

If an MWR contract has been awarded which covers the location of the ship’s visit then the HSP must refer all MWR requests to the authorized MWR contractor. If there is an MWR contract, the MWR contractor is the U.S. Navy’s sole representative for this service. Under no circumstances will the HSP assist crew personnel in booking these services if an MWR representative is servicing the ship. In the absence of an MWR contract, the HSP shall provide advance information on the full scope of all recreational/liberty activities available in local area and assist the ship, as necessary, to identify the vendors. Information (with associated costs) shall include, but is not limited to, visitor tips, transportation, sightseeing tours, entertainment, sporting events, and lodging.

Payment for services will be made by the ship to the vendor rather than through the HSP Contractor.

Any potential issue shall be resolved directly between the ship and the local vendor. This service is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

Under no circumstances will the HSP assist crew personnel in booking these services.

g) HAZARDOUS MATERIAL DISPOSAL (HAZMAT)/SHIPBOARD GENERATED INDUSTRIAL WASTE (SGIW). The HSP shall not dispose/offload any hazardous waste requirements unless prior approval has been provided by the appropriate Navy Environmental Office. Contractor shall ensure that all personnel assigned to handling Hazardous Waste and Hazardous Materials are properly trained to meet, at a minimum, OSHA standards, 29 CFR 1910.120 HSP and sub-contractors shall assign properly trained Environmental coordinators to ensure proper handling/management of HAZMATs and HW, and to properly report/respond to oil and hazardous substance (OHS) spills. Contractor assigned ENV coordinators must have at least successfully completed the 40-hr Hazardous Waste Management and Emergency response or its equivalent training.

h) PERSONAL REQUESTS. The U.S. Government will not pay the HSP for any personal requests from individual crewmembers, whether military or civilian, or contractor personnel supporting the ship.

i) MONEY EXCHANGE SERVICES. Money exchange services shall be handled separately between the ship or the crewmember and the local authorized money changers. The HSP shall assist the ship, as necessary, to identify and contact authorized money exchangers available in the area. Any potential issue shall be resolved directly between the ship or the crewmember and the local vendor. This service is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

j) BERTHING. The HSP shall coordinate with the appropriate port authority to arrange for a pierside or anchorage berthing location. To the extent possible, the berthing location will be consistent with the description included in the RTOP for the port visit, if provided, or with other information provided to the HSP by the Contracting Officer. The HSP shall install all ordered equipment as required in the Task Order. Examples are brows, platforms, shore power cables, mooring lines, fenders, curb caps, and steps.

k) ENVIRONMENTAL REQUIREMENTS (CENTCOM-specific). The HSP shall exercise due diligence to prevent, contain, and respond to spills of hazardous material, hazardous substances, hazardous waste, sewage, regulated gas, petroleum, lubrication oil, and other substances regulated by environmental law. The HSP shall maintain spill cleanup equipment and materials at the work site. In the event of a spill, the HSP shall take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill/release, and shall contain and clean up these spills without cost to the Government.

In the event of any releases of oil, hazardous substances, Bilge water, CHT, chemicals, or gases due to contractor's activity; immediately (within 15 minutes) notify the Contracting Officer’s Representative and, if performance is in Mina Salman, the Base emergency dispatch (1785-4911). The Contractor is responsible for verbal and written notifications as required by Navy Instructions. Spill response will be in accordance with FGS and local regulations.

If Government assistance is requested or required, the Contractor will reimburse the Government for such assistance. The Contractor shall reimburse the government for all costs incurred including sample analysis materials, equipment, labor and spill waste disposal if the government must initiate its own spill cleanup procedures, for Contractor responsible spills, when:

a. The Contractor has not begun spill cleanup procedure within one hour of spill discovery/occurrence, or

b. If, in the government's judgment, the Contractor's spill cleanup is not adequately abating life threatening situation and/or is a threat to any body of water or environmentally sensitive areas.

All equipment which contains liquid and/or liquid containers on the pier must be placed on secondary containment and such containment system shall be free of any free liquid/residue and debris. Any leaking equipment shall be removed from the pier until the unit is fixed. All drips, drops and spills will be cleaned immediately when detected and reported

Mina Salman, Bahrain only – Conformance with the Environmental Management System:

The Contractor/Sub-Contractor shall implement an ISO 14001.1:2004 certified Environmental Management System (EMS).

The Contractor shall perform work under this contract consistent with the policy and objectives identified in the NSA Bahrain’s Environmental Management System (EMS). In addition to compliance with all applicable US DoD and Kingdom of Bahrain environmental requirements, the Contractor shall perform work in a manner that conforms to objectives and targets, environmental programs and operational controls identified by the EMS. The contractor will provide monitoring and measurement information as necessary to address environmental performance relative to environmental, energy, and transportation management goals. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall assume legal and financial liability for the noncompliance and take corrective action immediately to remedy the noncompliance. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the Contracting Officer. In addition, the Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and possess appropriate training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental effect as defined by NSA Bahrain’s EMS shall be competent on the basis of appropriate education, training and/or experience. The Contractor shall provide training documentation to the NAVFAC EURAFSWA CO, COR or NTR and to the NSA Bahrain's EMS coordinator.

Upon contract award, the Contracting Officer's Representative will notify the NSA Bahrain EMS coordinator to arrange EMS training. The NSA Bahrain EMS coordinator shall identify training needs associated with environmental aspects and the EMS, and arrange training or take other action to meet these needs.

2. SHIP’S ARRIVAL AND VISIT

a) INITIAL BOARDING

(1) The HSP that has been awarded the task order shall board each ship within two (2) hours after the ship's arrival and/or make contact two days before an ADVANCE LOGISTICS RESPONSE TEAM (ALRT) arrives in the port. All HSP personnel who deal directly with the ship must speak and understand conversational English and be able to discuss technical aspects of shipboard requirements and services available in the port. All correspondence shall be in English.

(2) Upon initial boarding, the HSP shall provide the ship’s Supply Officer with the following:

- All emergency telephone numbers, e.g. police, hospitals, firefighters;

- Shipboard generated industrial waste (SGIW) disposal response plans, hazardous material

(HAZMAT) response plans, and oil spill response plans;

- Its Point of Contact (POC) information, including 24-hour contact phone numbers for the duration of the port visit.

b) ARRIVAL & PORT VISIT

(1) The HSP shall brief the ship’s Supply Officer about ordered services upon arrival. This briefing shall include what was ordered and scheduled times and dates for delivery. The HSP is responsible for providing timely delivery and performance of the supplies and services ordered. In case of supplies and services provided by a 3rd party Government contractor, by the Port Authority, or by the Host Nation where the HSP cannot guarantee timeliness, the HSP shall use its due diligence to minimize the delay.

(2) The HSP shall visit the ship at least once a day and shall be available on call at all times (24 hours per day, seven days per week) to assist the ship with requirements and to resolve problems within the context of this PWS.

(3) Receipt Documentation: The HSP shall provide standard receipt documents for all supplies, materials and services provided to the ship. The standard receipt shall include the following:

(i) HSP official company name, address, email and phone contact information

(ii) Ship’s name

(iii) Port visiting

(iv) Sub-contractor/vendor (providing the service) official name and contact information

(v) Type of service, material, or equipment provided

(vi) Quantity provided

(vii) Method of delivery of service, material, or equipment provided

(viii) Volume metrics, meter reading, or other form of measurement

(ix) Date service provided

(x) Applicable “legible” Receipt Inspector and HSP POC names and signatures

Any services requiring volume metrics, meter readings, or other forms of measurement will be documented on the receipt in a way that clearly documents the verifiable/calculative proof of actual quantities of services rendered by HSP or the HSP’s sub-contractor, or authorized vendors.

(4) The HSP shall meet with the ship’s designated receipt inspectors daily to verify, reconcile, and validate services rendered. Upon validation of services rendered, the ship’s designated Receipt Inspector will circle quantities received, date, and sign the receipt document. The HSP will sign the receipt document validating that the services were delivered. Neither the ship Receipt Inspector nor the HSP will collect and hold receipts to validate all at once at the end of the port visit. Receipt of services, material, and equipment must be validated and signed for each day they are received, on the day received. This certification of receipts does not replace or supersede the contract process of accepting HSP contractor invoices as detailed in contract section G-1 Invoicing Instructions.

3. PRE-DEPARTURE & DEPARTURE

The HSP shall schedule and make a visit to the ship on the conclusion of all services, prior to the ship’s departure.

Written receipt for inspection of all completed services shall be obtained during this visit. The HSP shall relay at that time any late information on pilot and tug schedule changes, and any additional information applicable to the ship and its departure. The HSP shall make available an authorized POC to jointly read the flow meters for CHT; to concur on the total Cubic Meters of trash removed; to validate the volume of oily waste and greywater removed; the meter reading for potable water provided; and any other service where the final price may be dependent on the volume or exact quantity of services provided to ensure common understanding of the exact amount for invoicing/inspection/acceptance/payment purposes.

The invoicing instructions are contained in section G of the contract.

D. DESCRIPTION OF SERVICES (BY CONTRACT LINE ITEM NUMBER (CLIN); SUBCONTRACT

LINE ITEM NUMBER (SUBCLIN) AND/OR EXHIBIT LINE ITEM NUMBER (ELIN))

CLIN 0001 and 0002: HUSBANDING SUPPORT SERVICES AND SUPPLIES

SUBCLIN 000XAA: CHARTER & HIRE FUNDED ITEMS

ELINs XX01 – XX0Q: HUSBANDING FEES (ANCHORAGE AND PIERSIDE)

1. The HSP shall provide husbanding services to ships visiting the ports in CENTCOM covered by this contract.

The husbanding fee requires the HSP to perform all services and provide all supplies necessary to fully comply with the tasks and responsibilities described in this contract unless a task or responsibility is specifically included in a separately-priced ELIN herein. The HSP’s responsibilities under the Husbanding Fees ELINs start prior to the arrival of the ship and continue after the ship’s departure.

2. The husbanding fee is based on the First Day and Subsequent Day(s) of the ship visit. Husbanding fees for all ship classes (i.e. Classes IA through V) shall be billed under the appropriate ELINs. Attachment J-2 titled, “Ship Classes”, includes a list of ships by ship class. Attachment J-3 titled, “Port Visits – Historical Data”, includes historical data by port and ship classes. A husbanding fee may be provided to the HSP for services rendered prior to the ship’s visit only in the case of assistance to the ship’s Advance Logistics Response Team as specified in the individual task order. The husbanding fee shall be established in the amount for all ships within the established ship class identified. The U.S. Government reserves the right to include additional ship classes as necessary depending on production, ship reclassifications, and crew restructuring.

3. Frequent ship visits between ports: If a ship frequently visits a port (i.e. leaves a port and returns to it prior to the fourth calendar day), subsequent visits to that port will be considered as an extension of the first visit and handled by the same HSP when appropriately identified as such in the task order competition. A modification to the existing task order will be issued. Each time a ship departs or enters port, the port visit will be reported as a separate port visit and separate invoices will be submitted in iRAPT (formerly WAWF).

4. Homeported Ships (XX0F). For purposes of this contract, “homeported ships” are ships permanently based in a given port. If a ship homeported in one of the ports listed in the contract requires husbanding services in the homeport, the HSP shall charge the Homeported Ships husbanding fee (ELIN XX0F) each day the ship is in port. This ELIN currently only applies to PCs, MCMs, and Riverine Boats (See Attachment J-2).

5. RESERVED ELIN (XX0G).

6. RESERVED ELIN (XX0H).

7. RESERVED ELIN (XX0J).

8. RESERVED ELIN (XX0K).

9. RESERVED ELIN (XX0L).

10. RESERVED ELIN (XX0M).

11. RESERVED ELIN (XX0N).

12. RESERVED ELIN (XX0P).

13. RESERVED ELIN (XX0Q).

ELINs XX0R – XX15: TRASH REMOVAL

1. Trash removal service is the collection and disposal of refuse (i.e. trash) including liquid, semi-liquid, or solid garbage. Trash consists mainly of trash from food service operations such as food waste, paper and plastic packaging, and domestic wastes generated in the accommodation spaces as a result of the ordinary day-by-day activities onboard the ship. Trash does not include hazardous material, bilge water, and greywater, explosives and incendiary waste, or waste contaminated by medical and radiological processes. Metal and/or wood scrap and plastic “pucks” would be considered as part of ELIN XX0V OTHER TRASH REMOVAL. The contractor shall make reasonable efforts to follow any applicable Qualified Recycling Program if available.

2. The HSP shall remove and dispose of refuse from the ship and areas surrounding trash bins, as well as any spilled refuse. The HSP shall determine the frequency and method for the removal and disposal of trash, taking into consideration the ship’s ability to hold trash aboard, in order to provide sufficient trash removal frequency and capacity so that the ship’s operations are not negatively impacted.

3. TRASH REMOVAL - PIERSIDE (XX0R). The HSP shall place containers or trucks within twenty-five (25) meters of the ship or as permitted by port regulations, or place barges alongside the ship (see barge requirements at paragraph 4 below). The HSP shall empty the containers or barges when full and shall assure their continuous availability for trash disposal.

4. TRASH REMOVAL - ANCHORAGE (XX0S). The HSP shall provide trash barges/scows with tug service (if barge is not self-propelled). The barges shall be completely empty at time of arrival at the ship. In situations where an empty barge is not available, the HSP shall provide a system to measure the volume of trash deposited in the barge by the U.S. Government’s ship or otherwise ensure that the ship is charged only for its “pro rata” share of the trash based on the unit of issue identified in the contract. The HSP shall have ready access to sufficient barges and equipment to support multiple ships at anchorage simultaneously. All trash barges/scows shall be available 24 hours a day (where not contrary to law or port regulation) and shall be provided with suitable self-fendering to prevent damage to U.S. Government vessels. If sea state, weather, or other conditions to include but not limited to the configuration of the vessel, the pier, or the barge, require any additional fendering between the barge (or other vessel provided in lieu of a barge) and the ordering vessel to supplement the barge’s self-fendering system so as to prevent damage to the vessel, the additional fendering shall be provided by the HSP at no additional charge. The barge’s crew shall be entirely responsible for the tending of lines and for the barge’s security. The movement of trash from the ship to the barge shall be performed with care by the ship’s crew. In instances of bad weather or emergency which requires the ship to depart prior to the end of the scheduled port visit, the HSP shall remove barges within four (4) hours of being directed to do so by the ship’s Supply Officer at no additional cost to the U.S. Government.

5. TRASH REMOVAL - PORT PROVIDED (XX0T) shall be used when trash removal is provided by the port.

The HSP shall provide a proposal for these services in response to the RTOP.