Evaluation_Factors.pdf

52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a purchase order resulting from this Request for Quote (RFQ) to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors and sub-factors shall be used to evaluate quotes.

The following ratings will be used to evaluate Factor 1 Technical Capability:

Technical Capability Ratings

Rating Description

Acceptable Quoter clearly meets the minimum requirements of the solicitation

Unacceptable Quoter does not clearly meet the minimum requirements of the solicitation

(i) Factor 1: Technical Capability: The contractor must have full knowledge of the referenced load test equipment and posses the technical capability to install, test, calibrate and provide a one-day training service in accordance the statement of work. The requested supporting information for technical capability sub-factors (a) technical and sub-factor (b) Terms (Delivery, Installation, Testing, Training, and F.O.B) will be used by the Government to evaluate the quoters capability of accomplishing the overall effort. The technical literature and supporting documentation submitted should demonstrate in sufficient detail and allow Government evaluators to make a determination in

Technical Capability of acceptance.

Sub-factor (a): Technical The Government requires the contractor to provide a technical narrative confirming ability to meet the requirements of this RFQ. The technical narrative can be between 1-2 pages describing ability to meet the requirements of SOW. Also, the offeror should submit supporting literature/documentation with its quote demonstrating that the proposed equipment can meet or exceed the requirements of statement of work as required in section 3.0 (unlimited pages is allowed for supporting technical literature). A rating of “unacceptable” for sub-factor (a) will render the entire factor

“unacceptable”.

Sub-factor (b): Terms (Delivery, Installation, Testing, Training, and F.O.B.) (NTE 2 Pages)

The Government requires four Universal Load Test Frames, (Systems), installation services, all associated equipment for the installation, testing/validation of the systems and a one day training services. Also, in accordance with SOW Section 3.0, a statement shall be made by the quoter in writing confirming its ability to comply with the required training, delivery timeframe (45 days ARO) and F.O.B. Destination terms. All transportation charges are to be paid by the Contractor without additional expense to the Government and shall be responsible for the inspection requirements and quality assurance of the equipment. A rating of

“unacceptable” for sub-factor (b) will render the entire factor” unacceptable”.

Both sub-factors under Factor 1 Technical Capability shall be rated “acceptable” in order to be considered technically suitable. A rating of “unacceptable” in any factor and/or sub-factor will render the entire factor

“unacceptable”.

(ii) Factor 2: Past Performance: (NTE 6 Pages) A quoter must receive an overall technical rating of “acceptable” under Factor 1 in order to continue on to past performance evaluation.

The Government will evaluate past performance. Quoters are required to provide historical past performance data that will demonstrate similar work under a contract with a U.S. Government customer or commercial entities that is relevant as the required work specified under the applicable SOW.

The quoter shall provide a Past Performance Information (PPI) to this solicitation for similar type of work performed on prior Government or commercial company contracts within the last three years. At a minimum two past performance references of historical contract references are required.

The following ratings listed below will be used to evaluate Factor 2 Past Performance.

Past Performance

Evaluation Ratings

Rating Description

ACCEPTABLE Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

UNACCEPTABLE Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NEUTRAL Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305 (a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past performance will be rated on the basis on relevance, quality, delivery, service, and customer satisfaction.

The Government will give an “acceptable” past performance rating to quotes where the quoter has relevant past performance, no monetary assessment for non-conforming services, no terminations for default, and met contract requirements for timely delivery and customer service. The Government will not make award to a quote that the

Government evaluates as “unacceptable” on past performance. To be eligible for award, the Government must evaluate the past performance factor as “acceptable”.

Only those quoters which clearly meet the minimum requirements of the RFQ established by Factor 1 Technical

Capability and Factor 2 Past Performance will be further evaluated under Factor 3 Price.

(iii) Factor 3: Price: Pricing shall be provided for each CLIN listed herein and a total cost for the entire effort as outlined in this RFQ. The Government intends to evaluate the quotes and award a FFP purchase order using Lowest

Price Technically Acceptable (LPTA) procedures without discussions. However, the Government reserves the right to hold discussions if deemed necessary. Each initial quote should therefore, contain the quoter’s most accurate terms from both a technical and pricing standpoint.

Quotes shall be made up of new materials/equipment only; no re-manufactured or “gray market” items. All items must be covered by the manufacturer’s warranty. Quotes must be good for no less than 60 calendar days after close of solicitation.

Offerors are required to provide total price that includes itemized cost for equipment, parts, accessories and any related travel costs for installation and/or on-site training.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)