N6449820Q5013.pdf

SEE ADDENDUM

(No Collect Calls)

N6449820Q5013 28-Oct-2019

b. TELEPHONE NUMBER

215-897-2235

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 12 Nov 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N644989. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JILLIAN RANDAZZO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, JILLIAN RANDAZZO

215-897-2235, JILLIAN.RANDAZZO@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N64498 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL SURFACE WARFARE CENTER PHILA

DALE GARCIA

NSWC PHILADELPHIA DIVISION

1601 LANGLEY AVENUE

BLDG 1000

PHILADELPHIA PA 19112

TEL: (215) 897-1919 FAX:

FAX:

TEL: 215-897-2235

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

333244

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6449820Q5013

Section A - Solicitation/Contract Form

CONTINUATION SHEET

Standard Form (SF) 1449 – Solicitation / Contract / Order for Commercial Items

1. Block 8

Offer Due Date / Local Time: 12 November 2019 by 3:00 P.M. Local Time

EMAIL OFFERS ARE AUTHORIZED

Emailed Offers shall be sent to: jillian.randazzo@navy.mil

FACSIMILE OFFERS ARE NOT AUTHORIZED

2. Block 17a: Offeror’s assigned DUNS Number: ___________________________.

Offeror’s CAGE CODE: ________________________.

3. Are you registered in System for Award Management (SAM)?

( ) YES ( ) NO

You will not be eligible for award if you are not registered in the System for Award Management (SAM). If you have previously registered, make sure that your registration has not expired.

~NOTE: Offeror’s should ensure that all clauses, certifications, and representations within this solicitation have been accurately completed.

VERY IMPORTANT: The vendor must certify their agreement to these terms and conditions of the solicitation by signing and dating page one (1) of form SF1449.

The contract will contain a one (1) year Base Term and Two (2), One (1) Year Option Terms. Failure to offer on all Terms will result in rejection of the offeror’s quote.

Note: Period of Performance (POP) dates are estimated and subject to change at time of award.

NOTE: WHEN SUBMITTING THE QUOTE, THE CONTRACTOR SHALL PROVIDE THE MAKE AND

MODEL NUMBERS OF THE CERTIFIED EQUIPMENT THEY WILL BE PROVIDING

mailto:jillian.randazzo@navy.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 10 Each Lease of Multi-Functional Devices

FFP

Base Term: NMCI Certified Multi-Functional Devices (MFDs) with CAC Reader

IAW Statement of Work, Section C

FOB: Destination

PSC CD: 3610

NET AMT

0002 15 Each Lease of Multi-Functional Devices

FFP

Option Term One: NMCI Certified Multi-Functional Devices (MFDs) with CAC

Reader IAW Statement of Work, Section C. The Government reserves the right to lease partial quantity under option term one.

0003 20 Each Lease of Multi-Functional Devices

FFP

Option Term Two: NMCI Certified Multi-Functional Devices (MFDs) with CAC

Reader IAW Statement of Work, Section C. The Government reserves the right to lease partial quantity under option term two.

0004 1 Each

CDRL

FFP

CDRL- Not Separately Priced

Section C - Descriptions and Specifications

STATEMENT OF WORK

1.0 1.0 INTRODUCTION

This requirement is for NMCI Certified Multi-Functional Devices (MFDs) with CAC Reader. When submitting the quote, the contractor shall provide the make and model numbers of the certified equipment they will be providing

2.0 REQUIREMENTS

The contract requirement is for device lease and service maintenance for Common Access Card (CAC) enabled

NMCI U.S Navy Certified Multi-Functional Devices (MFDs) to include:

2.1 One (1) year base for device lease and service maintenance with 2 Option Years

2.2 On-site maintenance service which covers parts, labor and travel to include the print engine and associated connection

2.3 MFD consumables-toner (Cyan, Magenta, Yellow and Black regardless of toner yield), staples, drums, waste toner bottles, and transfer bell cleaners

2.4 Equipment with a minimum capability for location moves, hard drive removal and telephone support

2.5 Equipment with a minimum of 50-55 pages per minute output, monthly duty cycle up to 300,000 pages, and high capacity tandem tray option

2.6 Equipment with minimum capabilities of: reversing automatic document feeder, automatic duplexing, HDD overwrite or encryption, scan to folder function that produces PDF or TIFF formatted files, print function that supports PCL5e or PCL6, and Adobe PS3 Page Description Languages, MFD support for current Microsoft desktop and server operating systems.

2.7 Provide Secure Printing features

2.8 Networked devices will be on the NMCI network and devices must be certified for this network. For

NMCI network, as long as the device is on the "Certified Device List", there is no additional certification/requirements/testing needed. Devices must also have the "Secure Print" feature and certified to scan with CAC to a "ScanDocs" folder on users' H: drive for scanning functionality.

Quantities for device lease and maintenance:

Base year: 10 Each

Option year 1: Up to 15 Each (the government may exercise the option for less than 15)

Option year 2: Up to 20 Each (the government may exercise the option for less than 20)

3.0 INSTALLATION & REMOVALS. As part of its quoted price, the contractor shall:

3.1 Installation and delivery will take place at NSWC sites including Philadelphia, PA, San Diego, CA, and Norfolk, VA. Delivery and installation costs shall be included in the contractor quoted price. Exact locations will be provided at time of award. The contractor shall install all equipment at the site specified within the following time frames.

Amount of Devices Per

Contracting Action

Maximum Number of Calendar Days to

Complete Installation

Up to 20

3.2 Provide a toll free telephone number(s) to place service maintenance calls and order consumable supplies. The contractor shall affix its toll free telephone number(s) on each Multifunctional

Device (MFD)/Copier placed on this contract. In addition, the contractor shall ensure each

MFD/Copier has the manufacturer's name, model number, and machine serial number legibly stamped or affixed to it in a readily accessible location. The contractor shall provide English-speaking personnel at the toll-free number(s) it provides in this paragraph.

3.3 Remove all equipment and associated supplies from Government premises within thirty (30) calendar days of contract expiration (or termination). In the case of termination, the contractor shall be provided with a final cancelation and removal order depicting each device’s serial number, location, local contact phone number and proposed date of removal. Equipment not removed by the contractor within thirty (30) calendar days of the date contract expiration (or notification of termination) shall be deemed abandoned and subject to such disposal as the

Government may deem appropriate at the contractor's expense.

3.3.1 Before removal of equipment from Government premises, the contractor shall turn over any/all components that have stored job data (e.g., hard drives, non-volatile memory, etc.) to

NSWCPD (or its designated assignee) and provide written verification to the Technical

Point of Contract (TPOC). The contractor's written verification must include a validating signature from the TPOC confirming receipt of the components.

4.0 TRAINING. As part of its quoted price, the contractor shall:

4.1 Provide on-site training within three (3) business days after installation to key operators. A training schedule shall be established prior to equipment delivery and shall be noted on the installation report (CDRL A001). The training schedule shall show training dates and times.

Special and remote areas shall be provided training at the new copier's location(s). The contractor shall provide this training in English.

4.2 Upon request, the contractor shall provide additional training within three (3) business days when there has been a change or turnover of trained personnel.

5.0 MAINTENANCE (Including Operational Standards & Performance). As part of its quoted price, the contractor shall:

5.1 Maintain each piece of equipment at a minimum 95% monthly available rate based on the 21 standard federal workdays in a month. Maintaining the equipment includes preventive maintenance, service calls, repairs, troubleshooting, and connectivity as well as all associated labor and travel.

5.2 Provide service technician support Monday through Friday from 8:00 a.m. - 4:30 p.m. local time, except Federal Holidays. The contractor shall provide a service technician that speaks English.

5.3 Respond to work stoppage situations within two (2) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response.

The service technician shall call the key operator within an hour to discuss service problem and time of arrival. It is estimated that 10% of situations shall be classified as "work stoppage" across the total copier population on a yearly basis.

5.4 Respond to non-work stoppage situations within four (4) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response. The service technician shall call the key operator within an hour to discuss service problem and time of arrival.

5.5 Inform the TPOC within two (2) business days of the determination that equipment is non-repairable and provide comparable replacement equipment within two (2) business days from receipt of notification from the TPOC

5.6 Notify the TPOC if maintenance is related to vandalism.

6.0 CONSUMABLE SUPPLIES. As part of its quoted price, the contractor shall:

6.1 Provide all consumable supplies - toner (colors: Cyan, Magenta, Yellow and Black), staples, drums, waste toner bottles, and transfer bell cleaners necessary for the operation of the equipment. Paper is excluded as a consumable supply.

6.2 Deliver all required consumable supplies to the designated locations listed on the delivery schedule within two (2) business days after receipt of an order.

7.0 REPORTS. As part of its quoted price, the contractor shall:

7.1 Submit copier installation reports to the TPOC within ten (10) calendar days after the installation of copiers under this contract. The copier installation reports shall include the serial number and location to include room, building number, the contractor’s name, phone number and email, be signed and dated by TPOC, and clearly identify the Contact Line Item Number (CLIN) of the order.

Installation reports shall also be submitted to the TPOC for all replacement copiers and upgrades/downgrades of machines. Failure to provide installation reports shall result in rejection of invoice due to inability to properly identify equipment installed under contract. (CDRL A001)

7.2 Make available service history reports containing frequency of service calls, production volume between repairs, type of repairs, parts required, and equipment down time to the TPOC as requested. (CDRL A001)

7.3 Maintain an accurate listing of all equipment under contract (model, serial number, location) and provide to the TPOC upon request. (CDRL A001)

8.0 MODEL SUBSTITUTIONS: As part of its quoted price, the contractor shall:

8.1 Provide confirmation of model discontinuance due to equipment life cycles.

8.2 Verify the substitution is NMCI certified CAC enabled.

8.3 Validate no-cost impact.

8.4 No model substitutions will be made without first receiving written approval by the

TPOC.

9.0 EQUIPMENT RELOCATION. As part of its quoted price, the contractor shall:

9.1 Provide relocations aggregating to an amount equal to the total number of copier machines and

MFDs under contract for each year of the contract (for example, if there are 36 copier machines and MFDs under contract then the contractor will provide up to 36 relocations per year). This may mean relocating the same MFD 36 times, relocating 36 different machines once each, or any other combination thereof each year.) Relocations shall be limited to a 50 mile radius from where the equipment to be moved is located and shall not require rigging or special handling. Equipment shall not be relocated without written approval from the designated TPOC. Upon completion of relocations, the contractor shall provide a delivery report in accordance to 6.1 of this Statement of

Work.

10.0 EQUIPMENT & CONFIGURATIONS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

10.1 Provide equipment for all Volume Bands (VB), associated with Copies Per Minute (CPM), that:

10.1.1 Is new or remanufactured as well as currently manufactured, and actively marketed.

The terms "new" and "remanufactured" are defined at FAR 52.211-5.

10.1.2 Complies with Section 508 of the Rehabilitation Act of 1973, as amended.

10.1.3 Has these features/capabilities/configurations:

10.1.3.1 Reversing Automatic Document Feeder with minimum 30 page document capacity;

10.1.3.2 Automatic Duplexing;

10.1.3.3 Must be capable of accepting at least 50% or greater recycled 20 lb paper;

10.1.3.4 Devices with hard drives must have an encryption or overwrite capable

Security Kit;

10.1.3.5 The default setting for equipment operation language shall be English;

10.1.3.6 Configure MFDs so the fax function is physically isolated from the network controller; if function is requested.

10.1.3.7 Configure MFDs so that they are able to scan a document and save it as a

.TIF (group class 4 compression) and a .PDF (group class 3 compression) file for those MFDs that this function is requested.

10.1.3.8 Configure MFDs Page Description Language (PDL) to support Adobe

PS3, PCL5e, and PCL6.

10.2 Provide equipment for Volume Band 1 (CPM 20-29) and above that, in addition to what is set forth at paragraph 9.1, also has these features/capabilities/configurations:

10.2.1 At least 256 Megabytes of document management memory;

10.2.2 Multi-Position Stapler Finisher;

10.2.3 Floor standing with wheels (or cabinets provided as needed);

10.2.4 Copy from/to multi-sized materials up to and including 11 x 17 paper; and

10.2.5 Feeds from at least three (3) paper sources one of which must be a bypass tray.

10.3 Provide equipment for Volume Band 2 (CPM 30-39) and above that, in addition to what is set forth at paragraphs 9.1 and 9.2, also has these features/capabilities/configurations:

10.3.1 Feeds from at least four (4) paper sources one of which must be a bypass tray.

10.4 Provide an operator's manual written in English with each copier.

11.0 NETWORK FUNCTIONALITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

11.1 Provide equipment capable of being configured to comply with the Defense Information

Systems Agency (DISA) Security Technical Implementation Guide titled Sharing Peripherals

Across the Network (SPAN), (latest version and release) developed by DISA for the DoD for all networked equipment. [A copy of this DISA document is found at http://iase.disa.mil/stigs/stig/span-stig-v1r1.pdf.]

All equipment must be capable of using the NT LAN Manager Version 2 (NTLMv2) authentication protocol. The Desktop OS STIGs can be found at http://iase.disa.mil/stigs/checklist.

11.2 Provide a specific digital site survey which shall be used to identify network environments and ensure that correct network controllers are installed to meet the government’s requirements for all orders for digital copiers which are to be connected to Local Area

Networks (LANs).

11.3 Provide technical and system analysis support, and appropriate digital cards/products to successfully connect equipment to NSWCPD’s network.

11.4 Provide, upon installation, two (2) hours of technical and analyst support to the agency network administrator for each digital/multifunctional unit installed. Support shall be provided for network configurations based on agency hardware/software and initial Digital Site Survey provided prior to date of installation.

11.5 Web interfaces (web server) that allow for remote administration/management are required to be able to be administered securely (i.e. HTTPS/port 443). The system shall be capable of utilizing

DoD valid FIPS 140.2 compliant encryption (https://id-sw.c3pki.chamb.disa.mil/ca <https://id-sw.c3pki.chamb.disa.mil/ca>).

12.0 NETWORK SECURITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price for equipment that shall be connected to a DoD local area network, the contractor shall:

12.1 Warrant that the equipment shall operate on and coexist on a network supporting any and all of the following:

12.1.1 Internet Protocol Version 4 (IPv4),

12.1.2 Internet Protocol Version 6 (IPv6)

http://iase.disa.mil/stigs/stig/span-stig-v1r1.pdf http://iase.disa.mil/stigs/checklist

12.1.3 A hybrid of IPv4 and IPv6.

12.2 ADDITIONAL NETWORK SECURITY REQUIREMENTS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. If the box is checked, as part of its quoted price the contractor shall provide equipment that:

12.2.1 NIAP: Has been satisfactorily validated through the National Information Assurance

Partnership (NIAP). The National Security Telecommunications and Information

Systems Security Policy (NSTISSP) Number 11, "National Policy Governing the

Acquisition of Information Assurance (IA) and IA-Enabled Information Technology

Products," January 2000 governs the acquisition of IA and IA-enabled products used on information systems entering, processing, storing, displaying, or transmitting national security information to be evaluated and validated, as appropriate, in accordance with the criteria, schemes, or programs specified below:

12.2.1.1 The International Common Criteria for Information Security Technology

Evaluation Mutual Recognition Arrangement;

12.2.1.2 The National Security Agency (NSA) /National Institute of Standards and

Technology (NIST) National Information Assurance Partnership (NIAP)

Evaluation and Validation Program; or

12.2.1.3 The NIST Federal Information Processing Standard (FIPS) validation program. The

Common Criteria Evaluation and Validation Scheme can be found at: www.niap-ccevs.org.

Requires all MFDs must be ISO/IEC 15408 (Common Criteria) certified using the National

Information Assurance Partnership (NIAP) approved criteria.

12.2.2 DIACAP: Is capable of obtaining accreditation through the Department of Defense

Information Assurance Certification and Accreditation Process (DIACAP). As part of this, the contractor agrees to provide all requested information and work in good faith with the COR so that the COR can expeditiously obtain their (contractor) DIACAP accreditation. The contractor further agrees that should the COR after good faith efforts not obtain contractor’s DIACAP accreditation, the contractor shall remove the equipment at no additional expense to the government to include, but not be limited to, waiving any and all early or premature discontinuance/termination/cancellation/etc. fees.

[Information regarding DIACAP is found in DoD Department of Defense Information

Assurance Certification and Accreditation Process (DIACAP) Instruction 8510.1 dated 28

November 2007. http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

12.2.3 CAC: MFD must use the DoD Common Access Card (CAC) for user authentication and provide the following services: Scanning, Copying, and Printing. Vendors shall provide a white paper or some type of validation for their CAC solution.

To successfully authenticate a CAC, the machine must be able to:

1) Validate the Personal Identification Number (PIN);

2) Ensure it is using a valid certificate; and

3) Check the DoD revocation list on networked devices to ensure the CAC has not been revoked.

Note: When necessary, future upgrades or enhancements to the CAC software will be http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf incorporated by contract modifications to ensure the next generation of CAC is in compliance with all Federal credentials.

12.3 Testing and Certification:

The designated government Information Assurance (IA) personnel will perform equipment testing in accordance with the Network Printer and Multifunction Printer Settings and Requirements (latest version and release). Within 5 business days of the issuance of the contract, the contractor shall deliver the proposed MFDs for each proposed model to the NSWC sites for testing, at no cost to the government. The point of contact for the testing will be provided upon award.

Estimated time for testing is 20 business days. Testing shall be performed by the designated government Information Assurance (IA) personnel in coordination with the contractor's assistance.

The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

If all MFDs pass the testing, the TPOC will submit the testing results for certification review. In the event that not all proposed MFDs pass the testing, NSWCPD reserves the decision to revoke contract award. The vendor will collaborate with the TPOC to develop the testing results package.

Prior to the completion of the government’s testing period, the vendor will develop and provide the

MFD Implementation Guide. The Implementation Guide provides for step- by-step instruction and screen shots to configure the MFDs in accordance with the testing results.

12.4 Installation:

The contractor shall install and configure MFDs at customer locations. These devices are to be configured for installation at NSWC sites with Simple Network Management Protocol version 3

(SNMPv3).

13.0 VENDOR PROGRAM MANAGEMENT.

13.1 Assign a single point of contact to coordinate with the TPOC in all aspects of this contract.

Quotes shall state the assigned point of contact's name, title, business address, phone number and email address.

13.1.1 Contractor Initiated Price Reduction Without Quality Decrease Or

Quality Improvement Without Price Increase

13.1.2 After contract award and initial installation, the Contractor is encouraged to independently propose alternative solutions that (1) meet or exceed all the requirements set forth in this Statement of Work, (2) meet or exceed all the performance qualities set forth in the Contractor's Quote, AND (3) offer unit prices and an overall price that are equal to or less than those of the Contractor's

Quote or the current contract price, whichever is less. The Contractor is especially encouraged to do this in relation to the Option for Increased Quantity

(See RFQ Section B) as the Contractor improves its equipment and/or services.

The following is added for additional information only:

Note: Applies to all Volume Bands 1 and above requirements-at least 1 Megabyte of document management memory; Multi-Position Stapler Finisher; Floor standing with wheels (or cabinets provided as needed); Copy from/to multi-sized materials up to and including 11 x 17 paper and

CAC enabled.

VB-1/ Low Volume Black and White or Color/ Standalone/Networked: 1-5,000 B/W and 1-2,000 Color copies per month. Minimum 25 copies per minute 600 DPI or greater. Feeds from at least 3 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

B/W Networked Color Networked

B/W Classified Color Classified

VB-1 B/W Subtotal VB-1 Color Subtotal

VB-2/ Mid Volume Black and White or Full Color/ Standalone/Networked: 1-10,000 B/W and 1-5,000 Color copies per month. Minimum 30 copies per minute or greater. Feeds from at least 4paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

B/W Networked Color Networked

B/W Classified Color Classified

Short Term Rental

(NTE 12 months

VB-2 B/W Subtotal VB-2 Color Subtotal

VB-3/ High Volume Black and White or Full Color/ Standalone/Networked: 1-20,000 B/W and 1- 10,000 Color copies per month. Minimum 40 copies per minute or greater B/W and 35 copies per minute Color, standalone/non-networked device. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

VB-3 B/W Subtotal VB-3 Color Subtotal

VB-4/ High-Volume High-Speed, Black and White or Full Color/ Standalone/Networked: 1- 35,000 B/W copies per month B/W and 1-20,000 copies per month Color. Minimum 50 copies per minute B/W, 40 copies per minute Color. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

VB-4 B/W Subtotal VB-4 Color Subtotal

VB-5/ High-Volume High-Speed, Black and White/ Standalone/Networked: Maximum 70,000 copies per month for B/W (only). Minimum 55 copies per minute with a maximum 70 copies per minute B/W. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity

B/W Networked

B/W Classified

VB-5 Subtotal

CLAUSES INCORPORATED BY FULL TEXT

C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the

Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National

Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item

Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring

Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H016 SPECIFICATIONS AND STANDARDS (NAVSEA) (OCT 2018)

(a) Definitions.

(i) A "zero-tier reference" is a specification, standard, or drawing that is cited in the contract (including its attachments).

(ii) A "first-tier reference" is either: (1) a specification, standard, or drawing cited in a zero-tier reference, or (2) a specification cited in a first-tier drawing.

(b) Requirements. All zero-tier and first-tier references, as defined above, are mandatory for use. All lower tier references shall be used for guidance only unless specifically identified below.

None

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the

Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-212-W002 COMMERCIAL SUPPLIER AGREEMENTS (NAVSEA) (MAR 2019)

(a) Commercial Supplier Agreement means End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement.

(b) Any Commercial Supplier Agreement must be provided in full text as part of a quote or offer without hyperlinks.

(c) The contract/order Schedule and Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and

Conditions—Commercial Items, shall take precedence over any conflicting provisions in a Commercial Supplier

Agreement.

(d) If any requirement in the Commercial Supplier Agreement conflicts with Federal law or regulations (see FAR

12.212(a)), the following shall apply:

(i) Any such requirement is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such requirement by virtue of it appearing in the Commercial Supplier Agreement. If the Commercial Supplier

Agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or

“browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such requirement.

(iii) Any such requirement is deemed to be stricken from the Commercial Supplier Agreement.

(e) Automatic renewals. License Agreements will expire at end of the term identified in the Purchase

Order/Contract. Automatic renewals are not permitted and any such provision is void.

(f) Changes to the Commercial Supplier Agreement. Unilateral changes of the Commercial Supplier Agreement are impermissible and any requirement authorizing such changes is unenforceable. Changes must be in writing and executed by both parties to be effective.

(g) Third Part License (Embedded Software).

(i) The Contractor agrees that it has obtained all necessary licenses for the Government for any third party materials (including without limitation all Open Source licenses) provided within the product.

(ii) Contractor agrees that it complies with and shall continue to comply with all of its obligations under

Third Party Licenses (including without limitation all Open Source licenses) associated with any third party materials provided within each product.

(iii) To the extent that the Government’s use of the software products licensed herein is in compliance with the Contractor’s Commercial Supplier Agreement, the Government’s use will also be in compliance with any

Third Party Licenses.

(h) Audits. In lieu of any audit provisions in the Commercial Supplier Agreement, the Government agrees that, no more than once every twelve (12) months or within a reasonable time after a transfer, the Contractor shall, upon reasonable notice, have the right to require that the Government conduct an internal audit to ascertain and verify the number of licenses in use and to verify that the Government’s use of the product is in conformity with this

Agreement. The Government is not required to use any tools provided by the Contractor to conduct the audit and shall not be required to pay for any tools provided by the Contractor to conduct the audit. The results of any such audit shall be kept confidential.

If verification discloses that the Government’s use is not in conformity with this Agreement, the Government agrees to resolve any noncompliance by either removing or correcting the unlicensed installation and use of the software identified by the audit as not in conformity with this Agreement.

(i) Confidentiality. Commercial Supplier Agreements’ terms and the final contract pricing may not be deemed confidential. Other marked confidential information will be appropriately guarded.

(j) Assignment. The Government shall have the right, without the prior written consent of the Contractor or its authorized resellers, to assign, reassign, or transfer software licenses among Government employees or the

Government’s rights in the Contractor’s product to any governmental organization that is managed, operated, or controlled by the Government.

Such authorization includes sublicensing, and assignment or transfer among or between authorized users. In the event authorized users are reorganized or restructured such that their responsibilities and operations are transferred to another government agency, the agency shall have the right to assign the affected program licenses to a successor agency. The licensed agency and the successor agency agree to be bound to the

Commercial Supplier Agreement as modified. The transferee shall be bound by the license metrics and limitations in this license. Government shall complete any documentation required by the Contractor to facilitate the transfer of this license, and continuation of support shall be the responsibility of the transferee.

For the avoidance of doubt, any assignment or transfer of licenses of the Contractor’s products is also subject to all other terms of the Commercial Supplier Agreement, as well as the Contractor’s policies governing product dependencies and version compatibility. Reassignment does not require that the license be under maintenance or support in order to execute a transfer.

(k) Litigation. Any requirement insisting that the commercial supplier or licensor control any litigation arising from the government’s use of the contractor’s supplies or services is deleted and unenforceable.

(l) Equitable Remedies. Equitable remedies, injunctive relief, and binding arbitration requirements shall not be enforced unless explicitly authorized by agency guidance or statute.

(m) Venue. Any claim or dispute shall be resolved under the Contract Disputes Act and FAR 52.233-1. The forum for resolution of disputes and applicable statutes of limitation shall be governed by federal law.

(n) Applicable law. In accordance with FAR 52.233-4, United States law shall apply to resolve any claim of breach of this contract and such actions shall be handled in the applicable Federal court of jurisdiction.

C-215-H002 CONTRACTOR PROPOSAL (NAVSEA) (OCT 2018)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with the detailed obligations to which the Contractor committed itself in Proposal dated in response to Solicitation No.

N6449820Q5013.

(b) The technical volume(s) of the Contractor's proposal is(are) hereby incorporated by reference and made subject to the "Order of Precedence" (FAR 52.215-8) clause of this contract. Under the "Order of Precedence" clause, the technical volume(s) of the Contractor's proposal referenced herein is (are) hereby designated as item (f) of the clause, following

"the specifications" in the order of precedence.

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work Related

Injuries and Illnesses, for those employees to the safety office, via the COR by 15 January for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional

Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows:

Al D’Imperio albert.dimperio@navy.mil mailto:albert.dimperio@navy.mil

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form

1423, Exhibit(s) A001, attached hereto.

(End of Text)

C-227-H010 COMPUTER SOFTWARE AND COMPUTER DATA BASES DELIVERED TO OR RECEIVED

FROM THE GOVERNMENT (NAVSEA) (JAN 2019)

(a) The Contractor agrees to test for viruses, malware, Trojan Horses, and other security threats such as those listed in NIST Special Publication 800-12 Rev 1, An Introduction to Computer Security, The NIST Handbook, Chapter 4, in all computer software and computer data bases (as defined in the clause entitled “Rights In Noncommercial

Computer Software and Noncommercial Computer Software Documentation” (DFARS 252.227-7014)), before delivery of that computer software or computer data base in whatever media and on whatever system the computer software or data base is delivered whether delivered separately or imbedded within delivered equipment. The

Contractor warrants that when delivered any such computer software and computer data base shall be free of viruses, malware, Trojan Horses, and other security threats such as those listed in NIST Special Publication 800-12

Rev 1.

(b) The Contractor agrees that prior to use under this contract, it shall test any computer software and computer data base received from the Government for viruses, malware, Trojan Horses, and other security threats listed in NIST

Special Publication 800-12 Rev 1, An Introduction to Computer Security, The NIST Handbook, Chapter 4.

(c) Any license agreement governing the use of any computer software or computer software documentation delivered to the Government as a result of this contract must be paid-up, irrevocable, world-wide, royalty-free, perpetual and flexible (user licenses transferable among Government employees and personnel under Government contract).

(d) The Contractor shall not include or permit to be included any routine to enable the contractor or its subcontractor(s) or vendor(s) to disable the computer software or computer data base after delivery to the

Government.

(e) No copy protection devices or systems shall be used in any computer software or computer data base delivered under this contract with unlimited or Government purpose rights (as defined in DFARS 252.227-7013 and 252.227-

7014) to restrict or limit the Government from making copies.

(f) It is agreed that, to the extent that any technical or other data is computer software by virtue of its delivery in digital form, the Government shall be licensed to use that digital-form data with exactly the same rights and limitations as if the data had been delivered as hard copy.

(g) Any limited rights legends or other allowed legends placed by a Contractor on technical data or other data delivered in digital form shall be digitally included on the same media as the digital-form data and must be associated with the corresponding digital-form technical data to which the legend(s) apply to the extent possible.

Such legends shall also be placed in human-readable form on a visible surface of the media carrying the digital-form data as delivered, to the extent possible.

C-237-H001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(NAVSEA) (OCT 2018)

(a) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for CLINS 0001-0003 via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities; (4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b) The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

(c) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://dod.ecmra.support.desk@mail.mil.

C-239-W001 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT) ACCESSIBILITY

STANDARDS/SECTION 508 COMPLIANCE (NAVSEA) (OCT 2018)

(a) Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for product(s)/service(s) procured under this solicitation.

(b) Each Electronic and Information Technology (EIT) item or service provided under this contract shall comply with the EIT Accessibility Standards listed below:

_____ 36 C.F.R. § 1194.21 - Software applications and operating systems

_____ 36 C.F.R. § 1194.22 - Web-based and internet information and applications

_____ 36 C.F.R. § 1194.23 - Telecommunications products

_____ 36 C.F.R. § 1194.24 - Video and multimedia products

_____ 36 C.F.R. § 1194.25 - Self-contained, closed products

_____ 36 C.F.R. § 1194.26 - Desktop and portable computers

_____ 36 C.F.R. § 1194.31 - Functional Performance Criteria

_____ 36 C.F.R. § 1194.41 - Information, Documentation, and Support

(c) For more information on Voluntary Product Accessibility Template (VPAT) and Government Product/Service

Accessibility Template (GPAT) please refer to: http://www.buyaccessible.gov/ or http://www.section508.gov/content/sell/vpat.

(d) The Contractor shall comply with the VPAT or GPAT document submitted. If the Contracting Officer determines that any item or service delivered under this contract does not comply with the EIT Accessibility

Standards, the Contracting Officer will notify the Contractor in writing accordingly. If the Contractor fails to promptly correct or replace the nonconforming products or services with conforming products or services within the delivery schedule contained in the contract, the Government will have the rights and remedies contained in the basic contract.

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

http://www.section508.gov/content/sell/vpat

Section D - Packaging and Marking

D-211-H001 PACKAGING OF DATA (NAVSEA) (OCT 2018)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial

Security Program Operating Manual (NISPOM), DOD 5220.22-M dated 28 February 2006 incorporating Change 2 dated 18 May 2016.

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(City and State)

D-211-H004 IDENTIFICATION MARKING OF PARTS--BASIC (NAVSEA) (OCT 2018)

For all parts not subject to the marking requirements in DFARS 252.211-7003 – Item Unique Identification and

Valuation, marking shall be accomplished in accordance with the following:

(1) Parts shall be marked in accordance with generally accepted commercial practice.

(2) In cases where parts are so small as not to permit identification marking as provided above, such parts shall be appropriately coded so as to permit ready identification.

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

Item(s)…