N6449820Q5013 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation until 29 November 2019

Please reference section C statement of w ork for additional changes.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Nov-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449820Q5013

X 9B. DATED (SEE ITEM 11)

28-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Nov-2019

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, JILLIAN RANDAZZO

215-897-2235, JILLIAN.RANDAZZO@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449820Q5013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1.0 1.0 INTRODUCTION

This requirement is for NMCI Certified Multi-Functional Devices (MFDs) with CAC Reader. When submitting the quote, the contractor shall provide the make and model numbers of the certified equipment they will be providing

2.0 REQUIREMENTS

The contract requirement is for device lease and service maintenance for Common Access Card (CAC) enabled

NMCI U.S Navy Certified Multi-Functional Devices (MFDs) to include:

2.1 One (1) year base for device lease and service maintenance with 2 Option Years

2.2 On-site maintenance service which covers parts, labor and travel to include the print engine and associated connection

2.3 MFD consumables-toner (Cyan, Magenta, Yellow and Black regardless of toner yield), staples, drums, waste toner bottles, and transfer bell cleaners

2.4 Equipment with a minimum capability for location moves, hard drive removal and telephone support

2.5 Equipment with a minimum of 50-55 pages per minute output, monthly duty cycle up to 300,000 pages, and high capacity tandem tray option

2.6 Equipment with minimum capabilities of: reversing automatic document feeder, automatic duplexing, HDD overwrite or encryption, scan to folder function that produces PDF or TIFF formatted files, print function that supports PCL5e or PCL6, MFD support for current Microsoft desktop and server operating systems.

2.7 Provide Secure Printing features

2.8 Networked devices will be on the NMCI network and devices must be certified for this network. For

NMCI network, as long as the device is on the "Certified Device List", there is no additional certification/requirements/testing needed. Devices must also have the "Secure Print" feature and certified to scan with CAC to a "ScanDocs" folder on users' H: drive for scanning functionality.

Quantities for device lease and maintenance:

Base year: 10 Each

Option year 1: Up to 15 Each (the government may exercise the option for less than 15)

Option year 2: Up to 20 Each (the government may exercise the option for less than 20)

3.0 INSTALLATION & REMOVALS. As part of its quoted price, the contractor shall:

3.1 Installation and delivery will take place at NSWC sites including Philadelphia, PA, San Diego, CA, and Norfolk, VA. Delivery and installation costs shall be included in the contractor quoted price. Exact locations will be provided at time of award. The contractor shall install all equipment at the site specified within the following time frames.

Amount of Devices Per

Contracting Action

Maximum Number of Calendar Days to

Complete Installation

Up to 20

3.2 Provide a toll free telephone number(s) to place service maintenance calls and order consumable supplies. The contractor shall affix its toll free telephone number(s) on each Multifunctional

Device (MFD)/Copier placed on this contract. In addition, the contractor shall ensure each

MFD/Copier has the manufacturer's name, model number, and machine serial number legibly stamped or affixed to it in a readily accessible location. The contractor shall provide English-speaking personnel at the toll-free number(s) it provides in this paragraph.

3.3 Remove all equipment and associated supplies from Government premises within thirty (30) calendar days of contract expiration (or termination). In the case of termination, the contractor shall be provided with a final cancelation and removal order depicting each device’s serial number, location, local contact phone number and proposed date of removal. Equipment not removed by the contractor within thirty (30) calendar days of the date contract expiration (or notification of termination) shall be deemed abandoned and subject to such disposal as the

Government may deem appropriate at the contractor's expense.

3.3.1 Before removal of equipment from Government premises, the contractor shall turn over any/all components that have stored job data (e.g., hard drives, non-volatile memory, etc.) to

NSWCPD (or its designated assignee) and provide written verification to the Technical

Point of Contract (TPOC). The contractor's written verification must include a validating signature from the TPOC confirming receipt of the components.

4.0 TRAINING. As part of its quoted price, the contractor shall:

4.1 Provide on-site training within three (3) business days after installation to key operators. A training schedule shall be established prior to equipment delivery and shall be noted on the installation report (CDRL A001). The training schedule shall show training dates and times.

Special and remote areas shall be provided training at the new copier's location(s). The contractor shall provide this training in English.

4.2 Upon request, the contractor shall provide additional training within three (3) business days when there has been a change or turnover of trained personnel.

5.0 MAINTENANCE (Including Operational Standards & Performance). As part of its quoted price, the contractor shall:

5.1 Maintain each piece of equipment at a minimum 95% monthly available rate based on the 21 standard federal workdays in a month. Maintaining the equipment includes preventive maintenance, service calls, repairs, troubleshooting, and connectivity as well as all associated labor and travel.

5.2 Provide service technician support Monday through Friday from 8:00 a.m. - 4:30 p.m. local time, except Federal Holidays. The contractor shall provide a service technician that speaks English.

5.3 Respond to work stoppage situations within two (2) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response.

The service technician shall call the key operator within an hour to discuss service problem and time of arrival. It is estimated that 10% of situations shall be classified as "work stoppage" across the total copier population on a yearly basis.

5.4 Respond to non-work stoppage situations within four (4) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response. The service technician shall call the key operator within an hour to discuss service problem and time of arrival.

5.5 Inform the TPOC within two (2) business days of the determination that equipment is non-repairable and provide comparable replacement equipment within two (2) business days from receipt of notification from the TPOC

5.6 Notify the TPOC if maintenance is related to vandalism.

6.0 CONSUMABLE SUPPLIES. As part of its quoted price, the contractor shall:

6.1 Provide all consumable supplies - toner (colors: Cyan, Magenta, Yellow and Black), staples, drums, waste toner bottles, and transfer bell cleaners necessary for the operation of the equipment. Paper is excluded as a consumable supply.

6.2 Deliver all required consumable supplies to the designated locations listed on the delivery schedule within two (2) business days after receipt of an order.

7.0 REPORTS. As part of its quoted price, the contractor shall:

7.1 Submit copier installation reports to the TPOC within ten (10) calendar days after the installation of copiers under this contract. The copier installation reports shall include the serial number and location to include room, building number, the contractor’s name, phone number and email, be signed and dated by TPOC, and clearly identify the Contact Line Item Number (CLIN) of the order.

Installation reports shall also be submitted to the TPOC for all replacement copiers and upgrades/downgrades of machines. Failure to provide installation reports shall result in rejection of invoice due to inability to properly identify equipment installed under contract. (CDRL A001)

7.2 Make available service history reports containing frequency of service calls, production volume between repairs, type of repairs, parts required, and equipment down time to the TPOC as requested. (CDRL A001)

7.3 Maintain an accurate listing of all equipment under contract (model, serial number, location) and provide to the TPOC upon request. (CDRL A001)

8.0 MODEL SUBSTITUTIONS: As part of its quoted price, the contractor shall:

8.1 Provide confirmation of model discontinuance due to equipment life cycles.

8.2 Verify the substitution is NMCI certified CAC enabled.

8.3 Validate no-cost impact.

8.4 No model substitutions will be made without first receiving written approval by the

TPOC.

9.0 EQUIPMENT RELOCATION. As part of its quoted price, the contractor shall:

9.1 Provide relocations aggregating to an amount equal to the total number of copier machines and

MFDs under contract for each year of the contract (for example, if there are 36 copier machines and MFDs under contract then the contractor will provide up to 36 relocations per year). This may mean relocating the same MFD 36 times, relocating 36 different machines once each, or any other combination thereof each year.) Relocations shall be limited to a 50 mile radius from where the equipment to be moved is located and shall not require rigging or special handling. Equipment shall not be relocated without written approval from the designated TPOC. Upon completion of relocations, the contractor shall provide a delivery report in accordance to 6.1 of this Statement of

Work.

10.0 EQUIPMENT & CONFIGURATIONS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

10.1 Provide equipment for all Volume Bands (VB), associated with Copies Per Minute (CPM), that:

10.1.1 Is new or remanufactured as well as currently manufactured, and actively marketed.

The terms "new" and "remanufactured" are defined at FAR 52.211-5.

10.1.2 Complies with Section 508 of the Rehabilitation Act of 1973, as amended.

10.1.3 Has these features/capabilities/configurations:

10.1.3.1 Reversing Automatic Document Feeder with minimum 30 page document capacity;

10.1.3.2 Automatic Duplexing;

10.1.3.3 Must be capable of accepting at least 50% or greater recycled 20 lb paper;

10.1.3.4 Devices with hard drives must have an encryption or overwrite capable

Security Kit;

10.1.3.5 The default setting for equipment operation language shall be English;

10.1.3.6 Configure MFDs so the fax function is physically isolated from the network controller; if function is requested.

10.1.3.7 Configure MFDs so that they are able to scan a document and save it as a

.TIF (group class 4 compression) and a .PDF (group class 3 compression) file for those MFDs that this function is requested.

10.1.3.8 Configure MFDs Page Description Language (PDL) to support , PCL5e, and PCL6.

10.2 Provide equipment for Volume Band 1 (CPM 20-29) and above that, in addition to what is set forth at paragraph 9.1, also has these features/capabilities/configurations:

10.2.1 At least 256 Megabytes of document management memory;

10.2.2 Multi-Position Stapler Finisher;

10.2.3 Floor standing with wheels (or cabinets provided as needed);

10.2.4 Copy from/to multi-sized materials up to and including 11 x 17 paper; and

10.2.5 Feeds from at least three (3) paper sources one of which must be a bypass tray.

10.3 Provide equipment for Volume Band 2 (CPM 30-39) and above that, in addition to what is set forth at paragraphs 9.1 and 9.2, also has these features/capabilities/configurations:

10.3.1 Feeds from at least four (4) paper sources one of which must be a bypass tray.

10.4 Provide an operator's manual written in English with each copier.

11.0 NETWORK FUNCTIONALITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

11.1 Provide equipment capable of being configured to comply with the Defense Information

Systems Agency (DISA) Security Technical Implementation Guide titled Sharing Peripherals

Across the Network (SPAN), (latest version and release) developed by DISA for the DoD for all networked equipment. [A copy of this DISA document is found at http://iase.disa.mil/stigs/stig/span-stig-v1r1.pdf.]

All equipment must be capable of using the NT LAN Manager Version 2 (NTLMv2) authentication protocol. The Desktop OS STIGs can be found at http://iase.disa.mil/stigs/checklist.

11.2 Provide a specific digital site survey which shall be used to identify network environments and ensure that correct network controllers are installed to meet the government’s requirements for all orders for digital copiers which are to be connected to Local Area

Networks (LANs).

11.3 Provide technical and system analysis support, and appropriate digital cards/products to successfully connect equipment to NSWCPD’s network.

11.4 Provide, upon installation, two (2) hours of technical and analyst support to the agency network administrator for each digital/multifunctional unit installed. Support shall be provided for network configurations based on agency hardware/software and initial Digital Site Survey provided prior to date of installation.

11.5 Web interfaces (web server) that allow for remote administration/management are required to be able to be administered securely (i.e. HTTPS/port 443). The system shall be capable of utilizing

DoD valid FIPS 140.2 compliant encryption (https://id-sw.c3pki.chamb.disa.mil/ca <https://id-sw.c3pki.chamb.disa.mil/ca>).

12.0 NETWORK SECURITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price for equipment that shall be connected to a DoD local area network, the contractor shall:

12.1 Warrant that the equipment shall operate on and coexist on a network supporting any and all of the following:

12.1.1 Internet Protocol Version 4 (IPv4),

12.1.2 Internet Protocol Version 6 (IPv6)

12.1.3 A hybrid of IPv4 and IPv6.

12.2 ADDITIONAL NETWORK SECURITY REQUIREMENTS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. If the box is checked, as part of its quoted price the contractor shall provide equipment that:

12.2.1 NIAP: Has been satisfactorily validated through the National Information Assurance

Partnership (NIAP). The National Security Telecommunications and Information

Systems Security Policy (NSTISSP) Number 11, "National Policy Governing the

Acquisition of Information Assurance (IA) and IA-Enabled Information Technology

Products," January 2000 governs the acquisition of IA and IA-enabled products used on information systems entering, processing, storing, displaying, or transmitting national security information to be evaluated and validated, as appropriate, in accordance with the criteria, schemes, or programs specified below:

http://iase.disa.mil/stigs/stig/span-stig-v1r1.pdf http://iase.disa.mil/stigs/checklist

12.2.1.1 The International Common Criteria for Information Security Technology

Evaluation Mutual Recognition Arrangement;

12.2.1.2 The National Security Agency (NSA) /National Institute of Standards and

Technology (NIST) National Information Assurance Partnership (NIAP)

Evaluation and Validation Program; or

12.2.1.3 The NIST Federal Information Processing Standard (FIPS) validation program. The

Common Criteria Evaluation and Validation Scheme can be found at: www.niap-ccevs.org.

Requires all MFDs must be ISO/IEC 15408 (Common Criteria) certified using the National

Information Assurance Partnership (NIAP) approved criteria.

12.2.2 DIACAP: Is capable of obtaining accreditation through the Department of Defense

Information Assurance Certification and Accreditation Process (DIACAP). As part of this, the contractor agrees to provide all requested information and work in good faith with the COR so that the COR can expeditiously obtain their (contractor) DIACAP accreditation. The contractor further agrees that should the COR after good faith efforts not obtain contractor’s DIACAP accreditation, the contractor shall remove the equipment at no additional expense to the government to include, but not be limited to, waiving any and all early or premature discontinuance/termination/cancellation/etc. fees.

[Information regarding DIACAP is found in DoD Department of Defense Information

Assurance Certification and Accreditation Process (DIACAP) Instruction 8510.1 dated 28

November 2007. http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

12.2.3 CAC: MFD must use the DoD Common Access Card (CAC) for user authentication and provide the following services: Scanning, Copying, and Printing. Vendors shall provide a white paper or some type of validation for their CAC solution.

To successfully authenticate a CAC, the machine must be able to:

1) Validate the Personal Identification Number (PIN);

2) Ensure it is using a valid certificate; and

3) Check the DoD revocation list on networked devices to ensure the CAC has not been revoked.

Note: When necessary, future upgrades or enhancements to the CAC software will be incorporated by contract modifications to ensure the next generation of CAC is in compliance with all Federal credentials.

12.3 Testing and Certification:

The designated government Information Assurance (IA) personnel will perform equipment testing in accordance with the Network Printer and Multifunction Printer Settings and Requirements (latest version and release). Within 5 business days of the issuance of the contract, the contractor shall deliver the proposed MFDs for each proposed model to the NSWC sites for testing, at no cost to the government. The point of contact for the testing will be provided upon award.

Estimated time for testing is 20 business days. Testing shall be performed by the designated government Information Assurance (IA) personnel in coordination with the contractor's assistance.

The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

If all MFDs pass the testing, the TPOC will submit the testing results for certification review. In the event that not all proposed MFDs pass the testing, NSWCPD reserves the decision to revoke contract award. The vendor will collaborate with the TPOC to develop the testing results package.

Prior to the completion of the government’s testing period, the vendor will develop and provide the

MFD Implementation Guide. The Implementation Guide provides for step- by-step instruction and http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf screen shots to configure the MFDs in accordance with the testing results.

12.4 Installation:

The contractor shall install and configure MFDs at customer locations. These devices are to be configured for installation at NSWC sites with Simple Network Management Protocol version 3

(SNMPv3).

13.0 VENDOR PROGRAM MANAGEMENT.

13.1 Assign a single point of contact to coordinate with the TPOC in all aspects of this contract.

Quotes shall state the assigned point of contact's name, title, business address, phone number and email address.

13.1.1 Contractor Initiated Price Reduction Without Quality Decrease Or

Quality Improvement Without Price Increase

13.1.2 After contract award and initial installation, the Contractor is encouraged to independently propose alternative solutions that (1) meet or exceed all the requirements set forth in this Statement of Work, (2) meet or exceed all the performance qualities set forth in the Contractor's Quote, AND (3) offer unit prices and an overall price that are equal to or less than those of the Contractor's

Quote or the current contract price, whichever is less. The Contractor is especially encouraged to do this in relation to the Option for Increased Quantity

(See RFQ Section B) as the Contractor improves its equipment and/or services.

The following is added for additional information only:

Note: Applies to all Volume Bands 1 and above requirements-at least 1 Megabyte of document management memory; Multi-Position Stapler Finisher; Floor standing with wheels (or cabinets provided as needed); Copy from/to multi-sized materials up to and including 11 x 17 paper and

CAC enabled.

VB-1/ Low Volume Black and White or Color/ Standalone/Networked: 1-5,000 B/W and 1-2,000 Color copies per month. Minimum 25 copies per minute 600 DPI or greater. Feeds from at least 3 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

B/W Networked Color Networked

B/W Classified Color Classified

VB-1 B/W Subtotal VB-1 Color Subtotal

VB-2/ Mid Volume Black and White or Full Color/ Standalone/Networked: 1-10,000 B/W and 1-5,000 Color copies per month. Minimum 30 copies per minute or greater. Feeds from at least 4paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

B/W Networked Color Networked

B/W Classified Color Classified

Short Term Rental

(NTE 12 months

VB-2 B/W Subtotal VB-2 Color Subtotal

VB-3/ High Volume Black and White or Full Color/ Standalone/Networked: 1-20,000 B/W and 1- 10,000 Color copies per month. Minimum 40 copies per minute or greater B/W and 35 copies per minute Color, standalone/non-networked device. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

VB-3 B/W Subtotal VB-3 Color Subtotal

VB-4/ High-Volume High-Speed, Black and White or Full Color/ Standalone/Networked: 1- 35,000 B/W copies per month B/W and 1-20,000 copies per month Color. Minimum 50 copies per minute B/W, 40 copies per minute Color. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity Type Quantity

VB-4 B/W Subtotal VB-4 Color Subtotal

VB-5/ High-Volume High-Speed, Black and White/ Standalone/Networked: Maximum 70,000 copies per month for B/W (only). Minimum 55 copies per minute with a maximum 70 copies per minute B/W. Feeds from at least 4 paper sources one of which must be a bypass tray.

Type Quantity

B/W Networked

B/W Classified

VB-5 Subtotal

NOTE: The request is for up to 20 devices for a 36 month lease term. For example, base year we would like to lease 10 devices for 36 months. Option 1 we would like the ability to order up to 5 devices for 24 months and option 3, add 5 more devices for 12 months. This would give us a total of 20 devices for 36 months.

(End of Summary of Changes)