N63394-19-0036 Draft SOW.docx

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Alteration Installation Team (AIT) services Federal contract opportunity
Solicitation number
N63394190036
Issued by
Department of the Navy Naval Sea Systems Command

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1 Scope

1.1 Background

Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD) supports a variety of programs in its mission as the In-Service Engineering Agent (ISEA). As part of the functions of an ISEA and in support of the ship classes under its cognizance, NSWC PHD tasking includes the execution of Ship Change Documents (SCDs), Engineering Change Proposals (ECPs), Trial Card Corrections, Trouble Observation Report (TOR) fixes, and test installations. SCDs may also be used for the removal of shipboard systems and are included in NSWC PHD tasking.

Programs include, but are not limited to the following:

Tomahawk Weapon System (TTWS) Naval Fires Control System (NFCS) Mk 160 Gun Computer System (GCS) Mk 20 Electro-Optical Sensor System (EOSS) Harpoon Weapon System (HWS) Over the Horizon Weapon System (OTH) Total Ship Computing Environment (TSCE) LCS C2 Networks Dorna Fire Control System (FSC) 57 Host Based Security System (HBSS) LCS Gun Fire Control System (GFCS) Over the Horizon (OTH) NSWC PHD also supports the program offices for a variety of ships classes, including but not limited to the following:

1. Littoral Combat Ship (LCS) United States Coast Guard Ships (National Security Cutters, Offshore Patrol Cutters) Ticonderoga-Class Cruisers (CG) Arleigh Burke-Class Destroyers (DDG) Zumwalt-Class Destroyers Fast Frigate (FFG) NSWC PHD Self-Defense Test Ship International Small Combatants (MMSC)

1.2 This Statement of Work (SOW) is to provide Alteration Installation Team (AIT) services to NSWC PHD onboard ships and land based facilities, including Government laboratories. These services include, but are not limited to:

1. Installation and engineering support

1. Removal and modification of equipment or systems

1. Welding

1. Fire watch

1. Erecting scaffolding

1. Opening and closing ship bulkhead and hull access cuts

1. Rigging

1. Equipment and false deck foundation fabrication and modification

1. Transportation and secure storage of material and equipment,

1. Power panel and circuit modifications

1. Installing and removing cables throughout the ship/laboratory/site

1. Installing connectors on electrical network and fiber optic cables

1. Repairing decking/flooring of ship/laboratory/site spaces

1. Repairing disturbed surfaces, sanding, grinding and painting

1. Crate, package and ship to/from CONUS and/or OCONUS locations

1.3 The ships and sites listed below are representative of the major locations where the work will be required. This is not an exhaustive list, and specific tasking and location(s) will be specified in individual Technical Instructions (TIs).

1. United States Navy and United States Coast Guard Ships

1. United States Navy and United States Coast Guard Facilities

1. US Naval Shipyards

1. OCONUS Naval Shipyards

1. US Support Facilities

1. NSWC PHD and its detachments

1. Self Defense Test Ship

1. Land Based Test Sites (LBTS)

1. Combat System Test Sites

1. Private Shipyards

1. Shore Sites, Depots, and Training Facilities

2 Applicable Documents. The following documents are applicable to this sow. All tasking, processes, performance, execution and documentation within this sow shall be in accordance with the most current version of these documents at the time of contract award:

2.1Occupational Safety and Health Administration (OSHA)
2.1.1Public Law 91-596 Occupational Safety and Health Act
2.1.2Hazardous Material Handling Industry Standard 1910.1200 specifications, standards and guidelines to support the handling of hazardous material.
2.1.3OSHA Voluntary Protection Program (VPP)
2.2Environmental, Safety and Occupational Health (ESOH)
2.2.1Environmental, Safety and Occupational Health (ESOH) DODD 4715.1E
2.3NAVY
2.3.1COMFLTFORCOMINST 4790.3 Joint Fleet Maintenance Manual(JFMM)
2.3.2SL720-AA-MAN-030 Navy Modernization Program Management and Operations Manual (NMP-MOM)
2.3.3NAVSEA 04 approved letter for AIT Quality Management Systems (QMS)
2.3.4NAVSEA Technical Publication, Requirements for Fabrication Welding, and Inspection, T9074-AD-GIB-010/1688
2.3.5NAVSEA Technical Specification 9090-310 (Series) Alterations to Ships Accomplished by Alteration Installation Teams
2.3.6NAVSEA Technical Specification 9090-600 (Series)
2.3.7NAVSEA Standard Items (SI) (Series)

https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/4E/

2.3.8NAVSEA Standard Item (SI) 009-04 Quality Management System
2.3.9NAVSEA Standard Item (SI) 009-74 Occupational, Safety and Health Plan
2.3.10NSWC PHD Instruction 9090.3 (series) Alteration Installation Team Quality Manual
2.3.11OPNAVINST 5100.23G (latest revision) Navy Safety and Occupational Health Program Manual
2.3.12NAVSEA S0400-AD-URM-010/TUM Tag-Out User’s Manual
2.3.13MIL-STD-2003 (latest revision) Electrical Plant Installation Standard Methods for Surface Ships and Submarines (Cable)
2.3.14General Specifications for Overhaul (GSO) and the Aegis Supplement
2.3.15National Industrial Security Program (NISP) for Safeguarding Classification Information
2.3.16Warfare Center OM&S Interim Guidance Letter (Ser TD/168) dated 12/20/12
2.3.17NAVSEA OM&S Guidance Letter (Ser 04-237/319) dated 6/9/12
2.3.18American Bureau of Shipping (ABS) Navy Vessel Rules (NVR) for LCS Class Ships
2.4Other
2.4.1Public Law 99-234 Federal Civilian Employee and Contractor Travel Expenses Act

3 Requirements

3.1Post Award Meeting
3.1.1The Contractor shall organize and conduct, in coordination with NSWC PHD stakeholders, Procuring Contracting Officer (PCO) and Contracting Officer Representative (COR), a post award meeting within 15 calendar days following award of this requirement or as agreed with NSWC PHD stakeholders and COR. The purpose of the meeting is for the Government and Contractor to review key areas and challenges, and to establish dates for near term meetings and actions. The Contractor shall provide via electronic mail (email) the proposed briefing agenda to the COR five (5) days prior to meeting. The Contractor may conduct the meeting via telecommunication.
3.1.2The Contractor shall deliver with 30 calendar days after post award meeting a post award report, Proof of Insurance, and Proof of holding an up-to-date NAVSEA04RP-approved (current) quality management system.

(CDRL AXXX)

3.2Program Management
3.2.1The Contractor shall establish clear organizational lines of authority and responsibility and shall have a single point of contact communicating with the PCO and COR to ensure effective management of resources and provide program and project management services in support of all scope defined in this SOW, including, but not limited to:

1. Program planning and control Resource management Rough Order of Magnitude (ROM) development Cost and schedule control Documentation preparation and transmittal Reporting Schedule, technical, program, status reports

3.2.2The Contractor shall establish processes, manage, and coordinate all activity required to successfully execute tasking. The Contractor shall manage its resources to ensure all tasking is successfully completed within estimated budget and on-time.
3.2.2.1The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.
3.2.3The Contractor shall accomplish all work by employing and utilizing qualified personnel with appropriate combinations of education, training, certifications, and experience to provide quality project management, workmanship, schedule performance, and minimize rework.
3.2.3.1The Contractor shall provide copies of current certifications (welding, electrical, fiber optics, etc.), within each AIT workbook and upon request, to the COR, for upcoming ship installations and removals to comply with Technical Specification 9090.310, local facility, shipyard and Regional Maintenance and Modernization Coordination Office (RMMCO) check-in requirements.
3.2.4The Government will neither supervise Contractor employees, train Contractor employees, nor control the method by which the Contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are, or perceived, as personal services. If the Contractor believes that any actions constitute, or perceived to constitute, personal services, the Contractor shall be responsible to notify the PCO within one (1) business day.
3.2.5The Contractor shall have a successful corrective action system to address issues and provide immediate resolution and avoid repeat occurrences.
3.2.5.1As part of continuous improvement process and quality management, the government will issue a formal notification via a Corrective Action Request (CAR) (Form PHDNSWCINST 4355.3B, Attachment 1) when requirements do not conform to the SOW, policies, and standards and improvement is required within three (3) business days of observing a problem. The Contractor shall respond to the CAR and return to the COR within three (3) business days after receipt.
3.2.5.2During performance of tasks, the Contractor shall complete and deliver a Condition Founds Report (CFR) for deficiencies found, repairs required, and recommend corrective action(s). For conditions found to impact the critical path(s)/controlling item(s), the Contractor shall notify the COR via email within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the Contractor's professional recommendation for resolution, which shall not exceed three (3) business days. Review and resolution of the CFR will be completed by the Government’s technical team, COR and PCO. Response to the CRF will be provided to the Contractor via email, unless a change to the contract is required, in this case the PCO will issue a contract modification.

(CDRL AXXX) DI-MGMT-81648 Condition Found Report

3.2.6 The Contractor shall develop and submit, to the COR, a monthly Contracting Officer’s report by the 10th day of each month. The final report for each contract period (base, option year 1, etc.) is due by no later than 60 calendar days after the end of each Period of Performance (PoP).

(CDRL XXXX) DI-MGMT-81864A Contracting’s Management Report

3.2.7 The Contractor shall complete and maintain a list of all personnel working on any requirement delineated in this SOW. The Personnel Roster shall be provided by the 10th of each month and within two (2) business days of when personnel changes are made. The COR shall be notified via email no later than two (2) business days after the Contractor becomes aware of an employee is separating from the company and the personnel roster shall be updated and provided.

(CDRL AXXX) DI-MGMT-81834A Contractor’s Personnel Roster

3.2.8The Contractor shall provide their own work spaces and office equipment and transportation to and from the work sites. Normal hours of operation at NSWC PHD are from 0730-1700 Pacific Standard Time, Monday through Friday, except Federal holidays. The standard hours of operation for remote site and travel destination work places are determined locally and may vary.
3.2.8.1The Contractor shall expect to work eight (8) to ten (10) hours per day, five (5) days per week. Additional work, up to four (4) hours Monday through Friday, and up to ten (10) hours per day, on weekends and US Federal Holidays may be required to maintain project schedules.
3.2.8.2The Contractor shall obtain the COR’s approval in advance of any work performed on weekends, holidays, and during facility shut down.
3.2.8.3Alternate work schedules used by the Contractor must not negatively impact SOW deliverables, project schedules, and efforts.
3.2.9.4The Contractor shall maintain the training currency of its employees by providing initial and refresher training as required to meet the SOW requirements.
3.2.9.5The Contractor shall ensure that all required certifications are current and take action in advance to avoid expiration of personnel’s certifications.
3.2.9.6The Contractor shall facilitate safety and environmental training as required to enter or continue working on Government and non-Government facilities.
3.3Operations Security
3.3.1The Contractor shall develop an Operations Security (OPSEC) Plan. The Contractor is required to protect critical information associated with the contract to prevent unauthorized disclosure and shall observe OPSEC Requirements.

CDRL A0XX DI-MGMT-80934C OPSEC Plan

3.4Government Furnished Equipment and Material
3.4.1The Contractor shall manage and deliver a report for all government furnished and Contractor acquired property/equipment/material (GFP/GFE/GFM) in the custody of the Contractor by the 10th day of each month.

(CDRL AXXX) DI-MGMT-80441C Government Property Inventory Report

3.4.2The Contractor shall maintain a tracking system to track and manage material status, packaging, shipping and storage for all procured material, removed material, GFM and GFP.
3.4.2.1The Contractor shall update the material tracking system within 24 hours or next business day of material receipt and issuance.
3.4.3The Contractor shall comply with any hazardous material specifications and guidelines to support the handling and storage of hazardous material.
3.4.4Classified matter shall be stored, packed and shipped in accordance with transmission instructions contained in the National Industrial Security Program (NISP) and any applicable security requirements guide identified in this requirement.
3.4.5The Contractor shall ship, receive, and manage equipment and materials for all CONUS and OCONUS locations.
3.4.6The Contractor shall manage Government Furnished Information (GFI) and complete the GFI form (Attachment 2) for all GFI in the custody of the Contractor and deliver it to the COR by the 10th day of each month.

(CDRL AXXX) DI-ADMN-80295A Revisions to Existing Government Documents/GFI (tailor out 3.2, 3.3)

3.6Technical Instruction Form
3.6.1The issuance of technical tasks required under SOW sections 3.7 through 3.11 will be provided by the COR via the TI form. The TI will outline the task requirements and detailed instructions and references for completing work.
3.7Planning
3.7.1The Contractor shall edit drawing originals, sketches, or draft versions of the drawings provided as GFI via Liaison Action Requests (LARs). No changes to tasked installation drawings will be made without Government or ship class design agent approval of the change via LAR.
3.7.2The Contractor shall provide project management and system technical support in performing installations per the SIDs, Installation Requirements, Removal Requirements, Integrated Master Schedules, interface control plans, interface management plans, interface requirements, problem resolution, and system and subsystem integration.
3.7.3The Contractor shall coordinate schedules for AIT tasking while ensuring there is no negative impact to the ship’s mission and schedule.
3.7.4The Contractor shall review SIDs for installation design and material procurement.
3.7.5The Contractor shall perform a ship check or site survey with the On-Site Installation Coordinator (OSIC) or Navy technical representative and submit a trip report within 14 calendar days of completing the ship check or site survey or as indicated in the TI.
(CDRL AXXX) DI-MISC-81943Ship Visit / Trip Report
3.7.6In accordance with Technical Specification 9090.310 (latest revision), the Contractor shall develop a detailed installation Plan of Action and Milestones (POA&M) for integrated availability planning and production execution tasks.
3.7.6.1The Contractor shall incorporate information from site surveys or ship checks, ship installation drawing (SID) reviews, material lead times and other required resources.
3.7.6.2The Contractor shall make changes, edit, and corrections to the POA&M, weekly or as required by 9090-310 (latest revision).

(CDRL AXXX) DI-MGMT-81791 Plan of Action and Milestones Report

3.7.7In accordance with Technical Specification 9090.310 (latest revision), the Contractor shall identify required shipyard support services in an AIT support services request form (Attachment 3).
3.7.8The Contractor shall develop Test Inspection Plan (TIP) for quality assurance in accordance with NAVSEA Standard Items (latest revision).

(CDRL AXXX) OT-16-20061 Test Inspection Plan

3.7.9 The Contractor shall deliver an AIT workbook 60 calendar days prior to the start of each installation to the Government AIT Manager for approval. An approved AIT workbook is required for installation check-in/out.

(CDRL AXXX) DI-QCIC-81870 Alteration Installation Team Quality Assurance Workbook

3.7.10The Contractor shall participate in planning meetings, conferences, and in-process program reviews to support installation requirements.
3.7.10.1The Contractor shall provide installation subject matter expertise to identify and provide corrective actions when issues, concerns, etc. have been identified. When feasible, the meetings shall be scheduled in the Pacific Standard Time zone (PST or Uniform Time).

(CDRL AXXX) DID-ADMN-81250B Conference Minutes

3.7.11To ensure proper processing of installation data and schedule requirements necessary for the unimpeded check-in processing of the AIT, the Contractor shall be familiar with the policies of the RMMCO and Naval Supervising Activity.
3.7.12The Contractor shall assist the Government OSIC with presenting an In-Brief and Out-Brief to the ships force and maintain installation and removal coordination with cognizant Government offices.
3.8Installation Execution
3.8.1The Contractor shall perform a Pre-Installation Checkout (PICO) to assess ship condition prior to installation start for equipment that will be disturbed and/or modernized.
3.8.1.1The Contractor shall develop a PICO report in accordance with Technical Specification 9090.310 (latest revision). The PICO report shall identify equipment configuration deficiencies and equipment placement issues.
(CDRL AXXX) DI-QCIC-80512Pre-Installation Checkout Report
3.8.2The Contractor shall perform industrial services and project support for industrial installation, removal, alteration, modification, or decommission required to complete tasking.
3.8.3The Contractor shall perform Ship Alterations (SHIPALTs), Engineering Change Proposals (ECPs), Class-2 Changes (no form fit or function impact), Ordnance Alterations (ORDALTs), Proposed Change Washingtons (PCWs) and similar alteration work utilizing SIDs and other GFI.
3.8.4The Contractor shall repair all discrepancies introduced by performance of their work except for pre-existing discrepancies identified and accepted in writing by the Government.
3.9Installation Close-out
3.9.1The Contractor shall perform post-installation verification tests including system operation verification tests and correct work quality induced deficiencies.
3.9.2The Contractor shall label, crate, ship, and/or control any removed equipment prior to leaving the site.
3.9.3The Contractor shall perform material condition assessments and correct deficiencies, necessary to meet ship schedules (pier-side maintenance services) and resolve any equipment/system problems.
3.9.4The Contractor shall deliver a completed AIT workbook within 14 calendar days of installation completion.

(CDRL AXXX) DI-QCIC-81870 Alteration Installation Team Quality Assurance Workbook

3.9.5The Contractor shall provide redlines to the approved SIDs reflecting all approved changes in a final as-installed SID package in accordance with NAVSEA Technical Specification 9090.610 (Series).
3.9.6The Contractor shall prepare and coordinate the distribution of AIT completion reports within 14 calendar days of completion of each installation.
3.10Material Procurement
3.10.1The procurement of material, any kind, which is not directly related to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31. The term “material” includes supplies, parts, equipment, hardware and Information Technology (IT) resources including hardware, services and software.
3.10.2The Contractor shall procure material to respond to mission requirements. The Contractor shall provide all consumable materials related to the installation and removal. Consumable items include, but are not limited to: welding consumables, saw blades, sanding and grinding discs, drills, crating materials, paint, cable hangers, and straps. Consumable items are required to complete a quality installation and removal according to the TI and its reference documents. The Contractor shall order long lead items within 30 days of receipt of a SID package. All Contractor purchased installation material shall be available at the installation site 30 days prior to the start of the work.
3.10.3The Contractor shall obtain the COR’s approval, prior to procurement, for all material procured under this requirement. The Contractor shall submit a written request to the COR and PCO via email with the following information:

1. Complete description of the material to be procured

1. Task (TI) the material will be used for

1. An explanation of the need for the material

1. Quantity

1. Unit and Total Cost

1. Delivery/Freight charges

1. Any associated service charges such as assembly, configuration, packing, etc.

1. Explanation of the determination of price reasonableness regarding the selected supplier costs

1. List the competitive quotes received from potential suppliers

1. The basis for the selection of the selected supplier

1. After the COR and/or PCO have reviewed the request, the COR will notify the Contractor via email of the outcome.

3.10.4The Contractor shall develop a material Master Material List (MML) for procurement, long lead material and material issues. The MML shall be developed and provided within 30 calendar days of receipt of each SID tasked or as identified by the respective TI.
3.10.4.1 The MML shall identify GFM/GFE and IAF and shall specify the required ship installation need date so that the Government can arrange to ship GFM and GFE to the Contractor for inventory and pre-fabrication prior to shipboard installation and removal.

(CDRL AXXX) DI-ILSS-80949 Master Material Lists

3.10.5The Contractor shall identify items that can be pre-fabricated based on a ship check and review of the SID package. Pre-fabricated materials include, but are not limited to equipment foundations, sway braces, cables, various structural items, label plates, cable tags, terminal/junction boxes, and small items required for a complete timely installation.
3.10.5.1The Contractor shall perform material pre-fabrication as defined during planning meetings with the Government representative to minimize onsite installation time.
3.10.5.2The Contractor shall produce pre-fabricated materials in accordance with the SIDs and MML.
3.10.6The Contractor shall ship, receive, and manage materials for all CONUS and OCOUNUS locations. The Contractor shall ensure that the installation and removal team receives all materials delivered to foreign ports 30 days prior to the availability or window of opportunity (WOO) start date.
3.11Travel Requirement
3.11.1The Contractor shall travel in performance of this SOW throughout the CONUS and OCONUS locations. When required to obtain access to a Government facility, ship, aircraft, or other duty station, the Contractor shall complete all forms required (if required) and provide the request and forms to the COR for appropriate action. The Contractor shall maintain a working knowledge of the Foreign Clearance Guide for OCONUS travel.
3.11.2All travel shall be coordinated with the COR, prior to travel. The Contractor shall complete and provide to the COR a trip information form (Attachment 4) for each trip. The COR will review the request and provide a response within two (2) business days. For urgent travel requirements, the COR will respond with one (1) business day.
3.11.3The Contractor shall provide a trip report for each trip performed within seven (7) business days of trip completion.
(CDRL AXXX) DI-MISC-81943Trip/Travel Report
3.12Deliverables
3.12.1Deliverables provided under this requirement may contain technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.
3.12.2Destruction Notice for classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Section 11 - 19 or DoD 5200.1-R, Information Security Program Regulation, Chapter IX. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.
3.12.3Government documentation shall be destroyed upon completion of the contract. Use of Government documentation for commercial purposes is forbidden.
3.13Training
3.13.1The Government will not allow costs, nor reimburse costs associated with the Contractor for training its employees in an effort to attain or maintain personnel qualification requirements required in performance of this SOW. Other training may be approved on a case-by-case basis by the Contracting Officer. Advance approval is required.
3.13.1.1To obtain approval, the Contractor shall provide the following information to the Contracting Officer and COR via email:

1. Name of employee

1. Class title, dates of training

1. Reason for the need and benefit to the government

1. Cost/Tuition

1. Cost-sharing arrangement that addresses registration/tuition, travel and labor costs

3.13.2The Contractor shall ensure that each Contractor employee who has been or will be issued a Common Access Card (CAC) completes all annual and required training within 30 days of commencing contract performance and annually thereafter as directed by the COR.
3.14Regulations
3.14.1The Contractor shall strictly adhere to all Federal, State and local laws and regulations, Executive Orders, and Department of Defense and Navy policies.
3.14.2The Contractor shall strictly adhere to Federal Occupational Safety and Health Agency (OSHA) Regulations, Environmental Protection Agency (EPA) Regulations, and all applicable state and local requirements.
3.14.3The Contractor shall ensure each Contractor employee performing tasks under this SOW is qualified and has the proper training required to do their job safely and in compliance with applicable regulations.
3.14.4The Contractor shall provide each Contractor employee performing tasks under this SOW with all personal protective equipment required to do their job safely and in compliance with all applicable regulations.
3.14.5The Contractor shall report to the COR and PCO via telephone and email of all work-related incidents, injuries and illnesses, within 24 hours, that occurred while performing efforts under this SOW.

4 CDRL List Will update after we have identified all CDRLs

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