Amendment_0001.pdf

N6264515RCP3501

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reaason for this amendment is to update the Statement of Requirements, answ er industrys questions and include an updated layout w ith arrow s show ing the f low of proposed system. In addition, the deadline has changed to 10 Jul 2015 2:00pm.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jul-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N62645-15-R-1008

X 9B. DATED (SEE ITEM 11)

05-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jul-2015

CODE

NAVAL MEDICAL LOGISTICS COMMAND

693 NEIMAN STREET

FORT DETRICK MD 21702-9239

N62645 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N62645-15-R-1008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jul-2015 01:00 PM to 10-Jul-2015 02:00 PM.

The following have been added by full text:

QUESTIONS & ANSWERS

Questions Answers

Can you confirm the term "turn-key solution" pertains to all equipment supplied under the solicitation?

Turn-key solution including facility modification no longer required Updated in Statement of

Requirements under System Requierments, 2 nd

Bullet.

A) If this is a "turn-key solution" when will the facility be available to contractors to determine work required in order to provide a comprehensive offer?

B) Also is it a requirement that subcontractors selected by the vendor be registered on an approved list for this facility or other government entities?

A) Updated in Statement of Requirements under

System Requierments, 2 nd

Bullet. Turn-key solution including facility modification no longer required.

B) Subcontractor personnel working for the prime contract holder will individually have to pass required clearance procedures to be granted access to the base and work site facility.

Who determines facility modifications and are any specific modifications anticipated?

Turn-key solution including facility modification no longer required. Updated in Statement of

Requirements under System Requierments, 2 nd

Bullet

Is the vendor responsible for all equipment removal, repositioning and locating?

Yes.

Solicitation notes "acceptance of offers" is 120 days after closing. Would this be possibly sooner since "delivery required" notes September 30, 2015?

This acceptance of offers for a period of 120 days is the time period for your proposal to be considered valid.

What is the nominal height of the blocking station tables?

Needed to ensure proper conveyor height.

Conveyor height shall be 3’7” from floor to top of belt. 3’9” height with framework. Updated in

Other System Requirements.

Can you confirm the conveyor height at the tool washer on your layout for Nostra?

Tool washer height is 3’ 2” from floor to conveyor belt on the unit. A height adjustment shall be required to reach the height of the conveyor system.

Proposed layout shows airline running perpendicular on one generator as opposed to remaining 4 generators. What's the purpose of this air line?

Disregard perpendicular airline. This airline previously supplied the lens taping machines.

Access to tool tower control panel will be blocked by proposed conveyor for blockers. Is lift gate acceptable at this point to access control panel?

Access to tool tower control panel available through tower door clearance area. Lift gates are not a requirement.

Proposed layout shows shaded gray area (29' x 3') left of tool towers. Is this area used to access tool towers for maintenance or some other purpose?

Yes, this area reflects the required space for the tower doors to open fully. Also, allows access to control panel.

Proposed layout shows "stack" at the end of the conveyor line to Toro-X-2S polishers. Are "Stackers" (automated stacking of up to 50 job trays) requested here to reduce/eliminate the need of operators constantly monitoring or moving job trays for work being delivered to polishers?

Yes, stackers or some type of “que” required to allow a parking area for trays prior to polishing. A larger que shall be required for the output that feeds two polish lines.

Can arrows be provided for the workflow of the conveyer belts?

Yes, see attachment.

How does the equipment get from the stage to the blockers per the proposed layout?

Small carts. Normally 3 stations active at on time.

The following have been modified:

INSTRUCTIONS TO OFFERORS

DoD established the Naval Medical Logistics Command (NMLC) as the Executive Agent for a complete optical fabrication assembly line including lens generators and lens blockers for Naval Ophthalmic Support and Training

Activity (NOSTRA). Within the Navy, NOSTRA is the command responsible for performing these objectives.

The North American Industry Classification System (NAICS) code for this requirement is 339112. The Small

Business Administration (SBA) standard size for this NAICS code in number of employees is 500. All qualified offerors are invited to submit a proposal.

This section specifies the format and content that offerors shall use in response to this solicitation. Offerors shall submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the

Government. Any proposal which does not provide, as a minimum, that which is required within this solicitation may be determined to be substantially incomplete and not warrant any further consideration. The Government intends to award a firm fixed priced (FFP) contract.

Delivery

The Contracting Officer reserves the right to adjust the start date of the contract based on the actual award date.

Period for Acceptance of Offers

The period for acceptance of offers is one hundred twenty (120) days after the closing date of the solicitation.

Pre-Contract Costs

The Contractor will not be reimbursed for any costs incurred prior to the effective date of the contract.

Site Visit

The Government will be providing industry the opportunity for a site visits to NOSTRA. The site visit will be 15

June 2015. Only two (2) employees per company can attend the site visit.

The site visit will consist of the following

Tour of the area will begin at 9:00am.

Vendors should arrive by 8:30 am.

No questions will be asked during the site visit.

NOSTRA

To access NOSTRA offerors will utilize Gate three (3), Pass and ID Office.

The address to use for directions to NOSTRA is as follows:

o 2019 Longfellow Rd. Yorktown, VA. 23691

Vendors will have to escorted once through the gates at NOSTRA. Call 757/ 887-7329 for escort prior to entering the gate.

All personnel will need a driver’s license to gain access to base.

Vehicles are subject to inspection so please allow additional time to pass through the gate.

If a rental vehicle is being used then the Security Office may need to see your rental agreement in addition to the driver’s license.

To gain access to NOSTRA table #1 must be completed and returned to brian.d.miller1.civ@mail.mil no later than 10:00 am local time on 11 June 2015, Subject: N62645-15-R-1008.

Table #1

Last Name First name Middle Name Company

Vendors will park in the front of the building in the marked “visitor” spaces.

Please wear appropriate attire for site visit.

Questions

Any questions must be addressed to brian.d.miller1.civ@mail.mil by email only no later than 2:00 pm local time on

17 June 2015. No phone calls will be accepted.

Proposals

All proposals should be submitted to Brian Miller at brian.d.miller1.civ@mail.mil.

Subject line should read: Solicitation # N62645-15-R-1008

Emails shall be no larger than 10MB

Proposals may be submitted as MS Word, MS Excel or Adobe PDF attachments only.

All Offerors shall provide the following company details on their cover page:

Complete company name and address

Company Point of Contact (POC)

Email

Phone Number

CAGE Code

DUNS number

Place of Manufacture

Technical Approach

The contractor shall submit sufficient documentation to allow for an evaluation of the Technical Approach for a complete optical fabrication assembly line including lens generators and lens blockers for Naval

Ophthalmic Support and Training Activity (NOSTRA) and meet the Statement of Requirements.

The total number of the pages, excluding a cover letter, for Technical Approach is fifty (50) pages. If the

Technical Approach contains more than the mandated page count then only the first fifty (50) pages will be evaluated.

Conformance to the Information Assurance (IA) requirements for the Department of the Navy

Offerors shall complete and submit in its entirety the C&A Questionnaire for the Department of Navy with their proposal. The C&A questionnaire can be found at http://www.med.navy.mil/sites/nmlc/Pages/default.aspx. On the home page, click the Requests for

Proposals (RFPs) link on the left hand side of the site. Scroll to the bottom of the page where the questionnaire information is located and click the link to compete the questionnaire. In addition the

Department of Navy has an IA section that follows the Statement of Requirements.

Past Performance mailto:brian.d.miller1.civ@mail.mil mailto:brian.d.miller1.civ@mail.mil mailto:brian.d.miller1.civ@mail.mil http://www.med.navy.mil/sites/nmlc/Pages/default.aspx

Offerors may provide recent and relevant contracts for the same or similar items and other references for up to five (5) data points within the last three (3) years. Past performance older than three (3) years will be considered not recent. The Government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above.

The data shall for each reference shall include:

o Organization/Location o Valid POC with phone number and email o Contract Number o Contract Date o Total Contract Value o Description of the requirement

The total number of the pages submitted for past performance shall not exceed seven (7) pages, excluding a cover. If past performance contains more than seven (7) pages, only the first seven (7) pages will be evaluated.

Price

Adequate price competition is expected for this acquisition. Offerors shall submit a pricing spreadsheet for all components related to this requirement.

The proposed price will be evaluated by the Government and must be determined to be fair and reasonable for award.

Offerors shall provide acknowledgement of the solicitation and all amendments. The solicitation and all amendments shall be acknowledged through instructions in Block 11 of the SF 30. Signed copies of the cover page are acceptable. It is not necessary to submit the entire amendment.

Completed DFARS 252.209-7992 provision.

Offerors shall be registered in the System for Award Management (SAM) database at time of award.

Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/.

Small Business Subcontracting Plan:

o If applicable (for other than small business concern offerors under the assigned NAICS code herein), the offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS

Clause 252.219-7003 (for reference see FAR 19.704 and DFARS 219.704). The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan.

o The Contracting officer will review the subcontracting plan for acceptability. If an offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award.

o If the offeror believes there are no subcontracting possibilities, the offeror shall submit documentation sufficient to support its position.

Offerors shall include all costs associated with DIACAP as a part of CLIN 0001.

Discussions

The Government intends to evaluate proposals and award a single contract without discussions with offerors. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

STATEMENT OF REQUIREMENTS

SYSTEM REQUIREMENTS

The Naval Ophthalmic Support and Training Activity (NOSTRA) has a requirement for an automated optical lens fabrication system. The system shall include the following subsystems: Surface Layout Blocking System, Lens

Generating Sytem, and Microseparator Coolant System. The system shall include an automated conveyor system that connects all of the specified subsystems.

https://www.sam.gov/portal/public/SAM/

The system shall be capable of providing a throughput of at least 175 trays (350 lenses) per hour for a 7 hour shift. The system throughput shall represent 175 trays initiated and completed per hour. The system shall allow for a workflow queue of at least 263 trays to prevent bottlenecking.

Installation shall include removal of the old conveyor system.

The system shall fit in a 53’ x 40’ floor space and allow for tray flow and parts return functions. Room diagram for the “New System Layout” is provided in Attachment I.

System shall include all manufacturer warranties (up to one (1) year) and operator manuals. On-site operator and maintenance training shall be provided on all equipment. In addition, manufacturer shall guarantee spare parts availability.

SURFACE LAYOUT BLOCKING SYSTEM

The system shall include at least six (6) lens blocking units, to be located at the beginning of the assembly line.

The units shall be capable of utilizing alloy components to adhere a lens to a block.

The units shall be capable of processing two lenses concurrently for left and right lenses.

The units shall be capable of blocking all plastic and mineral lens materials, including but not limited to polycarbonate and high index materials.

The units shall be able to accommodate lens diameters up to at least 85mm. The units shall utilize multiple blocking rings to accommodate for variation in lens thickness; the units shall be able to automatically recognize the size of the blocking ring and notify the operator of any errors.

The units shall be capable of automatically adjusting prism angle, prism basis, and blocking chuck axis.

The units shall be capable of automatically verifying lens position.

The units shall be able to perform prismatic blocking.

The units shall be able to utilize high melting point lead and cadmium free alloys.

The units shall include software with an Optical Manufacturing Association (OMA) compliant interface.

The units shall include a barcode scanner to import lens data.

LENS GENERATING SYSTEM

The system shall include five (5) fully automated CNC (Computer Numerical Controlled) lens generator units. The system shall be able to automatically load lenses from trays from the conveyor system and return completed lenses to tray on conveyor system.

The units shall include software with an Optical Manufacturing Association (OMA) compliant interface.

The units shall be able to process all lens formats and materials, including but not limited to, CR-39, Hi-index, and polycarbonate.

The units shall be able to process lens blanks up to 85 mm diameter.

The units shall be able to generate concave curvatures up to 14.5 diopters and convex curvatures up to -

30.0 diopters.

The units shall be able to auto-calibrate.

The units shall be able to perform high speed cribbing and milling required for specification accuracy and smooth surface after cut.

The units shall produce generated lenses that are immediately ready for polishing.

The units shall allow user access to clean and maintain the equipment.

The units shall be able to automatically remove and dispose of any swarf material from the generator.

The units shall include a temperature monitor.

The units shall include a user interface that will allow the user to manually enter, monitor, or modify information.

MICROSEPARATOR COOLANT SYSTEM

This requirement shall include a microseparator coolant system. The system shall be able to manage fluid and debris waste from the lens generators.

The system shall be able to accommodate digital, conventional or mixed production fabrication and all organic material processing.

The system shall include chip compacting and bulk chip separation capabilities. The chip compactor assembly must separate, compact and dewater bulk chips and reduce waste volume.

The system shall be able to process materials remotely from the generators, if necessary due to layout of the entire production system.

The system shall include an automatic water makeup subsystem and an automatic coolant metering subsystem.

The system shall allow for easy recovery of de-blocked lens without interfering with production.

The system shall include debris containers for handling chip and debris waste.

OTHER SYSTEM REQUIREMENTS

The conveyor system shall allow for clear walkways around the configuration without gates. The walkways shall provide access to all pieces of equipment.

The system shall be designed to withstand exposure to water and polish residue.

The conveyor system shall allow for a lag time of 10 minutes between the blocking units and the lens generating units to allow for alloy curing.

Conveyor height shall be 3’7” from floor to top of belt. 3’9” height with framework.

The layout of the system shall account for the installed base on equipment that will be remaining at the site.

All of the following equipment, except for the automated Dynamic Tower System, may be relocated, if necessary. This equipment includes:

o 2 Semi-automatic lens tapers (Practical Systems Inc.)

o 1 Alloy reclaim tank (Satisloh) o 1 Ultrasonic cleaning and drying unit (Branson Omni 2000) o 1 SGX tabletop foam tool generator (Gerber-Coburn) o 5 Automated Dynamic Tower System (P@P Picking Systems) o 15 Toro X-2S Polishers (Satisloh)

The conveyor system shall integrate with the installed base of automated Dynamic Tower System (Model

USA-003A) by P@P Picking Systems. The Dynamic Tower System shall be included in the production line process after the blocking units and the generating units. The conveyor system shall receive optical tool(s) from the tool towers based on the specifications assigned to the job and place the tool(s) on the tray with the assigned lens(es). The conveyor system shall include a return track that will return the tool(s) to the tool towers after completion of the job. The Dynamic Tower Systems are fixed and shall not be relocated.

The conveyor system shall output the trays at the location of the lens polishers. The end of the conveyor system shall allow for appropriate storage and manual distribution of trays to the polishers.

The return track shall integrate with the installed Satisloh ALO 2.0 tool washing unit. The tool washing unit has an independent automatic conveyor loader belt. The return track shall include a tool drying capability that will air dry the washed tools prior to return to the tool tower.

The conveyor system shall include an additional output lane to deliver trays that require an additional/alternative process (i.e. foam-tool generator). This capability shall be initiated via sensor detection and gates.

The conveyor system shall have Emergency stop system in accordance with OSHA standards.

ENHANCING FACTORS

Installation of the complete system should be completed within a fourteen (14) day time period.

The blocking and generating units should be able to utilize or be adapted to utilize 43 mm V-style chuck blocks.

(End of Summary of Changes)