N62387-15-T-9005_Amendment_Two.xps

1. CONTRACT ID CODE

PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

J

2. AMENDMENT/MODIFICATION NO.5. PROJECT NO.(If applicable)

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQ. NO.

18-Sep-2015

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than item 6)

CODE

N62387

MILITARY SEALIFT COMMAND N10 WASH

See Item 6

914 CHARLES MORRIS COURT SE

WASHINGTON NAVY YARD DC 20398-5540

9A. AMENDMENT OF SOLICITATION NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N62387-15-T-9005

9B. DATED (SEE ITEM 11)

X 09-Sep-2015

10A. MOD. OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

X X Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor is not, is required to sign this document and returncopies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is to extend the solicitation closing date and respond to questions from prospective quoters and revise the solicitation accordingly. Also, the transition phase-in and phase out periods have been removed from the Performance Work statement and references to a Program Manager have been removed.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

EMAIL:

TEL:

16C. DATE SIGNED

16B. UNITED STATES OF AMERICA

15C. DATE SIGNED

15B. CONTRACTOR/OFFEROR

BY

18-Sep-2015 (Signature of Contracting Officer) (Signature of person authorized to sign)

EXCEPTION TO SF 30

STANDARD FORM 30 (Rev. 10-83) 30-105-04

APPROVED BY OIRM 11-84

Prescribed by GSA

FAR (48 CFR) 53.243

N62387-15-T-9005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Sep-2015 04:00 PM to 29-Sep-2015 04:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

1. Background:

The mission of the Military Sealift Command (MSC) is to provide ocean transportation of equipment, fuel, supplies and ammunition to sustain U.S. Forces worldwide during peacetime and in war for as long as operational requirements dictate. MSC is a Program Management organization that operates ships worldwide to provide combat logistics support to United States Navy (USN) ships at sea; special mission support to U.S. Government agencies;

prepositioning of U.S. military supplies and equipment at sea; and ocean transportation of DoD and other U.S.

Government agencies’ cargo in both peacetime and war. On average, MSC operates in excess of 100 non-combatant, civilian-crewed ships worldwide. MSC augments its sealift assets by executing its own contracts in support of its missions for contracted ships and commercial services. In addition, the command has access to over 50 other ships that are kept in reduced operating status, ready to be activated if needed.

MSC offices are located at the Washington Navy Yard (WNY), DC as well as five offices worldwide in Norfolk, VA; San Diego, CA; Manama, Bahrain; Naples, Italy; and in Singapore.

1.1. Non-Personal Services: Non-personal services shall be provided under this contract. Personnel rendering the services are not subject, either by the order’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall not under any circumstances perform inherently governmental functions (as defined in FAR 7.5) under this contract.

2. Scope of Work:

The Contractor shall provide management, supervision, and labor necessary to assure the efficient and effective operation of the Military Sealift Command mailroom located at the MSC office on the Washington Navy Yard in Washington, D.C.

3. Specific Tasks:

The Contractor shall perform the following tasks, which are described in the detailed subparagraphs below:

Task 1: General Requirement of Operating the MSC DC office Mailroom Task 2: Maintenance / Management of Master Distribution Lists Task 3: Off-Site Deliveries/Pickups Task 4: Processing Incoming Mail Task 5: Processing Outgoing Mail Task 6: Manage Classified Material

3.1. Task 1: General Requirements of Operating the MSC Mailroom:

3.1.1. The Mailroom shall be staffed and open for business from 7:30 AM until 4:30 PM.

3.1.2. The Contractor shall maintain the mailroom with sufficient office supplies as part of the firm fixed price.

3.1.3. The Contractor shall answer incoming phone calls, take messages, and resolve customer questions related to the requirements outlined in the PWS.

3.1.4. The Contractor shall be responsible for the operation of the office specified in Section 12.

3.1.5. The Contractor shall keep the workspace neat and orderly. Work areas shall be free of debris and litter.

3.1.6. As a continuing function throughout the day, Contractor personnel shall affix approximately 50 address labels, stuff and seal envelopes, and mark envelopes with proper mail handling instructions using U.S. Postal Services stickers/rubber stamps. Additionally, the Contractor shall place envelopes in mailbags, remove mailbags from the rack and place in a designated pick-up area.

3.1.7. MSC estimates a mass mailing approximately two times per month. This is generally a time sensitive requirement that requires printing mailing labels, affixing them to envelopes, sealing the envelopes, affixing stickers or stamping handling instructions on the face of the envelopes and placing them in mailbags. The Contractor shall complete this work within two (2) hours of receipt. Each mass mailing is comprised of about 200 pieces of mail.

3.1.8. The Contractor shall receive printed material such as contracts, instructions, notices, and periodicals from the Government print shop. The Contractor will sign work requests indicating receipt of material in the mailroom.

Additionally, the Contractor shall notify the COR; notification can be made by phone, email, or in person within fifteen (15) minutes of its receipt in the mailroom. Upon receiving guidance from the COR, the Contractor shall distribute printed material. This task will occur about once per week and will require carrying between 10-15 boxes of up to 50 pounds. A hand truck or cart will be available for use.

3.2. Task 2: Maintenance / Management of Master Distribution Lists:

3.2.1. The Contractor shall maintain and continuously update the MSC DC office Master Distribution List, containing mailing addresses and other information for all MSC shore-based commands, all MSC ships, and other organizations and individuals frequently conducting business with MSC. The Contractor shall update the MSC ships section of the Master Distribution List monthly, and the shorebased commands section semi-annually. The Contractor will gather information necessary to maintain the Master Distribution List through consultation with the COR. The Master Distribution List shall be maintained in an electronic format that is easily accessible and exportable for the production of address labels as necessary.

3.3.

Task 3. Off-Site Deliveries / Pickups:

3.3.1. The Contractor shall make deliveries/pickups twice daily to offices within the Washington-Baltimore Consolidated Metropolitan Statistical Area as defined by the US Census Bureau. Historically, offsite deliveries/pickups total approximately 250 miles per week. The Contractor shall provide its own vehicle. All operating costs associated with performing these deliveries and pick-ups (e.g., cost of vehicle, fuel, insurance) shall be part of the firm-fixed price.

3.3.2. The Contractor shall maintain comprehensive automobile insurance (to include bodily injury and property damage) in the jurisdictions within which the Contractor’s work will be performed.

3.4.

Task 4. Process Incoming Mail:

3.4.1. The Contractor shall sort incoming mail and intra-office correspondence, and deliver it to the MSC D.C.

office directorates and offices in Buildings 157 and 210. The mailroom averages about 1,000 to 2,000 pieces of incoming mail per day.

3.4.2. The Contractor shall sort, deliver, and pick up incoming mail, inter- and intra-command mail, and external mail, to include FedEx, UPS and similar delivery services as well as classified mail, to MSC D.C. directorates and codes once daily to 25+ mail stops. The Contractor shall also pick up outgoing mail at the time deliveries are made.

Delivery and pick-up of mail should occur between 11:00 and 2:00. Approximately 65% of the mail will contain a specific office code or person’s name in the address. The remaining 35% of mail will not identify a specific office code or name and will require routing to a person designated by the COR to determine (by subject matter) who should receive it. If the mail is identified as Classified Material, the Contractor shall process it in accordance with Section 3.6. Mail that does contain a specific office code or person’s name shall be routed within one (1) hour of receipt.

3.4.3. If the mail has an incorrect address, it shall be stamped “Return to Sender” and placed in the outgoing mail. If the incorrectly addressed mail is Classified, the Contractor will contact the MSC Security Manager and/or Assistant Security Manager immediately for guidance and direction.

3.4.4. Express Mail: The Contractor shall receive daily, at various times, an average of 50 pieces of express mail delivered to MSC by USPS or various private express mail services. The Contractor shall log receipt in an express mail record book (to be provided and maintained by the Contractor). The Contractor shall notify express package recipients by e-mail within the first 15 minutes and via telephone within the next 15 minutes that their express package is in the mailroom. Express packages shall be delivered to the recipient within 30 minutes of the time the recipient has acknowledged by email or telephone that he or she is ready to receive the package. The Contractor shall obtain the signature from the package recipient in the express mail record book indicating receipt of the package.

3.4.5. The Contractor shall receive incoming registered, certified and insured mail, arriving in either single pieces or sealed mailbags (approximately 100 pieces per week). Registered, certified, and insured mail will be delivered in accordance with Paragraph 3.4.2.

3.4.5.1. Certified and Insured Mail: The Contractor shall enter identifying information into a certified and insured mail receipt log (to be provided and maintained by the Contractor) within 30 minutes of receipt in the mailroom.

3.4.5.2. Registered Mail: The Contractor shall enter identifying information into a registered mail receipt log (to be provided and maintained by the Contractor) within 30 minutes of receipt in the mailroom.

3.5. Task 5. Process Outgoing Mail:

3.5.1. The Contractor shall ensure that all mail received prior to 9:30 AM is correctly processed and placed in the outgoing mail pickup at 10:00 AM.

3.5.2. The Contractor will arrange for unscheduled and emergency Navy Mail and Messenger Services when required.

3.5.2. The Contractor shall prepare unclassified material to be placed in certified mail. This includes filling out return receipt cards and affixing certified stickers. An average of 10 pieces of unclassified, certified mail is mailed per week.

3.5.3. The Contractor shall complete Postal Service Form 3877 (Firm Mailing Book for Accountable Mail) for all Registered and Certified mail being dispatched. Complete Postal Service Form 3854 (Manifold Registry Dispatch) for all Registered mail being dispatched via sealed mailbag.

3.5.4. Express Mail: Using the FEDEX Power Ship 2 program, or equal express service software, the Contractor shall prepare outgoing Federal Express (or current express mail contract holder) forms after verifying that the requester has an approved Overnight Mail Service Justification (MSC 5112/4) signed by the Program Manager/Functional Director/Special Assistant. There are approximately 15 – 20 pieces of outgoing express mail per day. The Contractor shall act as the central point of contact for resolving problems associated with tracking express mail using the FEDEX Power Ship 2, or equivalent, and determining if the express mail company provides service to a particular city or country.

3.6. Task 6: Manage Classified Mail:

3.6.1 The Contractor shall prepare all incoming and outgoing classified material (e.g., directives, publications, letters) in accordance with SECNAVINST 5510.30B. This includes using double envelopes, records of receipt, classification markings and the application of reinforced tape and registered stickers. Classified mail and route slips should be stored in a safe to be provided by the Government.

3.6.2 Using the Super Mail software (GFE), the Contractor shall prepare route slips for each piece of incoming, classified material after determining who is to receive it. Super mail generates the route slips. Once a route slip is printed, enter the route slip number into a Classified Mail receipt log (to be provided and maintained by the Contractor). Attach two copies of the route slip and a bar code label to the incoming document. Place another copy of the route slip in the classified route slip suspense file. Route slips are to be prepared in this manner within two (2) working hours of receipt in the mailroom.

3.6.3 In the event that classified mail is received without an identified recipient, the Contractor will contact the MSC Security Manager and/or Assistant Security Manager immediately for guidance and direction. Item will be stored in a safe until direction and guidance is provided.

3.6.4 The Contractor shall maintain a classified route slip suspense file. This file shall contain copies of route slips for all classified correspondence and publications being routed or retained within the MSC DC office. It shall show signatures of persons receiving the materials.

3.6.5 The Contractor shall sign for classified route slips returned to the mailroom for further routing. If material is to be routed to another internal office, annotate the suspense file copy and notify the appropriate person that classified material is ready and will be included in the next delivery if not picked up prior to the delivery taking place. If the material is being returned for external distribution, annotate suspense file copy and prepare for outgoing mail.

3.6.6 The Contractor shall prepare an OPNAV 5511/10 (Record of Receipt) for all Secret and NATO documents being dispatched via Registered mail.

3.6.7 The Contractor shall maintain a file of classified material receipt cards, which have been mailed from MSC.

This involves placing a copy of the receipt card in a numerical file and replacing it with the original, signed receipt upon its return to the mailroom. Additionally, a tracer action is to be initiated on receipt cards that have not been returned within 21 days.

4.0 Enterprise-wide Contractor Manpower Reporting Application (ECMRA) “The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil

5.0 Meetings

The Contractor agrees to attend a post-award conference after award of the subject Contract. The purpose of the conference is to help both the Contractor and Government achieve a clear and mutual understanding of all Contract requirements. The conference shall be conducted on site, where Contractor personnel shall tour the facilities. An opportunity to ask questions and observe the operations of the mailroom will be provided.

6.0 Deliverables

6.1 The Contractor shall provide the COR with a monthly report of the amount of incoming/outgoing U.S.

Mail, associated costs, and classification to include the number of pieces of UPS, FEDEX, registered mail, certified mail, Express Mail, and mail from other private carriers.

6.2 The

Contractor shall make site visits and meet with the COR at least once quarterly. Failure to meet with the COR constitutes contract non compliance, which will result in a $250.00 deduction for each failed meeting.

7.0 Performance Standards

This is a Performance Based Contract in accordance with FAR 37.6.

The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan QASP) developed by the Government (Attachment 1).

10.0 Security

8.1 The contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

8.2 Contractor Facility. The Contractor must hold a Facility Clearance. Clearance is to be granted by the Defense Security Service.

8.3 Contractor Personnel. All on-site Contractor personnel must possess a completed National Agency Check Investigation for the level of SECRET. The Defense Industrial Security Clearance Office prior to performance must grant clearance. U.S. citizenship is required to obtain this clearance. It is the Contractor’s responsibility to brief all personnel performing under this contract concerning the safeguarding of classified information. The Contractor must provide written certification that the training/brief occurred.

8.4

Security Directives. The following directives contain information relating to security and the handling of classified materials. Contractor personnel must adhere to the below directives at all times during the performance of this contract.

SECNAVINST 5510.30B of 06 Oct 2006 titled, “Department of the Navy Personnel Security Program Instruction” SECNAVINST 5510.36A of 06 Oct 2006 titled, “Department of the Navy (DON) Information Security Program (ISP) Instruction” DOD 5220.22-M of 28 Feb 2006 titled, “National Industrial Security Program Operating Manual

(NISPOM)”

8.5 Additional security requirements are identified on the DD Form 254, Attachment 3.

9.0 Common Access Cards

9.1 The United States Department of Defense (DOD)/Uniformed Services Identification Common Access Card (CAC) is the standard identification card issued to authorized personnel within DOD. The Contractor shall ensure Common Access Card with Public Key Infrastructure (PKI) are obtained for any contractor personnel who require logical access to the Department of Navy’s computer networks or systems and / or will require regular access to Government installations, facilities, and ships for the duration of the contract.

Fees associated with obtaining CACs are not reimbursable and shall be part of the Contract firm fixed price.

9.2 Authorized Personnel. CACs are to be issued only through the auspices of a Trusted Agent (TA) (assigned after contract award), and only to U.S. Citizens or other individuals as authorized by Commander, Military Sealift Command (MSC). The contractor shall coordinate with the TA to ensure contractor employees have been entered into the web based Contractor Verification System (CVS).

9.3 Tracking and Disposition. Since the card is Government property, contractors are responsible for the control of CAC issued to their personnel under MSC contract. In order to ensure positive control of CAC, contractors shall, at a minimum:

• Require employees to surrender their CAC to the COR at the end of his/her employment.

• The Contractor shall surrender all CACs issued in the performance of a subject contract upon: 1) Termination of the contract; 2) As directed by the issuing authority, the Trusted Agent or the Contracting Officer.

9.4 CAC Reporting. The contractor shall provide to the Contracting Officer:

A semi-annual list of all CACs issued to contractor employees and subcontractor’s employees. The list shall state: 1) Names of the employee; 2) Location of CAC (e.g., with employee, returned to issuing office).

A report shall be made within 24 hours of discovering any CAC is lost, stolen or destroyed. The Contracting Officer shall then generate a report to the Trusted Agent for cancellation of the card.

10.0

Office.

10.1

The Government will provide sufficient furnished workspaces, computers, fax, and phones for the Contractor’s staff.

10.2 The Government will provide Government instructions, directives, publications and access to websites required to perform the functions described herein.

10.3 The Government will provide supplies described in paragraph (12.4) below which may be upgraded during the term of the contract. The Government will provide needed training for equipment and software.

10.4 Computers and software applications (as denoted within each applicable task); Supermail; Image Maker – Better Packages Model 555S Tape machine or equal; Bunn Model 14508 Package Tying machine; Federal Express Power Ship 2 or equal, to ship and track FEDEX packages; scanning equipment, copiers, printers, facsimile machines, safe, and a hand truck.

11.0

Designation of Contracting Officer’s Representative (COR).

The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: Ms. Shirley Scriber

CODE: N4

ADDRESS: 914 Charles Morris Ct SE Washington Navy Yard, DC 20398

PHONE: (202) 685-5848

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government.

The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR may be personally liable for unauthorized acts.

12.0

Contractor Identification.

a.

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

b.

Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

c.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

13.0 Key Personnel

The individual responsible for the daily management of the mailroom and identified in paragraph 16.1 below is considered a key person.

14.0 Substitution of Key Personnel

14.1 General Provision. The Contractor agrees to assign to this contract the persons whose resumes are submitted with its proposal and who have been identified in the Contractor's proposal as key personnel. No substitutions shall be made except in accordance with this clause. The following positions/individuals are considered as Key Personnel: TBD.

14.2.

Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting officer and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least ten (10) days (thirty (30) days if security clearance is to be obtained) in advance of the proposed substitution to the Contracting Officer, and provide information required below.

14.3.

Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

15.0 Other Information and Special Considerations

15.1. Observance of Legal Holidays. The Contractor shall limit observation of holidays to those designated as federal holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas, and any other day designated by Federal Statute, Executive Order, or the President’s Proclamation).

15.2. Observance of Regulations. In performing in any capacity while on site at COMSC, the Contractor will comply with all applicable COMSC regulations and procedures and those of the Washington Navy Yard, which apply to Government and Contractor personnel.

15.3. The Contractor shall designate a responsible official who shall be available at all reasonable times to receive and execute, on behalf of the Contractor, such notices, directions, and instructions as the Contracting Officer or his or her representative may issue under the terms of the contract.

15.4. The Contractor shall provide non key personnel competent to perform the work prescribed hereunder in a manner acceptable to the Government. All employees of the Contractor assigned to perform the work under this contract shall be under the control of the Contractor during the period of such assignment.

16.0 Inventory

A joint MSC and Contractor inventory is to be taken prior to the start of contract operations and at the expiration of the contract. The Contractor will be responsible for any discrepancies.

17.0 Instructions, Directives, and Publications

All contract personnel in the performance of this contract shall adhere to the following regulations, directives, manuals listed below. These items can be viewed in full text by visiting the following websites. COMSCINST are located at https://intranet.msc.navy.mil (copies will be provided upon request). For SECNAVINST and OPNAVINST, visit http://doni.daps.dla.mil

a) COMSCINST 2305.2H of 28 Jul 2005 titled, “GUIDANCE CONCERNING THE USE OF MILITARY

SEALIFT COMMAND COMMUNICATION SYSTEM”

b) COMSCINST 3060.5 of 13 Oct 2009 titled, “MISSION CONTINUITY PLAN FOR MILITARY SEALIFT

COMMAND HEADQUARTERS, WASHINGTON NAVY YARD”

c) COMSCINST 5000.21B of 18 Dec 2006 titled, “MILITARY SEALIFT COMMAND FLEET/SHORE

ADDRESS DIRECTORY”

d) COMSCINST 5215.5B of 30 Mar 07 titled, “DISTRIBUTION LIST”

e) COMSCINST 5522.1B of 24 Oct 2005 titled, “RANDOM SECURITY INSPECTION

AUTHORIZATION”

f) COMSCINST 5600.5C of 20 Jun 2005 titled, “POLICY AND PROCEDURES FOR PRINTING AND

REPRODUCTION”

g) COMSCINST 5720.8B of 10 Feb 1994 titled, “PUBLIC ACCESS TO MSC RECORDS”

h) COMSCINST 4400.4d of 06 April 2010 titled, “CUSTODY AND CONTROL OF PROPERTY AND

EQUIPMENT”

i) OPNAVNOTE 5400 of March 15, 2010 titled, “STANDARD

NAVY DISTRIBUTION LIST”

j) OPNAVINST 5218.7B “NAVY OFFICIAL MAIL MANAGEMENT INSTRUCTION”

k) SECNAV M-5510.36 DEPARTMENT OF THE NAVY INFORMATION

SECURITY PROGRAM

18.0 Attachments.

a. Attachment 1: Quality Assurance Surveillance Plan

b. Attachment 2: Wage Determination 05-2103, 16

c. Attachment 3: DD 254

d. Attachment 4: Rate Table

e. Attachment 5: Performance Data Sheet

f. Attachment 6: Past Performance Questionnaire

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1.

This procurement is a FAR Part 12 acquisition being conducted under FAR Subpart 13.5 Test Program.

Accordingly, simplified acquisition procedures apply.

2.

The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “Quoter” and”quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of a purchase order in response to a request for quotes (RFQ).

3.

The quote must demonstrate an understanding of and ability to meet all of the requirements set forth in the RFQ’s performance work statement (PWS). The quoter shall provide sufficient detail to substantiate the validity of all statements. The quoter shall demonstrate that the quote is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the quoter's understanding of and capability to accomplish the requirements of the PWS.

4.

Quotes shall contain the following:

a. Quote Cover Letter.

The following information shall be provided in the cover letter:

(1) The RFQ number.

(2) Company Information. The name, address, CAGE code, DUNS number, and telephone number of the Quoter.

(3) Authorized Personnel. Provide the name, title, telephone number, facsimile number, and email address of the company/division point of contact who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(4) “Remit to” address, if different than mailing address.

(5) Acknowledgment of Solicitation Amendments.

(6) Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ. Please note that exceptions taken to the RFQ may render the quote unacceptable to the Government.

b. Price:

Quoters shall complete the Microsoft Excel spreadsheet provided as Attachment 4.

c. Technical

– The Quoter’s technical response shall address the following:

i.

Key Personnel.

The Quoter shall submit a resume for the key person. The resume shall include relevant qualifications, knowledge, education, and experience sufficient to demonstrate the person’s suitability to manage a mailroom.

ii.

Technical Approach.

The Quoter shall describe the technical and management approach to meeting the requirements of the PWS. This description shall include a discussion of the labor categories proposed and any other assets and how they will be used to meet the requirements of the RFQ.

d. Past Performance:

Quoters are requested to provide information on up to three (3) Government contracts whose effort is recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last five (5) years. If the quoter has not had three (3) Government contracts within the last five (5) years, information on recent and relevant subcontracts and commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

i.

Scope : Experience in the areas defined in the PWS.

ii.

Magnitude : The measure of the similarity of the volume, dollar value and duration of the work actually performed under the quoter’s submitted contracts to the PWS.

iii.

Complexity : The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the quoter in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the quoter be considered, but also the quoter’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet, Attachment 5, is requested to be submitted for each contract to be considered as past performance. Quoters shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the quoter acted as a prime contractor or a subcontractor. Quoters are responsible for the accuracy of all data provided.

Past performance information regarding predecessor companies and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the quoter describes in a Performance Data Sheet, Attachment 5, the quoter is requested to provide a Past Performance Questionnaire, Attachment 6, to a reference at the organization that awarded the contract. It is requested that the reference, not the quoter, email or fax the completed Past Performance Questionnaire Attachment 6, BEFORE THE DUE DATE FOR PROPOSALS directly to Ms. Lisa Turlington, Military Sealift Command, 471 East C Street, Norfolk, VA 23511;, e-mail:

lisa.turlington@navy.mil . The quoter, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

All quoters are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet Exhibit (1).

e. Reps and Certs (see FAR 52.212-3 (b)). Quoters who have completed the representations and cerfications in the System for Award Management (SAM) do not need to submit a separate copy.

f. DD254.

Complete Section 6 of the DD254, Attachment 3.

5. Page limitations for quotes are as follows:

a. The quote, including the Price Quote and Technical but not including resumes, cover letter, completed representations and certifications, DD 254, past performance information and exceptions to the RFQ, shall not exceed 25 pages in length.

b. Resumes for proposed key personnel shall not exceed 2 pages each.

c. Pages beyond limits stated above will not be evaluated.

d. Quotes shall be prepared on 8 ½ x 11 inch paper; font size shall be no smaller than 12-pitch Times New Roman;

spacing is at the Quoters’s discretion (either single or double space); margins must be at least 1-inch. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Quoter but must be easily readable.

Questions. Questions regarding this RFQ shall be submitted by e-mail to Lisa Turlington (email address:

lisa.turlington@navy.mil ) no later than 22 September 2015 at 2:00PM EST.

Quotes may be only e-mailed directly to lisa.turlington@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable.

E-mail quotes shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a quote as scanned .pdf files, and the price proposal, which must be submitted in Excel format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. An E-mail quote that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for quote submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-1(f)(2)(i)(B) shall not apply to E-mail quotes.

(End of Summary of Changes)