N55236-16-R-0008-0002.pdf

N5523616R000BARGE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er Requests for Sepecif ication Clarif ications, and revise the subject Solicitation, see continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N55236-16-R-0008

X 9B. DATED (SEE ITEM 11)

04-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-May-2016

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 3755 BRINSER STREET, STE 1

SAN DIEGO CA 92136-5205

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N55236-16-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS 1

Question 1: On Solicitation, page 79, under “Offeror’s Questions”, it states “[t]he offeror’s questions shall be sent via email to the assigned Contract Specialists using RFP attachment J-2.” J-2 is an attachment referencing DD254.

Did the Government mean to reference J-3 Request for Specification Clarification Form?

Answer 1: Yes, change reference to read “J-3” vice ”J-2”

Question 2: Question as to Solicitation, page 25, Section 2.0 Applicable References/Documents. Please explain the reference to the Joint Fleet Maintenance Manual? We are unable to find a specific reference to “NAVSEA B&M

BMP” as part of the Joint Fleet Maintenance Manual.

Answer 2: Reference to Joint Fleet Maintenance Manual does not apply and is hereby deleted as an applicable reference.

Question 3: On Solicitation, page 26, Section 3.1.3, it states that the requirement is to accomplish deep cleaning, repairs and assessment. Please provide historical data relative to labor hours associated with assessments, repairs, and unique rekeying requirements to assist in pricing.

Answer 3: No information available relative to labor hours associated with assessments, repairs, and unique rekeying requirements to assist in pricing.

Question 4: On Solicitation, page 77, Section 4.0 Technical Capability Statement Format, the page count is limited to thirty (30) pages. Will the government make allowance for a transition plan and increase the allowable page count by five pages for its inclusion?

Answer 4: No, the page count limit remains thirty (30) pages.

Question 5: Is specific workforce training and/or a training plan required?

Answer 5: See Solicitation, page 78, sub factor (B2)

Question 6: On Solicitation page 78, Subfactor B: Manpower Resources (B3), will the government please provide examples of emergent requirements expected to be encountered during performance of the contract?

Answer 6: Ability to support all Area of Responsibility (AOR) due to schedule changes.

Question 7: Solicitation, page 78, Subfactor - Manpower Resources, (B1) requests information of personnel qualifications. Are specific qualifications required for performance of the work described in the Solicitation, such as

Personnel Qualifications Standards (PQS) or Job Qualification Requirements (JQR)?

Answer 7: There are no specific qualifications required for performance of work described in the

Solicitation.

Question 8: On Solicitation, page 78, based upon the requirements of Subfactor B: Manpower Resources (B1), is a staffing plan required?”

Answer 8: Per Section “Subfactor B: Manpower Resources”, there’s no requirement for a “staffing plan”, however, Offerors shall provide information per Section “Subfactor B:Manpower Resources.

Question 9: The Solicitation references several NAVSEA Standard Items (NSI) (009-04, 009-19, 009-39, 009-41, 009-42 and 009-69) but does not indicate which fiscal year NSI applies. Will the government please provide the desired fiscal year NSI’s that apply? FY16 has three current versions: FY16, FY16 CH1 and FY16 CH2.

Answer 9: FY16 NSI CH1 applies.

Question 10: On Solicitation, page 27, Section C.4.1, fifth bullet, requires a 3M System to be in-place for the barges to coordinate PMS work with the barge code Managers. (a) What PMS checks are required on the barges? (b) Are

Maintenance Requirement Cards (MRCs) and the latest Force Revision Notice (FRN) available for a better analysis of the workload required to complete this part of our pricing; (c) Who performs administration and implementation as 3M coordinator for any future FRNs? (d) Please identify the name and type of software that the barge program currently uses for scheduling PMS so we can ensure our systems is compatible

Answer 10: PMS Checks are not required under the subject Solicitation.

Question 11: On Solicitation, pages 33 to 34, under Clauses Incorporated by Full Text, “HQ C-2-0029 HEAVY

WEATHER PLAN (NAVSEA) (JUNE 1999)” describes responsibilities of a contractor regarding the protection of vessels under their control. Given that the Solicitation Statement of Work, page 25, under 1.1 Performance

Objective, states the contractor is to provide “cleaning support to the Commander, Pacific Fleet Berthing and

Messing Barge Program”, it is evident that responsibility for control of the vessels never shifts from the Government to the contractor. If this is in fact the case, then it also evident the responsibility for and updating of Heavy Weather

Plans (HWP) rests with the government and therefore, a Heavy Weather Plan is not required. Is this correct?

Answer 11: Yes, a Heavy Weather Plan is not required and subject clause (HQ C-2-0029) is hereby deleted.

Question 12: On Solicitation, page 51, under CLAUSES INCORPORATED BY FULL TEXT, 5252.217-9107

GROWTH AND NEW WORK (SEP 1990), one sentence reads “The initial prime Contractor and other Master Ship

Repair Agreement (MSRA) holders may enter the competition.” This sentence would imply that in order to win the contract in question it is necessary to be a MSRA. Is this assumption valid?

Answer 12: No, Offerors do not have to be an MSRA holder to be eligible for contract award. Subject clause (5252.217-9107) is hereby deleted.

Question 13: The proposal lists several requirements for a QMS program which may conflict with each other.

Solicitation page 27, section C.4.1, states contractor must have at time of award an “Approved SWRMC QMS manual per NAVSEA standard item 009-04”

Solicitation page 43, HQ E-2-0015 Quality Management System Requirements (NAVSEA) (SEP 2009), “The

Contractor shall provide and maintain a quality management system that, as a minimum, adheres to the requirements of ANSI/ISO/ASQ 9001-2008 Quality Management Systems and Quality Management Systems and supplemental requirements imposed by this contract.”

Solicitation page 76, Section 3.0(e), “Provide a written confirmation of the offeror’s Quality Management System

(QMS) has been approved by SWRMC Quality Assurance Department.”

Solicitation page 79, Section 6.0, Quality Assurance Information, “The offeror(s) must submit an either written confirmation of an approved QMS, or written confirmation that a QMS Plan has been submitted for evaluation.”

Request the government clarify the requirement. Please note: the QMS requirement is not listed as a requirement in

Section M.

Answer 13: The requirements of a Quality Management System are covered in NAVSEA Standard Item

009-04.

Question 14: Solicitation, page 36, CLAUSES INCORPORATED BY FULL TEXT HQ C-2-0045

QUALIFICATION OF CONTRACTOR NONDESTRUCTIVE TESTING (NDT) PERSONNEL (NAVSEA) (APR

2004) includes “The Contractor and any Nondestructive Testing (NDT) subcontractor shall utilize for the performance of required NDT….” (a) Historically, what repairs have required NDT and what Level of qualification has been required? (b) Please explain what NDT is anticipated to be performed?

Answer 14(a) and (b): No NDT will be required. Subject clause (HQ C-2-0045) is hereby deleted.

Question 15: On Solicitation, pages 2 through 20, the requested services include “Assessment, deep cleaning and

Maintenance support” in CLINs 0001, 0003, 1001, 1003, 2001, 2003, 3001, 3003, 4001, and 4003; yet on Statement of Work page 25, Section 1.3, under Scope of Work it states “The contractor shall, in accordance with the reference and specifications provide following Maintenance, cleaning and renovation….” (a) What renovation is anticipated to be accomplished? (b) Please state the specifications that are to be followed for purposes of providing a realistic bid price as the referenced JFMM does no address any specifics with regard to Berthing Barges.

Answer 15(a): No renovation will be required under the subject Solicitation. Statement of work is hereby revised to delete “renovation” under Section 1.3.

Answer 15(b): Offeror’s price should be based on work. JFMM (Joint Fleet Maintenance Manual) is not applicable to Berthing Barges and is hereby deleted as an applicable reference.

Question 16: On Solicitation, page 25, under Statement of Work, section 1.2, Background, the document reads the

“COMPACFLT Messing and Berthing Barges require I-level maintenance (Deep cleaning and repair) during scheduled IMAV periods to insure sustained high standards of habitability and quality of life for the Navy crews living onboard Berthing Barges are not compromised.” While deep cleaning is defined in some detail, there are no details regarding the scope of maintenance. (a) Can the government provide a list of standard maintenance functions beyond deep cleaning performed by the incumbent contractor? (b) Can the government provide the government approved standard maintenance processes and procedures that are followed in performing the “I level

Maintenance”?

Answer 16 (a): Standard maintenance functions are covered page 26, subsection 3.1.3, J through S.

Answer 16 (b): The Government does not have any written approved standard process and procedures pertaining to I-level maintenance.

Question 17: On Solicitation, page 77, Subfactor A: Experience, mentions that all organizational experience shall cover all relevant work performed during the last 5 years; however, on Solicitation, page 79, the past performance section mentions that contracts referenced must be ongoing or have been completed with the last 3 years. Did the government intend that past performance on page 79 be within the last 5 years?

Answer 17: No, page 79 of the Solicitation states “contracts referenced …within the last three (3) years.”

Question 18: A review of GOV WIN and other databases indicate there has been one company awarded a contract, in the case of a sole source award, within the last 5 years and with the ability, as required in the Solicitation, to demonstrate “at a minimum, specific experience in the conduct and/or management of intermediate-level barge deep cleaning services similar to Section C’s Statement of Work…. (See Solicitation page 77, 4.0 Technical Capability

Statement, a. Subfactor A: Experience (A2).) Is the government aware of this extremely limited pool that meets the experience criteria? Given the weighting factors where the Past Performance Technical Subfactor is ranked as Most

Important (Solicitation page 82, section 3.2, Application of Factors and Subfactors), this would appear to have the effect of limiting participation in this competition given the cost and burden involved in submitting a compliant proposal. Does the government intend this to be the desired end state?

Answer 18: The Government has set-aside this requirement as an 8(a) small business set-aside because it has found at least two (2) responsible 8(a) small businesses during its market research.

Question 19: Before the last day the government accepts offeror’s questions, request the government please provide a representative barge tour for viewing of the spaces, equipment, systems, and sub-systems that will be assessed, deep cleaned, and provided maintenance/repair.

Answer 19: The Government will provide date and time for ship inspection.

Question 20: On Solicitation, page 52, 5252.217-9107 GROWTH AND NEW WORK (SEP 1990), section (b), it states the “offeror shall include in its proposal price the cost of supporting one or more third parties (including

Government employees and/or other Contractors’ workers ) at the overhaul site in performance of growth and / or new work should the Government elect to pursue such a course” and “Contractor shall price anticipated added expenses associated with the third party presence as a contingency into the fixed price offered for performance of the specified work package.” For estimating purposes, will the Government provide the average number of persons, both Government and other Contractor, and the duration of time they were supported during the last 5 years in this manner to support the COMPACFLT Messing and Berthing Barge Program?

Answer 20: Subject clause (5252.217-9107) is hereby deleted from the subject Solicitation.

Question 21: On Solicitation, page 76, 2.0 Solicitation Response Requirements: Sections 4.0 Technical Capability

Statement, Section 5.0 Past Performance Information, and Section 6.0 Quality Assurance Information, will it be acceptable to the Government to submit Sections 4.0, 5.0, and 6.0 together in one binder?

Answer 21: Yes, submitting Sections 4.0, 5.0, and 6.0 together in one binder is acceptable.

Question 22: On Solicitation, page 44 through 46, under delivery information, CLIN 0001 through CLIN 4004, the

Period of Performance is to begin on 01 August 2016; On Solicitation, page 26, Section 3.1.6 Barge Schedules, under Bremerton, Washington State, the deep cleaning, repairs and assessment for APL-62 is scheduled to begin on

01 August 2016; A review of GOV WIN indicates that the current contract ends on 31 July 2016; The new contract will begin on 01 August 2016 according to the above-cited sections of solicitation N55236-16-R-0008. (a) To plan for a proper transition before the end of the existing contract, please state the date the Government anticipates awarding a contract. (b) Because the Period of Performance and the deep cleaning, repairs and assessment for APL-

62 both begin on 01 August 2016, will the Government reimburse labor related costs and other direct costs (ODCs) for travel and per diem from San Diego, CA to Bremerton, WA required prior to 01 August 2016 in order to position labor for work that begins on 01 August 2016? (c) Was it the Government’s intention that, if applicable, the White

House Executive Order, dated 30 January 2009, regarding Non-displacement of Qualified Workers Under Service

Contracts might be precluded as predecessor employees in San Diego on 31 July 2016 might not be available to be hired for work on a follow-on contract that begins 01 August 2016 in Bremerton, WA.

Answer (a): The Government anticipates awarding a contract no later than 31 July 2016.

Answer (b): Yes, the Government will reimburse labor related costs and other direct costs (ODCs) for travel and per diem from San Diego, CA to Bremerton, WA required prior to 01 August 2016 in order to position labor for work that begins on 01 August 2016 for APL-62.

Answer (c): No, the White House Executive Order, dated 30 January 2009, regarding Non-displacement of

Qualified Workers Under Service Contracts does not apply to this Solicitation.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1.0 SCOPE

1.1 Performance Objective

The purpose of this contract is to provide Deep cleaning support to Commander, Pacific Fleet (COMPACFLT)

Berthing and Messing Barge Program in the Pacific Northwest (Bremerton, Tacoma, Seattle and Everett)

Washington State; the Pacific Southwest (San Diego) California; the Middle Pacific (Pearl Harbor) Hawaii; the

Western Pacific (Yokosuka and Sasebo) Japan; and (Apra Harbor) Guam.

1.2 Background

The COMPACFLT Messing and Berthing Barges require I-level maintenance (Deep cleaning and repair) during scheduled IMAV periods to insure sustained high standards of habitability and quality of life for the Navy crews living onboard Berthing Barges are not compromised. These Barges are utilized by the U.S. Navy to berth and mess the crews of ships in overhaul, when their ships are declared uninhabitable. The Barges are non-self-propelled and do not contain engines, propellers or rudders. All services (electrical, water, steam etc) are provided by shore/pier connections.

1.3 Scope of Work

The contractor shall, in accordance with the reference and specifications provide following Maintenance, and cleaning for the COMPACFLT Berthing and Messing barge program. Provide on-site productions support personnel to accomplish assessment of systems, repairs, deep cleaning and miscellaneous services associated with the upkeep of messing and berthing barges to support ships availability schedules. The contractor shall ensure all horizontal and vertical spaces, corners, and crevices are free of oil, grime, and dirt.

1.4 Period and Place of Performance

1.4.1 The period of performance for this contract shall be for a period of one (1) year, commencing on the date set forth in the contract, with four (4) one-year option periods, to be exercised at the discretion of the Government.

1.4.2 The normal place of performance for this contract is onboard various Berthing Barges located in San Diego

California. Pearl Harbor Hawaii, Yokosuka/Sasebo Japan, Guam, Bremerton Washington.

1.5 Security

The work to be performed under this contract does require a Contract Security Classification Specification, DD

Form 254, Due to the contract requires a minimum final confidential clearance in order to access CIA’s at

Bremerton (and possibly other location). The Contractor is better to execute this contract in Japan with CAC’s as

Japan installation do not recognize RAPID gate or other NCAC credentials. The Contractor needs National Agency

Check with Law and Credit (NACLC) in order to support this contract. The Contractor is responsible for meeting all of the requirements to gain/maintain access to Naval Base San Diego (NBSD), Pearl Harbor, Hi, Guam, Japan and

Bremerton, Washington with CAC.

1.6 Government Furnished Facilities/Vehicles/Equipment/Tools

The Government will not provide any facilities, vehicles, equipment (including IT), or tools to the Contractor. The

Contractor shall be responsible to provide these, as required during the performance of this contract, at no additional cost to the Government.

2.0 APPLICABLE REFERENCES/DOCUMENTS

2.1 COMPACFLTINST 4790.3C, NAVSEA B&M BMP.

3.0 REQUIREMENTS

3.1 General Requirements

The Contractor shall ensure all work performed under this contract is in alignment with the requirements of

Reference 2.1.

3.1.1 The contractor shall, in accordance with the reference and specifications provide following I- Level

Maintenance, cleaning and renovation for the COMPACFLT Berthing and Messing barge program. Provide on-site productions support personnel to accomplish assessment of systems, repairs, deep cleaning and miscellaneous services associated with the upkeep of messing and berthing barges to support ships availability schedules. The contractor shall ensure all horizontal and vertical spaces, corners, and crevices are free of oil, grime, and dirt.

3.1.2 Definition of deep cleaning: By definition a Deep Cleaning requires the removal of compiled grease, dirt, food particulates and human waste/hair which is hard to reach or remove during daily cleaning and therefore is built up.

For Galley, Scullery and sanitary spaces it includes de-liming and de-scaling of tile; toilets, sinks, baths, showers scrubbed, mirrors and steel fixtures polished, Floors, surfaces scrubbed with refrigerators and freezer defrosted. For living spaces, passageways, vestibules and entryways: floors vacuumed/ mopped, mirrors polished, deep-clean of all cupboards/wardrobes, inside windows cleaned; fixtures, framework, ledges, sills and doors scrubbed.

3.1.3 Accomplish deep cleaning, repairs and assessment, of COMPACFLT Messing & Berthing barges as set forth below to include:

(a) Deep clean and sanitize food preparation spaces

(b) Deep clean and sanitize food service spaces galley/mess deck/scullery/reefer flats

(c) Inspect and deep clean Gaylord Hood System

(d) Deep clean berthing spaces

(e) Deep clean lounges, recreation, passageways, offices and other support spaces

(f) Deep clean and sanitize water closets and shower stall areas

(g) Repair, clean or replace bunk/window curtains, blinds and awnings

(h) Clean air diffusers

(i) Vacuum and shampoo carpeting

(j) Replace all Air Handling Unit (AHU) filters

(k) Spot repair deck covering including terrazzo, tile and carpets

(l) Repair, clean or re-upholster torn or soiled barge furniture

(m) Replace broken or damaged ceiling panels and tiles

(n) Repair or replace locking mechanisms including high security locks, including Best Access 6K

System, CD-X-09/S&G combination locks including Ammo Locker

(o) Reset combinations on locks, on safes, X09, X10 and Cypher locks.

(p) Re-key locks and replace missing keys.

(q) Repair joiner doors.

(r) Repair or replace towel dispensers, towel racks, soap dispensers, grab bars, hold back and shower curtain rails.

(s) Deep clean ventilation ducting and filter

3.1.4 Due to Fleet requirements the barge schedule can fluctuate within the period of performance. When a schedule change occurs, the Assistant Contracting Officer Representative (ACOR) will notify the contractor and designate alternate barges for work by the contractor. It is anticipated that work will take place primarily in the vicinity of Pier

9 and 10 at Naval Station San Diego, Piers S-17 and S-18 at Naval Station Pearl Harbor, Wharf Alpha, Naval

Station Guam and Pier Delta, Puget Sound Naval Shipyard.

3.1.5 No dumping, discharging or otherwise disposing of any waste or material into the bay, directly or indirectly.

Solid non-hazardous waste may be disposed of at an approved government furnished container/dumpster on the pier.

3.1.6 Barge Schedules

San Diego, California

YR-93 (Bi-Weekly Maintain)

APL-2 (07 November 2016 - 28 November 2016)

APL-5 (26 September 2016 - 14 October 2016), APL-15 (05 December 2016 -23 December 2016), (18 July 2017-29 July 2017)

APL-18 (06 March 2017 -24 March 2017)

APL-65 (08 October 2016 -23 November 2016)

YRBM-20 (15 August 2016 -30 August 2016), (26 June 2017 -14 July 2017)

YRBM-26 (17 October 2016- 04 November 2016), (26 June 2017 -14 July 2017)

YRBM-29 (08 August 2016 – 19 August 2016)

YRBM-30 (13 February 2017 – 03 March 2017), (24 April2017 – 12 May 2017)

YRBM-38 (19 September 2016 – 30 September 2016), (06 March 2017 -23 March 2017)

YRBM-39 (15 August 2016 – 31 August 2016), (01 May 2017 – 12 May 2017)

YRBM-44 (10 July 2017 -26 July 2017)

YRBM-51 (29 August 2016 – 09 September 2016)

YRBM-55 (02 August 2016 – 14 August 2016),(21 Nov 2016 -09 Dec 2016),(27 March 2017 -07 April 2017)

Pearl Harbor, Hawaii

YR-94 (11 April 2016 -15 April 2016), (17 April 2017 – 24 April 2017)

YRBM-32 (17 October 2016-28 October 2016), (27 July 2017 -04 August 2017)

YRBM-37 (08 August 2016 – 19 August 2016), YRBM-52 (10 July 2017- 21 July 2017)

YRBM-53 (24 July 2017- 04 August 2017)

YRBM-54 (07 November 2016- 18 November 2016), (24 April 2017-05 May 2017)

YRBM-48 (28 November 2016- 09 December 2016), (22 May 2017- 02 June 2017)

Bremerton, Washington State

APL-04 (18 April 2017-12 May 2017)

APL-62 (01 August 2016-31 August 2016), (26 June 2017-28 July 2017)

YRBM-30 (29 August 2016-09 September 2016), (05 June 2017-23 June 2017)

YRBM-50 (15 May 2017-26 May 2017)

YRB-33 (09 January 2017- 20 January 2017)

YRB-34 (30 October 2016- 11 November 2016), Guam

YRBM-25 (28 March 2016-14 April 2016), (27 March 2017-06 April 2017)

Japan, Yokosuka

APL-40 (01 May 2017-31 May 2017)

YRB-30 (01 May 2017-22 May 2017)

YRB-36 (03 April 2017-22 April 2017)

Japan, Sasebo

APL-39 (10 July-2017- 07August 2017)

Option year Barge schedules will be available prior to exercising the upcoming option year.

4.0 ADDITIONAL REQUIREMENT

4.1 Must have at the time of award:

Current SECRET Facility Security Clearance (FLC) and PCL personnel

Common Access Card (CAC) for immediate work site access in secure restricted facilities in

CONUS and OCONUS sites

This contract requires an access at CIA’s area in the shipyards.

Approved SWRMC QMS manual per NAVSEA standard item 009-04

3M system (OPNAV Instruction 4790.4d) in-place to coordinate work with the barge code

Managers.

4.2 The contractor is encouraged to participate in SWRMC’s Voluntary Protective Program (VPP), and may attend

VPP events, workload permitting.

4.3 Contractor management shall meet with the COR bi-weekly, in order to discuss important and unresolved issue, the contractor shall provide a recommended course of action to resolve, and the latest status, for each issue identified.

4.1 SECURITY

4.1.1 Each support contractor under this contract shall have a CAC in-hand before providing direct support to COMPACFLT Berthing and Messing program and charging to this contract, unless exceptions are otherwise granted by Barge Berthing and Messing Government Technical holder.

4.2 SAFETY

The COMPACFLT Messing and Berthing barges are an industrial environment, and OSHA safety requirements for personnel protective equipment (PPE) and material handling equipment apply. The

Contractor is responsible for ensuring compliance to these requirements.

4.3 CONTRACT DATA REQUIREMENTS

See Contract Data Requirements List (CDRLs), Exhibit A.

The following have been deleted:

HQ C-2-0029

(NSSA)

HEAVY WEATHER PLAN (NAVSEA) (JUNE 1999) JAN 2005

HQ C-2-0045

(NSSA)

QUALIFICATION OF CONTRACTOR

NONDESTRUCTIVE TESTING (NDT) PERSONNEL

(NAVSEA) (APR 2004)

JAN 2005

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been deleted:

5252.217-9107 GROWTH AND NEW WORK (SEP 1990) SEP 1990

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

OFFEROR INSTRUCTIONS

PROPOSAL PREPARATION INSTRUCTIONS

1.0 General

This Solicitation is an 8(a) small business set-aside under NAICS code 336611.

To submit a proposal for the contract described in this Solicitation, the offeror(s) must submit a proposal that includes the following:

a. An offer;

b. A written statement which pertains to the offeror’s technical capability;

c. Any relevant information concerning the offeror’s past performance; and

d. Quality Assurance information.

The Government will not accept any alternate proposal nor entertain any nonconforming proposal, including, but not limited to the following:

a. If the offeror fails or refuses to assent to any of the terms and conditions of this Solicitation; or

b. If the offeror proposes any additional terms or conditions; or

c. If the offeror fails to submit any of the information required by Paragraph 2.0.

If an offeror submits an alternate proposal or a nonconforming proposal, then the Government will consider the offer to be unacceptable, which will make the offeror ineligible for contract award.

The only way that an unacceptable offer could be acceptable is through discussions (see FAR 15.306(d)). However, the Government intends to award a contract without discussions, as permitted by FAR 15.306(a) and 52.215-1.

The Government will consider any significant failure to comply with these instructions to be indicative of what could be expected during contract performance. The offeror should contact the Contract Specialist listed on the cover page of this Request For Proposal (RFP) with any questions.

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished. The certificate shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposals written by that person.

2.0 Solicitation Response Requirements

The following information is required in response to the Solicitation

Section 3.0 Offer Original, One (1) Copy, and One (1) Electronic Copy in

Excel Format (unprotected)

Section 4.0 Technical Capability Statement Original, Three (3) Copies, and One (1) Electronic Copy

Section 5.0 Past Performance Information At least Three (3)/Maximum of Five (5) Relevant

Reference Information Sheets (RIS)

Section 6.0 Quality Assurance Information Original, and One (1) Copy

Technical Capability proposals shall contain no classified material. It is the sole responsibility of the offeror to ensure that the electronic media submitted is virus free and can be opened and read by the Government. If the electronic media cannot be opened and read by the Government, the offeror shall have a reasonable amount of time, typically 72 hours, after notification of the same to correct the deficiency. After that time, if the electronic media cannot be opened and read by the Government, the offer may be ineligible for award. In case of conflict between the electronic copy of the proposal and the paper copy of the proposal, the paper copy shall take precedence.

3.0 Offer

The offer is the document that will be used to make an award to the successful offeror and such offer must consist of all the following:

a. Standard Form SF33, “Solicitation, Offer, and Award” with blocks 12 through 18 completed by the offeror.

b. Standard Form SF33 – The offeror must provide a unit price and total amount for all priced contract line item numbers (CLINS) in this RFP. Not separately priced (NSP) CLIN may be left blank. If the offeror is uncertain whether a specific CLIN is priced or for informational purposes only, the offeror shall contact the contract specialist. The electronic version of your offer must match the hardcopy submitted and shall be compatible with Microsoft Excel 2010.

c. RFP Section K, “Representations, Certifications, and Statements of Offerors”

d. Solicitation Amendment(s) (if any) - The offeror shall submit a signed completed copy of each amendment.

e. Provide a written confirmation of the offeror’s Quality Management System (QMS) has been approved by

SWRMC Quality Assurance Department. See RFP Instructions to the offeror(s) – enclosed clause entitled, “Quality Assurance Information”.

NO FACSIMILE PROPOSALS OR EMAILED PROPOSALS WILL BE ACCEPTED.

Proper completion and submission of the above items of information will constitute an offer to perform in accordance with the terms and conditions of this Solicitation, including any attachment(s) and document(s) incorporated by reference. The offer must communicate unconditional assent to the terms and conditions of this

Solicitation, its attachments, and documents, which are incorporated by reference. The Government’s acceptance of an offer will create a binding contract between the offeror and the Government.

4.0 Technical Capability Statement

The Technical Capability Statement should clearly demonstrate a thorough understanding and capability to perform the efforts described in the Statement of Work of this Solicitation. The Government recognizes not all technical elements can be detailed in advance, but the proposal must be sufficiently detailed to describe the organization/management and resources the offeror proposes to use to accomplish the effort described in the

Statement of Work. Evaluations of written information will consider completeness and clarity, degree of compliance with the Solicitation, and the offeror’s approach to meeting the Government’s needs. Statements that the offeror understands and can or will comply with the contract requirements, or paraphrasing the contract

Statement of Work or parts thereof, without demonstrating a concerted effort to independently create a sufficiently detailed description of the offeror’s technical capability are considered inadequate.

Technical Capability Statement Format:

In order to maximize efficiency and minimize the time required for proposal evaluation, the offeror(s) shall submit a technical capability statement in accordance with the format and content specified. The page count is limited to thirty (30) pages. Both the printed and electronic copies shall meet the following format requirements:

One-sided 8 ½ x 11 inch sized paper

Single-spaced typed lines

Tables are allowed

1-inch margins all around

12-point Times New Roman Font in text

No hyperlinks

Prime contractor’s name in header on each page of each document

Foldouts are limited to tables, graphics, photographs and charts (as opposed to text/narrative), they shall be

8 ½ x 11 inch in size when completely folded and single-spaced typed line

The technical capability statement shall be arranged and outlined exactly as shown in the subfactors. For example, the paragraph describing the requirements for SUBFACTOR A, paragraph A1 shall be identified as A1 in the offeror’s proposal. At a minimum, the offeror(s) shall provide in their proposal detailed information organized as follows:

a. Subfactor A: Experience

(A1) Provide a detailed discussion of the offeror’s organizational experience in all aspects of intermediate level barge deep cleaning and maintenance work. The offeror shall clearly identify in-house experience as well as the experience of cited subcontractors and/or team members. The offeror’s detailed discussion of organizational experience shall cover all relevant work performed during the last five (5) years and should demonstrate, at a minimum, specific experience in the conduct and/or management of intermediate-level barge deep cleaning services similar to Section C’s Statement of Work. Any discussion of experience should include relevant managerial, technical and financial aspects, which indicate the depth, currency and breadth of the experience. The Government is more interested in recent experience.

(A2) Provide a detailed discussion of the offeror’s operational experience in all aspects of intermediate- level barge deep cleaning and maintenance work. The offeror’s detailed discussion of operational experience shall cover all relevant work performed during the last five (5) years and should demonstrate, at a minimum, specific experience with intermediate-level barge deep cleaning services similar to Section C’s Statement of Work and include a basic knowledge of shipboard equipment. The offeror should clearly identify each operation and specifically address the level of involvement during all phases of the operation, including, but not limited to: whether elements of the offeror’s organization participated as the prime contractor or as subcontractor(s) and/or team members; the actual effort performed; the operational scope and complexity; and the technical complexity.

b. Subfactor B: Manpower Resources

(B1) Provide specific information on personnel to be used to perform work under this contract, including numbers available, location, qualifications, prior experience, etc. which show overall capability to provide quality work in response to required time constraints. Information should reflect manpower resources currently available as well as data on manpower proposed.

(B2) Describe any plans to recruit, train, or otherwise obtain adequately trained personnel to fulfill requirements of this contract.

(B3) Describe the contractor’s ability in terms of manning to perform emergent requirements.

(B4) The Government is not just concerned with the contractor’s manpower resources available to perform this contract in isolation. The Offeror must also describe their current and projected workload in general and provide a plan to implement the anticipated requirements of this Contract into their existing and projected workload obligations.

c. Subfactor C: Organization/Management

(C1) Provide the overall approach, authority, functions, and responsibilities of the organization including:

- Management

- Planning

- Quality Assurance

- Subcontracting

- Scheduling

- On-Site supervisors

- Journey level tradesmen

(C2) Provide an organizational chart as it pertains to the proposal demonstrating clearly defined lines of authority and control.

(C3) Provide names/addresses of any subcontractor(s) to be used, the type of work that will be subcontracted, and the rationale for their usage. Also include the estimated percentage of total work each subcontractor will perform.

(C4) Provide the offeror’s scheduling system plan for preparing production schedules in order to accommodate multiple tasking without jeopardizing the performance-period dates.

(C5) Provide the offeror’s system for accurately tracking all requirements, and subsequently notifying the Government early in the availability, if and when it becomes known that performance dates are in jeopardy.

(C6) Provide the offeror’s current quality control system in place, the offeror’s procedures for quality documentation, quality deficiency corrections, and the performance approach the offeror will use to successfully accomplish the requirements of this Solicitation.

5.0 Past Performance Information

The offeror(s) may provide in its proposal any information regarding past performance of contracts, similar to the

Government’s intermediate barge deep cleaning requirement herein, that it would like the Government to consider.

Such information may include:

a. Additional information which the Government has readily available, for example, data in Contractor

Performance Assessment Reporting System (CPARS).

b. Relevant contract information as listed on the Reference Information Sheets (RIS), RFP attachment J-1.

c. Information which the offeror considers essential to the Government’s evaluation.

d. Explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence.

The contracts referenced must be ongoing or have been completed within the last three (3) years. On the RIS, include the names of references who can verify the type of work that is required under the contract contemplated by this RFP and who will provide information about the quality of the past performance. Government may not contact all of the references; however, the offeror is to ensure that the reference information is up-to-date and that each reference will cooperate with the Government upon contact. Do not provide the names of a reference unless it is ensured that the reference can be reached at the telephone number, e-mail address, and postal address that is provided and that the reference will provide the Government with the requested information.

NOTE: OFFEROR(S) IS/ARE REQUESTED TO NOTIFY CONTRACT SPECIALIST DAWN REDMAN,

dawn.redman@navy.mil AND CONTRACT SPECIALIST ASHLEY WALSH, ashley.walsh@navy.mil and BY E-

MAIL OF THEIR INTENT TO SUBMIT AN OFFER AT LEAST TWO (2) WEEKS BEFORE THE DUE DATE

FOR RECEIPT OF OFFER(S) SO THE GOVERNMENT CAN BEGIN THEIR PAST PERFORMANCE

EVALUATION. EARLY SUBMISSION OF EXPERIENCE AND PAST PERFORMANCE INFORMATION

ARE STRONGLY ENCOURAGED.

mailto:dawn.redman@navy.mil mailto:ashley.walsh@navy.mil

6.0 Quality Assurance Information

The offerer(s) must submit an either written confirmation of an approved QMS, or written confirmation that a QMS

Plan has been submitted for evaluation. If a QMS Plan is not submitted for evaluation with the proposal, then the offeror will not be considered for award of the basic contract.

Offeror’s Questions

The offeror’s questions shall be sent via email to the assigned contract specialists using RFP attachment J-3. The email addresses of the contract specialists assigned to this procurement are Ashley M. Walsh at ashley.walsh@navy.mil (primary) and Dawn Redman at dawn.redman@navy.mil (alternate). Please submit all inquiries to both contract specialists’ email addresses.

The offeror’s questions that are answered will be addressed in subsequent amendment(s) to the Solicitation and will be posted to the Federal Business Opportunities website (FedBizOpps) at https://www.fbo.gov.

Pre-proposal inquiries shall be received no later than seven (7) calendar days, by 1700 Pacific Standard Time (PST), prior to the Solicitation’s posted closing date and time. The purpose of this restriction is to allow the Government sufficient time to prepare a response. In the event the Solicitation closing date and time are extended, the deadline for receipt of pre-proposal inquiries shall be similarly extended to seven days prior to the newly established closing date and time. Although every effort will be made, the Government makes no guarantee that all questions received within the allotted timeframe will be answered.

(End of Summary of Changes) mailto:ashley.walsh@navy.mil mailto:dawn.redman@navy.mil