Wood_Working_PWS_10_Aug_2015.doc

PERFORMANCE WORK STATEMENT

FOR

WOOD CRAFT INSTRUCTION SERVICES

Joint Base Charleston – Navy Brig

10 Aug 2015

1. PURPOSE

The purpose of this requirement consists of the contractor providing qualified personnel to manage a woodcraft shop, provide prisoner training, assist prisoners in certifications, complete work orders, and provide prisoner management, observation and accountability for the Naval Consolidated Brig (Brig) Charleston located on Joint Base Charleston Weapons Station, SC (JB CHS WS).

1.1. Background

The Brig is a Naval Level II adult correctional facility which holds up to a maximum of 400 (primarily male) U.S. military prisoners, prisoners may be confined. Prisoners may include but are not limited to murderers, rapists, drug dealers, long-term absentees, and child molesters. The Contractor shall perform requirements within this PWS with a focus on safety, security and customer service. Duties involve direct contact with prisoners in order to successfully perform. The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish requirements within this PWS.

1.2. Mission

The overall brig mission at JB CHS Weapon Station is to ensure the security, good order, discipline and safety of adjudged and pretrial prisoners; to retrain and restore the maximum number of personnel to honorable service; to prepare prisoners for return to civilian life as productive citizens; and when directed by superior authority, detain enemy combatants in accordance with guidance from the President via the Secretary of Defense.

2. GENERAL REQUIREMENTS

2.1. Location and Hours/Days of Work

2.1.1. Normal Government working hours are between 7:30 am to 4:00 pm Monday through Friday, excluding Federal Government holidays and weekends. Work environment will be in a industrial carpentry shop setting located at Joint Base Charleston – Weapon Station, Brig Road, Builing 3124, Goose Creek, SC 29445.

2.1.2. Due to the unique nature of the BRIG Woodcraft Instruction requirement, contractor personnel absences regardless of the reason (sickness, vacation, medical appointment, change in employment, and any other incidents that would require an absence) from work in excess of five separate occurrences per contract period of performance, shall be considered unsatisfactory performance.

2.1.3. Planned absences will constitute as one of the five occurrences. The contractor’s corporate office shall notify both the COR and CO of the number of days of absence. Notifications should be no less than one week prior to the planned absence. Absesc in excess of five consecutive days shall be considered as overall unsatisfactory performance.

2.1.4. The contractor shall be present during the schedule hours of operation Monday thru Friday at 7:00 AM to 4:00PM with a one hour lunch break, except on Federal Holidays. There may be situations that require the contractor to work adjusted times other than normal working hours. The contractor shall be provided advance notice when the adjusted times will be required.

2.1.5. Late arrival and/ or early departures exceeding three occurences per month, shall be considered as one occurrence as described under section 2.1.2. The contractor shall be required to sign-in and sign-out at entrance of the facility each day.

2.1.6. Federal Holidays

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

2.2. Performance of Service during Crisis or Heightened Security

This service is not determined to be essential for performance during a crisis in accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services. Due to this, the work scheduled may be interrupted due to weather, exercises, security, or actual real world alerts. In these cases, the work schedule will recommence as soon as possible after reopening of the facility/base. The contract price and delivery schedule shall be adjusted to reflect the actual services performed.

2.3. Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2.4. Contract Administration and Management

The following subsections specify requirements for contract management, and personnel administration.

2.4.1. Program Management

The contractor shall identify a Program Manager who shall be the primary representative responsible for all work awarded under this contract, participating in Program Management Reviews and ensuring all standards referenced herein are adhered to.

2.4.2. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the 628 Contracting Squadron, Navy Brig and the contractor's corporate offices. The contractor shall provide a current escalation contact list. The contractor shall maintain and provide a current listing of applicable employees to the Contracting Officer two weeks prior to contract start date. The list shall include employee’s name and contact information (e-mail, phone number, etc.).

Deliverable: A001 - Contact List

2.4.3. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The contractor shall assign work and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.4.4. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.4.5. Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

2.4.6. Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing personnel with appropriate combinations of education, training, permits, licenses, certifications and experience. The contractor is solely responsible for providing sufficient, qualified, subject matter experts necessary to assist in the establishment of policy and procedures for the wood craft shop. All personnel shall be proficient in understanding, reading, writing, and speaking the English language.

2.4.6.1. Work Environment

The Contractor shall provide wood working instructor capable of training up to 24 prisoners. The position consists of, but not limited to, walking, standing, using, move equipment up to 50lbs and operate electronic doors weighing approximately 200 lbs.

2.4.6.2. Qualification and Certifications

The contractor personnel shall be capable of providing services to include, but not limited to, fine furniture construction, full scale (42” plotter) AutoCad software engineered drawing instruction and operation of the equipment (Appendix 8.1.) required for this this contract. The Contractor shall provide and maintain a current National Center for Construction Education and Research (NCCER), Department of Labor Trades Instructor, CPR certifications and government provided basic unarmed self-defense training within 60 days of contract award.

Deliverable: A002 – Training & Certification

2.5. Interfaces

The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event that a government employee requests a temporary stoppage of work in the area, the contractor shall comply with the request and notify the COR and the CO immediately by the most expedient means. The contractor shall notify the CO verbally of disputes with government personnel or other base contractors, to include the name of the person involved, and follow-up in writing.

2.6. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure no Organizational Conflict of Interest (OCI) exist. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Contracting Officer Representative (COR).

2.7. Contractor Full-Time Equivalent Reporting

In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the contractor shall provide an annual count of contractor personnel performing work if the DOD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the contractor shall report all contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the Government does not expect additional costs associated with this requirement.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

The effective date of this requirement is the date of contract award.

a. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

b. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

Deliverable: A003 - Contractor Full-Time Equivalent Reporting

2.8. JB CHS Travel

The contractor is responsible for all travel cost associated with the efforts required to perform the tasks outlined in this PWS and any additional travel such as scheduled monthly or quarterly progress/performance meeting with the 628th Contracting Squadron or Contracting Officer and/or the Brig personnel.

2.9. Overtime

Overtime will not be authorized for this requirement. Overtime premiums are not reimbursed by the Government under the terms of the contract; therefore, change in shift or shift premiums/reimbursement shall be negotiated solely between the contractor and its employees IAW applicable labor laws.

2.10. Performance Reporting

The contractor’s performance will be monitored by the Government. Performance standards shall include the contractor’s ability to:

1. Provide quality service and customer support;

2. Effectives of Management/Business Relations;

3. Meet customer’s agreed-upon timeliness of performance and scheduled pick-ups; and

4. Compliance with Labor and Safety Standards.

3. PERFORMANCE REQUIREMENTS

3.1. Woodcraft Shop Instruction

The contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. The work efforts include, but are not limited to: planning and scheduling lesson topics and training; preparing, establishing and maintaining required records; assist customers in providing project estimates; initiate and complete customer work orders; manage time, materials, and production methods; maintain control of all keys, tools, equipment, materials and HAZMAT; monitor all work, operation sequence, and prisoner labor assignments; and maintain accountability of prisoners at all times.

3.2. Prisoner Training

3.2.1. Work and training sessions with prisoners are conducted within the security perimeter of the brig on a scheduled basis. Any work performed outside of the security perimeter shall be coordinated and approved through the COR. Any transportation off-site for work projects will be coordinated with the COR and provided by the Government.

3.2.2. The contractor shall demonstrate procedures, answer questions, and provide training for prisoner enrolled into the Woodcraft program. The contractor shall create, supplement, and manage a training schedule that outlines the daily activities that consist of one-on-one, group and direct production work observation training on the shop floor and in classroom sessions. The contractor shall provide a prisoner work and classroom schedules to the COR by the first of the month, to ensure schedules do not conflict with other brig activities.

Deliverable: A004 - Training Schedule

3.2.3. The contractor shall prepare and maintain training records on all prisoners that are participating in the Woodcraft Training program. The contractor shall evaluate and document prisoner training progression each week. The contractor shall coordinate, administer and document all prisoner enrollment of training and progression in the cabinetmaker apprenticeship program. The contractor shall provide a monthly performance evaluation ratings on each prisoner’s training progress by the fifth of every month.

Deliverable: A005 - Training Records File

3.3. Work Orders

3.3.1. The contractor shall receive work orders for the construction of a variety of woodworking products (furniture, cabinets, etc.) by other local installation agencies. The contractor shall assist in development of the customer’s requirement; provide a cost estimate, and an estimate timeline of completion for a finished quality product. The contractor shall forecast supplies and provide an itemize materials/equipment list with pricing information with the appropriate project references justification for coordination through the COR for approval and routed to the Brig’s Supply Department for purchase. The historical estimates for completed work orders can be found under Appendix 8.2.

3.3.2. Upon receipt of supplies and equipment, the contractor shall inspect each delivery to ensure all items have been received and meet required specifications prior to utilization and delivery of final project to the customer. The contractor shall supply all work order, itemize materials/equipment list with pricing information, shipping paperwork and invoices to the COR upon receipt of all ordered items.

Deliverable: A006 – Work Order File

3.4. Equipment and Tools Accountability

The contractor shall maintain control of all keys, tools, equipment, materials and HAZMAT in accordance with brig standard operating instructions. The contractor shall maintain accurate Tool issue logs and hazardous material logs (as applicable) on a daily basis; these logs will be subject to review at any time. The contractor shall submit tool inventory reports on a weekly basis, at the end of the last Workshop session on Friday.

Deliverable: A007 – Tool Inventories Logs/Report

3.5. Prisoner Monitor and Observation

The contractor shall monitor prisoner labor assignments to ensure performance of work is being accomplished. The contractor shall ensure all prisoners wear proper Personal Protective Equipment (safety/steel toe shoes, apron, protective glasses, hear protection, etc…) when working in the woodshop IAW AFI 91-203, CH 14 Air Force Consolidated Occupational Safety Instruction.

3.6. Prisoner Security and Accountability

The contractor shall maintain accountability of prisoners at all times while they are assigned to the Woodcraft shop. The contractor shall maintain prisoner accountability reports on a daily basis for security purposes. The contractor shall carry a Government provided personal distress alarm device and respond to all security alerts and participate in exercises (fire drills, bomb threat, riot drills). The contractor shall respond immediately to security alerts and exercises.

4. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

5. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

The Government will provide the items and services listed in this section.

5.1. Government-Furnished Facility & Utilities

The Government shall provide suitable space and facility for a Workshop, classroom instruction and office space. The Government shall provide gas, electricity, sewage, water, and one (1) commercial telephone line for contractor use. Telephone use will be for business purposes only; the contractor will be responsible to pay for any charges that are of a personal nature.

5.2. Government Furnished Services.

5.2.1. Refuse Collection

Refuse collection will be provided at existing dumpsters. The Government reserves the right to adjust the numbers and locations of dumpsters based on observed utilization and requirements. If there will be a requirement to perform services that create an unusually large quantity of refuse, the Contractor shall notify the COR no less than 10 days in advance, so that special pick-ups can be scheduled.

5.2.2. Police and Fire Service

The complex currently has a security and fire department. These services will be furnished to the Contractor at no cost. The Contractor shall be liable for the cost of services that are required due to their negligence.

5.3. Government Furnished Supplies/Equipment

The Government shall provide adequate working space, equipment (e.g. Desk, chair, computer printer, copier, safety equipment, office supplies, and woodworking tools and equipment). Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the COR. Lists of the Government furnish tools and equipment is located under Section 8.1.

5.4. Equipment Loss or Damage

The contractor shall submit requests for replacement of Government furnished equipment to the to COR for processing. Such requests shall specify the reason for the replacement request. If a loss occurs due to neglect or improper use, the contractor will replace government furnished items IAW FAR Clause 52.245-2.

6. SPECIAL REQUIREMENTS

6.1. Security Requirements:

The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Base specific information is provided below.

6.1.1. JB CHS Base Access Requirement

Background checks are required for all current and future contractors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. The contractor shall provide a correctly completed copy of the Contractor Form 74, a copy of their Social Security Card, and copy of their driver's license or State ID to the contract administrator within 5 business days of the required access date. Contractors who are non-US citizens must also submit an INS Form I-9 along with other original supporting documents. Blank Contractor Form 74s will be supplied by the COR or contract administrator and are also available at the Visitor Control Centers (VCC). The Contractor Form 74 is good for one year from the date of processing and must be re-accomplished as stated above.

DBIDS ID Cards will not be issued to personnel waiting processing of the Contractor Form 74. After 5 days, the contractor is required to pick-up there DBIDS ID Cards or Temporary Base Pass at one of the two VCCs. The Air Base VCC is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 7-days a week, Monday thru Friday, 0600-1800 and on Saturday & Sunday, 0730-1630. The Weapon Station VCC is located at the Red Bank Rd & Poseidon Way Gate entrance, Bldg. 302, and is open 6-days a week, Monday through Friday, 0630-1800 and Saturday, 0700- 1100. Telephone numbers to call during normal working hours Monday through Friday are:

Contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

Deliverable: A008 - Contractor Form 74 and copy of Driver’s license/State ID, SSN Card

6.1.1.1. Temporary Base Pass

If the JB CHS contract is less than 30 days, or the need for JB CHS access is less than 4-days per week, 8-hours per day, the completed Contractor Form 74 will be processed as a “Temporary” Base Pass. The JB CH Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated AF Form 75, Visitor pass for base access.

6.1.2. Contractor Vehicle Entry Requirements JB CHS

6.1.2.1. Company & Privately-Owned Vehicles (POV)

It is not required for contractors to obtain a separate base vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license. Once the base pass or the contract expires, so will your driving privileges.

6.1.2.2. Delivery vehicles

All delivery vehicles must have a computerized delivery slip, commercial bill of lading, or work order showing JB CHS (building number and/or street address) as the delivery destination. It is advisable to include the COR’s phone number.

6.1.3. Base Entry Point Checks:

Entry procedures during periods of increased security maybe changed with little or no notice. Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6.1.4. Vehicle Entry Access Points

6.1.4.1. JB CHS-AB Main Gate/Dorchester Visitors Control Center

Located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week. No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate.

6.1.4.2. JB CHS-AB Arthur Drive/Rivers Gate

Located on Arthur drive and is the gate closest to the flight-line, this gate is open 24 hours a day, seven days a week. This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane).

6.1.4.3. JBCHS-WS Main Gate

Located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate.

6.1.4.4. JB CHS-WS 1050 Remount Rd, North Charleston Gate

This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry Control Points at JB CHS-WS.

6.1.5. Weekend/Holidays/Off-Hours Contractor Work:

All Contractor work during weekends, holidays and off-hours (1800–0700) will require Contractor weekend/holiday/off-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place. All employees must have an approved SF 74 Form on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter shall be submitted to the Dorchester Gate VCC no later than Wednesday at 12:00 p.m. (noon), EST prior to the Weekend/Holiday/Off-Hours work being performed.

6.1.6. Traffic Rules and Regulations:

All Motor Vehicle Codes forth state of South Carolina apply on JB CHS and are strictly enforced. Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges.

Motorcycle/moped operators are required to wear DOT approved helmets with a visor or similar eye protection, pants extending to the ankles, hard soled boots or closed-toe shoes, gloves and have the headlights on while driving on the installation. In the hours of darkness, riders must wear an article of reflective clothing.

Cellular phones may be used only if vehicle is parked or equipped with a hands-free device. Use of cell phones, include texting, while driving on military installations is prohibited.

6.1.7. Items Prohibited on JB CHS

Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, maybe initiated against any individual possessing a prohibited item on JB CHS. Examples of prohibited items are but not limited to:

6.1.7.1. All Forms of illegal drugs.

6.1.7.2. Firearms

Shotguns, handguns, machine guns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices.

Construction tools that require use of explosive materials are authorized if they are required to perform your duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in contract.

6.1.7.3. Knives and other forms of weapons

Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

6.1.7.4. Photography Equipment:

Cameras, camcorders, etc., are not normally permitted on JB CHS unless vetted and approved through Public Affairs.

6.1.8. Base Exercises

Entry to or exit from the base may be delayed due to gate closures. Closures are usually for short periods of time. Should you or your employees get stopped at a cordon (exercise perimeter) or get told to evacuate your work area, you may identify yourself to the cordon guard as a contractor and state the reason you need to remain in the cordon area. The guard will request for exemption from there chain of command. If the exemption is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. If the exemption is not, you will remove yourself from cordon until completion of the exercise. If the exercise causes delays or other problems with your contract performance, immediately notify the contract administrator or COR.

6.1.9. Retreat

To show respect for the flag of the United States, all personnel driving a vehicle shall immediately pull to the right side of the roadway or traffic lane and stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

6.1.10. Company/Personal Property Protection

The contractor shall provide a reasonable degree of protection (security) for your property. The Government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

6.2. Physical Security

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. The contractor shall ensure contractor personnel who require access to a Government facility comply with the security requirements of the facility. Contact your COR for specific facility security requirements.

6.3. Security Clearance:

It is not expected contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or controlled unclassified information (CUI) and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

6.4. Network Security Access (Navy)

6.4.1. Personnel Security Investigations (PSI)

Reference is hereby made to Navy awarded contracts requiring contractor access to Navy information systems, sensitive unclassified information or areas critical to the operations of the command. The Department of the Navy (DON) has determined that all DON information systems are sensitive regardless of whether the information is classified or unclassified. Although these contracts are not classified contractor employees are required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination to verify contractor trustworthiness. Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations will be required on the contractor employees. If no previous investigation exists the contractor personnel shall complete the requirement for a NACLC.

6.4.2. Visit Request form

If contractor personnel currently have a favorably adjudicated NACLC the contractor will notify the Security Manager of the command they shall visit utilizing OPNAV 5521/27 Visit Request form. The visit request will be renewed annually or for the duration of the contract if less than one year.

6.4.3. Security Requirements

The security requirement for all positions described on this Statement of Work (SOW) is a favorably completed and adjudicated National Agency Check with Local Agency and Credit (NACLC) investigation. Prior to requesting for a Personnel Security Investigations, the contractor shall provide fingerprint cards (FD 258) to the contract company’s security officer for commencement of a National Agency Check with Local Agency and Credit (NACLC) investigation. All newly hired contract employees will submit a completed SF-86 and DD 258 to the contract company's security officer for commencement of a National Agency Check with Local Agency and Credit (NACLC) investigation. It will be required of all newly hired contractor employees to have a favorably adjudicated NACLC upon reporting to the designated work space. Contract employees shall not commence work until the NACLC investigation has been adjudicated. Contract employees that already have an adjudicated NACLC investigation within periodicity will only be required to resubmit a completed SF-86 and FD 258 upon expiration of security clearance eligibility. The NACLC will be processed through the use of the Electronic Questionnaires for Investigations Processing (e-QIP). Applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. Requests for investigation of contractor personnel for security clearance eligibility are processed by the OPM and adjudicated by Defense Industrial Security Clearance Office (DISCO). The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the contractor should provide the completed PSQ for verification or a completed SF-86 or SF-85P to the Contract Company Security Officer along with the original signed release statements and two applicant fingerprint cards (FD 258). Applicants can obtain an SF-86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at: http://www.opm.gov/forms/html/sf.asp. The command will provide written notification to the contractor advising whether or not the contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required. The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

6.4.2. Information Awareness Training

All authorized users of DoD information systems shall receive initial IA awareness orientation as a condition of access and thereafter must complete annual IA refresher awareness training to maintain an active user account.

6.4.3. Foreign National

No foreign national will be employed on a government contract requiring access to sensitive but unclassified information without the consent of the United States government.

In accordance with SECNAV M-5510.30B, if the contractor employee is a Foreign National, a waiver must be obtained from Department of the Navy Central Adjudication Facility (DONCAF) prior to granting access to sensitive information.

6.5. Privacy Act Data

6.6. For Official Use Only (FOUO) Material:

If the Contractor determines that unauthorized personnel have access to For Official Use Only (FOUO) material, the Contractor Site Manager will immediately notify the COR and cooperate fully with any investigation. The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.7. Protection of System Data

Unless otherwise stated in the Solicitation, the contractor shall protect system design-related documents and operational data whether in written form or in electronic form via a network in accordance with all applicable policies and procedures for such data, including DOD Regulations 5400.7-R and DoDM 5200.01 to include latest changes, and applicable service/agency/ combatant command policies and procedures. The contractor shall protect system design related documents and operational data at least to the level provided by Secure Sockets Layer (SSL)/Transport Security Layer (TSL)-protected web site connections with certificate and or user id/password-based access controls. In either case, the certificates used by the Contractor for these protections shall be DoD or IC approved Public Key Infrastructure (PKI) certificates issued by a DoD or IC approved External Certification Authority (ECA) and shall make use of at least 128-bit encryption.

6.8. Operations Security (OPSEC)

In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, JB CHS Critical Information List) for JB CHS, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the JB CHS OPSEC Plan. AFI 10-701 specifically states, “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information from those who would exploit it. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

(1) Protect JB CHS critical and/or sensitive information from disclosure by following the “need to know” principle.

(2) Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of JB CHS’s sensitive/critical information.

(3) Not share JB CHS sensitive/critical information in articles, unencrypted electronic mail (e-mail), web site postings, and web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

(4) Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

(5) Not publicly disseminate, or publish photographs of JB CHS or USAF property without prior approval from the 628 ABW Public Affairs office, or appropriately trained website administrator.

(6) Not publicly reference, disseminate, or publish JB CHS’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

(7) Actively encourage fellow contractors to protect JB CHS’s critical and/or sensitive information.

(8) Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

(9) Implement protective measures as ordered by JB CHS’s commander, director, OPSEC PM or an individual in an equivalent position.

(10) Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

(11) Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (437 AW/XP) at (843) 963-5534 for additional OPSEC guidance and training as needed.

6.9. Force Protection Conditions

Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DOD FPCON consists of five progressive levels of increasing protective measures. The circumstances that apply and the purposes of each protective posture are as follows:

6.9.1. FPCON NORMAL

Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. At a minimum, access control will be conducted at all DOD installations and facilities.

6.9.2. FPCON ALPHA:

Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable. ALPHA measures must be capable of being maintained indefinitely.

6.9.3. FPCON BRAVO:

Applies when an increased or more predictable threat of terrorist activity exists. Sustaining BRAVO measures for a prolonged period may affect operational capability and military-civil relationships with local authorities.

6.9.4. FPCON CHARLIE:

Applies when an incident occurs or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely. Prolonged implementation of CHARLIE measures may create hardship and affect the activities of the unit and its personnel.

6.9.5. FPCON DELTA:

Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition. FPCON DELTA measures are not intended to be sustained for an extended duration.

6.10. Safety Requirements:

In addition to FAR 5352.223-9001, the contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 section 6.4. Upon request, contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office and port operations officer. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards.

Deliverable: A009 - Safety Plan

6.11. Hazardous Material

The contractor shall notify the COR for approval from the Base HAZMAT Representative prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants and other products that require Safety Data Sheets (SDS). The contractor shall identify these materials and products using Hazardous Material Inventory/Authorized User List (AUL) Worksheet. The worksheet will be provided by the COR upon request.

6.11.1. Safety Data Sheets

The contractor shall provide one copy of the SDSs along with the Hazardous Material Inventory/Authorized User List (AUL) Worksheet for each item to the COR for review and approval by the Base Hazardous Material (HM) Coordinator prior to any chemicals being brought onto government property. The contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. The contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base. Disposal of any HAZWASTE shall be coordinated with the COR who will contact the HAZWASTE Program Manager for proper disposal procedures and assistance. All federal, state, local and base regulations shall be followed for purchasing, storing and disposal of hazardous material.

6.11.2. Spill Response

The contractor shall notify the COR immediately of any HAZMAT Spills that may have occurred in the performance of this requirement. The Contractor is responsible to promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

6.11.3. Hazardous Materials Management

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

6.11.4. Final Report

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the contractor’s last work day to the COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

6.12. Quality Process

This section describes the quality control components for this effort. The following sub-sections provide details of various considerations on this effort.

6.12.1. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from occurring/reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 4, Service Summary. The finalized QCP will be accepted by the Government at the time of the award of the contract. The CO may notify the contractor of required modifications to the plan during the period of performance. The contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the CO. Any modifications to the program during the period of performance shall be provided to the CO for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the contractors procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

Deliverable: A010 - Quality Control Plan

6.12.2. Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the contractors performance under this contract in accordance with the Governments QASP.

7. DELIVERABLES

The contractor shall provide deliverables as referenced in PWS.