C08.0 Combined Synopsis Solicitation_Laundry_Ready to Post.pdf

COMBINED SYNOPSIS/SOLICITATION

PUGET SOUND NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE

FACILITY (PSNS & IMF)

Solicitation: TRF Laundry Service

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Procedures for Certain Commercial Items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. PSNS & IMF, located in Bremerton, WA, is requesting quote for laundry services supporting Trident Refit Facility Bangor (TRFB). TRFB requires Paint and Sandblaster protective clothing laundry services, details of the requirement listed in the attached Performance Work Statement (PWS).

3. The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, and Defense FAR Supplement (DFARS) Publication Notice Change effective date 04/25/2024.

4. Solicitation number N4523A24Q1340 is a Request for Quote (RFQ).

5. This RFQ is full and open without exclusions.

6. The associated North American Industry Classification (NAICS) code is 812332 Industrial Launderers, with a small business size standard of $47.0 million. The Product Service Code (PSC) is S209, Housekeeping-Laundry/Drycleaning.

7. The government intends to award a Firm Fixed Price Commercial Service, non-personnel service contract for Laundry services.

8. The contract line-item numbers (CLIN) consist of the following: Vendor shall complete this pricing structure, section in its entirety and return with any other documentation, attachments or data as required by this solicitation. Contractor shall provide documentation, such as a previous invoice, quote on company letterhead, contract or similar to substantiate proposed pricing.

CLIN 0001- Laundry Services - Base Year

Line-Item Number 0001: Provide Laundry Service in accordance with the Performance Work Statement. Please note that items to be laundered will have been exposed to hazardous chemicals and heavy metals. 1 October 2024 to 30 September 2025.

Quantity: 12 Unit of Measure: Month Unit Price: __________________ Total Price: ___________________ Location: Trident Refit Facility FOB: Destination Fixed Price

CLIN 0002- Laundry Services - Option Year One

Line-Item Number 0002: Provide Laundry Service in accordance with the Performance Work chemicals and heavy metals. 1 October 2025 to 30 September 2026

Unit Price: __________________ Total Price: ___________________ Location: Trident Refit Facility

CLIN 0003- Laundry Services - Option Year Two chemicals and heavy metals. 1 October 2026 to 30 September 2027

Unit Price: __________________ Total Price: ___________________ Location: Refit Facility

CLIN 0004- Laundry Services - Option Year Three chemicals and heavy metals. 1 October 2027 to 30 September 2028

Unit Price: __________________ Total Price: ___________________ Location: Trident Refit Facility

CLIN 0005- Laundry Services - Option Year Four

Line-Item Number 0002: Provide Laundry Service in accordance with the Performance Work Statement.

Please note that items to be laundered will have been exposed to hazardous chemicals and heavy metals. 1 October 2028 to 30 September 2029

Unit Price: __________________ Total Price: ___________________ Location: Trident Refit Facility

9. A full description of all requirements associated with this contract action are provided in a detailed

Performance Work Statement (Attachment 1)

10. Delivery shall be FOB Destination. The delivery location information is provided in the PWS.

11. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their proposal.

12. Delivery shall be FOB Destination. The delivery location information is provided in the PWS. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their quote.

The delivery location information is provided in the Performance Work Statement (PWS).

13. The period of performance for the base year of the contract shall be 10/1/2024 to 9/30/2025. Option years are as follows:

Option Year 1 - 10/1/2025 to 9/30/2026 Option Year 2 - 10/1/2026 to 9/30/2027 Option Year 3 - 10/1/2027 to 9/30/2028 Option Year 4 - 10/1/2028 to 9/30/2029

14. Vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications—Commercial items (NOV 2023), are up to date in Sam.gov. To be eligible for award, registration with the System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at HYPERLINK “http://www.sam.gov/”. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The Contracting Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your cover letter. Failure to obtain SAM registration will result in submissions not being considered for award.

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are included.

15. Offerors are notified that initial quotes which are incomplete may be eliminated from further consideration for award. The contractor must meet all requirements of this Request for Quote. Award will be made to the quote that is most advantageous to the Government in terms of meeting its requested delivery date and specifications, in accordance with 52.212-2, Evaluation – Commercial Items.

16. Please submit your quote, along with the rest of the solicitation requirements in the current solicitation, no later than 9 September 2024 by 10:00 AM Pacific Time via email to Angela Charpia at angela.m.charpia.civ@us.navy.mil, Kenny Vilayvong at kenny.r.vilaycong.civ@us.navy.mil. Quotes submitted after solicitation closing will not be considered.

mailto:angela.m.charpia.civ@us.navy.mil mailto:kenny.r.vilaycong.civ@us.navy.mil

17. Solicitation questions shall be submitted electronically via email to Angela Charpia at angela.m.charpia.civ@us.navy.mil and Kenny Vilayvong at kenny.r.vilayvong.civ@us.navy.mil , no later than 26 August 2024, 10:00 AM Pacific Time.

NOTE: Late offers will be handled in accordance with FAR Clause 52.212-1 Instructions to Offerors - Commercial Items. No facsimile submissions will be accepted. Proposals are due by 10:00AM Pacific Standard Time on 9 September 2024.

18. Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and Intermediate Maintenance Facility is Anna Lewis (360) 340-7531 anna.d.lewis8.civ@us.navy.mil

19. Offerors shall provide the following information with the quote:

1.) An official quote with the RFQ number, Company Name and Address, point of contact, and CAGE Code on the offer.

2.) The CLIN pricing must be completed.

3.) Include statement specifying the extent of agreement with all terms, conditions and provisions included in the RFQ. Quotes that take exception to the terms and conditions of the RFQ may not be excluded from consideration.

Offerors must be registered in the System for Award Management (SAM) database prior to award of a DOD Contract. A contract cannot be awarded to a contractor not registered in SAM. Remember to review your NAICS codes listed in your SAM record to makes sure, you have listed the NAICS code for this procurement. Registration is free and can be completed online at http://www.sam.gov/

20. The Following Checked FAR and DFARS Clauses Are Applicable To This Purchase By Reference And By Full Text. The Full Text Of The Clauses/Provisions From The FAR and DFARS Can Be Accessed Via The Internet Using The Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Provisions Incorporated by Reference:

FAR 52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2007) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-17 Ownership and Control of Offeror (AUG 2020) FAR 52.204-20 Predecessor of Offeror (AUG 2020) FAR 52.204-22 Alternative Line Item Proposal (JAN 2017) mailto:angela.m.charpia.civ@us.navy.mil mailto:kenny.r.vilayvong.civ@us.navy.mil https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020) FAR 52.212-1 Instructions to Offerors-Commercial Items (MAR 2023) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.

(Dec 2022) DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials (SEP 2022) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

(DEC 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (MAR 2022)

Provisions by full text:

52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i)Price; and

(ii)Technical Acceptability

Acceptable: Conforms to the requirements stated in the combined synopsis solicitation and PWS; and provides all required documentation, in its entirety.

Unacceptable: Quote does not include ALL items required by the PWS; and documentation is determined to be unacceptable upon technical review. Offerors receiving an unacceptable rating for its Technical Factor will not receive further consideration.

Basis for award is Lowest-Price Technically Acceptable (LPTA). Technical is approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Clause incorporated by Reference:

FAR 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (JUN 2020) FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 202 FAR 52.212-4 Contract Terms and Conditions – Commercial Items (DEC 2022) FAR 52.226-7 Drug-Free Workplace (MAY 2024) FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) FAR 52.247-34 F.o.b. Destination (NOV 1991) DFARS 252.201-7000 Contracting Officer’s Representative (DEC 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (OCT 2016) DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (JAN 2023) DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting (JAN 2023) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (JAN 2023) DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (MAR 2023) DFARS 252.225-7048 – Export –Controlled Items (JUN 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (MAY 2013) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) DFARS 252.243-7001 Pricing of Contract Modifications. (DEC 1991) DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2022) DFARS 252.244-7000 – Subcontracts for Commercial Items (JAN 2023)

Clauses Incorporated by Full Text:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR - https://acquisition.gov/far/index.html and DFARS -www.acq.osd.mil/dpap/dars/dfarspgi/current/

(End of clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting https://acquisition.gov/far/index.html https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

2in1

(i) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N68732 Issue By DoDAAC N4523A Admin DoDAAC** N4523A Inspect By DoDAAC N68438 Ship To Code N4523A Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) Service Acceptor (DoDAAC) N68438 Accept at Other DoDAAC ____ LPO DoDAAC N4523A DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Contract Officer Representative:

To be determined at award

Contract Specialist:

Kenny Vilayvong kenny.r.vilayvong.civ@us.navy.mil

Contract Officer:

Angela Charpia angela.m.charpia.civ@us.navy.mil

Command Services Inbox C440.commandserv.fct@navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PSNSASKAccountsPayable@navy.mil;

PSNS_C610.22CERT.FCT2@navy.mil;

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

21. Attachments:

Attachment 1: Performance Work Statement

Attachment 2: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (MAY 2024)

Attachment 3: 52.204-24 Representation Regarding certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) mailto:kenny.r.vilayvong.civ@us.navy.mil mailto:angela.m.charpia.civ@us.navy.mil mailto:C440.commandserv.fct@navy.mil mailto:PSNSASKAccountsPayable@navy.mil mailto:PSNS_C610.22CERT.FCT2@navy.mil