ADD'L_INSTRUCTION_TO_OFFEROR.docx

ADD'L INSTRUCTION TO OFFEROR

The single award resulting from this solicitation will be a Fixed Price with Economic Price Adjustment (FP EPA) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

1. Instructions:

1. Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the Government encourages offerors to contact the contracting officer (KO), and contract specialist in writing in order to request an explanation of any aspect of these instructions.

2. A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

3. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error.

4. ALL INQUIRIES shall be made via email and directed to Nick Crowell, Contract Specialist, and Charles Smith, Contracting Officer, at nicholas.a.crowell@navy.mil and charles.r.smith13@navy.mil. To ensure the Government is able to adequately address and respond to offeror requests for clarification (RFCs) via amendment if applicable, it is requested questions be submitted no later than 17 APRIL, 2019 at 4:00 pm Pacific Standard Time (PST). The government reserves the right to not answer any questions received after 17 APRIL, 2019 at 4:00 pm PST. Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of questions received. RFCs shall reference the solicitation and specification page and paragraph number and be submitted on a request for clarification form (Attachment 2) provided with this solicitation. A request via clarification form (Attachment 2) shall be submitted for each separate question.

b. Proposal Submission Instructions:

1. Time of Submission: Proposals are DUE NOT LATER THAN 4:00 P.M. PST, 29 APRIL, 2019. Late proposals will not be considered.

2. Method of Delivery: Proposal submissions shall only be accepted electronically. Offerors must submit one electronic copy of their proposal in accordance with Table 1 below.

Table 1- Required Submission Method

Figure 1_FBO Electronic Response Screenshot

NOTICE: Prospective offerors are hereby cautioned to allow sufficient time to become familiar with the FBO electronic response submission system before the proposal due date. The government accepts no responsibility for the offeror’s e-business system’s compatibility with FBO. Public accessibility to FBO is well established therefore offerors are responsible for making any alternative arrangements if their specific e-business system software or configuration prevents access to FBO.

3. Electronic Delivery of Proposals: Proposals are DUE NOT LATER THAN 4:00 P.M. PST, 29 APRIL, 2019. Late proposals will not be considered.

4. For an electronic document to be considered as part of the proposal, it must be uploaded to FBO prior to the closing deadline. Electronic files not uploaded to FBO prior to the closing deadline will not be considered as part of the proposal. IAW FAR 15.208(b)(1)(i), it is highly recommended that offerors upload their proposal to FBO at least twenty-four (24) hours prior to the solicitation deadline as well as read and become familiar with the FBO user guide located at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

Proposals submitted via the FBO electronic response tool may be downloaded upon receipt by the Government but will not be opened for evaluation until the solicitation closes. Interested offerors should take into consideration the time that the file upload and electronic transmission process may take, to ensure timely proposal submission.

FBO provides automatic email confirmation of successful uploads to the offeror’s email address registered to their FBO account.

Offerors that experience technical difficulties accessing or using the FBO electronic response system should immediately contact the federal service desk at https://www.fsd.gov/fsd-gov/home.do via email, live chat, or phone to seek resolution. Offerors are also requested to notify the Government POCs listed on the FBO solicitation notice of any FBO issues preventing proposal submission.

5. Electronic File Format:

Only the following extensions shall be used:

.docx for Microsoft® Word files .xlsx for Microsoft® Excel files .pdf for Adobe® Acrobat™ files

Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a “wet signatures” or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF).

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

6. Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

Offers shall be presented in 3 volumes: Technical Capability Volume, Past Performance Volume and Price Volume. Each Volume shall include an initial title page with the following information:

a. The item nomenclature and solicitation number of the Request for Quote;

b. The full company name of the Offeror;

c. The address of the Offeror;

d. The Offeror's position regarding disclosure of proposed data in accordance with the provision entitled, "Restrictions on Disclosure and Use of Data in Proposals;" and

e. Contractual Point of Contact, including title, telephone number, fax number, email address.

VOLUME I: TECHNICAL CAPABILITY

The purpose of this section is to enable the Navy to assess the Offeror's technical understanding of, and capability to perform, manage, and control, tasks in the SOW. The Technical Capability Proposal shall describe in detail how the offeror intends to meet the requirements of the SOW. There shall be no price information included in the Technical sections of the offer.

Section 1: Technical Approach

The Offeror shall provide a narrative explanation of its general understanding of all tasks listed in the SOW by detailing a technical approach that demonstrates an ability to perform all tasks. The technical approach should demonstrate that the Offeror can accomplish the specified work in a technically competent, timely manner with a minimum of risk to the Government. The narrative should provide a complete analysis of the SOW. The technical approach is not to be a restatement of the information contained in the SOW, and, at a minimum, shall address the following:

a. Offered equipment: Describe representative tugs to be used, addressing the following areas as a minimum. A minimum of three ocean-going tugs and four river tugs are required. Additional tugs may be described. Additional tugs available that meet SOW requirements will show that the offeror has backup capability that may decrease the risk of not being able to tow at the scheduled time.

1. Vessel identification

2. Dimensions

3. Year built

4. Capabilities, including range, endurance, and berthing

5. Propulsion, including horsepower, number of engines, and number of screws

6. Safety equipment

7. Fire response equipment

8. Deck equipment, including winches

9. Navigational equipment

10. Towing equipment, including towing hawser (diameter, length, and breaking strength) and number of drums

11. Current USCG Certificate of Inspection if applicable

b. Methods for meeting SOW requirements: Describe processes, best practices and other methods the Offeror will use to meet the requirements of the SOW. Include all methods used to minimize schedule risks and operational risks. Address the following areas:

1. Emergency and contingency plans to cover unfavorable weather conditions, damage to tug or barge, engine trouble, collisions, fire, fuel/oil spill, sinking or loss of barge, injury or illness of crew, etc.

2. Precautions to be taken to maximize safety and reliability of the tow.

3. Provisions for complying with the security requirements of 49CFR172.800.

4. Accommodation of non-crew passengers such as pilots and Technical Representatives.

5. Harbors where the barge will, or may, be anchored or docked.

6. Transition from ocean towing to river towing.

7. Role of subcontractors, if any.

c. Provide EPA ID and U.S. DOT Hazmat Reg. No. for transport of hazardous material. If Offeror does not have these documents, describe how these will be obtained prior to departure.

Volume II: Past Performance Information Past Performance shall be evaluated based on the submission of past performance data supplied by the Offeror, the Government’s verification of that data (including information separately provided), and review of any other pertinent information. The government shall evaluate the offerors’ past performance performed within the past seven years which is similar in scope, magnitude, and complexity to that detailed in the SOW. Offerors who present “similar” contracts should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation.

The Offeror may also submit information regarding relevant contracts performed by any subcontractors and teaming partners who will perform under this contract. In such a case, the offeror must also clearly indicate the percentage of work that the subcontractor will perform under the contract and the work effort. Past performance will be evaluated as a teaming effort.

If the Offeror possesses no relevant past performance, it must affirmatively state this fact in the Past Performance Information Form. Each Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. If the Offeror does neither of the foregoing, the proposal may not be eligible for award.

The contractor shall include the following information for each contract (or Task Order) submitted in this volume:

a. Name of contracting activity;

b. Contract number

c. Contract type;

d. The dollar amount of the contract

e. Contract labor hours

f. The actual dollar amount funded

g. The actual labor hours (prime plus subcontractor) provided

h. The dates of award and of completion or termination

i. If terminated, the reason for termination (for Cause or Default or for Convenience of the Government)

j. The name of the requiring agency

k. The name, location, electronic mail address and phone number of the Contracting Officer, Administrative Contracting Officer, Contracting Officer's Representative (COR) and Program Manager.

l. Involvement as prime or subcontractor

m. The purpose of the contract and brief description

n. Information on problems encountered on each identified contract and the Offeror's corrective action.

In addition, the Offeror shall identify any Government contract that has been terminated for Cause or Default within the past five years. For each terminated contract, identify (a) the contract number, (b) the requiring agency, (c) name and phone number of the contracting officer, and (d) purpose of the contract. The Offeror shall describe the circumstances in the case of any cost overruns.

VOLUME III: PRICE

1. PRICING SUMMARY. Offerors shall propose pricing in Exhibit Table A. For price evaluation purposes, Exhibit Table A will be used in computing an overall price for the total set of services that may be ordered under this contract.

2. FUEL INFORMATION. The contractor shall provide the fuel information in Tables 1 and 2. This information will be used for EPA adjustment purposes. The initial price per gallon will be the Base Fuel Price, and shall be used for the computation of fuel cost for all five years and shall not be subjected to escalation rate. The base fuel price will also be used to determine whether the EPA clause is triggered or not. The offeror shall not apply an escalation rate to fuel costs or otherwise increase the fuel cost in Years 2-5.

Table 1 – Source of Fuel Pricing

(dollars per gallon)

REPORT DATE

Note 1: The report selected and type of fuel shall be consistent with the fuel requirements for the work of this contract.

Note 2: The Fuel Price Report Source shall be OPIS (Oil Price Information Service) or other widely recognized fuel price compiler.

Note 3: The Fuel Price Report Name shall be the name of a widely published report on the type of fuel used by the offeror in the market where the offeror expects to purchase the fuel for this contract, such as 5day average No. 2 Portland, OR.

Table 2 – Base Fuel Amounts

(U.S. GALLONS)

RCD TOWING AND ASSOC SERVICES – SINGLE TOW; PER TOW

RCD TOWING AND ASSOC SERVICES – DUAL TOW; PER TOW

IN TRANSIT DEMURRAGE; PER HOUR

PORT OF BENTON DEMURRAGE; PER HOUR

Note 1: The Quantity per Evolution in U.S. Gallons for the performance of the entire ELIN will be subject to fair and reasonable determination by the Contracting Officer.

Table 3 – Anticipated Ordering Quantities

Note 1: Table 3 is anticipated quantities of Single & Dual tows throughout the 5-year ordering period. Actual quantities of Single & Dual tows may differ from this table.

Note 2: The Total Evaluated Price will be the sum of each year’s anticipated quantity multiplied by the unit price asserted in Exhibit Table A.

Year 4 Single Tow Unit Price X 2 = ______ Year 5 Single Tow Unit Price X 2 = ______ image1.png