N4523A-17-R-0012-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

IX-546

The purpose of this amendment is to:

1) Add attachment J-5 to include pictures of the vessel, under section J.

2) Add the date and time for the ship check, under section L paragraph (1)(c)(a).

3) Revise the deadline for notification of ship check attendance, under section L paragraph (1)(c)(a).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A-17-R-0012

X 9B. DATED (SEE ITEM 11)

26-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jun-2017

CODE

PUGET SOUND NAVAL SHIPYARD

1400 FARRAGUT

BREMERTON WA 98314

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A-17-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

List of Attachments/Exhibits:

The following document(s), attachment(s), and exhibit(s) form a part of this solicitation and will form part of the contract resulting from this solicitation. Additionally, the contractor shall be responsible for the latest revisions of all references, specifications, and standards in effect at the time of proposal closing.

Attachment J-1 Compensating Barge IX-546 Statement of Work Attachment J-2 Compensating Barge IX-546 5-Way Breakout Spreadsheet Attachment J-3 Compensating Barge IX-546 Request for Clarification (RFC) Form Attachment J-4 Compensating Barge IX-546 Contract Performance Data Sheet Attachment J-5 Compensating Barge IX-546 Vessel Pictures Exhibit A Compensating Barge IX-546 CDRLs and DIDs Combined

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. GENERAL:

a. Instructions:

1. Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the Government encourages offerors to contact the contracting officer (KO) in writing in order to request an explanation of any aspect of these instructions.

2. A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

3. The overall security classification of the proposal shall be UNCLASSIFIED. If the offeror needs to provide classified material, it shall be separated from the unclassified material and submitted as a supplement to the appropriate volume, and handled in accordance with appropriate security procedures. Any classified supplement will be considered a part of the stated page limitations of the appropriate volume. NO classified material is expected for this solicitation. Please contact Nicholas Crowell, Contract Specialist, before any classified material is submitted.

4. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error.

5. Relationship between Instructions and Evaluation: Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in Section M, proposals should address all such areas of evaluation.

6. ALL INQUIRIES shall be made via email and directed to Nicholas Crowell, contract specialist, and George Rutt, lead contract specialist, at nicholas.a.crowell@navy.mil and george.rutt@navy.mil. To ensure the Government is able to adequately address and respond to offeror requests for information (RFIs) via amendment if applicable, it is requested questions be submitted no later than 15 June 2017 at 2:00 pm Pacific Standard Time (PST). The government reserves the right to not answer any requests received after 15 June 2017 at 2:00 pm PST. Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of requests received. RFCs shall reference the solicitation and specification page and paragraph number and be submitted on a request for clarification form (Attachment J-3) provided with this solicitation. A request for clarification form (Attachment J-3) shall be submitted for each question.

b. Proposal Submission Instructions:

1. Time of Submission: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 27 June 2017. Late proposals will not be considered.

2. Method of Delivery: Proposal submissions shall only be accepted electronically.

3. Electronic Delivery of Proposals: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 27 June 2017. Late Proposals will not be considered. The timeliness of proposals will be determined in accordance with (IAW) FAR 52.215-1(c)(3)(ii)(A). Proposals shall be submitted to nicholas.a.crowell@navy.mil and george.rutt@navy.mil through the SAFE file transfer tool as described in the following paragraphs.

Utilization of the Safe Access File Exchange (SAFE) file transfer tool at https://safe.amrdec.army.mil/safe/Welcome.aspx is the mandatory transmission method. The SAFE tool supports individual file sizes up to 2GB.

For an electronic document to be considered as part of the proposal, it must be uploaded to SAFE prior to the closing deadline. Electronic files date-stamped (Central Standard Time) in the SAFE tool after the closing deadline will not be considered as part of the proposal. If any portion of the proposal is unreadable or contains corrupted files, re-submission of such portions shall be handled IAW FAR 15.207(c). IAW FAR 15.208(b)(1)(i), it is highly recommended that offerors upload and transmit their proposal via SAFE at least twenty four (24) hours prior to the solicitation closing deadline as well as read and become familiar with the SAFE user guide located at https://safe.amrdec.army.mil/safe/Guide.aspx. For further questions about the SAFE tool see the help section of the SAFE website.

Proposals submitted via the SAFE tool will be downloaded upon receipt but not opened until the solicitation closes. In accordance with 52.215-1, any proposal sent MUST be completely received via the SAFE tool’s system generated notification email in the Government point of contact’s (POC) email inbox prior to the time the solicitation closes in order to be timely; therefore, please take into consideration the time the electronic transmission process may take, to ensure timely proposal submission. When submitting documents through SAFE, offerors shall reference their company name, CAGE code, and solicitation number N4523A-17-R-0012 in the “Description of File(s)” block of the SAFE uploading screen.

4. Electronic File Format:

Only the following extensions shall be used:

.docx for Microsoft® Word files .xlsx for Microsoft® Excel files .pdf for Adobe® Acrobat™ files

Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a “wet signatures” or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF).

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

5. Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

Volume

Section Title Digital Copy

Page Limitations

I I

Technical Proposal, Sub-factors 1.1 and 1.3 1

I

II

Technical Proposal, Sub-factors 1.2 1

No Page Limitation

I

III

Technical Proposal, Sub-factors 1.4 1

No Page Limitation

II I Past Performance Proposal 1 10

III I Cover Letter 1 4

III

II

Completed Solicitation and Applicable Amendments 1

No Page Limitation

III

III

Price Proposal Worksheet Attachment J-2 1

Completed J-2 Attachment

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

b. Pages shall be single sided, one and one half inch spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

c. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

d. Elaborate format and/or color representations are not desirable. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

e. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

NOTE: The government’s strong preference is for clear, concise proposals that support the evaluation criteria listed in section M of the solicitation.

c. Ship Check:

a. Ship checks will be conducted at 8:30 A.M. – 11:30 A.M. PST on 13 June 2017 at Naval Base Everett, WA. In order to attend the shipcheck, the offeror shall notify the government POCs via email of the names of those company officials who will attend the shipcheck (Name/Title/Contact Number/Email) no later than 1:00 P.M. PST, 06 June, 2017 to john.musante@navy.mil , nicholas.a.crowell@navy.mil and george.rutt@navy.mil. Offerors shall include the company name, CAGE code, and solicitation number in the subject line of the email. Upon receipt of this information, the contract specialist will confirm receipt and provide any final instructions required to attend.

Offerors are encouraged to provide cellular contact numbers for company officials attending to allow for last minute site location or instruction changes if necessary. Pre-registration is mandatory to meet security and access requirements prior to arrival at Naval Base Everett.

b. Per OSHA 29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment, Section 1915.158(a)(1), Contractor personnel attending ship-checks shall wear United States Coast Guard-approved Type I, II, III OR V Personal Floatation Devices (PFDs) i.e. life preservers, life jackets, or work vests while on floats, barges, and finger piers.

c. The decision by any offeror to not attend the ship check will be construed to mean that the offeror fully understands all requirements of the solicitation. All prospective offerors are advised that at the conclusion of the ship check, unless this solicitation is amended in writing, it will remain unchanged.

If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the ship check constitute grounds for a claim after award of the contract.

d. Subcontract Information: In requesting proposals from prospective subcontractors, offerors should provide all necessary information for the contemplated purchase. The Government will not advise prospective subcontractors as to the requirements of their transactions with offerors, nor will the Government respond to direct inquiries from prospective subcontractors concerning clarifications of specification or solicitation requirements. ALL SUCH REQUESTS FOR CLARIFICATION MUST BE SUBMITTED TO THE

GOVERNMENT THROUGH THE PRIME CONTRACTOR (OFFEROR).

e. SOW reference documentation: Offerors may request SOW reference files electronically via an email request to nicholas.a.crowell@navy.mil and george.rutt@navy.mil

3. VOLUME I – Technical Capabilities Proposal

A. Organization: Volume I shall be organized conforming to the required proposal content. Volume I shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

Volume I shall not include pricing information.

The Technical volume shall be organized in the following manner:

Section I Title Page Sub-factor 1.1 – Corporate Experience Sub-factor 1.3 – Facility

Section II Sub-factor 1.2 – Certifications

Section III

Title Page Sub-factor 1.4 – Quality Management Plan (QMP)

Submission Requirements:

Evaluated Sub-factor Section L Submission Requirement

Subfactor 1.1, Corporate Experience:

The prospective offeror must demonstrate at least three

(3) years of experience providing marine preservation services of the complexity similar to or exceeding the scope identified in section 1.2 of the statement of work

(SOW).

Offerors shall provide sufficient explanation that the experience provided demonstrate that the offeror has the necessary management, technical personnel and material resources available to successfully complete marine vessel preservation services.

The offeror shall provide a narrative illustrating that they satisfy the requirements of sub-factor 1.1 of section M, of the solicitation. Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.1. Any supporting documentation included should clearly substantiate claims and be verifiable.

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

When referencing non-government corporate experience contracts/projects, offeror’s shall include an associated point of contact with the customer company which includes: name, company title, phone number, and email to allow for government verification

Subfactor 1.2, Certifications:

The prospective offeror has provided current certificates identifying all personnel certified as paint inspectors in accordance with NAVSEA Basic Paint Inspector (NBPI), NACE International Coatings Inspector or SSPC Protective Coating Inspector programs, as required for accomplishing the requirements of the statement of work.

The offeror shall provide copies of current certifications for all paint inspectors that meet one of the requirements outlined in evaluation sub-factor 1.2 of section M of the solicitation.

Subfactor 1.3, Facility:

The offeror has identified that the facility to be used has adequate lifting and operational capacity to safely dock the vessel per the requirements set forth in Section C of this solicitation. An on-site survey conducted by the Government Docking Observer (GDO) may be required to validate the facility’s capability.

To facilitate proper government oversight, the facility shall be located in the Puget Sound, WA region. For this procurement, the Puget Sound, WA region is defined as the West Coast of the continental US, starting from Olympia, WA and extending northward to Bellingham, WA.

The offeror shall provide a narrative illustrating that they satisfy the requirements of sub-factor 1.3 of section M, of the solicitation. Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.3. Any supporting documentation included should clearly substantiate claims and be verifiable.

Subfactor 1.4, Quality Management Plan (QMP) The offeror provided evidence of its Quality Management Plan. The plan addresses, at a minimum, control of documents, controls of records, corrective action plan(s), preventative action plan(s), internal audit, and management review which reference the following

A complete and current copy of the offeror’s written Quality Management Plan (QMP) meeting or exceeding the requirements of sub-factor 1.4 of section M of the solicitation.

Plans must, at a minimum, fully address ALL of the ISO

International Organization for Standardization (ISO) 9001:2008 standards.

A. Control of documents. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 4.2.3.

B. Control of records. A documented procedure that meets or exceeds ISO 9001:2008 Paragraph 4.2.4

C. Corrective actions. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.5.2.

D. Preventative actions. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.5.3.

E. Internal Audit. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.2.2.

F. Management Review. A documented procedure which meets or exceeds ISO 9001:2008 paragraph 5.6.

Note: If offeror has an approved and current QMS on file with PSNS&IMF Code 132, offeror will be assigned an acceptable rating for this sub-factor.

9001:2008 procedures outlined in A-F of sub-factor 1.4.

Note: For offerors possessing an approved and current QMS on file with PSNS&IMF Code 132, submission of a copy of the current and signed approval letter is sufficient to fulfill this submission requirement.

4 VOLUME II- Past Performance Proposal

A. Organization: Volume II shall be organized conforming to the required proposal content. Volume II shall not include pricing information. At a minimum, each section as outlined below shall constitute a separate file.

The Past Performance volume shall be organized in the following manner:

Section I Title Page Contractor Performance Data Sheet 1 Contractor Performance Data Sheet 2 Contractor Performance Data Sheet 3

Section M Evaluation Criteria Submission Requirements

Evidence of past performance on three (3) separate contracts actions within the last five (5) years that demonstrates performance relevant to preservation projects similar in scope to section 1.2 of the statement of work (SOW).

Offerors are required to provide Contractor Performance Data Sheets (Attachment J-4) on three (3) of the firm’s recently completed contracts or task orders (not to exceed five years since completion) that demonstrate relevant work as outlined in to section 1.2 of the statement of work (SOW) of the solicitation . Altered or substituted questionnaires will not be evaluated.

Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this RFP. Supporting documentation should clearly substantiate claims and be verifiable.

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

If referencing a non-government past performance, ensure that the Contractor Performance Data Sheets list a current customer point of contact with name, company title, phone number, and email included for government verification.

Past performance information obtained from established systems such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. Past performance information may also be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee Determining Officials.

Offeror’s are not required to submit any additional documentation in support of this evaluation criterion.

2. VOLUME III – LEGAL/PRICE OFFER

A. Organization: Volume III shall be organized conforming to the required proposal content. Volume III shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

The Technical volume shall be organized in the following manner:

Section I Cover Letter

Section 2 Title Page Completed solicitation and amendments

Section 3 Completed price proposal worksheet, attachment J-2

B. Legal/Price Offer: The Legal/Price Volume consists of and must include the following:

1) A cover letter that addresses all the requirements of the “first page of the proposal” outlined in FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

Identification of all separate files included in the proposal package, CAGE and Data Universal Numbering System (DUNS) numbers for the prime contractor, Notice of any alterations to the solicitation or attachments/exhibits (except for completing appropriate “fill-in” blocks and certifications).

Period for acceptance of offers. The offeror agrees to hold its offer for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

2) The completed SF 33 with blocks 12 through 18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments (block 14). The representative who signs this form must be authorized to contractually bind the company providing the offer. Section B CLIN pricing must also be completed for CLIN 0001 and be equal to the total price of the price proposal worksheet (attachment J-2). CLIN 0002 and CLIN 0003 are informational CLINs. The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in section K of the solicitation. Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation.

3) Complete the price proposal worksheet, attachment J-2 of the Solicitation.

C. Notification/Exceptions: The proper completion and submission to the Government of the above items will constitute an offer. Unless this solicitation expressly authorizes alternate offers with respect to specific terms and conditions of this solicitation, any exception to any of the terms and conditions shall constitute a deficiency which may make the offer unacceptable.

D. Release of Pricing Information: All pricing information submitted is for the exclusive use of Government representatives, and will be treated as business confidential and will not be publicly disclosed, provided that, where a request for disclosure of such cost information is submitted to the Government pursuant to the Freedom of Information Act (FOIA) (5 U.S.C. 552a), the Government will not disclose the offeror’s pricing information if public disclosure of such information would substantially harm the offeror in its competitive position. In order to help ensure non-disclosure, the title page of the cost proposal and other sheets of proposal data should be marked with a restrictive legend stating that the price information is proprietary.

(End of Summary of Changes)