Multi-Discipline_AE_Synopsis-_Amendment_01_dated_5-9-19.pdf

Revised JUL 2017

N44255-18-R-5018 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR

ARCHITECT-ENGINEER SERVICES FOR Multi-Discipline Architect-Engineering Services.

Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A

STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS

CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP)

PACKAGE TO DOWNLOAD.

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Multi-Discipline Architect-Engineer (AE) services for Architectural, Mechanical, Electrical, Civil, Structural, Fire Protection, and Environmental services for activities serviced by Naval Facilities Engineering Command, Northwest (NAVFAC NW) area of responsibility (AOR) to include Washington, Oregon, Idaho, Montana, Alaska, Wyoming, North Dakota, South Dakota, Nebraska, Iowa, and Minnesota and may also include other areas of the United States, and worldwide. The preponderance of the work is expected to be performed in the state of Washington. The exact location of the requirements will be designated on individual Task Orders.

These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ contract will be for a base period of one year and four (4) one-year option periods (if exercised). The total fee for the contract term shall not exceed $100,000,000. The guaranteed minimum for the contract term (including option years) is $1,000. Firm-fixed price task orders will be negotiated for this contract. The value of individual task orders executed under this contract will range from $500,000 to $10,000,000. Task orders may be awarded above this range on a limited basis.

Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. Estimated start date is (June 2020).

This proposed contract is being solicited on an UNRESTRICTED basis. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code 541330 Engineering Services, and the annual small business size standard is $15M. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The Contractor is expected to provide an interdisciplinary team to furnish engineering and design services for projects at various locations predominantly serviced by the Naval Facilities Engineering Command Northwest (NAVFAC NW) office. The type of multi-discipline architect-engineer services expected to be performed under this contract include, but are not limited to preparation of design-build Request for Proposals (RFPs), fully designed drawings and specifications, studies for renovation or construction of new facilities, facility and infrastructure planning, and abbreviated descriptions of performance requirements and development of budget estimates.

Projects may include, but are not limited to: seismic upgrades; new, major and minor renovation facility construction; infrastructure and utility repair or replacement projects; energy conservation projects; planning studies; and consultation on technical issues.

Task Orders may also require the preparation of supporting engineering documentation including: cost estimates; energy and economic analyses required to develop and define actual costs of construction projects; energy studies and modeling; engineering studies; topographic surveys; sub-surface investigations; utility studies; cathodic protection; hazardous materials surveys; environmental mitigation; and identifying environmental concerns. Services may also include construction support, cost estimating, economic analysis, engineering studies, commissioning (including retro-commissioning), seismic analysis of existing structures using current DoD seismic criteria, design using Navy Anti-Terrorism Force Protection (ATFP) criteria, topographic surveys, sub-surface investigations, utility studies, cathodic protection, and identifying environmental concerns. During the performance of this contract, hazardous materials/waste assessments or surveys may be required. Firms must be able to accept work that involves asbestos, lead based paint, PCBs, and other hazardous materials.

Cost estimates shall be prepared by a professional cost estimator using R.S. Means, historical data, Tri-Services Unit Price Book databases, or MCACES Second Generation (MII) all which shall comply with NAVFAC’s Cost Engineering Policy and Procedures Interim Guidance 2017

- 2019 or latest version (available on the Whole Building Design Guide (WBDG) website https://www.wbdg.org/).

Computer drawing data shall be provided on electronic media compatible with AutoCAD 2010 or as otherwise indicated in the individual Task Order. Specifications shall be prepared using SPECSINTACT software and will also be provided in .pdf format for posting to Government websites during solicitation. Design using Système Internationale (SI) Metric Units may be required.

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site:

https://www.sam.gov.

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including NFAS 5252.209-9300, Organizational Conflicts of Interest. The prime firm for this contract will be required to perform throughout the contract term.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

SELECTION CRITERIA:

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. The selection will be based on the criteria listed below. Criteria 1, 2, and 3 are most important and equally weighted. Criteria 4 through Criteria 8 are listed in descending order of importance:

https://www.sam.gov/

1. Specialized Experience

2. Professional Qualifications

3. Past Performance

4. Quality Control

5. Program Management, Capacity and Location

6. Sustainable Design

7. Commitment to Small Business

8. Volume of Work

Criterion 1- Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Preparation of Design-Build Request for Proposal

2. Preparation of Design-Bid-Build Drawings and Specifications

3. Preparation of a Planning Study

Firms may be considered more favorably by demonstrating any of the following:

1. Military construction (MILCON or MCON) experience

2. Projects where Offeror was the Prime Architect-Engineer

3. Total design fees (include pre-award design preparation, post-award construction administration services, and all modifications) between $4,000,000 and $10,000,000.

4. Specialized experience in all three services listed above: DB request for proposal, DBB drawings and specifications, or planning study.

5. Projects demonstrating diversified experience in the project types listed in this synopsis.

Submission requirements: Provide a maximum of eight projects with the request for proposal, drawings and specifications, or planning study completed within the past seven years (as of the due date of the SF330) that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF330 must be completed by the actual office/branch/regional office proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name” include a contract number or project identification number in block 21.

Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner, not to exceed a total of eight projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, provide relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 should be submitted in the SF330, Part I, Section F of the submission. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2- Professional Qualifications (SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part 1, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and will provide unusual or unique expertise, and are defined as those people named in the organizational chart. Specific disciplines that shall be included in key personnel are:

1. Contract Project Manager (Overall)

2. Lead Discipline (Architecture, Civil, Structural, Mechanical, Electrical, and

Geotechnical)

3. Task Order Project Managers) (Max of 4)

4. Lead Design Quality Control Manager

*Note: Resumes shall not be more than 15 in total for Key Personnel

Submission Requirements:

SF330, Part I, Section E. Provide resumes for all proposed key personnel included in the organizational chart that illustrate experience in the work proposed under this contract.

Resumes are limited to two pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (design complete within the past seven years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. All Project Managers and discipline leads must be professionally registered in their discipline. Provide license number in addition to state of registration and discipline in Block 17 of the resume. Indicate participation of key personnel in example projects in the SF330, Part 1, Section G.

Criterion 3- Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission Requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Command Northwest, Attn: Brian Begley via email at brian.begley@navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1, Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two double-sided pages (or four single-sided pages) in total.

mailto:brian.begley@navy.mil

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 4- Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract that support the technical accuracy of and assurance of overall coordination of plans and specifications, and engineering and design services.

4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5- Program Management and Capacity and Location (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time, and on the locations of their office(s) that will be performing the work under this contract and demonstrated knowledge of the primary geographic areas in which projects could be located.

Submission Requirements:

1. Provide an organizational chart in this section for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects, primarily NAVFAC Northwest AOR, specifically the Puget Sound region.

Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located.

Criterion 6—Sustainable Design (SF330, Part I, Section H)

Firms will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts through an integral design approach and designing in accordance with UFC 1-200-02 High Performance and Sustainable Buildings and recognized third party sustainability rating systems such as LEED, Guiding Principle Compliance/Assessment, etc.

Submission Requirements:

Identify examples indicating design team (including sub-consultants) experience (specifically as the Designer of Record, not as a design-build request for proposal preparer) and concepts employed, certification awarded, and accredited professionals proposed for this contract. For projects certified, submit a copy of the certification or notice of certification (certificates are not included toward the overall page count).

Criterion 7—Commitment to Small Business (SF330, Part I, Section H):

Firms will be evaluated in terms of the extent to which they have identified and committed to Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Small Business (HUBZoneSB), Veteran- Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on:

(A) Past performance in utilization of small business concerns, and

(B) Participation of small business concerns for this requirement.

In support of (A), all firms shall provide historical data on utilization of SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB and HBCU/MI. Large Businesses shall submit three “final” or “most recent” Individual Subcontracting Reports (ISRs) for similar contracts of relative size which show compliance with utilizing the various types of small business firms noted above.

If ISRs are not FINAL or MOST RECENT they will not be considered. If subcontracting goals were not met, provide an explanation. If Individual Subcontracting Reports were not applicable to the similar contracts noted, large businesses shall submit other documentation which shows their utilization of the various types of small business firms for the contracts. Small Businesses shall also submit documentation which shows their utilization of the various types of small business firms for similar contracts of relative size.

In support of (B), large businesses shall submit a draft Small Business Subcontracting Plan, in which they will be evaluated on the extent to which they identify and commit to the published Small Business Subcontracting Program. Small Businesses shall submit a draft Small Business Participation Plan which will be evaluated on the extent they identify small business subcontracting opportunities. The Secretary of the Navy has assigned the Naval Facilities Engineering Command goals as stated below in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals:

FY2020 FY2021 FY2022 FY2023 FY2024

SB 45% 45% 45% 45% 45%

HUB Zone 3% 3% 3% 3% 3%

SDB 5% 5% 5% 5% 5%

WOSB 15% 15% 15% 15% 15%

SDVOSB 5% 5% 5% 5% 5%

If a large business firm is selected for award, a Small Business Subcontracting Plan, in accordance with FAR 19.7 and DFAR 219.7, will be required and incorporated into the contract award. A draft Small Business Subcontracting Plan is not required from small businesses;

however, small businesses shall submit similar information via the Small Business Participation Plan on the extent to which they identify and commit to subcontracting to large business (LB), SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB, and HBCU/MI if applicable in the performance of this contract.

The Small Business size standard classification is NAICS 541330, Engineering Services, size standard 15M.

Submission Requirements:

The attached Small Business Subcontracting Plan template (Attachment (B)) shall be used by large businesses to complete the draft subcontracting plan. Firms shall submit their “draft” Small Business Subcontracting Plans utilizing this template, and ONLY this template. The attached Small Business Participation Plan (Attachment (C)) shall be used by small businesses, and should include their draft subcontracting plans.

Criterion 8—Volume of Work (SF330, Part 1, Section H)

Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Submission Requirements:

Firms do not submit data for this factor. NAVFAC Northwest will provide the data to be evaluated from FPDS.

SF-330 SUBMISSION REQUIREMENTS:

Architect-Engineer firms desiring to be considered for this contract must submit a completed SF-330 package. The SF-330 shall be typed, one sided, at least 11 point Times New Roman or larger. Part I shall not exceed 75 single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, draft subcontracting plan, Small Business Participation plan, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of AE firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one-page single sided 11 by 17 foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables). Please include your DUNS and CAGE numbers in Block 30 of the SF-330. SF330 Part II is limited to one page per firm and will be used to verify business size and status. Part II is not included in the page count limitations.

**In accordance with the FAR 36.601-4(b) contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering.

Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction). Failure to submit the required proof could result in a firm’s elimination from consideration.

**Firms who are offering as a joint venture should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

Architect-engineer firms that meet the requirements described in this announcement are invited to submit one original and two hard copies of the SF-330 and one CD to Naval Facilities Engineering Command Northwest, Attn: Brian Begley, Naval Facilities Engineering Command, Northwest, 1101 Tautog Circle, Suite 204, Silverdale, WA 98315-1101. Firms responding to this announcement by 29 May 2019 at 2:00 pM PST will be considered. In the event of discrepancies between the original submission, additional hardcopies, and/or CD copy, the original submission shall take precedence.

THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Brian Begley, Contracting Officer, at brian.begley@navy.mil or Melissa Burris, Contracting Officer, at melissa.burris@navy.mil.

If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

Offerors shall affix their names and return addresses to the upper left corner of the submission.

mailto:brian.begley@navy.mil mailto:melissa.burris@navy.mil

Each package shall include the solicitation number and must be sealed. Submit packages to:

"N44255-18-R-5018-SF330 --(Insert Company Name)" Naval Facilities Engineering Command, Northwest Attn: Mr. Brian Begley 1101 Tautog Circle, Suite 204 Silverdale, WA 98315-1101

Initial submissions, acknowledgement of amendments, or modifications of submissions by email or facsimile are not allowed. Each copy of the proposal shall be securely fastened/ bound.

Tab and label as appropriate. Firms not providing the required information may be negatively evaluated.

All submissions must be sent via mail or commercial courier. Hand Delivered submissions will not be accepted at the installation.

Electronic (E-mail, facsimile, etc.) submissions are not authorized. Hand delivered submissions are not authorized.

Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to Brian Begley on Attachment (D), Pre-Proposal Inquiry (PPI) form.

Attachments:

A. Past Performance Questionnaire (PPQ) B. Small Business Subcontracting Plan C. Small Business Participation Plan D. Pre-Proposal Inquiry form (PPI)