Draft PWS_1700000_Transportation.pdf

Transportation Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Key Personnel

2.2.2.1 Transportation Program Manager

2.2.2.2 Vehicle Management Superintendent (VMS) (Mission)

2.2.2.3 Fleet Management and Analysis (FM&A) Supervisor (Mission)

2.2.2.4 War Reserve Material (WRM) Program Manager (Mission)

2.3 Special Requirements

2.3.1 Security

2.3.2 Safety

2.3.2.1 Mishap Notification

2.3.3 Audits and Inspections

2.3.4 Government Management Information Systems

2.3.4.1 Administration

2.3.4.2 Automated Fleet Information Systems (AFIS)

2.3.5 Material Control

2.3.6 General Maintenance and Repair Requirements

2.3.6.1 Established Priorities

2.3.6.2 Allowable Downtime Standards

2.3.6.4 Excessive Repairs

2.3.7 Labor Requirements

2.3.8 Fleet Size

2.3.9 Technical Library

2.4 References and Technical Documents

3 Recurring Work (Vehicle Management)

3.1 Billing Services

3.2 Foreign Object Damage (FOD) Program Mission

3.3 Mission

3.3.1 Received and/or Reassigned Vehicles and Equipment Services

3.3.2 Geographically Separated Units (GSUs)

3.4 Maintenance

3.4.1 Vehicle Control Program (VCP)

3.4.2 War Reserve Material (WRM) Vehicle Management

3.4.3 Vehicle Storage

3.4.4 Maintenance (Government-Owned)

3.4.5 New and Reassigned Used Vehicle Service

3.4.6 Preventive Maintenance and Inspections

3.4.7 Shop Equipment

3.4.8 TRANSPORTATION Trouble Calls

3.4.9 Painting and Corrosion Control

3.4.10 Maintenance Pending Disposition/Resale

3.4.11 Fleet Management and Analysis

3.3 Materiel Control

3.3.1 Green Procurement Program (GPP)

3.4 HAZMAT

4 Recurring Work (Ground Transportation)

4.1 Operations

Transportation Spec Item Title

4.1.2 Flight-line Services

4.1.3 Classified and Sensitive Cargo Handling

4.1.4 Support Services

4.1.5 Operator Testing and Licensing

4.1.6 Dispatching Service

4.1.7 Foreign Object Damage (FOD) Program

4.1.8 Vehicle Washing and Waxing

5 Non-Recurring work

5.1 Disaster Preparedness, Response and Recovery

5.2 Operational Surge and Exercise Support

Spec Item Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Base Transportation services at Andersen Air Force Base (AAFB) on the island of Guam.

1.1 Concept of

Operations

The intent of Vehicle Management is to specify the requirements for a transportation program consisting of mission vehicles and equipment maintenance and repairs, vehicle and equipment operations to include dispatch, Material Handling Equipment (MHE), operators, liquid movements, people movements, operator licensing and training, inspection and certification, and specified administrative program management.

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Transportation function.

2.2.1 Certification, Training, and Licensing

Transportation operators shall comply with all Federal, state, U.S. Territory, and local laws and regulations regarding certification, qualifications, training and licensing.

The Contractor shall provide qualified and licensed operators, Automotive Service Excellence (ASE) certified maintenance mechanics or equivalent, and Emergency Vehicle Technicians (EVT) certified emergency vehicle technicians per NFPA 1071 and NFPA 1911.

Contractor employees operating vehicles on the flight line shall be certified in accordance with 36WGI 12-213. Employees shall maintain in their possession AF IMT 483 Certificate of Competency and be in compliance with 36WGI 12-213 at all times while operating vehicles on the flight.

Personnel working on firefighting equipment must be certified per NFPA 1911.

Material Handling Equipment (MHE), operators shall comply with the standards and training requirements stated in NFPA 1911, NFPA 1071, AFI 24-302, AFI 24-301, AFI 23-301, and all applicable DoD and AF regulations.

Operators engaged in transporting ammunition, explosives, or other dangerous/hazardous materials shall be qualified in accordance with 49 CFR Chapter 3, TO 36-191, AFI 24-302, AFI 24-301, AFI 21-101, and all applicable laws and regulations..

The Contractor shall submit proof of all certification, training, and licensing requirements.

2.2.2 Key Personnel

2.2.2.1 Transportation

Program Manager The Contractor shall provide a Transportation Program Manager to manage the Vehicle Management and Ground Transportation elements. The Transportation Program Manager shall have a minimum of six years’ experience in managing transportation centers/facilities of a size and scope similar to that of a commercial contract, and three years’ experience as Director or Manager in charge of operations. The Program Manager shall be well versed in the operational, maintenance, and administrative areas/functions of an industrialized/commercial transportation program. The Program Manager shall also have a minimum of four years’ experience in Logistics and a working knowledge of computers and business applications (including Microsoft). The Program Manager shall be knowledgeable of all responsibilities outlined in AFI 24-302 and be able to perform those duties in the absence of the Vehicle Management Superintendent (VMS). The Transportation Program Manager shall possess a Secret clearance at the start of the contract and maintain throughout the contract period.

2.2.2.2 Vehicle

Management Superintendent (VMS) (Mission)

The Contractor shall provide a Vehicle Management Superintendent (VMS) to oversee Andersen AFB mission fleet. The VMS shall have a minimum of six years’ experience in managing transportation centers/facilities. The Superintendent shall be well versed in the operational, maintenance, and administrative areas/functions of an industrialized/commercial transportation program. The VMS will be responsible for fulfilling all responsibilities as outlined in AF 24-302. The VMS shall possess a Secret clearance at the start of the contract and maintain throughout the contract period.

2.2.2.3 Fleet Management

and Analysis

(FM&A)

Supervisor (Mission)

The Contractor shall provide a Fleet Management and Analysis (FM&A) Supervisor to supervise and perform the scheduling and analysis of maintenance performed on vehicles and equipment. The FM&A Supervisor shall be responsible for the efficient and economical operation and maintenance of the mission vehicle fleet. Responsibilities include the accountability of the vehicle fleet, monitoring vehicle data integrity/quality/accuracy, scheduling of maintenance requirements, managing the vehicle control program and general analysis.

The FM&A Supervisor functions shall be accomplished in accordance with AFI 24-302 and all other publications referencing the management of the vehicle fleet. The Supervisor shall have a minimum of five years’ experience in fleet management. The individual shall coordinate with work center supervisors and using organizations to ensure a timely repair of assigned vehicles. The FM&A Supervisor shall possess a Secret clearance at the start of the contract and maintain throughout the contract period.

2.2.2.4 War Reserve

Material (WRM) Program Manager (Mission)

The War Reserve Material (WRM) Program Manager shall be responsible for overseeing storage and maintenance requirements for WRM equipment assigned to the organization. The WRM Program Manager shall ensure all WRM assets are properly inspected, maintained, marked, documented, and stored in accordance with applicable instructions to include specific technical orders (TOs) and instructions. The WRM Program Manager shall fulfill all responsibilities as outlined in AFI 24-302, AFI 25-101, and all other publications referencing WRM management. The WRM Program Manager shall possess a Secret clearance at the start of the contract and maintain throughout the contract period.

2.3 Special

Requirements

2.3.1 Security The Contractor shall ensure Contractor employees who operate vehicles on the airfield possess an AF IMT 483 Certificate of Competency and are in full compliance with 36WGI 13-213 at all times.

PHYSICAL SECURITY. Contractor shall safeguard Government property provided for their use. At close of each work period, contractor shall secure Government facilities, property, and materials. Contractor shall conform to provisions of AFI 31-101 Integrated Defense (FOUO), for safeguarding Government facilities and material contained therein.

2.3.2 Safety Vehicles used for transporting ammunition, explosives, or other dangerous/ hazardous material shall be marked and operated per 49 CFR Chapter 3, TO 36-1-191, AFI 24-301, AFI 24-302, AFI 21-101, and the rules and regulations prescribed by the Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration, and the Bureau of Motor Carrier Safety.

Vehicles operating in the airfield shall have the following visual aids whether permanently affixed in plain view of the driver or in a location easily accessible to the driver:

a) AFVA 11-240 Airports Signs and Markings

b) AFVA 13-221 Control Tower Light Signals

c) AFVA 13-222 Runway/Controlled Movement Area Procedures

d) A local airfield diagram

The Contractor shall obtain necessary permits for the movement of overweight/oversized loads on public highways. Permits must be obtained prior to scheduled performance.

Contractors performing maintenance and operations of vehicles/equipment shall comply with all AFMAN 91-203, and all applicable OSHA standards.

Environmental, Safety, and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Contractor shall be solely responsible for compliance with Federal, State and Local laws, Occupational, Safety and Health Administration (OSHA) Public Law 91-596 and resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and for the protection of their employees. Additionally, the Contractor shall be responsible for the safety and health of subcontractor employees. The Contractor shall provide protection to Government property to prevent damage during the period of time the property is under control or in possession of the Contractor. The Contractor shall support and participate in external and internal ESOHCAMP inspections (at least one per year).

2.3.2.1 Mishap

Notification

Contractor shall notify KO or KO designated representative (COR office and 36th Wing Safety Office) within one hour after any mishap or incidents of damage to DoD property (material plus labor) and employee injuries as a result of contract operation. A follow-up (written or e-mail) mishap/incident notification shall be sent within three duty days to KO or KO designated representative (36th Wing Safety Office, COR and CO). Information that is not available at time of initial notification shall be provided within 20 calendar days after mishap. Mishap notification shall contain, as a minimum, the following information:

a) Contract, Contract Number, Name and Title of Person(s) Reporting

b) Date, Time and exact location of accident/incident

c) Brief Narrative of accident/incident (Events leading to accident/ incident)

d) Cause of accident/incident, if known

e) Estimated cost of accident/incident (material and labor to repair/ replace)

f) Nomenclature of equipment and personnel involved in accident/ incident

g) Corrective actions (taken or proposed)

h) Other pertinent information

If requested by KO or KO designated representative (COR or CO), the Contractor shall immediately secure mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If Government investigates mishap, Contractor and subcontractors shall cooperate fully and assist Government personnel until investigation is finalized and closed out.

Informational note:

Refer to AFI 91-202 for the Hazard Risk Assessment Code Matrix for the different classes of mishaps.

2.3.3 Audits and

Inspections The Contractor shall provide assistance and cooperation for all logistics related inspections, internal reviews, and audits conducted by the Government and other external agencies. The Government and other external agencies perform approximately five audits, internal reviews, and inspections per year.

This does not include informational, data or status request from the Government.

2.3.4 Government

Management Information Systems

Contractor employees shall obtain and use their contractor CACs in accordance with security requirements, successfully complete required training, submit Systems Authorization Access Request (SAAR) Forms, and meet all eligibility requirements prior to being granted access to Government Management Information Systems.

2.3.4.1 Administration

ADMINISTRATION:

TRANSITION PERIOD

Contractor shall:

Begin transition period on contract start date to ensure a smooth transition from incumbent contractor to follow-on contractor. Purpose of this transition period is to:

Observe work accomplished by incumbent contractor employees.

Become familiar with work requirements and work procedures.

Complete personnel requirements (work force) including hiring of personnel.

Contractor shall not solicit Government personnel for employment during their duty hours.

Obtain security clearances, Common Access Cards, line badges and certificates of competency as required.

Complete government specific training requirements and accomplish necessary training of contractor employees.

Complete development of necessary work plans/procedures.

Complete development of quality control plans and procedures.

Contractor shall be allowed access to facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures. Contractor shall not interfere with production efforts of incumbent contractor personnel. Access to Government facilities shall be obtained through CO to preclude interference.

PHASE OUT

At conclusion of this contract:

If there is a change in contractor after conclusion of contract, provide familiarization to Government or follow-on contractor, as requested by CO.

Incumbent contractor shall be responsible for operation of all functions until completion of contract.

Incumbent contractor and a Government representative shall perform a joint inventory of Government Furnished Property (GFP) NLT 60 calendar days prior to contract period completion.

Government reserves right to conduct site visits in all contractor-operated facilities in conjunction with solicitation of offers for follow-on contract. In the event follow-on contract is awarded to other than incumbent, the incumbent contractor shall cooperate to extent required to permit an orderly change over to successive contractor.

Within seven duty days following completion/termination of contract, contractor shall return all CACs issued to their personnel to issuing office or location specified by local policy/directives. Failure to comply with requirement can result in withholding final payment.

During last seven days of contract performance, a joint assessment shall be conducted within Vehicle Management and COR utilizing FMIS data to determine: (a) accuracy of data; (b) number of vehicles overdue preventive maintenance and special inspections/tests; and (c) number of delayed maintenance hours. Joint assessment shall also verify: (a) accuracy of waivered maintenance and (b) condition of Government furnished equipment/facilities.

Findings shall be basis for withholding final payments to outgoing contractor, as approved by the CO.

At contract termination, a joint assessment of vehicles/equipment to be transferred to new contract shall be performed for accountability by incumbent and incoming contractors. Discrepancies noted during inspection shall be annotated and forwarded to CORs.

Final Inventory. Upon completion of contract, contractor shall remove all of their equipment, supplies and materials. A Government representative shall observe contractor removing their equipment from installation. Contractor shall ensure all Government equipment and materials are clean and in designated areas. A final joint inventory and evaluation of Government facilities, furnished equipment, and materials shall be accomplished NLT 10 duty days prior to completion of contract. Missing items shall be annotated on inventory and CO notified. Any disagreements between contractor and COR on inventory shall be treated as a dispute under contract clause entitled “Disputes”. Disposition determination by CO for missing items shall be made prior to payment of final invoice. Vacated Government furnished facilities shall be clean and free of debris IAW PWS.

Real Property Building Manager (RPBM). Contractor shall identify, in writing, an individual to perform RPBM duties to manage building issues for facilities furnished by Government. RPBM shall prepare and submit work requests through COR to Civil Engineering for repairs, maintenance, and upkeep within 24 hours of problem identification. Safety and security deficiencies shall be reported immediately. Contractor shall document follow-up on work order requests at least every 30 calendar days until required repairs are accomplished.

Scheduled and Unscheduled Meetings. Contractor shall attend and participate in all scheduled and unscheduled meetings and/or briefings as requested/required.

GOVERNMENT PERFORMANCE OF SERVICE DURING LABOR

STRIKES. Because services called for under this contract are of critical importance to the Air Force, Government reserves right to take over performance of this contract in the event of a labor strike by contractor’s employees. In such an event, services shall be performed exclusively by Air Force employees and not a mix of Air Force and non-striking contractor employees. Under such circumstances and at direction of the CO, contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. Contractor further agrees under such circumstances to permit Government to use any essential contractor-furnished property. Government shall equitably compensate contractor for additional costs to contractor for use of such property.

RECORDS. Records include books, papers, maps, photographs, machine-readable materials, and other documentary materials, regardless of physical form or characteristics. Records are made or received under Federal law or in connection with transaction of public business and preserved, or appropriate for preservation, as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities or because of informational value of data in them. A record covers information in any medium, and includes operational, logistics, support and other materials created or received in training, contingency, and wartime operations as well as in all routine and peacetime business. Electronic media is the choice for use, storage, and management of records. Paper records should only be created to meet a historical and/or legal requirement. All records, files, documentation, working papers, and software provided by the Government or generated in performance of this contract become and remain Government property.

(+) Records, files documentation, and working papers, shall be maintained IAW AFI 33-322, Records Management Program; AFI 37-138, Records Disposition-Procedures and Responsibilities; AF Electronic Records Management (ERM) Solution, AFRIMS, Records Disposition Schedule on-line at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm; and other pertinent directives, as supplemented. When requested, contractor shall provide original record or a reproducible copy of any such record within five duty days of receipt of request.

(+) At time of disposition, contractor shall seek guidance from CO or COR prior to removing any records, physical or electronic, from their location.

Based on decision of government representative, electronic files shall be moved to appropriate staging area for disposition IAW AFI 33-322.

Contractor shall box, label contents, and turn over physical files IAW disposition instructions. If requested by the Government, contractor shall provide the original record or a reproducible copy of any such record within five duty days of receipt of request.

(+) Training requirements in AFI 33-322 shall be met for all contractor employees. Contractor shall ensure Level 1, General Records Awareness Training, is completed annually (Not to exceed 365 days). Contractor shall ensure employees who are designated as Office Points of Contact (POC) complete Level II, AF CBT, Records Management as well, and designated Unit POCs complete Level III, AF CBT, and Advanced Records Management (to include ERM). Contractor shall provide copy of required training certificates to COR when requested.

HOUSEKEEPING:

Contractor shall empty all trash containers at end of each duty day in Government provided dumpsters. Receptacles used for disposal of combustible wastes, rags/shop towels, and other flammable materials shall be emptied at end of each duty day.

Common areas, such as office spaces, customer waiting area, and break/conference rooms shall be maintained in a neat and orderly fashion daily. As a minimum, these areas shall be swept/mop weekly (or more often if required). Warehouse facilities shall be maintained in a clean and orderly condition. Machines, equipment (including computer equipment), and working surfaces shall be clean and orderly. Housekeeping practices shall be maintained IAW AFJMAN 23-210.

Contractor shall clean up liquid spills immediately and wipe surfaces dry.

Contractor shall place drip pans under vehicles and equipment immediately upon discovery of a leak. Contractor shall report all spills IAW approved spill plans and local directives/policies.

Contractor shall wipe down shop equipment at least weekly. Additionally, contractor shall keep areas where personnel walk and work free of potential tripping and slipping hazards daily. Industrial areas shall be maintained IAW AFI 91-203, paragraph 5.10. Work areas shall be clean and free of debris to include interior and exterior (within 50 feet of building).

When snow/ice is present, contractor shall remove snow/ice from all entry ways, steps, walkways/sidewalks, ramps, or other areas that may create a hazard or interfere with work IAW AFB regardless of snow amount. As a general rule, areas within 30 feet of entry ways, where no walkways/sidewalks are present shall be cleared at a minimum. Additionally, contractor shall ensure minimally one loading dock is free of snow/ice for commercial pick-up and delivery operations. Snow and icicles above walkways shall be removed or a work request shall be submitted for areas that cannot be reached.

Contractor shall maintain official bulletin boards in each Government provided facility IAW local directives.

2.3.4.2 Automated Fleet

Information Systems (AFIS)

The Contractor shall provide a well-managed and well maintained Fleet Management Program IAW AFI 24-302.

DATABASES. The following databases are provided as point of reference and may not reflect entire list of resources available. Government reserves right to change, migrate, add or remove database management systems throughout life of contract. Contractor shall utilize current database management system that is recognized as current throughout Air Force. Any new systems brought on-line, contractor shall obtain access and accomplish training as directed. Systems retired, decommissioned, or removed as determined by the Air Force, shall be done in accordance with direction provided by the Government:

Logistics, Installations & Mission Support-Enterprise View (LIMS-

EV)

Defense Property Accounting System (DPAS) Transaction Request Tool (TRT)

Government Services Agency (GSA) Drive-through Enhanced Technical Information Management System (ETIMS)

Informational Note: OLVIMS is used by Ground Transportation.

2.3.5 Materiel Control

The Contractor shall establish a Green Procurement Program (GPP) in accordance with AFI 24-302 and per Annex 2.

Mission Requirements:

a) Materiel Control – The Contractor shall consecutively number sales slips to record issue of parts and supplies from inventory to individual work orders. Contractor shall attach sales slip(s) and copies of vendor invoice(s) with corresponding work order(s).

Contractor shall input parts data into AFIS NLT one day after issuing parts to a work order. Parts charged to individual vehicles shall be at Contractor's invoiced cost, and invoices shall be attached to work order prior to completion. The Contractor shall deduct core credits and discounts to identify actual costs. The Contractor shall maintain purchase invoices for original parts for the duration of contract and shall make invoices available to Government upon request.

b) U.S. DoD Fleet Credit Card – The Contractor shall receive, issue, and control U.S. DoD Fleet Credit Cards in accordance with AFI 24-

302. Requests to obtain new or replacement cards shall be coordinated through the COR.

2.3.6 General

Maintenance and Repair Requirements

The Contractor shall provide all Underwriters Laboratory (UL) compliance requirements IAW NFPA 1911 for all fire truck pump apparatus.

2.3.6.1 Established

Priorities

Priorities are based in accordance with Mission Essential Level (MEL) and

AFI 24-302.

2.3.6.2 Allowable

Downtime Standards

The Contractor shall manage the overall maintenance effort so vehicle downtime does not exceed the allowable downtime standards specified herein.

Downtime standards are based in accordance with AFI 24-302.

Informational note: Non-Mission Capable (NMC) hours start on the date and time entered on the AF Form 1800 (the date/time that the discrepancy is reported to Vehicle Management) or when a request for mobile maintenance (roadside) support is received. NMC time ends after completion and verification of all maintenance actions.

2.3.6.4 Excessive Repairs Within the $5,000 maintenance or repair limit, the Contractor shall perform all repairs, regardless of the cost of the repair or age of the vehicle or equipment. Excessive repairs will be reviewed in accordance with AFI 24- 302.

Informational note: If the VMS determines an asset is uneconomical to repair, submit a condition LTI to the KO or KO designated representative (441 Vehicle Supply Chain Operations Squadron (VSCOS)) for review.

2.3.7 Labor

Requirements

Chilton Labor Guide, Mitchell Mechanical Parts/Labor Estimating Guide, or similar estimating sources shall be used for determining the number of flat rate hours required to complete the scope of work. Total labor cost will be determined by totaling the number of flat rate hours and then multiplying by the flat rate hour unit price.

2.3.8 Fleet Size Fleet size shall be based upon the actual quantity of vehicles/equipment in the fleet at a given time, and is not a cumulative total of the equipment maintained throughout the contract. The number of vehicles/equipment may vary as much as 10% without a contract modification. Replacement vehicles (1 for 1 swap) shall not be part of the 10% variance.

Contractor acquired vehicle/equipment provided shall not be considered additions to the fleet. Contractor provided vehicle/equipment shall be maintained in accordance with TO 36-1-191, AFI 24-302, manufacturer quality standards and all other applicable DoD and AF regulations.

Each item of equipment pending removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for service (e.g., corrosion protection, equipment installation, marking, and record establishment). Repairs to keep equipment safe and reliable while pending disposition shall be approved/disapproved by the KO or KO designated representative (441 Vehicle Supply Chain Operations Squadron (VSCOS)).

2.3.9 Technical Library

The Contractor shall maintain, order, delete, file, and make changes to Technical Orders (TOs), manuals, pamphlets, instructions, and forms in accordance with procedures established in TO 00-5-1, TO 00-5-2, and AFI 33-360, Volume 1.

The Contractor shall maintain and provide current/updated TOs, eTOs, publication and/or Computer Off-The-Shelf (COTS) or Enhanced Technical Information Management System (ETIMS) manuals for all vehicles types assigned in accordance with AFI 24-302. All TOs shall be posted and updated within five days of receipt.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-0200000-03.

Spec Item Title Performance Objective

Related Information Performance Standard

3 Recurring Work (Vehicle Management)

3.1 Rental Support

Services

The Contractor shall log timely and accurate rental support services.

The Contractor shall coordinate with each customer to analyze and submit rental information to VSCOS in accordance with AFI 24-302.

Rental supporting documentation is accurate, timely, and complete.

3.2 Foreign Object

Damage (FOD) Program Mission

The Contractor shall develop and maintain a Foreign Object Damage (FOD) Program.

The Contractor shall develop and submit a Foreign Object Damage (FOD) Program Plan to prevent any foreign object damage at AAFB IAW 36WGI

21-110, AFI 21-101 AFI-24-302

and AFI 24-301.

The Contractor shall ensure tools are marked clearly to identify the organization.

All tools and equipment are accountable 100% of the time.

Tools are marked to identify organization with zero errors 100% of the time.

The Contractor shall maintain tool accountability and procedures in accordance with 36WGI 21-110, AFI 21-101, and

AFI 24-302.

Correctly tag serviceable and unserviceable tools/equipment all of the time.

FOD prevention tools and parts accountability all of the time.

3.3 Mission The Contractor

shall perform operations, support services, and maintenance of vehicles/equipment to ensure a well-managed and executed Transportation Program.

The Contractor shall provide

TRANSPORTATION

management, operations, and maintenance functions identified below under the requirements of this contract.

Fleet Inventory required to be maintained is provided in J- 1701000-01 & J-1701000-02.

Workload Data Quantities for TRANSPORTATION work is provided in J-1701000-03.

The Contractor shall be responsible for managing and providing the following services

IAW AFI 24-302:

a) Manage and use Defense

Property Accountability System Program (DPAS) for fleet management.

b) Manage MVR.

c) Process AF Forms 601, “Equipment Action Request”.

d) Process all TRT for the vehicle accounts.

e) Process vehicle shipping documents.

f) Process DLA-DS documents.

g) Process Limited Technical Inspection (LTI) documents.

h) Validates all requests for rentals / leases for installation activities in reference to the existing authorization levels.

i) When a vehicle has not been to vehicle management in the last year, the VFM will ensure they conduct a

Operation functions are performed with the proper equipment and within designated time in a safe and efficient manner.

1 Defect per month.

AFIS data is accurate and completed within specified timeframes 100% of the time.

DPAS records, data, and reports are accurate and submitted within the specified timeframes all the time.

PIC completed NLT 31 January 100% of the time.

Reports, analysis, and studies are accurate and submitted on time all the time.

Perform records reconciliation all of the time and ensure record discrepancies are corrected within 5 working days.

100% of the time.

Positive Inventory Control (PIC) NLT 31 January.

j) Vehicle Fleet Manager/ Vehicle Management Superintendent (VFM/ VMS) or equivalent will provide an Annual Inventory Report signed by the account custodian and commander.

The Contractor shall upload the Annual Inventory Report to DPAS between 1-30 April.

k) The Contractor is responsible for collecting, accumulating, storing and inputting maintenance data.

l) The Contractor shall prepare and distribute records, reports, and products as specified in this PWS, IAW

AFI 24-302.

m) Coordinate purchase/ procurement requests for Other Government Motor Vehicle Conveyances (OGMVC) and trailers not classified as a vehicle.

Purchase/procurement requests must be reviewed by the VFM/VMS to ensure the desired asset is an OGMVC or equipment item and not a vehicle.

n) Purchase/procurement requests for other non-registered equipment (i.e., ATVs, mowers, etc.) will also be coordinated with the

VFM/VMS.

o) Master Nuclear Certified List (MNCL) shall be reconciled annually. The Contractor shall coordinate modifications and add-ons for all assigned nuclear certified vehicles.

p) Process all DULL SWORD and Material Deficiency Reports within the Joint Deficiency Reporting System (JDRS) IAW AFI 24-302.

q) Review and report Vehicle Fill Rate and Authorization Report quarterly.

PM Plan is submitted within criteria all the time.

r) Perform weekly “yard checks” around the transportation compound

IAW AFI 24-302.

s) Provide a current Master Vehicle Report (MVR), monthly. Data shall be pulled from LIMS-EV Vehicle View.

Informational note:

A list of 36 Wing internal customers is identified in J-1701000-04.

3.3.1 Received and/or

Reassigned Vehicles and Equipment Services

Provide Received and/or Reassigned Vehicles and Equipment services to ensure satisfactory operation.

The work includes Government Owned, GSA, and Commercially Leased Vehicles and Equipment for Government use in accordance with

AFI 24-302.

For Received Vehicles and Equipment:

Establish new History Jacket, DoD Property Record (provided in J-1701000-05), and initial new service Work Orders (WO);

perform an initial safety inspection; if problems identified, prepare a Quality Deficiency Report.

Clean windows; install parts/equipment shipped with vehicle; apply corrosion preventive compounds, if not applied by the manufacturer;

service all fluid levels and tire pressures; manufacture and install license plates; apply appropriate vehicle markings as required; and include new vehicles and equipment in the Preventive Maintenance (PM) schedule.

Install specialized accessories including but not limited to, special lights, radios, racks, shelves, tow-hitches, and other customer requested accessories.

Pick up new vehicles from the dealer and complete in-service preparation within five working days of notification of arrival.

History Jackets are established 100% of the time.

New vehicles and equipment are delivered and serviced on time all the time.

Reassigned vehicles are serviced as required all the time.

For Reassigned Vehicles and Equipment:

Perform the following services:

oil change; tune-up; lube;

reliability and safety inspection;

and repair of any deficiencies noted during the required inspections.

Install and/or repair of specialized accessories including but not limited to special lights, radios, racks, shelves, tow-hitches, and other customer(s) requested accessories.

Establish History Jacket as required.

3.3.2 Geographical

Separated Units (GSUs)

The Contractor shall manage and perform systems processing for vehicle fleets in Diego Garcia (Det

1/613 AUS),

Singapore (497th CTS), Camp Aguinaldo (Philippines), and Australian Defense Joint Logistics Command (Darwin, Australia).

The Contractor shall manage and provide the following services for the vehicles and equipment in Diego Garcia (Det 1/613th ASUS) and Singapore (497th

CTS):

a) Manage Vehicle

Authorization Listing

(VAL).

b) Process AF Forms 601, “Equipment Action Request”.

c) Process all TRT Transactions for the vehicle accounts.

The Contractor shall manage and provide the following services for the vehicles and equipment at Camp Aguinaldo (Philippines) and the Australian Defense Joint Logistics Command (Darwin, Australia):

a) Conduct annual site visit to manage Master Vehicle Record (MVR).

b) Process AF Forms 601, “Equipment Action Request”.

c) Process all TRT for the vehicle accounts.

d) Conduct site visits to inspect, repair and/or perform preventative maintenance of vehicles and equipment as required.

Reports, analysis, and studies are accurate and submitted on time.

1 Defect per month.

Annual reconciliations are completed on time, and discrepancies are corrected within five working days all the time.

Deficiencies are corrected using accepted quality standards and manufacturers’ recommendations.

1 Defect per visit.

e) Provide required vehicle parts, petroleum oil and lubricant to include paint and corrosion materials.

GSU vehicles and equipment located in Diego Garcia (Det 1/613 ASUS) Singapore (497th CTS), Camp Aguinaldo (Philippines), and Australian Defense Joint Logistics Command (Darwin, Australia) are provided in J-1701000-01.

3.4 Maintenance The Contractor

shall maintain, repair and Government owned and equipment to ensure they are in fully operational condition.

The Contractor shall submit a Maintenance Schedule.

Prior to proceeding with any single maintenance or repair estimated to exceed $3,000 obtain approval from the KO or KO designated representative.

Cannibalization of parts between vehicles and/or equipment must be authorized by the KO or KO designated representative and done IAW AFI 24-302.

The Contractor shall ensure adequate parts are available to expedite maintenance repairs.

Properly mark vehicles and equipment as required so that vehicle identification markings are clear and visible at all times in accordance with AFI 24-302, AFI 24-301 and TO 36-1-191.

Maintain vehicle and equipment history files (hardcopy) for life of all vehicles/equipment serviced under this contract.

Prepare and submit Work Orders for all work performed on all vehicles and equipment and maintain copies in each history file.

Vehicles are maintained in accordance with OEM recommendations, AFI 24-302, and TO 36-1-191.

Proved a monthly maintenance schedule as required. 1 Defect per month.

Records, data, and reports are accurate and complete. 1 Defect per month.

Downtime Standards are met all the time.

Work Orders are accurate and complete. 1 Defect per month.

Vehicles and equipment are properly marked in accordance with 49 CFR Chapter 3, TO

36-191, AFI 24-

302, AFI 24-301,

and other applicable laws and regulations all the time.

Maintenance, inspection and repair functions are performed in accordance with

AFI 24-302, TO

36-1-191 with 1 Defect per month.

Provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract. The Government may replace vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

Vehicles shall be maintained, along with the associated management code and priority.

Performance of any inspection or work on all vehicle/equipment shall be in accordance with established priorities, AFI 24- 302 and TO 36-1-191.

The Contractor shall use recap tires, recycled oil/anti-freeze to the fullest extent and if economically feasible IAW AFI 24-302.

Complete Annual Mission Internal Control Toolset (MICT) checklist.

MICT checklist is completed as required 100% of the time.

3.4.1 Vehicle Control

Program (VCP)

The Contractor shall manage the vehicle control function and establish a vehicle control program in accordance with AFI 24-301 and

AFI 24-302.

The Vehicle Control Program (VCP) shall be in accordance with AFI 24-301 and AFI 24- 302.

The Contractor shall coordinate on vehicle lesson plans submitted by using organizations and shall be accomplished in accordance with AFI 24-301 and AFI 24-302. Lessons plans shall be reviewed annually. The Contractor shall maintain a unit approved listing/letter of all lessons plans. The Contractor shall not release newly assigned vehicle(s) to unit(s) until lesson plans are approved and an individual from the organization is certified to safely operate the new vehicle.

Manage VCP functions/programs according to specifications all of the time.

Conduct annual assessments as required.

All lesson plans approval shall be coordinated, as required.

The Contractor shall provide dispatching services for temporary deployed vehicles approved by the KO or KO designated representative.

The Contractor shall ensure that vehicle Mission Essential Level (MEL) listing quantities are maintained to satisfy daily mission requirements and the Contractor shall provide a MEL MC/NMC Report. When organizations drop below their MEL, the Contractor shall coordinate with 36 LRS leadership, respective user, KO or KO designated representative to take necessary action to provide sufficient vehicles to return the organization to MEL.

3.4.2 Vehicle Storage The Contractor

shall provide vehicle storage services.

Vehicles shall be processed for storage as required in accordance with TO 36-1-191 and AFI 24-302.

Vehicles stored shall require upkeep at all times.

3.4.3 Maintenance

(Government- Owned)

The Contractor shall maintain, and repair Government owned vehicles and equipment to ensure they are in fully operational condition.

The Contractor shall manage the overall maintenance effort so equipment downtime does not exceed the allowable downtime standards.

Coordinate and complete all scheduled and unscheduled maintenance and repairs including field services.

Perform installation, transfer, and/or repair of specialized equipment including, but not limited to special lights, radios, racks, shelves, tow-hitches, and other customer requested accessories.

Provide required vehicle accident repair support. The Contractor shall maintain an accident/abuse log that will contain the minimum: vehicle registration number, date & time reported to maintenance, description of damage, unit and cost of repair. Vehicle Accident Reports shall be submitted IAW AFI 24-302. Repairs will

Government- Owned

TRANSPORTATI

ON maintenance and repair functions are performed in accordance with manufacturer specifications, AFIs, and all other applicable regulations, and recommendations.

1 Defect per month.

Accident reports are provided monthly all the time IAW CDRL

F-1700000-XX.

commence upon approval from the KO or KO designated representative.

Vehicles are maintained in accordance with OEM recommendations, AFI 24-301 and TO 36-1-191.

Provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract. The Government may replace vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

In order to ensure continuation of essential Contractor services under all circumstances, Base Operations, aircrew/passenger support function is designated as Mission-Essential. There may be times when real world conditions dictate some, or all, Contractor services elevated to designation as Mission- Essential; examples (evacuation support, elevated FPCONs, etc.).

Required support for Wing Plan(s) execution are designated as essential Contractor service as defined in Defense Acquisition Regulation Systems (DFARS) 252.237-7023, Continuation of Essential Contractor Services.

Contractor shall be responsible for performing those services identified as essential contractor services during crisis situations as directed by the KO per DFARS regulation.

3.4.4 New and

Reassigned Used Vehicle Service

The Contractor shall perform specific services on all new and reassigned used vehicles and

New Vehicles Prepare history jacket, property record information sheet, Preventive Maintenance (PM) record, and initial new Work Orders perform an initial safety

Required services are correctly performed. 1 Defect per month.

equipment added to the fleet to ensure proper and safe operation.

inspection; clean windows;

install parts/equipment shipped with vehicle; apply corrosion preventive compounds, if not applied by the manufacturer;

service all fluid levels and tire pressures; and apply appropriate vehicle markings as required.

The Contractor shall accomplish an accurate Limited Technical Inspection (LTI) for new and transferred vehicles added to the fleet. No repairs over $3,000 shall be accomplished until approved by the KO or KO designated representative.

Reassigned Used Vehicles Service includes an oil change, tune-up, lube, reliability inspection, and repair of any deficiencies noted during the required inspections.

3.4.5 Preventative

Maintenance and Inspection

The Contractor shall provide an effective Preventative Maintenance and Safety Inspection Program to ensure safe and proper operation.

The Contractor shall accomplish Preventive Maintenance & Inspections (PM&I) and special inspections/tests/certifications, contingent on customer delivering the vehicle on or before preventive maintenance date, in accordance with the intervals established in TO 36-1- 191, AFI-24-302 and other applicable technical/commercial publications for AAFB vehicles and equipment

The Contractor shall ensure vehicle equivalents are accurate for the vehicle. A copy of the worksheet will be filed in the historical side of the vehicle record jacket. Defense Property Accountability System (DPAS) shall be updated. Vehicle records jacket shall contain spare keys for that vehicle. All approved vehicle modification/addition add-on letters, will be filed in the historical permanent side of the vehicle record jacket IAW AFI 24-302 and PACAF Supplements.

Preventive maintenance and inspection is completed within required timeframes all of the time.

Safety, maintenance and operational deficiencies identified during inspections or PM’s are corrected using accepted quality standards and manufacturer's recommendations.

1 Defect per month.

Work Orders are accurate and complete all the time.

Annual Safety Inspections are completed all the time. 1 Defect per month.

Auto emissions tests shall be accomplished on all required vehicles, IAW AFI 24-302, TO 36-1-191 and/or federal, state, and local statutes. Tests shall be accomplished during the vehicle’s PMI’s IAW federal, state and local statutes or when notified by vehicle maintenance.

The test results will be documented IAW AFI 24-302.

It shall become part of the vehicle’s active side of the record jacket with a copy of the emission test print out report until the next emission test is accomplished.

Contractor shall comply with Manufacture Recall and Service Bulletins on Government Fleet.

Ensure a safety inspection is conducted annually via AF Form 4355 being completed for each vehicle.

3.4.6 Shop Equipment The Contractor

shall maintain shop equipment.

Calibration, maintenance, repair, replacement, and upgrade of shop equipment shall be in accordance with industry standards and manufacturer recommendations.

Requested services provided as required 100% of the time.

All equipment are fully accountable at all times.

All tools are marked IAW AFI 24-302 to identify organization with zero errors all the time.

Correctly tag serviceable and unserviceable tools and equipment all the time.

3.4.7 TRANSPORTATI

ON Trouble Calls

The Contractor shall accomplish trouble calls in the shop and/or in the field to ensure vehicles including transient equipment, are in safe and

The Contractor shall respond to disabled vehicles/equipment on or off base to include Northwest Field.

TRANSPORTATION trouble call repairs consists of battery replacement, tire repair, engine jump-starts, and other minor

Response times are always met with 1 Defect per month.

Vehicles/equipmen t are returned to a safe and serviceable serviceable condition.

repairs or service necessary to return vehicles and equipment to safe and serviceable operation.

Also includes towing into shop, field service, and installation/repair of specialized equipment.

Disabled vehicles/equipment are responded to within one hour during Government regular working hours and two hours outside regular working hours.

Commence downtime on each vehicle or equipment at the time the trouble call is received.

Informational note:

Emergency Roadside Maintenance and recovery is applicable to all vehicles/equipment Non-Mission Capable.

GFE will be provided, please see J attachment condition. 1 Defect per month.

Any Non-Mission Capable (NMC) vehicles/equipment off base must be recovered within 12 hours all the time.

*Informational note: if recovery equipment is unavailable, …

3.4.8 Painting and

Corrosion Control

Provide prepping, priming, paining, touch-up, and corrosion control services.

The Contractor shall submit a Paint and Corrosion Plan, for approval by the KO or KO designated representative.

Any changes to the Paint and Corrosion Plan will be coordinated with the KO or KO designated representative.

The Contractor shall adhere to Technical Order 36-1-191, Chapter 2, and 6 to Type D corrosion level. Continue follow on rust proofing to vehicles and equipment as required during vehicle/equipment inspection.

The Contractor shall initially rustproof all newly assigned vehicles IAW standards in T.O 36-1-191 Chapter 6, Type D corrosion level.

The vehicle corrosion control plan will be based off a 4- year rotation period. Every vehicle will have corrosion control performed at least once every 4

Corrosion Control/Painting is completed according to specifications.

1 Defect per month.

All newly assigned vehicles shall have initial rustproofing NLT 15 working days all of the time.

Assigned mission vehicle shall have corrosion control performed all the time IAW approved paint plan.

1 Defect per years, more frequently as required.

Vehicles will have touch up paint as required unless it is more economical to perform a complete paint job.

Informational note:

TO 1-1-8 Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment. Repainting of vehicle equipment is authorized when adequate protection must be afforded against corrosion and the cost of repainting is less costly than spot painting.

3.4.9 Maintenance

Pending Disposition/Resale

Maintain operational stability of vehicles and equipment…