Draft PWS_1001000_Material Management.pdf

Material Management Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Key Personnel

2.2.2.1 Supply Manager

2.2.2.2 Computer Operations Specialist

2.2.2.3 Traffic Management Manager

2.2.2.4 Transportation Specialist

2.2.2.5 Packing and Crating Specialist

2.2.2.6 Combat Readiness and Resources Specialist

2.3 Special Requirements

2.3.1 Systems Access

2.3.2 Systems Training

2.4 References and Technical Documents

2.5 Records and Reports

3 Recurring Work (Supply)

3.1 Warehousing Services

3.1.1 Storage and Issue

3.1.2 Flight Service Center (FSC)

3.2 Customer Service

3.2.1 Demand Processing

3.2.2 Document Control

3.3 Inventory Management

3.4 HAZMAT Control and Management (HMCM) Services

3.4.1 Receipt

3.4.2 Storage

3.4.3 Issue

3.5 Computer Operations

3.6 Mission Requirements

3.6.1 Equipment Management

3.6.2 Mobility Equipment

3.6.3 Combat Readiness

3.7 Support Plans

3.7.1 Mobility Support

3.8 Geographically Separated Units (GSUs)

4 Recurring Work (Traffic Management Office)

4.1 Traffic Management Office (TMO)

4.1.1 Air Cargo Liaison

4.1.2 Water Port Liaison Office (WPLO)

4.2 Freight Traffic Services

4.2.1 Receiving

4.2.2 Packaging and Preservation

4.2.3 Overage, Shortage, and Damages (OS&D)

4.2.4 Training and Safety

4.3 Scale Calibration

4.4 Computer Operations

4.5 Combat Readiness

4.6 Combat Readiness Training

4.7 Support Plans

4.7.1 Mobility Support

4.8 Geographically Separated Units (GSUs)

5 Non-Recurring Work

5.1 Disaster Preparedness, Response and Recovery

5.2 Operational Surges and Exercises

Spec Item Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform material management services at Andersen AFB on the island of Guam to include four geographically separated units in Diego Garcia, Singapore, Australia, and Philippines.

1.1 Concept of

Operations

The Contractor shall provide material management services to ensure supplies are properly managed including but not limited to procurement, storage, and receipt, to support end users to include Combat Readiness.

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the material management function.

2.2.1 Certification, Training, and Licensing

Contractor personnel shall meet the following certification, training and licensing requirements. The Contractor shall maintain training records for employees and make them available to the KO within four hours of request.

Training records shall be kept current and on file for the duration of the contract including all option periods.

All employees, including warehouse personnel, will require a Secret clearance. An interim clearance is acceptable if an employee is undergoing a background investigation; however, if an employee is unable to obtain a Secret clearance they cannot be assigned to work in this annex. Secretaries are not required to hold security clearances. Refer to DTR 4500.9-R, DoDI

5100.76 for details.

Operators shall receive formal classroom and practical training to operate PITs and other material handling equipment (MHE) in accordance with the requirements of 49 CFR 1910.178 and DoD 4140.1-R. Training shall be tailored to the specific type of PIT/MHE used and the environments in which used. Training shall include safety rules, techniques, load handling, inspection, proper operation, etc. Evaluations and physicals are required every two years.

Personnel who are authorized armed, unescorted entry into the weapons vault shall be certified and qualified to bear small arms in accordance with AFI 36- 2654 Combat Arms Program and AFI 31-117 and AFI 31-117 PACAF SUP_1 Arming and Use of Force by Air Force Personnel, and AFMAN 31- 129 USAF Small Arms and Light Weapons Handling Procedures.

Certification training shall be required prior to appointment to position with annual recertification.

Personnel who regularly engage in customer interface shall present a professional appearance and use customer interaction best practices.

Contractor personnel shall complete customer service training within 30 days of assignment and attend refresher training annually thereafter. The training course must be acceptable to the KO.

Personnel who work at HAZMART must complete Air Force Institute of Technology (AFIT) Civil Engineer Schools HMMP Course (WENV-222) and HMMP program page eDASH SharePoint site:

https://cs1.eis.af.mil/sites/edash/. Personnel operating vehicles larger than pick-up trucks shall have and maintain a state-issued CDL appropriate to the class and size of vehicle operated. Type of vehicle being driven must be authorized on CDL. Hazardous material (HAZMAT) endorsement on CDL required for operators transporting hazardous materials.

The Contractor shall submit proof of all certification, training, and licensing requirements.

2.2.2 Key Personnel

2.2.2.1 Supply Manager The Contractor shall provide a Supply Manager who shall be responsible for the Contractor's Supply management program and assure that it meets the requirements of this contract. The Supply Manager or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Supply Manager shall review existing and/or draft new OPLANS for which Material Management is the Office of Primary Responsibility (OPR). The Supply Manager shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Supply Manager shall have at least three years of experience working in the Air Force ESS or applicable AFITS within the last five years, one year base level general supply, and two years in a supply managerial capacity.

The Supply Manager and all Supply personnel must have completed the Air

Force Materiel Management 2S051 skill level requirements or have worked in an Air Force Materiel Management activity for at least two years.

2.2.2.2 Computer

Operations Specialist

The Contractor shall provide a Computer Operations Specialist who shall be responsible for the management, operation and maintenance of computer software, hardware and network support for material management using standard AF logistics systems. The Computer Operations Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Computer Operations Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Computer Operations Specialists duties and responsibilities include the management, operation and maintenance of both the Material Management portions of the installation Local Area Network (LAN), which includes establishing customer connectivity and controlling access to information systems. The Computer Operations Specialist shall maintain AFITS terminal security, perform system administrator functions for material management related microcomputer applications, and shall establish and implement Degraded Operations to continue manual supply operations when the ILS-S is not operational including recovery processes.

Generated Reports and Listings. The Computer Operations Specialist shall be responsible for coordinating with the Computer Support Base (CSB) to schedule the production of and obtain ILS-S reports and listings. The Computer Operations Specialist shall notify and distribute updates to all users of AFITS software including: Supply Difficulty Reports (DIREPS), Supply Releases, Rapid Communication (RAPCOM) and System Advisory Notification (SAN). The Computer Operations Specialist shall monitor all supply publication (23) series and notify users as updates occur. The Computer Operations Specialist shall monitor and resolve supply 799 rejects (Supply Data Base errors) as they occur, review and approve Base Supply ADPE Work Requests (AF Form 2011), prepare report parameters and monitor production schedules, and shall use LIMS-EV or any available tool to retrieve supply data.

2.2.2.3 Computer

Specialist

The Contractor shall provide a Computer Operations Specialist who shall be responsible for the management, operation and maintenance of computer software, hardware and network support for traffic management using standard AF logistics systems. The Computer Operations Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Computer Operations Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Computer Operations Specialists duties and responsibilities include the management, operation and maintenance of the Traffic Management portions of the installation Local Area Network (LAN), which includes establishing customer connectivity and controlling access to information systems. The Computer Operations Specialist shall maintain AFITS terminal security, perform system administrator functions for supply and traffic related microcomputer applications. Generated Reports and Listings. The Computer Operations Specialist shall notify and distribute updates to all users of AFITS software including: and System Advisory Notification (SAN). The Computer Operations Specialist shall monitor all Transportation (24) series publications and notify users as updates occur.

2.2.2.4 Transportation

Specialist

The Contractor shall provide a Transportation Specialist who shall be responsible for the management and operation of the Joint Inspection (JI) and training programs. Training programs shall include course preparation and on-the-job (OJT). The Transportation Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Transportation Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Transportation Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW AFMAN 24- 204 (IP), Chapter 1 and the DTR Part II. Hazardous Materials (HAZMAT).

Preparer qualification is required for the Transportation Specialist, as well as Material Handling Equipment (MHE) qualified on 2K-15K forklifts and 25K Loaders.

2.2.2.5 Packing and

Crating Specialist

The Contractor shall provide a Packing and Crating Specialist who shall be responsible for the management and operation of truck docking, packing and crating requirements for the Logistics Readiness Squadron. The Packing and Crating Specialist or designated alternate shall be on-site during the

Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Packing and Crating Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Packing and Crating Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW AFMAN 24- 204 (IP), Chapter 1 and the DTR Part II. Hazardous Materials (HAZMAT).

Preparer qualification is required for the Packing and Crating Specialist, as well as Material Handling Equipment (MHE) qualified on 2K-15K forklifts and 25K Loaders.

2.2.2.6 Combat Readiness

and Resources Specialist

The Contractor shall provide a Combat Readiness and Resources Specialist who shall be responsible for the operation and maintenance of the Joint Inspection (JI) and training programs. Training programs shall include course preparation and on-the-job (OJT). The Combat Readiness and Resources Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Combat Readiness and Resources Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Combat Readiness and Resources Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW AFMAN 24-204 (IP), Chapter 1 and the DTR Part II. Hazardous Materials (HAZMAT) Preparer qualification is required for the Combat Readiness and Resources Specialist.

2.3 Special

Requirements

2.3.1 Systems Access The Government shall provide access to the systems listed in J-1001000-01.

The Contractor shall submit a System Access list of personnel requiring log-ins and access to these systems. The Contractor shall provide information on each employee as required by Government information technology personnel.

The Contractor shall submit an updated list as changes occur.

2.3.2 Systems Training The Government will provide training sessions on the systems identified in J- 1001000-01. In addition, the Government will provide technical assistance to the Contractor’s functional systems manager up to full performance start date.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-0200000-03.

Due to their sensitive nature, AAFB Plans and Higher Headquarters OPLANS cannot be provided in any Attachments. In general, plans provide guidance, tasking and procedures to enable the installation to effectively respond to a major incident. There are approximately three (3) PACAF OPLANS and thirteen (13) 36 WG Plans. Contractor personnel with proper clearance will have access to the plans and provide input and review of appropriate sections.

2.5 Records and

Reports

Records and reports are listed in the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

Spec Item Title Performance Objective

Related Information Performance Standard

3 Recurring Work (Supply)

The Contractor shall provide Material Management services to ensure supplies are properly managed to support end users.

The Contractor shall comply with applicable Department of Defense (DoD), Air Force, and other references, instructions, and directives listed in J-0200000-03.

The Contractor shall provide necessary material management services to transient aircraft regardless of their affiliation.

The Contractor shall be responsible for providing Material Management training listed in J- 1001000-02.

The Contractor shall tailor the services provided to match the mission requirements of the Supported Components with emphasis placed on customer support and cost effectiveness

The Contractor shall procure installation support material and equipment, establish backorders, and deliver property when requested. The Contractor shall take appropriate action to minimize customer’s wait time

Requested services are provided within the specified time.

No personnel injury or damage to equipment or supplies due to Contractor negligence.

and keep customer informed of changes in status of requirement.

The Contractor shall validate all requisitions and estimated shipment date (ESD) to determine if shipment has passed the current ESD and perform follow-up, cancel requisitions when requirements no longer exist.

Workload data for material management services is located in J-1001000-03.

3.1 Warehousing

Services

The Contractor shall provide warehousing services to ensure proper receipt, storage, and issuance of supplies to the customer.

The Contractor shall comply with storage and warehousing procedures per DoD 4140.1-R, "DoD Supply Chain Materiel Management Regulation", DoD 4140.27-M, Shelf-Life Management Manual, and AFI 23-101 Air Force Material Management.

The Contractor shall follow all applicable governing regulatory guidance concerning receiving and inspecting supplies, maintaining storage of supplies, conducting physical inventory, issuing supplies from storage, processing receipt and issue documentation.

The Government will furnish or make available to the Contractor MHE for warehouse operations.

An inventory of GFE is provided in J-0200000-06. The Contractor shall ensure all property is stored in appropriate storage locations from date of receipt/turn-ins.

The Contractor shall ensure shipments/transfers are properly

Shipments/ Transfers are processed and delivered to TMO within 12 hours for 01, 02, and MICAPs and within two working days for all other priorities.

Classified property shall be stored within same day and all other property within three working days.

Supplies are processed as specified.

No personnel injury or damage to supplies due to Contractor negligence.

Documentation is current, accurate and complete.

processed and delivered to Traffic Management Office (TMO) Freight.

The Contractor shall manage Government requested and Contractor ordered supplies.

Informational note:

Random sampling for all assets requiring a new warehouse location will be conducted.

3.1.1 Storage and

Issue

The Contractor shall provide storage and issue to ensure the protection and accountability of equipment and supplies.

The Contractor shall implement policies and procedures to maintain the inventory accuracy and accountability of supplies by category defined by DoD 4140.1R Vol 1-12 DoD Supply Chain Material Management Regulations and AFI 23-101 Air Force Material Management.

The Contractor shall maintain supplies stored within the warehouse in equal or better condition than when it was received. This shall include repackaging of supplies to maintain the integrity and quality of stock supplies, applying and reapplying labels to identify supplies, encasing in protective wrapping, placing in a container suitable for shelf storage or appropriate Special Packaging Instructions (SPI) and re-stowing the item as required.

The Contractor shall operate a centralized supply distribution center from 0730 to 1630, Monday through Friday, excluding Federal Holidays.

Maintain stockage effectiveness.

No damage to or loss of supplies due to

Expedite requests for delivery will be selected within 30 minutes.

Routine requests will be selected within 12 hours from the initial point of request.

3.1.2 Flight Service

Center (FSC)

The Contractor shall prepare and process materials for shipment, delivery, disposal, redistribution and turn-in.

The Contractor shall prepare shipment documentation per AFI 23-101 Air Force Material Management and AFI 24-301 Ground Transportation, AFI 24- 602v2 Cargo Movement.

The Contractor shall prepare and complete all required documentation, including obtaining customer signature after delivery to verify receipt of supplies.

The Contractor is responsible for establishing a daily schedule to ensure pick-up and delivery services to include Due-In from Maintenance (DIFM) turn-ins within Andersen AFB with the Vehicle Operations section.

The Contractor shall utilize the ILS-S in concert with pickup and delivery requirements for mission related items.

The Contractor shall manage the Government materiel/product (to include repairables) utilization programs, which encompass redistribution, utilization, donation, sale, and abandonment or destruction of government-owned personal property.

Elements of this sub-function include: redistributing materiel of all types to another supply activity/DRMO, processing repairables to the source of repair, redistributing equipment to another activity, management planning, training and reporting, and data, documents, records management and reporting.

Priority cargo to include 01, 02, and MICAP, will be delivered within time restraints.

Routines (03 – 15) delivered per scheduled sweep times but no later than 48 hours.

Documentation is current, accurate, complete, and signed by authorized personnel.

Items identified for DLADS assets will be delivered or processed for DLADS within 30

Maintain average return time of 1 day for Class IX Depot Level Repairables (DLR) items.

All supply items requiring TCTO compliance are identified and managed properly.

DIFM program is properly managed.

Supply Point program is properly managed.

The Contractor shall process turn-ins for serviceable, reparable, precious metals recovery program, and condemned assets and ensure proper disposition of items.

The Contractor shall process turn-ins of supplies and spares to ensure that reparable spares are forwarded to a repair facility and to ensure proper disposal of condemned items.

Critical Item, Mated/Built-Up Item, Time Change Technical Order (TCTO), Awaiting Parts (AWP), Due-In From Maintenance (DIFM), and Supply Point program.

Precious metals recovery program is

Serviceable turn-ins will be process within 3 working

Prepare Material Deficiency Report when item is received with material deficiencies or a QDR when an item is received with quality deficiencies.

3.2 Customer

Service

The Contractor shall establish and publicize a single customer service point of contact.

The Contractor shall provide assistance to customers to resolve complaints, questions, and problems, conduct customer assistance visits to determine level of customer satisfaction, follow-up as necessary and document, provide the Government a copy of the documentation, and conduct Material Management training for customers.

The Contractor shall submit a Customer Survey Analysis.

Shipment Loss Analysis (M16).

technical assistance in answering customer queries or for resolving

No valid customer complaints.

Rejects are cleared within five working

SDR program is

MICAP requests will be processed within four hours.

Requisition tracer action to recover lost shipments will be completed on schedule.

customer problems or complaints, including suspected supply item price discrepancies.

The Contractor shall monitor the reasons for reject clear inputs and make sure rejects are cleared in a timely manner.

Supply Discrepancy Report (SDR) Program and submit a report and analysis.

The Contractor shall conduct a self-evaluation of customer complaints and problems. The Contractor shall work ILS-S for all Overdue listing and trace materiel overdue receipt from the source of supply and take action to resolve shipment status.

The Contractor shall supply and maintain approved bench stocks to provide maintenance personnel with ready access to high usage expendable items.

Provide required Bench stock reports to the Bench stock account monitors as required.

Bench stock managed.

3.2.1 Demand

Processing

The Contractor shall accept and prepare supply item requests and implement control measures to ensure timely processing of all inputs.

The Contractor shall manage ILS- S programs and maintain accurate organizational, routing identifier, exception phrase, shipping destination, standard reporting designator, delivery destination, repair cycle, and internal item records for mission related items.

Requisitions processed within one working day.

Minimum required information is documented on the AF Form 2005.

The Contractor shall place requisitions to satisfy out-of-stock

The Contractor shall analyze stock balances to manage excesses and shortages, and forecast requirements according to usage, demand, and projected patterns.

The Contractor shall submit an Annual FY Supply Operating Budget for FB5240

3.2.2 Document

Control

The Contractor shall operate an automated document control system to include importing, exporting and scanning to ILS-S Document Control Records (DCR) and source documents.

The Contractor shall promptly perform tracer action on late shipments identified on the Delinquent Shipment Listing (R40).

documents do not exceed the delinquent criteria on the Delinquent Document Listing (R59).

The Contractor shall ensure that DCRs and source documents match. They shall create Delinquent Source Document (DSD) images for source documents without corresponding DCR images.

The Contractor shall maintain all applicable source document images IAW AFI 23-101 Air authorizations to receive controlled materiel IAW AFI 23- 101.

Required actions on Delinquent Shipping listing (R40) will be initiated on a weekly basis.

R-59 Listing documents are cleared prior to becoming delinquent.

Controlled material

The Contractor will conduct annual controlled material training using the Advanced Distributed Learning Service (ADLS) Special Handling Assets Course - Materiel Management, Transportation, and NWRM training CBT’s for designated Contractor personnel.

3.3 Inventory

Management

The Contractor shall provide inventory management to ensure the proper stock is on-hand to meet customer needs.

The Contractor shall provide inventory management IAW AFI 23-101 Air Force Material

The Contractor shall perform physical inventories; maintain accountability, forecast demands, and manage stockage levels. This includes: disposal/recycle, redistribution, classification, physical inventory, reconciliation, adjustment, location survey, causative research, property/ equipment accountability, supplier and customer relationship management, demand forecasting, budgeting, maintenance of stock records management planning, training and reporting, data, documents, records management and reporting.

The Contractor shall develop an Inventory Schedule to ensure all supply assets are inventoried.

M10 Report and a M10 Inventory Analysis.

If discrepancies are found due to lost or damaged inventory, the Material Manager shall report the

Inventory is accurately maintained as

Discrepancies are processed as

Services are provided within the specified times.

Monthly inventory accuracy requirement met.

Maintain stockage effectiveness, when applicable.

findings or the discrepancies in a detailed outline to the 36 LRS/CC within a 72 hour timeframe from point of discovery. The Material Manager or Reviewing Authority will then initiate the ROS process IAW DoD 7000.14R, V12, Ch7 Financial Liability for Government Property Lost Damaged, Destroyed, or Stolen as required.

98% of the total inventory captured within the M32 listing is the random sampling pool.

3.4 HAZMAT

Control and Management

(HMCM)

Services

The Contractor shall provide HMCM services to ensure proper receipt, storage, and issuance of HAZMAT to customers.

HMCM services for the receipt, storage, and issuance of HAZMAT per DoD 4140.1-R DoD Supply Chain Material Management, AFI 23-101 Air Force Material Management, and AFI 32-7086 Hazardous Material

The Contractor shall operate the HAZMAT warehouse facility between the hours of 0730 and 1630 daily, Monday through Friday, with on-call response for emergency requirements after operating hours.

The Contractor shall comply with storage and warehousing procedures per DoD 4145.19-R, Storage and Materials Handling, DoD 4140.27-M, Shelf-Life Management Manual, and AFJMAN 23-210 Joint Service Manual for Storage and Materials Handling.

Documentation is current, accurate and complete.

No violation of local, Federal or DoD Environmental Regulations.

Actively participated in all HMMP meetings.

Directives followed and programs managed effectively.

Safety equipment inspected monthly.

The Contractor shall track all supplies containing hazardous materials used on NSAA/AAFB, from the time the supplies are requested until they are properly disposed of, using the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH- MIS) or Standardized Air Force HAZMART Tracking System.

The Contractor shall use the Integrated Logistics System- Supply (ILS-S) to requisition hazardous items other than those eligible for GPC purchase.

However, GPC purchase of hazardous items must be tracked through EESOH-MIS or Standardized Air Force HAZMART Tracking System.

The Contractor shall encourage efficient utilization of supplies containing hazardous materials by researching authorizations to minimize issue of quantities in excess of requirements, accepting and storing turn-ins of serviceable, unopened/unused quantities, and operating/ publicizing a free-issue, reuse, and redistribution program.

HMCM will follow the direction of the Hazardous Materials Management Process (HMMP) team chief and attend all HMMP team meetings, and follow the Installation Hazardous Materials Management Plan (IHMMP) 2017.

3.4.1 Receipt The Contractor shall

receive and process HAZMAT to ensure inspection, sorting, The Contractor shall receive and process HAZMAT per DoD

Receipts are processed within one hour for priority 01, 02 & MICAPs and staging is properly completed in a safe and timely manner.

4145.19-R and AFI 23-101 Air

The Contractor shall track all supplies containing hazardous materials used, from the time the supplies are requested until they are properly disposed of, using the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS) or as directed by the HMMP team chief.

Upon delivery, the Contractor shall receive and inspect the shipment and properly store HAZMAT in the appropriate locations within the warehouse facility. The Contractor shall report all HAZMAT with packaging, labeling, or documentation discrepancies to the KO or designated Government representative within one hour of identification. The Contractor shall review requests for supplies containing hazardous materials to ensure proper authorization has been received prior to ordering. The Contractor shall ensure that Chemical/ Hazardous Material Request/ Authorization forms have been evaluated for environmental requirements, health risks, occupational safety risks, and control options, and that the forms have been approved by qualified personnel.

during working hours and within 3 hours after working hours.

Routine receipts priority 03 – 15 processed within one working day.

Supplies are verified safe for storage and are properly sorted without damage.

3.4.2 Storage The Contractor shall

provide storage to ensure the protection and accountability of

HAZMAT.

The Contractor shall implement policies and procedures to maintain the inventory accuracy and accountability of HAZMAT by category defined by AFI 23- 101 Air Force Material Management.

HAZMAT is accounted for as

No damage to or loss of supplies due to

3.5 Computer

The Contractor shall provide computer software, hardware, network support for Material Management using standard AF logistics systems when performing their functional responsibilities.

The Contractor shall manage and maintain both the Material Management portion of the base Local Area Network (LAN), to include establishing customer connectivity and controlling access to information systems.

AFITS terminal security.

system administrator functions for

98% of the time, supply users are notified of software updates within two workdays of posting.

98% of the time, Degraded Operations is properly managed when ILS-S is not accessible.

The Contractor shall establish and maintain proper storage practices, management and control of HAZMAT per 29 CFR 1910, Occupational Safety and Health Standards, 49 CFR Part 17.

The Contractor shall verify and record quantity, quality, security codes, sensitivity of HAZMAT, NSN, part numbers, and substitute stock numbers as applicable, appropriate packaging and shelf life for all HAZMAT maintained in storage.

Containers are correctly labeled, identified and inspected.

3.4.3 Issue The Contractor shall

issue HAZMAT to customers to ensure requests are properly processed in a timely manner.

The Contractor shall issue HAZMAT per Enterprise Environmental Safety and Occupational Health Management Information Management System

(EESOH-MIS).

The Contractor shall issue HAZMAT during warehouse facility operating hours specified above.

HAZMAT is processed and issued as specified in

EESOH-MIS.

Expedite requests for delivery will be selected within 30 minutes.

Routine requests will be selected within 12 hours from the initial point of request.

Material Management related microcomputer applications.

The Contractor shall establish and implement Degraded Operations to continue manual supply operations when the Integrated Logistical System-Supply (ILS-S) is not operational including recovery processes.

The Contractor shall coordinate with the Computer Support Base (CSB) to schedule the production of and obtain ILS-S reports and listings.

The Contractor shall notify and distribute updates to all users of AFITS software updates/changes including: Supply Difficulty Reports (DIREPS), Supply Releases, Rapid Communication (RAPCOM), System Advisory Notification (SAN).

The Contractor shall monitor all supply publication (23) series and notify users as updates occur.

The Contractor shall monitor and resolve supply 799 rejects (Supply Data Base errors) as they occur.

The Contractor shall review and approve Base Supply ADPE Work Request, AF Form 2011, prepare report parameters and monitor production schedules.

supply users are notified of supply publication (23) series within 3

The Contractor shall use LIMS- EV or any available tool to retrieve supply data.

3.6 Mission

Requirements

The Contractor shall provide a Material Management Program for mission items.

The Contractor shall place demands, verify requirements, and monitor status of supplies ordered through the (ILS-S) for mission related items.

incorporate changes to the Material Management (23) Series Product, monitor local supplements and review MAJCOM supplements and Operating Instruction OI for mission related items.

The Contractor is responsible for ongoing (ILS-S) due to revisions to software enhancements and improvements for mission related

The Contractor shall prepare responses to correspondence received from LRS/CC and/or external agencies.

Suspect Material and Electronic Sensitive Devices (ESD) programs in accordance with Air Force directives for mission

Critical Item, Mated/Built-Up Item, Time Change Technical Order (TCTO), Awaiting Parts (AWP), Due-In From Maintenance (DIFM), Functional Check, Suspect and Supply Point programs in accordance with Air

Functional check items, mission related, are managed

IAW AFI 23-101.

Shelf-life items are properly managed

Classified, sensitive, pilferable and hazardous items mission related are

ESD items are

All supply items requiring TCTO compliance are identified and managed properly

Unserviceable (R920) detailed items are properly

DIFM program is

Supply Point

Force directives for mission

The Contractor shall ensure the running of and/or upload of requested reports per PACAF via COR direction.

The Contractor shall provide the R07 WCDO/WRM Munitions List and the R23 Consolidated Custody Receipt List to 36 LRS Readiness Office.

The contractor shall provide the Q13 Supply Point Listing to all Supply Point monitors quarterly.

734 AMS is authorized to intercede/quick release for inbound MICAP assets to be degraded receipted/DOR by 734 AMS Supply personnel.

The Contractor will process degraded receipt/DOR to terminate MICAP request. 734 AMS will have the documentation ready for 36 LRS pickup during next duty day's DIFM sweeps. If the Contractor identifies the quick release process to be ineffective, 734 AMS will no longer be allowed to quick release MICAPs and all parties will agree to an acceptable solution.

Informational note: Functional checks will be performed by the unit. Notification is Contractor’s responsibility.

managed IAW AFI 23-101.

Suspect program is

3.6.1 Equipment

Management

The Contractor shall manage mission equipment using the ILS-S and the contractor shall manage mission equipment assets utilizing the Air Force Equipment Management System and Defense Property Accountability System

(DPAS).

The Contractor shall validate and process authorizations, requisition, receive, store, issue, inspect, distribute, maintain custody receipt jacket files, and initiate corrective action on excess in-use equipment, to ensure the accuracy of records and provide visibility of DPAS reportable mission equipment used on AAFB.

Special Purpose Recoverable Asset Management (SPRAM) in accordance with Air Force directives.

The Contractor shall provide the R25 SPRAM System Report to SPRAM account monitors as

The Contractor shall establish accountability in DPAS for reportable equipment procured through ILS-S.

The Contractor shall properly manage all serialized control items on the Weapons/COMSEC reconciliation listing (R46).

Informational note: Defense Property Accountability System (DPAS) has be replaced AFEMS.

Equipment Out-of- Balance Listing (Q10) is produced quarterly. Ensure custodians complete required turn-in or authorization actions per quarter.

Annual inventories are accomplished on the Custodian Inventory Report through DPAS signed and dated within 15 workdays.

Special Purpose Recoverables Authorized Maintenance

(SPRAM)

inventories are conducted annually and a signed copy of the listing returned within 15 workdays.

Equipment Jacket files are maintained correctly.

Custodians are adequately performing their accountability responsibilities.

Weapons and

COMSEC R46

reconciliations are completed IAW AFI 23-101.

3.6.2 Mobility

Equipment

The Contractor shall manage mobility equipment.

The Contractor shall store, inventory, maintain, update contents, size individuals for proper fit of personal protective equipment, track and report assets on-hand, maintain backup stocks, and issue mobility bags during deployments and exercises, to support base organizations with mobility commitments.

The Contractor shall manage, issue, clean and control mobility weapons and provide secure storage and conduct required inventories for the 36 LRS IAW AFI 23-101. The Contractor shall submit a Small Arms Appointment Letter for personnel operating this facility.

Mobility processing is scheduled through the Logistics Readiness Squadron. The COR shall notify the Contractor of contingencies and mobility schedules.

access to weapons in courtesy storage to authorized equipment custodian indicated on the appointment letter signed by the Squadron Commander. Each Squadron Commander shall appoint a Unit Deployment Manager and will be responsible for ensuring the Contractor has an accurate and updated authorization list.

The Contractor shall never accept an unclean weapon. In the event, an unclean weapon is presented the Contractor shall redirect the individual to Security Forces for overnight storage and will be

All mobility items will be maintained and tracked in ILS- S.

Weapons will be managed and controlled at all times.

responsible to return the following day to clean the weapon.

CATM personnel are required to complete one annual inspection and one "spot check" of the weapons in the vault. The CATM inspection will occur jointly with one of the semi-annual inspections that Contractor is required to complete per AF 23-

101. During the inspection if a weapon is deemed unclean, the Contractor will complete an external cleaning of the weapon at that time. Once the weapon is cleaned, the Contractor will perform a function check of the weapon. Any cleaning required beyond the basic M-16/M-4 kit will be the responsibility of the

CATM.

The COR will authorize after hours support for the weapons vault.

Each Squadron Commander shall appoint a Unit Deployment Manager (UDM) and will be responsible for ensuring the Contractor has an accurate and updated authorization list.

3.6.3 Combat

Readiness

The Contractor shall be responsible for Combat Readiness functions.

Combat Readiness functions are outlined in DOD 4500.9R Part III, AFI 10-403, Deployment Planning, PACAFI 10-403 and the Installation Deployment Plan.

The Contractor shall write sections of OPLANS or whole plans for which Material

Requested services are provided as

Management is the Office of Primary Responsibility (OPR).

The Contractor shall review OPLANS at least semi-annually or as required to ensure currency and update as necessary.

trained personnel to operate/perform required duties in response to exercise/real world deployments, contingency operations, and natural disasters IAW applicable directives.

input and assist with the development of plans and procedures for base units for mobility deployment.

3.7 Support Plans The Contractor shall

provide input to AAFB Support Plans.

The Contractor shall perform quarterly Staff Assistance Visits (SAVs) to units with deployment commitments.

The Contractor shall provide a report to the COR/PAR, detailing any discrepancies within 4 duty days of the inspection. The Contractor shall follow up to ensure documented discrepancies are corrected prior to the next inspection. The Contractor shall report non-compliance to the COR/PAR for corrective action.

implement the Base Installation Deployment Plan (IDP) and the Base Support Plan (BSP) Part I and II. The Contractor shall review Base Reception Plans

Requested services are provided 100% of the time as required.

Upon completion of inspection, all discrepancies are reported to the COR/PAR within 4 duty days.

Required services are performed with no safety violations.

(BSPs) and develop transportation reception requirements.

3.7.1 Mobility

Support

The Contractor shall support and perform all Material Management requirements relating to contingency, mobility missions, receptions, redeployments, special or emergency conditions.

wartime skills during exercises, contingencies and war including but not limited to support of Organized Departure of Dependents (ODD), Air Base Operability (ABO), services support, and movement of hazardous material.

priorities established by the Installation Deployment Plan (IDP) and Base Support Plan (BSP) if the activation or exercise of multiple contingency plans generate conflicting support requirements.

Required services no safety violations.

Unit movements/ deployments are supported within required timeframe.

3.8 Geographicall

y Separated Units (GSUs)

The Contractor shall provide Material Management services for Diego Garcia (Det 1/613th ASUS), Singapore (497th CTS), the Australian Defense Joint Logistics Command (Darwin, Australia), and Camp Aguinaldo (Philippines).

The Contractor shall be responsible for providing the following services to Diego Garcia (Det 1/613th ASUS):

a) Provide Rapid Communications (RAPCOM) notifications.

b) Manage equipment items in

ILS-S.

c) Visit the site annually.

responsible for providing the following services to Singapore (497th CTS):

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in ILS-S. Refer to J-1001000-

Equipment Out-of- Balance Listing (Q10) is produced quarterly.

Custodians are completing the required turn-in or authorization actions per quarter.

Annual inventories are accomplished on Custodian Inventory Report through DPAS; Custodian Inventory Reports are signed and dated within 30 workdays.

04 for an initial listing of mission support equipment.

c) Visit the site annually.

following services to vehicles and equipment stored by the Australian Defense Joint Logistic Command in Darwin, Australia.

The following Material Management services will be provided in support of the aircraft flying missions deployed to Darwin:

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in

ILS-S.

c) Conduct an inventory of equipment for accountability and update database records.

d) Visit the site annually.

following services at Camp Aguinaldo, located in the Philippines, in support of humanitarian assistance, disaster relief operations, air mobility, aerial refueling and fighter defense squadrons:

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in ILS-S. An initial listing of mission support equipment is in J-1001000-05.

c) Conduct an inventory of all equipment to include the Mobility Readiness Spares Package (MSRP) for

Equipment Jacket files are maintained correctly.

Annual organizational visits are scheduled and completed.

Custodians are adequately performing accountability accountability and update database records.

d) Visit the site at least semi-annually.

4 Recurring Work (Traffic

Office)

4.1 Traffic

Office

(TMO)

The Contractor shall ensure the movement of authorized cargo entering and leaving

AAFB.

The Contractor shall ensure the movement of authorized cargo entering and leaving AAFB meets the standards contained in DOD

4500.9R, DOD 4140.1R, MIL-

STD 129, CFR 49, International Civil Aviation Organization (ICAO), International Air Transport Association (IATA), Orange Book, International Maritime Dangerous Goods (IMDG) Book, all publications, standards and supplements published by USTRANSCOM.

Non-Milstrip shipment TAC’s will be verified with AFMC funding memo. In addition, TGET Tracker lite will be used to ensure correct funding.

Classified, AA&E, Hazardous Material and High Priority assets time standards are met.

General and routine cargo time standards are met.

Transactions meet compliance with customer requirements as well as procedures established within the DTR Part II for cargo movement.

4.1.1 Air Cargo

Liaison

The Contractor shall accomplish Air Cargo Terminal functions conducted on Andersen AFB for Channel and Unit Cargo movement.

The Contractor shall assign a qualified individual to perform as the liaison on OCONUS Air Clearance Authority between the 36 Wing, 734 AMS, and all other customers satisfying DoD

Ensure notification of 36 SFS and the 36 MXS of all scheduled movements through Andersen AFB as required.

The Contractor will ensure requirements are met between the different organizations to facilitate inbound cargo delivery and that all required shipping and

Cargo export information submitted in advance to the applicable clearance authority to prevent shipping delays.

certification documentation are provided to the 734 AMS, Special Handling section.

The Contractor will be responsible for coordination of all movements through the 734 AMS, Capability Forecaster and Advance Channel Movement Cargo into the Global Air Transportation Execution System

(GATES).

build-up and preparation needs for surface movement with the Andersen AFB vehicle operations.

The Contractor shall receive air shipped inbound cargo through the 734 AMS air freight terminal at Andersen AFB.

4.1.2 Water Port

Liaison

Office

(WPLO)

The Contractor shall coordinate all matters of policy and procedures for water port operations and ocean vessel transportation.

The Contractor shall act as the sole liaison for inbound and outbound Air Force-sponsored shipments and monitor the flow of cargo through the loading and discharging terminal to ensure established required delivery dates are met. The Contractor shall perform these functions IAW DTR, Part II.

The Contractor shall ensure the WPLO is properly trained on the Cargo Movement Operating System (CMOS), GATES and Integrated Mission Support for Surface Deployment and Distribution Cargo (ISDDC) systems in order to monitor surface cargo movement through Defense Transportation System

(DTS).

Classified/sensitive cargo shall be handled, processed, transported and stored as required.

Inbound/outbound unclassified cargo port handling, processing, and manifesting will be accomplished on time.

weekly shipment on-hand reports of Outbound cargo awaiting shipment and make available for Government review.

delivery requirements of cargo destined to Andersen AFB to and from the water port with transportation personnel.

The Contractor shall inventory and receipt for shipments in CMOS and file manifests accordingly for freight shipments.

In the event of loss or damage, the Contractor shall document carrier’s delivery receipts, take pictures (if applicable), and immediately notify the ultimate consignee. The Contractor will ensure the carrier signs copies of delivery receipt acknowledging the loss or damage. The Contractor will prepare an SF361, Transportation Discrepancy Report (TDR) and follow procedures IAW DOD 4500.9R, Part II.

Transportation Control Movement Documents (TCMDs) for proper completion, take such action to correct erroneous information, and challenge shipments if size, required delivery date, or priority justifies the selection of an alternate mode of transportation.

The Contractor shall maintain a close liaison with Guam Customs and Port Authority personnel to resolve frustrated shipments and prevent demurrage or detention charges.

4.2 Freight

Traffic

Services

The Contractor shall manage and execute the freight traffic program to ensure all authorized DoD cargo is properly in-checked, processed, and prepared for inbound, outbound, and in-transit shipments.

The Contractor shall use CMOS to accomplish shipment labeling, documentation, manifesting, Commercial Bill of Lading (CBL), Government Bill of Lading (GBL) preparation and selection of outbound freight carriers.

The Contractor shall establish procedures to ensure In-Transit Visibility (ITV) is maintained.

The Contractor shall utilize the Integrated Global Convergence (ICG) as the designated system for ITV.

The Contractor shall load and unload freight shipments to and from carrier equipment/military trucks and in-check shipments.

employees who receipt for, handle, and process sensitive/ classified or controlled cargo, maintain the appropriate security clearance and are authorized and shall be designated in writing.

The Contractor shall further ensure all classified/sensitive and

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