N4008523Q2524 Justification.pdf

DON SAP SINGLE SOURCE

AUG 2018

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION

UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The Naval Facilities Engineering Systems Command (NAVFAC) Mid-Atlantic Public Works Department requires:

-Ten (10) Dell Precision 5000 Micro XCTO Workstations configured as follows with HSQ Factory Lab configuration and testing:

Dell OptiPlex 5000 Micro XCTO Desktop Intel Core i5 Processor, 8 GB Ram, 1TB HDD, Windows 10 Pro 64 OS, Wired Keyboard and Mouse

-Two (2) Dell Precision 7770 Workstation Laptops per the following specifications with HSQ Factory Lab configuration and testing:

Dell Mobile Precision 7770 CTOG, Intel Core Processor i7-11850H, 64 GB RAM, 512 GB SSD Drive, Windows 10 Pro 64 OS, 17.3” IPS FHD LCD Screen

-Four (4) Dell WD19S Workstation Docking Stations

-Twenty Six (26) Dell S2721DC 27” Monitors w/Speakers

-Twelve (12) MISER XView, Exceed Edition Software License, each one will be loaded onto Dell Precision workstation described above.

-Twelve (12) MISER VCL for Windows Software License on Dell Precision workstation, each one will be loaded onto Dell Precision workstation described above.

Estimated Delivery is as soon as possible but no later than April 30, 2023

DON SAP SINGLE SOURCE

AUG 2018

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

IS BASED ON THE FOLLOWING:

A. _X__ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

The proprietary data is the Miser software and configuration is only provided by HSQ Technology.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. _X__ OTHER REASONS. Other reason not identified above.

The existing Dell workstations that contain Miser software have reached the end of useful life. New workstations with Miser software are needed to continue monitoring utility systems. The Miser software connects and functions with existing servers and field hardware at several locations throughout the NAVFAC Mid-Atlantic Area of Responsibility (AOR). Miser software is required to maintain utility monitoring and operating conditions for several utility systems. Any other software would cause system integration problems and would be cost prohibitive since all servers and hardware throughout the AOR would have to be replaced.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

C. _X__UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified: The need for this course was derived September 2022 but could not be provided due to funding constraints.

2. Required delivery date/period of performance: As soon as possible but no later than April 30, 2023

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

Funding constraints and outdated servers crashing has created an urgent and compelling need for processors with Miser software. Potential system failure could occur if the items are not provided urgently.