PWS_Portable_Toilets.pdf

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at The Marine Corps Recruit Depot, The Marine Corps

Air Station, Laurel Bay and The Naval Hospital, Beaufort, S.C., by means of a combination firm fixed-price and indefinite quantity contract.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 N/A

Annex 4 N/A

Annex 5 N/A

Annex 6 N/A

Annex 7 N/A

Annex 8 N/A

Annex 9 N/A

Annex 10 N/A

Annex 11 N/A

Annex 12 N/A

Annex 13 N/A

Annex 14 N/A

Annex 15 Facilities Support

Annex 16 N/A

Annex 17 N/A

Annex 18 N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

Under the Recurring portion of this contract, the Contractor shall provide and service 146 portable toilets at MCRD, 35 portable toilets at MCAS/LB and 3 at the Naval Hospital on a full time basis. The Contractor shall furnish all supervision, management, tools, labor, materials, supplies, equipment, and transportation necessary to provide portable toilets and services in accordance with the requirements specified herein.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional portable toilets and services at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract.

Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Indefinite quantity work items will be ordered using DoD Email or the DD Form 1155.

Details of the work required will accompany the DD 1155, giving exact location and type work to be accomplished. The Contractor shall be required to complete the required services within the time frames

0100000 – General Information

Spec Item Title Description specified. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Portable toilet services are utilized at The Marine Corps Recruit Depot, The Marine Corps Air Station, Laurel Bay and The Naval Hospital, Beaufort, S.C., to support recruit and troop training, MWR activities, and special events

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offers are encouraged to visit the project site during the site visit for offers and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Beaufort SC winters are moderate and summers are pleasant to hot, with cooling on-shore breezes. Average annual temperature for Beaufort weather is 65ºF and annual precipitation is 49.4 inches. Temperatures in

August can run into the 90s - 100’s and lows in winter may reach 20 degrees. When a winter front passes through Beaufort SC, the temperatures of Beaufort weather usually bounce back to the high 60s or low 70s within a couple of days. Residents watch the weather maps for tropical storm development from June thru November.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offers to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offertory may not rely upon the

"Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (Don) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy, the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offertory should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite

Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., 0100000 – General Information

Spec Item Title Description

Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and

Specification items 1 and 2 must be priced and distributed within

Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, except observed Federal holidays. The performance of work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours to the KO for approval at least seven calendar days prior to requested day.

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2,

3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

PERFORMANCE EVALUATION MEETINGS. The Contractor's representative shall meet with the Government's representative before the first scheduled inspection of the contract. Thereafter, meetings will be as often as necessary at the discretion of the

Contracting Officer, but not less than once annually. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractors representative and the Government's representative.

Should the Contractor not concur with the minutes, the Contractor shall state, in writing to the Contracting Officer any areas of disagreement within five calendar days.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process.

Key members of the prime and subcontractor’s teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used.

As such the following partnering level applies to this contract:

2.3.2.1 Contract Partnering Level

C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, client(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The initial session must be scheduled as soon as possible after award of the contract. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core

Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering read NAVFACINST

11013.40A, which can be viewed in the Government’s Contracts

Office.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

*Contract/Project Manager

*Supervisor/Superintendent

*Quality Control Manager

Safety Manager

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations.

Provide evidence of such Permits and Licenses to the KO before work commences and at other times as requested by the KO.

2.3.4 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Ensure insurance amounts are current.

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and

State worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by State Law

2.3.5 Protection of Government

Property

During execution of the work, the Contractor shall protect

Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government Information

Technology (IT) System

Not Applicable

2.3.7 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy

(SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-02

2.3.8 Invoicing Procedures Invoicing procedures are identified in J-0200000-03.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-04.

2.3.10 Cost Account Code (CAC)

Reporting

The Contractor may be required to provide a Cost Account Code

(CAC) report monthly.

2.4 Government-Furnished

Property, Materials and

Services

Not Applicable

2.4.1 Government-Furnished

Facilities (GFF)

Not Applicable

2.4.2 Government-Furnished

Utilities

Not Applicable

2.4.2.1 Availability of Utilities Not Applicable

2.4.3 Government-Furnished

Materials (GFM)

Not Applicable

2.4.4 Government-Furnished

Equipment (GFE)

Not Applicable

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all vehicles, supervision, services, labor, equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site.

The KO may at any time require Samples, Material Safety Data

Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.5.1 Telephone Requirement Contractor Service Representative and Contractor Management

Personnel shall be accessible by telephone during normal working hours. The Contractor shall be responsible for all costs associated with the installation and maintenance of local telephone / cell-phone services.

2.6 Management The Contractor shall manage the total work effort associated with the portable toilet services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The

Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

The Contractor shall be held liable for any civil or monetary penalties as a result of Contractor's environmental noncompliance.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive, classify, issue, correspond, and respond to trouble calls and task orders.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The

Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. The Contractor's designated QC person shall submit a written Quality Control Report of the daily work accomplished by 1:00 PM (1300 Military time) upon completion of services that day. Verbal scheduling and Work Status

Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor shall arrange his work so as not to cause interference with normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. All work schedules required shall be submitted to and be approved by the

Contracting Officer. In no event shall the Contractor change approved work schedules without the prior consent of the

Contracting Officer. Whenever non-essential services have been scheduled on the date a holiday occurs, such services shall be performed on the following working day. The Contractor shall notify the KO of any difficulty in scheduling work due to

Government controls.

a. Initial Work Plan. Within 15 calendar days after award, the

Contractor shall submit to the Contracting Officer a general schedule of planned performance of work for the contract period. The Plan shall indicate the day or days of the week that weekly or more frequent services will be accomplished, the week of the month that items of less than weekly frequency will be accomplished, the location to receive services, the services to be accomplished, and finally the staffing, techniques, and equipment necessary to accomplished the services.

2.6.3.1 WORK OUTSIDE

REGULAR WORKING

HOURS.

Except as may otherwise be specified, all work shall be performed during regular working hours as defined in the DEFINITIONS -

TECHNICAL clause in Section C. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular hours, he/she shall submit application to the Contracting Officer for approval consideration.

2.6.4 Water Conservation Plan Not Applicable

2.6.5 Service Interruptions Not Applicable

2.6.6 Computerized

Maintenance

Management Systems

(CMMS)

Not Applicable

2.6.7 Contractor Quality Control The Contractor will ensure 100% quality of services through the

Quality Control Program (QCP

2.6.7.1 Quality Control Program

(QCP).

The Contractor shall establish and maintain a Quality Control

Program in accordance with the FAR 52.246-4, "INSPECTION OF

SERVICES - FIXED PRICE" clause, Section E, to ensure that the work performed under the contract conforms to the contract requirements. The Contractor shall submit to the ACO, a Quality

Control Plan (QCP) for approval within 15 calendar days after award of the contract.

2.6.7.2 Identification and

Correction of Problems.

The Contractor's QCP shall provide top Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

2.6.7.3 Quality Control Program

Requirements.

The QCP shall include:

(1) A description of the Contractor's quality control system.

The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections, and the extent of their authority.

(3) Provisions for recording the results of inspections and for recording corrective action taken.

(4) Provisions to update and revise the QCP during the performance of the contract.

2.6.7.4 QC Inspection The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. The file shall be the property of the Government and made available during the Government’s regular working hours. The QC

Inspection File shall be turned over to the KO within five calendar days of completion/termination of the contract.

2.6.7.5 Inspection File.

Inspection File. A file of all Quality Control inspections, both performed and scheduled, inspection results, and dates and details of corrective actions taken, shall be maintained by the Contractor through the term of this contract. The file shall be the property of the

Government and made available to the ACO during regular working hours. The file shall be turned over to the ACO within ten (10) calendar days of completion/termination of the contract.

2.6.7.6 Inspection Records/Work

Completion Form

Records shall be kept for each inspection and/or maintenance task.

The records of each task performed shall include the location, the number and type of personnel performing the task, the nature of the task, the time and date work was started, and completed.

Cumulative records shall be kept for each bid item.

2.6.8 Property Management

Plan

PROTECTION OF GOVERNMENT PROPERTY: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and/or vegetation (such as trees, shrubs, and grass) on this activity. If the Contractor fails to do so, and damages any such buildings, equipment, and/or vegetation, he shall replace or repair

0200000 - Management and Administration

Spec Item Title Description the damages at no expense to the Government as directed by the

Contracting Officer. If he fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost thereof, which may be deducted from the contract price.

2.6.9 Environmental The Contractor shall perform work under this contract consistent

Management System with the following EMS goals and policy.

(EMS) Goals:

• Reduce purchase and use of toxic and hazardous materials;

• Expand purchase of green products and services; increase recycling;

• Reduce energy and water use;

• Increase use of alternative fuels and renewable energy;

2.6.9.1 ENVIRONMENTAL ENVIRONMENTAL PROTECTION. The Contractor shall comply

PROTECTION with all applicable environmental protection requirements. The

Contractor shall comply with federal, state and local laws and with the regulations and standards regarding environmental pollution. All environmental protection matters shall be coordinated with the

Contracting Officer. Inspection of any of the facilities operated by the Contractor may be accomplished by the Activity Environmental

Protection Coordinator, or authorized officials on a no-notice basis during regular working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the

Government for the amount of those fine and other costs. The

Contractor shall also clean up any oil spills, which result from the

Contractor's operations. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

2.6.9.2 Disposal Debris, rubbish, hazardous waste, and non-usable material such as cans, bottles, rags, diapers, bags and product wrappers resulting from the work under this contract shall be disposed of by the Contractor at his/her expense off Government property. Hazardous wastes must be disposed of in accordance with the Resource Conservation and

Recovery Act and its associated state and local regulations.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel

Within 15 calendar days after award of the contract, for other than qualification requirements required to be submitted with the offer, the Contractor shall submit to the KO a List of Key Personnel and

Their Qualifications and any additional information requested by the

KO to certify their qualifications. The PM, SSHO and QCM may be the same person.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate does not have to be on-site during the

Government's regular working hours, but shall be available by phone.

2.7.1.2 Quality Control Manager

(QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QCM may be the same person as the project manager. The QCM or alternate shall be available by phone.-

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 10-hour construction safety class or equivalent within the last three years.

The SSHO may be the same person as the project manager but shall have fulfilled the pre-requisite qualification and experience.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All

Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National

Security.

2.7.2.4 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain and provide upon request a current

Employee List. The list shall include employee’s name, social security number, and level of security clearance, current address, and a phone number to contact the employee.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State

Vehicle Code. Vehicles shall meet all other requirement of the State

Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable. Contractor Vehicles operated on Government property shall be maintained in good repair.

Vehicles utilized for transportation of personnel will have seats and seat belts for all occupants. Under no circumstances will personnel be transported on board a vehicle on Government property without wearing a seat belt. Utilization of a golf cart type vehicle is prohibited. If the Contracting Office determines that a vehicle is unsafe or not in good repair it shall be removed by the contractor from Government property within two hours after receipt of either oral or written notification by the contractor’s representative. Failure to remove the vehicle within two hours will result in the vehicle being towed off Government property at the contractor’s expense.

The vehicle shall not re-enter Government property without approval by the Contracting Officer.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Contractor shall, prior to the start of the contract, submit to the Contracting Officer an estimate of the number of personnel expected to be utilized at any one time on the contract.

The Government will issue badges without charge. The Contractor employees must be able to obtain CAC in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing.

When an employee leaves the Contractor's service, the employee's

Passes and Badges shall be returned within 5 calendar days. The

Contractor shall be responsible for the cost of replacing any badge(s) that are furnished to and lost by his employees. If the Contracting

Officer decides that a badge must be replaced because of loss by the

Contractor's employees, the Contractor shall pay the cost of that replacement. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the IDENTIFICATION OF CONTRACTOR EMPLOYEES paragraph.

2.8.4 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.5 Access Arrangements a. It shall be the Contractor's responsibility, through the

Contracting Officer, to obtain access to buildings and/or facilities and arrange for them to be opened and closed.

b. Keys may be issued to the Contractor; however, it shall be the Contractor's responsibility to arrange for adequate security of the buildings and/or facilities at the end of each workday.

c. The Contractor shall be responsible for the cost of replacing any keys that are furnished to and lost by his employees. If the

Contracting Officer decides that a lock must be replaced because of the loss of a key by the Contractor's employees, the Contractor shall pay the cost of that replacement. Similarly, the Contractor shall pay the cost of changing a key combination of a lock if the Contracting

Officer has reasonable cause to believe that the lock combination has been compromised.

2.8.6 Security Requirements a. The Contractor shall comply with all activity security requirements. Upon request, the Contractor shall submit the name and address of each employee hired for work on this contract and shall cause to be filled out questionnaires and other forms as may be required for security.

b. Neither the Contractor nor any of its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

c. Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the activity Commander.

e. Deviations from or violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies, provided by law subject the Contractor to immediate termination for default and/or the individuals involved to a withdrawal of the

Government's acceptance and approval of employment.

2.8.6.1 Security Clearances The Contractor shall obtain all required corporate and personnel

Security Clearances prior to commencement of work. The

Contractor shall ensure that a list of all personnel with Security

Clearances is maintained current, including clearances that are pending.

2.8.7 Trustworthiness Security

– Navy Contract/Task

Orders

Reference is hereby made to Navy awarded contracts requiring

Contractor access to sensitive unclassified information. Although these contracts are not classified and Contractor employees are not required to have a security clearance, the Department of the Navy

(DoN) has determined that all DoN information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee’s trustworthiness. Therefore, all personnel must undergo a National

Agency Check to verify their trustworthiness. Also, the Government will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on the Contractor employees. The following addresses those requirements for Trustworthiness

Security.

a. Each Contractor employee must have a favorably completed

National Agency Check (NAC).

b. If Contractor personnel currently have a favorably adjudicated

NAC the Contractor shall notify the Security Manager of the

Government command they will visit who will validate this in the Joint Personnel Adjudication System (JPAS). The request shall be renewed annually or for the duration of the contract if less than one year.

c. If no previous investigation exists, the Contractor personnel shall complete the requirement for a Trustworthiness NAC.

Investigations for public trust positions, to include IT-II (Limited

Privileged) and IT-III (Non-Privileged) positions that access unclassified sensitive information when clearance eligibility is not required, will be submitted to the Office of Personnel Management

(OPM) utilizing the SF-85P (code 08B for IT-II and code 02B for

IT-III ) and will include the SF-87 Fingerprint Card or electronic fingerprint transmission. The Government Security Manager will process the Trustworthiness NAC. The contract employee shall provide the completed Personnel Security Investigation (PSI) to the

Security Manager along with the original signed release statements and applicant fingerprint card (FD87). The responsibility for providing the fingerprint card rests with the Contractor. The

Security Manager will review the form for completeness, accuracy and suitability issues and will forward the completed SF85P along with attachments to OPM. The Department of Navy Central

Adjudication Facility (DoN CAF) will perform adjudicating contractor investigations for public trust positions. Contractor fitness determinations made by the DoN CAF will be maintained in the Joint Personnel Adjudication System (JPAS). Favorable fitness determinations will support public trust positions only and not national security eligibility. If no issues are discovered, according to respective guidelines a “Favorable Determination” will be populated in JPAS and will be reciprocal within DoN. If issues are discovered, the DoN CAF will place a “No Determination Made” in the JPAS and forward the investigation to the submitting office for

Government command’s final determination.

2.9 Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the

Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the

U.S. Army Corps of Engineers Safety and Health Requirements

Manual, EM-385-11and Public Law 91-596, Occupational Safety and

Health Act. Prior to commencing work, the Contractor shall meet in conference with the Contracting Officer to discuss and develop mutual understandings relative to administration of the Safety

Program. The Contractor's workspace may be inspected periodically for OSHA and Navy violations. Abatement of violations will be the responsibility of the Contractor and/or the

Government as determined by the Contracting Officer. The

Contractor will provide assistance to the Safety Office escort and the

Federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations will be paid promptly.

All accidents must be reported to the Contracting Officer within 24 hours of their occurrence. The Contractor shall submit to the

Contracting Officer a full report of damage to Government property and/or equipment by Contractor employees. A damage report shall be submitted with the QC report the succeeding workday of the occurrence of any incident.

f. Only emergency medical care is available in Government facilities to Contractor employees who suffer on-the-job injury or disease. Care will be rendered at the rates in effect at the time of treatment. The Contractor will make reimbursement to the Naval

Regional Medical Center Collection Agent upon receipt of statement.

2.9.1 Accident Prevention Plan

(APP)

To ensure that the Contractor has a well-organized and thorough

Safety Program, the Contractor shall prepare an Accident Prevention

Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site. The APP shall follow the format and cover all topics as delineated in Appendix A of EM-385-1-1.

The APP shall incorporate Activity Hazard Analyses (AHAs) and

Situation Specific Safety Plans that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

The Contractor shall submit an APP to the KO within 15 days following award for acceptance. The Contractor shall review, update, and submit the revised annually and within 15 calendar days whenever a change in work conditions, hazards, or activities occur.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all common recurring work activities performed under this contract.

AHAs shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. Specifically

• For combination RECURRING/NON-RECURRING contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm fixed-priced services.

AHAs shall follow format of Figure 1-1 of EM-385-1-1 and shall explain the following as detailed in the EM-385-1-1:

• The steps of the service process;

• Identify potential hazards that exist as a result of the

Contractor’s service process within the environment;

• Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

• Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

• Inspection requirements to assure service activity is safe;

and

• Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the

AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.9.3 Hazard Specific Safety

Plans

The Contractor shall develop and implement hazard specific safety plans, as listed below, as necessary for the situation or types of work to be performed under this contract. These Hazard Specific Safety

Plans shall be submitted with the APP and shall be updated as situations change. Additional hazard specific safety plans developed as applicable when new types of work are required under this contract.

2.9.3.1 Abrasive Blasting Plan N/A

2.9.3.2 Access and Haul Road

Plan

N/A

2.9.3.3 Asbestos Abatement Plan N/A

2.9.3.4 Confined Space Access

Plan

N/A

2.9.3.5 Contingency Plan for

Severe Weather

The Contractor shall develop a plan to explain how it will remove or secure floating plants, e.g., dredges, and evacuate personnel in emergencies. This plan shall be prepared after reviewing paragraph

19.A.03 of EM 385-1-1.

2.9.3.6 Critical Lift Procedures N/A

2.9.3.7 Demolition Plan N/A

2.9.3.8 Drug Abuse Prevention

Plan

The Contractor shall develop a plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause

252.223-7004.

2.9.3.9 Emergency Response Plan N/A

2.9.3.10 Emergency Rescue Plan N/A

2.9.3.11 Fall Protection Plan N/A

2.9.3.12 Fire Prevention Plan N/A

2.9.3.13 Hazard Communication

Plan

N/A

2.9.3.14 Hazardous Energy

Control Plan

N/A

2.9.3.15 Health Hazard Control

Plan

N/A.

2.9.3.16 Layout Plan N/A

2.9.3.17 Lead Abatement

Compliance Plan

N/A

2.9.3.18 Respiratory Protection

Plan

The Contractor shall develop a plan Contractor to explain how it will protect the health of its employees whenever respirators are needed.

This plan shall include service-site-specific procedures in accordance with EM 385-1-1 Section 05.E and OSHA’s respiratory protection standard at 29 CFR 1910.134.

2.9.4 Accident and Damage

Reporting

The Contractor shall notify the KO of all damages, accidents, mishaps, and near misses that occur on or related to Government property as soon as practical, but not later than four hours.

For recordable injuries and illnesses, property damage accidents resulting in at least $2,000 in damages, and Weight Handling

Equipment (WHE) accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident.

(a) For recordable injuries and illnesses and property damage accidents resulting in at least $2,000 in damages complete the

Navy Contractor Significant Incident Report (CSIR) form and provide the report to the KO within 1 calendar day of the accident. The KO will provide a blank copy of any required or special forms.

(1) Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

(i) Death, regardless of the time between the injury and death, or the length of the illness;

(ii) Days away from work (any time lost after day of injury/illness onset);

(iii) Restricted work;

(iv) Transfer to another job;

(v) Medical treatment beyond first aid;

(vi) Loss of consciousness; or

(vii) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

(b) For WHE accidents (including rigging gear accidents) complete the WHE Accident Report (Crane and Rigging Gear) form and provide the report to the KO within 30 calendar days of the accident. The KO will provide a blank copy of the accident report form.

(1) WHE Accident. A WHE accident occurs when any one or more of the six elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load;

derailment; two-blocking; overload; and/or collision, including unplanned contact between the load, crane, and/or other objects. A dropped load, derailment, two blocking, overload and collision are considered accidents even though no material damage or injury occur. A component failure

(e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.).

Comply with current 29CFR1904 for OSHA/HIOSH record keeping and reporting requirements.

2.9.4.1 Accident Reporting

Notification

The Contractor shall report all accidents, mishaps, and near misses to the KO in a timely manner as described below:

• An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the

Government’s desire to receive notification of all mishap situations as early as possible.

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